Companies

General Information
Public Companies, Private Companies and NGOs require Memorandum and Articles of
Association that need to be certified by a Notary Public who is a member of the legal
profession. Therefore applicants applying for any of the business entities are
encouraged to use the services of legal practitioners.

Defensive Names (CM5, CM8, and CM8A) are available at all offices of the Ministry of
Industrialisation, Trade and SME Development (MITSMED) country-wide and at the
Namibia Chambers of Commerce and Industry (NCCI) and its branches at no cost.
Once a client has collected their registered documents, they must also ensure
compliance with the requirements of other relevant institutions namely:

 the Ministry of Finance (registration for VAT and Company Tax)

 the Ministry of Labour
 the Ministry of Home Affairs (work permits, visas, etc.)
 the Social Security Commission
 Namibia Tourism Board (NTB)
 NAMFISA
 Local Authority by-laws such as those specified by the City of Windhoek, or local
authorities in Swakopmund, Walvis Bay, Keetmanshoop, Oshakati etc.

Private Companies

Procedure to register Private (proprietary) Limited and Public (Limited)

Companies

1. Submit name application/reservation form CM5 or reserve a name online

2. Upon approval, you may apply for a Certificate of Incorporation and Certificate to
Commence Business. This requires the submission of the following documents:
 Memorandum and article of Association in triplicate of
forms CM3, CM4, CM44B and CM44C.
 Copy of approved name on CM5
 Notice of postal and registered address on CM22
 List of Directors, Auditors and public Officers on CM29
 Appointment of an Auditor on CM31
 Application of Certificate of Registration of memorandum of External
Company CM46
 Request for submission of additional Copies on CM51.

Section 21/NGO

Procedure to register Non-Governmental Organisations (NGOs) and Associations

not for Gain
1. Submission of name application/reservation form CM5 or reserve a name online
2. Once approved, you may apply for  a Certificate of Incorporation and Certificate
to Commence Business. This requires the submission of the following documents:
 Memorandum and article of Association in triplicate of
forms CM3, CM4, CM44B and CM44C.
 Copy of approved name on CM5
 Notice of postal and registered address on CM22
 List of Directors, Auditors and public Officers on CM29
 Appointment of an Auditor on CM31
 Application of Certificate of Registration of memorandum of External
Company CM46
 Request for submission of additional Copies on CM51.

Public Companies

Procedure to register Private (proprietary) Limited and Public (Limited)

Companies.

1. Submit name application/reservation form CM5 or reserve a name online

2. Upon approval, you may apply for a Certificate of Incorporation and Certificate to
Commence Business. This requires the submission of the following documents:
 Memorandum and article of Association in triplicate of
forms CM3, CM4, CM44B and CM44C.
 Copy of approved name on CM5
 Notice of postal and registered address on CM22
 List of Directors, Auditors and public Officers on CM29
 Appointment of an Auditor on CM31
 Application of Certificate of Registration of memorandum of External
Company CM46
 Request for submission of additional Copies on CM51.