- Philippine Renutic ofthe Phitppinos Deparment of Labor ana Employment Overseas BFO Builng, Origas Avenue oo: EDSA, Mandaluyong Cy 1501 Employment weeste:wweigoee gouph E-nal:ifo@poea govsh Administration Hotes 7a, fa24185 MEMORANDUM CIRCULAR. 02 Series of 2015 FOR : ALL CONCERNED LANDBASED AND SEABASED LICENSED AGENCIES SUBJECT GUIDELINES ON THE MANDATORY ONLINE SUBMISSION AND PROCESSING OF REQUESTS FOR THE ISSUANCE OF SPECIAL RECRUITMENT AUTHORITY (SRA) AND/OR LETTER OF ACKNOWLEDGEMENT (LOA) Further to Memorandum Circular (MC) No. 17, series of 2002, MC No. 11, MC No. 11-A, both series of 2004, and POEA Advisory No. 13 of 2004, the following guidelines are issued to implement the mandatory online application system for the issuance of SRA and/or LOA: 1. Coverage ‘These guidelines shall cover all licensed recruitmentimanning agencies that will conduct special recruitment activities outside of the address stated in the license or acknowledged additional office(s). I Use of the online system and documentary requirements for online application 1. Prior to the use of the online system, a User Agreement (Annex 1) shall be signed by the official of the recruitment/manning agency registered at POEA as authorized signatory and ‘submitted to the Branch Head, Employment Regulation Branch (ERB) of the Licensing and Regulation Office (LRO). Upon submission, the agency will be assigned a temporary access password which could be changed by the agency. 2. The online system can be accessed through the official POEA website hittp:/www,p0ea.gov.ph by clicking the banner “SRA/LOA Online Application” located on the left side of the website. 3. Online applications shall be submitted at least two (2) days prior to the conduct of the ‘special recruitment activities. The following documentary requirements in PDF format with 10MB maximum file size shall accompany the online application: For SRA ‘a. Letter of request from the recruitment¢manning agency which indicates the date and venue of the special recruitment activity and the names of agency representative/s. \who will participate in such activity; b. Duly notarized Affidavit of Undertaking deciaring that the recruitment/manning agenoy shall be fully responsible for the act/s of its representative/s; and (CONTROLLED AND DISSEMINATED By cro on MAR 12 2015supervise the conduct of the special recruitment activity: i. POEA Regional Center, Extension, or Satellite Office; ji, DOLE Regional Office; and iil, Public Employment Service (PESO) or the duly authorized officer of the local government unit where the special recruitment authority will be conducted. For LOA a. Letter request from the recruitmentmanning agency which indicates the date and venue of the special recruitment activity and the names of principaV/employer representative/s who wil participate in the said activity; c. No Objection Certificate (NOC) issued by any of the following entities which wil b. Duly notarized Affidavit of Undertaking declaring that the recruitment/manning agency shall be fully responsible for the act's of their principallemployer representativels; and c. Letter of Authority from the principal/employer indicated in the POEA database who is the signatory in the signed Special Power of Attorney, Recruitment Agreement or Manning Agreement. 4. In case the online service is not be available due to designated maintenance service periods, or telecommunication, electrical or network failure, manual submission of application shall be allowed. Ill, Steps in the Submission of Online Applic ‘The following are the steps on the submission of the online application: a. Login the Username and Password. b. Select either or both of the two (2) types of recruitment authorities as the case may be. c. Select the principal/s and the agency official/personnel (for SRA) or indicate the name of representative/s of the principallemployer (for LOA) who will be included in the authority, 4. Fill-out the fields venue, venue address and number of days the recruitment will be conducted, then choose the recruitment activity date/s in the calendar. Make sure that the required fields have been filled-out correctly, @. Upload the documentary requirements stated above in PDF format with 10MB maximum file size. A message “save successful will appear on screen as confirmation that the documentary requirements have been successfully uploaded. {Monitor the status of on-line application such as For Approval, Approved, For Signature or For Compliance by clicking “View Status of Application’ g.__Ifadeficiency in the submitted documentary requirements was noted, compliance shall be submitted by selecting the transaction number, then upload the rectified deficient CONTROLLED AND | py cro oN _MAR 12.2015 ——————document/s. Wait until the ‘submit successful" appears on the screen to confirm that the document/s have been submitted online. h. The required Terminal Report and Deployment Report should be submitted online within five (5) days and one hundred twenty (120) days, respectively, upon completion of the recruitment activity. The cancelled SRA/LOA should likewise be reported via online immediately. The report in prescribed format should be uploaded in Exce/ Format with maximum file size of 100kb. IV. Changes/Amendment is the Special Recruitment Activity vil. ‘Any change/amendment that the recruitment/manning agency may wish to effect in the issued SRA/LOA, such as date and/or venue of the activity or representative/s (principaVemployer/agency officer or employee), shall be submitted at least two (2) days prior to the scheduled date of special recruitment activity. Otherwise, such changes shall not be made and the issued SRA/LOA shall be cancelled. A new application shall then be filed to incorporate the changes. Duration of SRAILOA The maximum duration of recruitment activities is for two (2) weeks, cumulatively, in a month. Longer durations may be allowed for agencies which are able to deploy at least ten percent (10%) per annum of the applicants they recruited during the special recruitment activities Validity ‘The SRA/LOA shall be valid only on the date/s and venue specified therein, unless otherwise extended, modified or revoked by POEA. Liability POEA shall institute the appropriate administrative proceedings and/or criminal action against foreign principa/employer and/or their authorized _representative/s and recruitment/manning agencies found to be violating the provisions of this circular, performing activities outside or inconsistent with the issued authority and/or submitting fraudulent documents. All previous issuances inconsistent herewith are hereby repealed or modified accordingly. This Memorandum Circular shall take effect on March 20, 2015. FOR STRICT COMPLIANCE. 