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LPG PROJECTS
HINDUSTAN BHAWAN, 3RD FLOOR
8, SHOORJI VALLABHDAS MARG
BALLARD ESTATE
MUMBAI – 400 001
TENDER DOCUMENT
FOR
TO
VILLAGE: PHULOKHERI
TALUKA: TALWANDI SABO
DIST- BATHINDA
PUNJAB
1. INTRODUCTION
2. INSTRUCTIONS TO BIDDERS
4. TECHNICAL SPECIFICATIONS
5. SCHEDULE OF QUANTITIES
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Note: Design and construction of RCC foundation for Highmast lighting towers
shall be carried out by HPCL on the basis of GA drawing of foundation to
be given by vendor.
Kindly stamp and sign all pages of the tender. Deviations if any shall be
highlighted on a separate sheet on the tenderer’s letterhead. The envelope
containing the technical bid shall be marked as “ UNPRICED BID “.
If there are no deviations, the tenderer shall advise the same on his letterhead
and enclose it with the Unpriced Bid.
If there is any contradiction between various sections of the tender booklet, the
Schedule of Quantities shall hold over the Special Terms & Conditions, which
shall hold over the General Terms & Conditions.
1. Name :
2. Designation:
6. email address :
GENERAL :
1. All materials required for the job will have to be arranged by the
contractor meeting the relevant codes specifications.
2. The contractor will have to make his own arrangement to transport the
required materials outside and inside the working place and leaving the
3. The contractor will have to arrange for safe keeping of his materials and
should provide necessary security arrangements for safe guarding the
materials. HPCL will not be responsible for any claims with regard to this.
4. The tenderers are advised to visit the site and get acquainted with the site
conditions. HPCL will not provide any Roads, infrastructure such as power,
water, lighting etc. at site. Vendor has to make their own arrangements
for transportation of material, movement of heavy equipment at site.
5. The tenderers should note the site conditions before quoting. The site will
be offered on AS IS WHERE IS for the execution of this job and it will be sole
responsibility of the vendor to ensure that they abide by the various rules,
regulations, bye-laws and other statutory requirements, etc. Imposed by
the Government / semi-Government and / or other local authorities
governing execution of this job.
6. When the person signing the tender is not sole proprietor, the necessary
Power of Attorney authorising the person to act on behalf of the
proprietor or Organisation should be produced / attached with the
tender in the Unpriced Bid.
7. The tenderers should study the various tender conditions / documents etc.
Carefully before submitting their offers. If there are any doubts, they
should get clarifications from HPCL, Mumbai in writing but this shall not be
a justification for submission of late tenders or extension of due date of the
tender.
8. All entries and rates in the tender form must be written in permanent ink or
typewritten. Erasures, overwriting or corrections, if any, should be attested
under the full signatures of the tenderer. All rates should be both in figures
and words. The total amount should be given both in figures and words in
the tender form. In case of any difference, the rate expressed in words will
be taken as authentic.
10. HPCL reserves its right to split the order to more than one Party.
11. HPCL reserves the right to reject offers not meeting its technical
requirements and commercial conditions.
12. HPCL shall not be bound to accept the lowest tender and reserves right
to accept any or more tenders in part. Decision of HPCL in this connection
shall be final.
13. HPCL reserves the right to accept any tender in whole or in part or reject
any or all tenders without assigning any reason.
14 ARBITRATION
1) All disputes and differences of whatsoever nature, whether existing or which shall at any time arise
between the parties hereto touching or concerning the agreement, meaning, operation or effect
thereof or to the rights and liabilities of the parties or arising out of or in relation thereto whether
during or after completion of the contract or whether before after determination, foreclosure,
termination or breach of the agreement (other than those in respect of which the decision of any
person is, by the contract, expressed to be final and binding) shall, after written notice by either party
to the agreement to the other of them and to the Appointing Authority hereinafter mentioned, be
referred for adjudication to the Sole Arbitrator to be appointed as hereinafter provided.
2) The appointing authority shall either himself act as the Sole Arbitrator or nominate some
officer/retired officer of Hindustan Petroleum Corporation Limited (referred to as
owner or HPCL) or a retired officer of any other Government Company in the Oil
Sector of the rank of Ch. Manager & above or any retired officer of the Central
Government not below the rank of a Director, to act as the Sole Arbitrator to adjudicate
the disputes and differences between the parties. The contractor/vendor shall not be
entitled to raise any objection to the appointment of such person as the Sole Arbitrator
on the ground that the said person is/was an officer and/or shareholder of the owner,
another Govt. Company or the Central Government or that he/she has to deal or had
dealt with the matter to which the contract relates or that in the course of his/her duties,
he/she has/had expressed views on all or any of the matters in dispute or difference.
