Government of Pakistan

Office of the Director General Audit, Inland Revenue &Customs

Pakistan Audit & Accounts Complex,
Near NIM, University Road, Karachi

No. FAT-15/Exp/MCC JIAP/K/2020-21 Dated: 10.08.2020

To,
The Collector,
MCC JIAP,
Karachi.

Sub: PRODUCTION OF EXPENDITURE RECORD/DOCUMENTS FOR THE

FINANCIAL YEAR 2019-20 ____________________________

Kindly refer to the Director General Audit, Inland Revenue &Customs office letter No.
CN/10-15/2020-21/255-264 dated 07.08.2020, on the subject of “Audit of receipts and
expenditure for the financial year 2019-20”.
It is, therefore, required to arrange and produce the following record/documents for the
financial year 2019-20 to the undersigned for conducting financial and compliance audit of
expenditure and make necessary seating arrangements for smooth working of audit assignment.

1. Copy of Budget estimation for the year 2019-20.

2. Copy of monthly Expenditure Statement along with June final duly reconciled with
the DGPR, Karachi.
3. Cash book.
4. Bank statements along with counterfoils of used Cheque Books.
5. Sanctioned strength/list of working Staff.
6. List of vehicles as per following format, along with files/ record.

S Vehicle No. Make Model Engine Capacity

#

7. Log Book and Movement Register.

8. Details of POL consumed and maintenance expenditure of vehicles.
9. Authorization letters of vehicles issued by the Cabinet division or FBR.
10. Payroll of officers and staff.
11. Stock Register/Inventory registers.
12. Register of Advances to Government Employees.
13. Government Accommodation and case files of private/self-hiring.
14. Head wise vouchers/bills claimed during the financial year 2019-20.
 15. Record of secret service funds along with case files for which the secrete services
were purchased.
16. Reward files, if any
17. Tender/Contract files.
18. Budget/Appropriation Register.
19. Register of Books and Periodicals.
20. List showing office & residence telephone & fax numbers of officers for the period
under audit.
21. Record of Service Postage Stamps.
22. Service Books.
23. Detail of losses, defalcation, misappropriation etc. either due to negligence or
otherwise occurred during the period under audit.
24. Internal Check Reports.
25. Physical Verification Report of the Store and Stock.
26. Record relating to LFP, medical leave, Ex-Pakistan leave etc. availed by the
officers/officials.
27. List showing details of officers/official proceeded on LPR and retired
28. Personal files of Officers/Officials
29. List showing the officers/official transferred form/to Collectorate during the period
under Audit.
30. Transfer posting and office order files.
31. Copy of delegation of power.
32. Previous three years Internal Audit Reports and status thereof.
33. Name of officer who held the charge of the office during the period under audit.
34. Any other documents/information/record as required by audit.

(AKBAR ALI)
AUDIT OFFICER

No. FAT-15/Exp/MCC JIAP/K/2020-21 Dated: 10.08.2020

Copy for Information to the Director General Audit, Inland Revenue & Customs, Karachi.

(AKBAR ALI)
AUDIT OFFICER
 Government of Pakistan
Office of the Director General Audit, Inland Revenue &Customs
Pakistan Audit & Accounts Complex,
Near NIM, University Road, Karachi

No. FAT-15/Exp/Adj-I/K/2020-21 Dated: 13.07.2020

To,
The Collector,
Adjudication-I
Customs House,
Karachi.

Sub: PRODUCTION OF EXPENDITURE RECORD/DOCUMENTS FOR THE

FINANCIAL YEAR 2019-20

Kindly refer to the Director General Audit, Inland Revenue &Customs office letter No.
CN/10-15/2020-21/116-121 dated 10.07.2020, on the subject of “Audit of receipts and
expenditure for the financial year 2019-20”.
It is, therefore, required to arrange and produce the following record/documents for the
financial year 2019-20 to the undersigned for conducting financial and compliance audit of
expenditure and make necessary seating arrangements for smooth working of audit assignment.

1. Copy of Budget estimation for the year 2019-20.

2. Copy of monthly Expenditure Statement along with June final duly reconciled with the
DGPR, Karachi.
3. Cash book.
4. Bank statements along with counterfoils of used Cheque Books.
5. Sanctioned strength/list of working Staff.
6. List of vehicles as per following format, along with files/ record.

