North American Edition

Microsoft Access 2003

Advanced Level Course

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 1

 Installing the Northwind Database
• Northwind is a
sample database
that is included with
Access 2003.

• It contains product
and sales data for
the fictitious
company Northwind
Traders.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 2

 Review Questions

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 3

 Writing SQL Commands

SELECT { * | [column_name] [, …] }
FROM table_name;

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 4

 Writing SQL Queries

SELECT [predicate] { * | [column_name] [, …] }

FROM table_name
[WHERE condition]
[GROUP BY column_name]
[HAVING group_condition]
[ORDER BY column_name];

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 5

 Writing SQL Subqueries

SELECT sno, fname, lname, position

FROM staff
WHERE bno =
(SELECT bno
FROM branch
WHERE street = ‘163 Main St’);

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 6

 Writing SQL Joins

SELECT b.*, p.*

FROM branch1 b INNER JOIN property_for_rent1 p
ON b.bcity = p.pcity;

SELECT b.*, p.*

FROM branch1 b LEFT JOIN property_for_rent1 p
ON b.bcity = p.pcity;

SELECT b.*, p.*

FROM branch1 b RIGHT JOIN property_for_rent1 p
ON b.bcity = p.pcity;

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 7

 Inserting Data

INSERT INTO table_name [ (column_list) ]

VALUES (data_value_list);

INSERT INTO table_name [ (column_list) ]

SELECT …;

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 8

 Updating Data

UPDATE table_name
SET column_name1 = data_value1
[, column_name2 = data_value2 …]
[WHERE search_condition];

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 9

 Deleting Data

DELETE FROM table_name

[WHERE search_condition];

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 10

Writing SQL Queries in Access 2003

• While in Design View, go to the main menu and choose

View > SQL View to read the SQL code.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 11

 Review Questions

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 12

 Automating Tasks

• Macros are best for

performing simple tasks,
like opening and closing
forms, running reports,
and displaying custom
toolbars.

• Macros are individual

Access objects listed in
the Macros page in the
Database window.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 13

Introducing the Macro Design Toolbar

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 14

 Creating Macros

• Click on Macros tab of the

Database windows.

• When in Macros page,

click on the New button to
create a macro.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 15

 Testing and Debugging Macros

• Once you have created a

macro, you will have to run
it and see if it works.
• Click on Macros tab of the
Database windows.
• Select a macro from the
Macros page.
• Click on the Run button to
test a macro.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 16

 Modifying Macros

• Once you have created a

macro, you can modify it.
• Click on Macros tab of the
Database windows.
• Select a macro from the
Macros page.
• Click on the Design button
to edit a macro.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 17

Conditional Programming in Macros

• Macro conditions are added to the Condition column in the

macro sheet.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 18

 Adding Macros to Forms

• Once you have created a

form, you can add a
macro to it.
• Click on the Forms tab of
the Database windows.
• Select a form from the
Forms page.
• Click on the Design
button to add a macro.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 19

 Adding Macros to Reports

• Once you have created a

report, you can add a
macro to it.
• Click on Reports tab of the
Database windows.
• Select a report from the
Reports page.
• Click on the Design button
to add a macro.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 20

 Filtering Data

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 Documenting Macros

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 Review Questions

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Using Macros versus Visual Basic

• Certain procedures cannot be created in Macros, so you

must use Visual Basic to write them.

• Examples of Visual Basic usages:

- Error handling
- Repetitive looping
- Custom functions
- Optimized performance, etc.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 24

Understanding Visual Basic Concepts

• Click on Modules tab of

the Database windows.

• When in Modules page,

click on the New button to
create a Visual Basic
module.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 25

Using the Visual Basic Editor Window

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 Getting Help with Visual Basic

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 Review Questions

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 Creating Data Access Pages

• Click on the Pages tab of

the Database windows.

• When on the Pages page,

click on the New button to
create a data access page.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 29

 Modifying Data Access Pages

• Once you have created a

data access page, you can
modify it.
• Click on Pages tab of the
Database windows.
• Select a page from the
Pages page.
• Click on Design button to
edit a page.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 30

Sorting Data in Data Access Pages
• In the page Design view,
select the group section bar.
• Right-click the selection and
choose Group Level
Properties from the popup
menu.
• In the properties dialog box,
enter the name of the field
you want the records to be
sorted by in the DefaultSort
property box.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 31

 Summarizing Data in Data Access
Pages
• The AutoSum feature in the data
access page Design view allows you
to quickly add calculated summaries
to a page.

• Click on the AutoSum tool from the

toolbar and choose from the list.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 32

Editing Data in Data Access Pages

• In data access pages (much the same as in forms), you can

use the Record Navigation Bar to add, edit and delete
records.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 33

Protecting Data in Data Access Pages

• The easiest way to

protect the data in data
access pages is to
limit the Record
Navigation Bar
functionality.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 34

 Review Questions

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Converting Databases to Access 2003

• In Microsoft Access,
incompatibility exists
between different versions
of Access, therefore you
will need to convert your
database(s) to Access
2003 in order to work on
them.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 36

 Converting from
Access 2003 to Access 97
• When converting Access 2003 databases to Access 97
databases, you will lose any features and functionalities
specific to the Access 2003 version.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 37

 Converting from
Access 2003 to Access 2000
• When converting Access 2003 databases to Access 2000
databases, you will lose any features and functionalities
specific to the Access 2003 version.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 38

 Review Questions

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 Configuring Access 2003 Options

• Access 2003 allows

you to customize the
workplace by
configuring many
available options.

• To access the options,

choose Tools >
Options from the main
menu .

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 40

 Configuring AutoCorrect Options

• AutoCorrect options will

automatically correct
misspelled words as you
type.

• From the main menu,

choose Tools >
AutoCorrect Options.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 41

Customizing Menus and Toolbars

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 Review Questions

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 43

 Optimizing Databases
with the Table Analyzer

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 44

 Optimizing Databases
with Performance Analyzer
• The Performance Analyzer helps you optimize a database
by analyzing all objects in the database and suggesting
ways you can improve the databases’ performance.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 45

 Documenting Databases
with Documenter Analyzer
• The Documenter Analyzer helps you document databases,
which is one of most important tasks in a database
management system.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 46

 Avoiding errors with the Object
Dependencies task pane
• The Object Dependencies task pane is a new Access 2003
feature that assists you in avoiding errors in your database.
• It helps you by displaying all of the objects that depend the
on the object you are currently working on, as well the
other objects that your object relies upon.

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 47

 Review Questions

© 2004 Cheltenham Courseware Ltd. Microsoft Access 2003 - Slide No 48