5 March 2015 » - 1 NS LEO J. CACDAC AdministratorPhilippine Overseas Employment Administration USER AGREEMENT for Online Recruitment Authority Application (ORAA) ‘This isan agreement with Hicensed recrutmentmanning agency aviling ofthe Online Authority Application System for Special Recruitment ‘Auterity (SRA) andor Letter of Acknowledgement (LOA) a allows By izing the Online Resrtment Authority Application System, you gre tobe bounded by the terms of this Agreement 1. AVAILABILITY OF SERVICE While ORAA service is available twenty-four (24) hours day, 7) day & week, service may not be available at cetin times due to designated sevice pris, maintenance, computer, teleconsmusication,elcucal or netwotk failure and/or any cer reasons beyond the canto of POEA. ‘Apion wil be ated upon win eight (S) working hours. 2. END-USER OBLIGATIONS In consideration of your we ofthis site, you agre to provide te and complet information. End-Users agree not o use this site for any ofthe following purposes which are expressly probed 21, Posting incomplete, untrue o fnacurte information 22. Deleting or revising any information posted by anyother person ce ety 23. Disclosing to or sharing own password with any third partis or uring osm password for any unauthorized purpose 244. Printing, downloading duplicating or copying ae using any personaly identifiable information about ober wer. 25, Violating or tempting to violate the security ofthis site including accessing data not intended fer them or logging into server cr aout which they are not authorized to aces, probe o test the vuleraiiy of a system or network tempting 1 inefee with service Wo any tr, ost o network. Violations ofthis secur) may result in evo erimainal ait 26. Using ths site in order to transmit, datibute or store material a ilaion of any applicable law or regulation, or in any manner tht will infge the copyright 2:7. Using ay device, solware or routine to interfere o ater to interfere with the proper working of any activity being conducted inthis End-Users acknowidge and agree tht they are sey responsible forthe content of and accuracy of the information placed by them in this Site The POFA docs no epesent guarentee the rts, scurey or relat of any information posted by thereistans. The POEA however reserves the right othe following 28 Regucst the applicants to submit the hardcopy of the requirement in oder to verify the autentcity of the posted information, 29, Expel any End-User and prevent thir Turter access tote POEA’s st, a anytime fr breaching the term and candtions ofthis site or olatng the aw, ‘Remove any information which x sbusiv, legal or disruptive, Insite adninistativelriminal procendng against those who submit adult document 2 2 3. PASSWORD USAGE ‘Yeuareespnsilefor maintaining the confidentiality of the password and account, od are ily rexponsible all activities that occur under your password or account You are to (a mediately notify the POEA of any unauthorized se of your Password er account or anyother breach of curity, and (ens tht you exit from your acount atthe end af ech session tis your responsibility to ensue that only you have asoets to your information by Keeping your User ID and Password secured. As such, you subscribe to following 3.1. Taggee not et anyone know of my Password 32. Tagre tonsume fl esponsiality forall transactions made n my assount rough the use of my User and Password is understood that the Password is know only ome sd a such, ay wansaction effected using my Password sal be conversely presumed o be done by me or authorized by me 233, further agree to undertake to change my Password fom met ie ws I deem necessary and should I fel that my Password has been ‘compromise, I hall immediately change my Paseword through the BM Online Change Password Fa 4. SANCTION POEA shall insite Administtiveriminslproseoding against those who submit fraudulent documents |S. DISCLAIMER ‘The POEA doesnot warrant that his site wil operate error-free or that its server is free of computer viruses or other emf mechanisms. The ‘Web te content are provided onan *AS-IS" basis without any warranties of any kind. POEA, to the fllestextent pete by law, disclaims all (waranty, whether exes or implied, inching he warentyof mechani, Stes fer particular purpose and no infFngerent POEA makes ho warts abou! the acoircy elisbiiy, completeness, oimelines ofthe web site conten, erics, software et, grphics and inks. ‘You acknowedge and agre that POEA may preserve Content and may also disclose Content if required to do 3 by lw ori the good faith belie that such preservation or disclosure is reasonably necesary to (2) comply with legal proces, eflore the Terms and Centon (©) respond to chims tha any (Content vests the rights of thizd-parties (protect the right, property, or personal safety ofthe POEA, its wer, and the public. [HEREBY AGREE TO BE GOVERNED BY THE TERMS AND CONDITIONS OF THE ONLINE RECRUITMENT AUTHORITY APPLICATION SYSTEM. AGREEMENT. I HEREBY ALSO ACKNOWLEDGE TO HAVE READ AND FULLY UNDERSTOOD THE SAID TERMS AND CONDITIONS. FOR THE ADMINISTRATOR: ATTY, ROBERT L. LARA DIRECTOR IV ‘OFFICIAL OF THE RECRUTIMENTIMANNING AGENCY LICENSING & REGULATION OFFICE ‘AS AUTHORIZED SIGNATORY NAME OF THE RECRUITMENTIMANNING AGENCY