S Vehicle No. Make Model Engine Capacity

#

7. Log Book and Movement Register.

 8. Details of POL consumed and maintenance expenditure of vehicles.
9. Authorization letters of vehicles issued by the Cabinet division or FBR.
10. Payroll of officers and staff.
11. Stock Register/Inventory registers.
12. Register of Advances to Government Employees.
13. Government Accommodation and case files of private/self-hiring.
14. Head wise vouchers/bills claimed during the financial year 2019-20.
15. Record of secret service funds along with case files for which the secrete services were
purchased.
16. Reward files, if any
17. Tender/Contract files.
18. Budget/Appropriation Register.
19. Register of Books and Periodicals.
20. List showing office & residence telephone & fax numbers of officers for the period under
audit.
21. Record of Service Postage Stamps.
22. Service Books.
23. Detail of losses, defalcation, misappropriation etc. either due to negligence or otherwise
occurred during the period under audit.
24. Internal Check Reports.
25. Physical Verification Report of the Store and Stock.
26. Record relating to LFP, medical leave, Ex-Pakistan leave etc. availed by the
officers/officials.
27. List showing details of officers/official proceeded on LPR and retired
28. Personal files of Officers/Officials
29. List showing the officers/official transferred form/to Collectorate during the period under
Audit.
30. Transfer posting and office order files.
31. Copy of delegation of power.
32. Previous three years Internal Audit Reports and status thereof.
33. Name of officer who held the charge of the office during the period under audit.
34. Any other documents/information/record as required by audit.

(AKBAR ALI)
AUDIT OFFICER

No. FAT-15/Exp/Adj-I/K/2020-20121 Dated: 13.07.2020

Copy for Information to the Director General Audit, Inland Revenue & Customs, Karachi.

(AKBAR ALI)
AUDIT OFFICER

Government of Pakistan
Office of the Director General Audit, Inland Revenue &Customs
Pakistan Audit & Accounts Complex,
Near NIM, University Road, Karachi

No. FAT-15/Exp/Adj-II/K/2020-21 Dated: 13.07.2020

To,
The Collector,
Adjudication-II
Customs House,
Karachi.

Sub: PRODUCTION OF EXPENDITURE RECORD/DOCUMENTS FOR THE

FINANCIAL YEAR 2019-20

Kindly refer to the Director General Audit, Inland Revenue &Customs office letter No.
CN/10-15/2020-21/116-121 dated 10.07.2020, on the subject of “Audit of receipts and
expenditure for the financial year 2019-20”.
It is, therefore, required to arrange and produce the following record/documents for the
financial year 2019-20 to the undersigned for conducting financial and compliance audit of
expenditure and make necessary seating arrangements for smooth working of audit assignment.

1. Copy of Budget estimation for the year 2019-20.

2. Copy of monthly Expenditure Statement along with June final duly reconciled with
the DGPR, Karachi.
 3. Cash book.
4. Bank statements along with counterfoils of used Cheque Books.
5. Sanctioned strength/list of working Staff.
6. List of vehicles as per following format, along with files/ record.

S Vehicle No. Make Model Engine Capacity

#

7. Log Book and Movement Register.

8. Details of POL consumed and maintenance expenditure of vehicles.
9. Authorization letters of vehicles issued by the Cabinet division or FBR.
10. Payroll of officers and staff.
11. Stock Register/Inventory registers.
12. Register of Advances to Government Employees.
13. Government Accommodation and case files of private/self-hiring.
14. Head wise vouchers/bills claimed during the financial year 2019-20.
15. Record of secret service funds along with case files for which the secrete services
were purchased.
16. Reward files, if any
17. Tender/Contract files.
18. Budget/Appropriation Register.
19. Register of Books and Periodicals.
20. List showing office & residence telephone & fax numbers of officers for the period
under audit.
21. Record of Service Postage Stamps.
22. Service Books.
23. Detail of losses, defalcation, misappropriation etc. either due to negligence or
otherwise occurred during the period under audit.
24. Internal Check Reports.
25. Physical Verification Report of the Store and Stock.
26. Record relating to LFP, medical leave, Ex-Pakistan leave etc. availed by the
officers/officials.
27. List showing details of officers/official proceeded on LPR and retired
28. Personal files of Officers/Officials
29. List showing the officers/official transferred form/to Collectorate during the period
under Audit.
30. Transfer posting and office order files.
31. Copy of delegation of power.
32. Previous three years Internal Audit Reports and status thereof.
33. Name of officer who held the charge of the office during the period under audit.
34. Any other documents/information/record as required by audit.
 (AKBAR ALI)
AUDIT OFFICER

No. FAT-15/Exp/Adj-II/K/2020-21 Dated: 13.07.2020

Copy for Information to the Director General Audit, Inland Revenue & Customs, Karachi.

(AKBAR ALI)
AUDIT OFFICER