3) In the event of the Arbitrator to whom the matter is referred to, does not accept the
appointment, or is unable or unwilling to act or resigns or vacates his office for any
reasons whatsoever, the Appointing Authority aforesaid, shall nominate another person
as aforesaid, to act as the Sole Arbitrator.
5) The Award of the Sole Arbitrator shall be final and binding on the parties to the Agreement.
6) The work under the Contract shall, however, continue during the Arbitration proceedings and no
payment due or payable to the concerned party shall be withheld (except to the extent disputed) on
account of initiation, commencement or pendency of such proceedings.
7) The Arbitrator may give a composite or separate Award(s) in respect of each dispute or difference
referred to him and may also make interim award(s) if necessary.
8) The fees of the Arbitrator and expenses of arbitration, if any, shall be borne equally by the parties
unless the Sole Arbitrator otherwise directs in his award with reasons. The lumpsum fees of the
Arbitrator shall be Rs. 40,000/- per case for transportation contracts and Rs. 60,000/- for engineering
contracts and if the sole Arbitrator completes the arbitration including his award within 5 months of
accepting his appointment, he shall be paid Rs. 10,000/- additionally as bonus. Reasonable actual
expenses for stenographer, etc. will be reimbursed. Fees shall be paid stage wise i.e. 25% on
acceptance, 25% on completion of pleadings/documentation, 25% on completion of arguments and
balance on receipt of award by the parties.
9) Subject to the aforesaid, the provisions of the # Arbitration and Conciliation Act, 1996 or any statutory
modification or re-enactment thereof and the rules made thereunder, shall apply to the Arbitration
proceedings under this Clause.
10) The Contract shall be governed by and constructed according to the laws in force in India. The parties
hereby submit to the exclusive jurisdiction of the Courts situated at Mumbai for all purposes. The
Arbitration shall be held at Mumbai and conducted in English language.
11) The Appointing Authority is the Functional Director of Hindustan Petroleum Corporation Limited.
3 Months from the date of receipt of LOI or the date of advise to start the
work by MANAGER- LPG PROJECTS -HQO/ LPG PLANT whichever is earlier.
Date of receipt of material at site shall be considered as date of supply.
3. WATER:
Water shall be arranged by contractor at his own cost. Water will not be
provided by HPCL.
4. POWER:
The contractor has to arrange for power (for erection job) on his own, at
no extra cost to HPCL.
5. CEMENT:
a. Cement required for construction if any , under the scope of the vendor
shall be arranged by the contractor at his own cost.
6. LABOUR:
Labour camp will not be permitted inside the plant premises. The
contractor to make necessary arrangements elsewhere for the same.
7. TIME EXTENSION:
Time extension, if required on any account will have to be brought to the
notice of HPCL at least 1 ( one ) month in advance from the date of
scheduled job completion with proper details & justification.
(To be read together with clause 5.d of General terms & Conditions)
The contractor should submit the expected final quantities against the
P.O. within one month from the date of commencement of job.
This specification defines the requirements for supply, installation, testing and
commissioning of high mast lighting system including connected civil
foundation, supply of cables and laying of power distribution to individual mast
for our LPG Bottling Plant at Bathnda, Punjab.
The high mast lighting system has been proposed to meet the general area
lighting requirement of entire plot including tank farm area, T/T loading gantry
area , LPG sheds & other utility buildings, parking area etc.
2.0 STANDARDS
The supply of high mast, lighting fixtures, cables and other materials and the
installation shall conform to the codes of Bureau of Indian Standards and
other applicable International standards. In case of any contradiction, the
requirements of this specification shall govern.
The equipment and the materials to be supplied and installed by the vendor
shall be suitable for continuous and trouble free operation under the following
site conditions :
Design : 45 degree C
Wind load : Max. 55m / sec (as per IS 875 latest edition)
Wind Direction : to be considered
Frequency : 50 Hz +/- 3%
4.1 Supply & installation of complete High mast Lighting System shall include:
The lighting system & the highmast lighting controls shall be suitable for
providing
Each Light mast shall have FLP Feeder Pillar distribution Board located near
the Mast at the bottom. Each feeder Pillar shall receive 3 phase, 415 V
Supply.
5.1 Mast:
The Mast structure shall be suitable up to an assured reaction arising from the
wind velocity as per IS 875 Part III. The high mast shall be of continuously
tapered, polygonal cross section and 30 m. high. The mast shall be
fabricated from steel plates welded construction in suitable number of
sections, telescopically jointed giving a continuous tapered profile and
presenting good visual appearance. The base flange shall be provided with
gusset and high tensile anchor bolts. The bottom section shall accommodate
winch electric drive, cable plug socket etc. with a proper door opening in
order to permit clear access to the above components. The door opening
shall be carefully designed & reinforced & undue buckling of cut portion be
prevented. The door shall be close fitting, dust and vermin proof, (IP55
weather protected) and provided with a heavy duty double locking
Both the inside and outside surfaces of the entire fabricated mast shall be
hot dip galvanised. The thickness of galvanising shall be a minimum of 86
microns (610 gm per sq. m.).
The Lantern carriage shall be of steel tubular ring type construction designed
to accommodate the specified number of luminaries radially symmetrical. The
complete lantern carriage assembly shall be hot dip galvanised after
fabrication. It shall have proper arrangement to avoid swing and to
prevent damage to mast surface or other installed parts, during
lowering/raising operation of carriage. All hardware used shall have necessary
corrosion protection. The inner lining of carriage shall be provided with
protective PVC arrangement.
The winch shall be of self sustaining type with positive locking arrangement
without the need for brake shoe, springs or clutches. The mast shall be fitted
with flexible stranded stainless steel wire ropes which shall have required
factor of safety. Particular care shall be exercised in all aspects of design,
manufacture, testing and installation arrangements of the system to ensure
safety under all operation conditions.
The external electric driven power tool shall be single speed ( 1.0 m/sec to 1.5
m/sec) reversible three phase, stand operated FLP motor. The rating and
capacity of the electric motor used in power tool shall be compatible to lift the
design load of lantern carriage. Each high mast shall be provided with
individual power tool for winch drive.
The Power tool along with Plug Socket Unit shall be FLP type suitable for Gas
Group II A & II and CCOE approved.
Each high mast shall have one feeder pillar distribution box located near it. The
feeder pillar box shall be hinged, metal enclosed, free standing type, FLP type
for Gas Grp IIA & IIB and IP 65 protected . The Feeder Pillar Box shall be
Approved by CCOE. Additional canopy for main protection shall be
provided. The FLP feeder pillar box shall have 63 A SFU incomer and outgoing
ELMCB ( fault level 35 MVA ), motor starters for winch drive, lighting distribution
outgoing circuits, single phase 2 pole MCBs to high mast luminaries and cable
glands. This box shall have space to receive incoming and outgoing cable
terminations for 3 phase, 415 V, TPN supply loop in loop out. The feeder pillar
box shall be connected through cable (length 5 metres approx.) to control
station for raising and lowering of lantern carriage.
The feeder pillar box shall be mounted on a raised concrete platform above
ground level.
- The feeder pillar box shall have required interface for remote control PB
station through cable for raising and lowering of lantern carriage.
- The Feeder Pillar Box shall be mounted on a raised concrete Platform above
ground level.
- The light fittings provided on the light mast shall have individual switch
controls in the feeder pillar box to have the flexibility to put the selected
light fittings ON / OFF.
5.6 All power and control cables shall be 1100 V grade and shall conform to
the latest IS specification for M.V. cables & accessories.
6.3 Vendor shall furnish the following along with the bid :
The vendor shall arrange for TPIA & the cost for this shall be indicated seperately
in the offer. Approved TPIA are:
Scope of Inspection:
The vendor shall give at least 15 days notice to the purchaser regarding the
date of testing to enable him or his representative to witness the tests.
Vendor shall furnish their detailed Q.A.P. for high mast and other components to
the purchaser for review.
Tests shall be carried out on winch, wire rope for conformity to assigned
ratings and specifications. Tests shall comply to relevant BIS or international
standards.
8.0 GUARANTEE
The vendor shall guarantee the installation for a period of 12 months from the
date of issue of completion certificate. Any damage or defect that may
remain undetected shall be replaced and/or rectified by the vendor at no
extra cost to the owner. Decision of the engineer-in-charge shall be final in this
regard.
The above guarantee shall be applicable for the quality of works executed as
well as for the equipment/fittings/ accessories supplied by the vendor.
Vendor to submit the drawings within 10 days from the date of receipt of LOI /
PO or advise from LPG Projects Dept.
Make :
Details of template :
Max. wind speed : 55 mtr/sec but not less than location req.
(As per IS:875:1987)
3. FOUNDATION DETAILS
4. LANTERN CARRIAGE
Number of joints :2
Type of fittings/fixture :
5. WINCH :
Gear Ratio :
Capacity : Kgs.
Type of lubricant :
Factor of safety :
Make
Construction : 7/19
Diameter (mm) : 6 mm
7.0 CABLE
c) Make :
f) No. of cores :
g) No. of circuits :
c) Wattage/HP :
d) Number of speeds :
e) Reversible/non reversible :
9. TORQUE LIMITER
(a) Model :
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