THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON ISSUED DATE: 09/17/00

PURCHASING OPERATING PROCEDURES REVISED DATE: 04/01/17

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SECTION 1 GENERAL
SUBJECT 1.30 DELEGATED AUTHORITY

GENERAL INFORMATION

This procedure is issued to document UTMB’s delegated approval limits and establish effective guidelines for the purchase
of goods and services that exceed UTMB’s delegated approval limits consistent with University of Texas System Rules and
Regulations, and applicable laws.

AUDIENCE

Applicable to all Procurement Staff and designated Satellite Buyers and Department Buyers6

UTMB’S DELEGATED APPROVAL LIMITS

1. The following individuals have been delegated authority within UTMB to execute contracts/agreements and commit
Purchase Orders for goods and services.

A. Procurement card program

a) Up to $2,000 per transaction

 Cardholder

B. Commitment of Purchase Orders for Goods and Services

a) Small Purchase Program

 Delegation of authority to the Purchasing Director to implement, manage, and oversee a small
purchase program for purchases up to $15,000

b) Up to $25,000

 Sr. Acquisition Associate

 Acquisition Associate
 Named individuals with various titles have delegated authority to make routine purchases of
equipment, supplies, goods, and services
 Named individuals have delegated authority to make routine purchases of equipment, supplies, goods,
and services for Direct Patient Care Operations, Cardiology Catherization Labs, Operating/Surgical
Rooms, and Pharmacy.

c) Up to $50,000

 Acquisition Specialist

d) Up to $100,000

 Sr. Acquisition Specialist

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 e) Up to $250,000

 Team Lead
 Sr. Team Lead
 Named individuals have delegated authority to make purchase orders up to $250,000 limited to sub-
recipient award contracts in the University office of Sponsored Programs

f) Up to $1,000,000

 Purchasing Manager
 Director of Purchasing

g) Over $1,000,000,

 Chief Financial Officer/Chief Business Officer

C. General Agreements for Goods and Services

a) Up to $1,000,000

 Purchasing Manager
 Director of Purchasing

b) over $1,000,000, including Specialty Agreements (i.e., Intellectual Property, Consulting, Revenue,
Professional Services, and Space Lease)

 Chief Financial Officer/Chief Business Officer

2. A complete and approved Contract Routing Approval Form must accompany all contracts/agreements executed by
Purchasing staff. Purchasing Staff will follow all University and UT System requirements related to Purchasing and
Contracts.

UT SYSTEM RULES AND REGULATIONS

1. All contracts or agreements, including Purchase Orders, with a total overall cost of more than $2,500,000 must be
approved by the UT System Board of Regents at their Quarterly Meeting before delivery of goods or
commencement of services, except contracts not requiring Board approval listed in Section 2.2 of Regents Rule
10501.

2. All contracts for consulting services for more than $2,500,000 must be approved by the UT System Board of
Regents via the docket or the agenda at their Quarterly Meeting before commencement of services.

3. Processing of Request: All Purchase Orders or fully executed contracts/agreements in excess of the limits
prescribed above shall be forwarded to UTMB’s Department of Contract Administration for inclusion on the UT
System Board of Regents Quarterly Meeting Consent Agenda.

Contract Administration will notify the Purchasing Specialist if the procurement has or has not been approved
following the UT System Board of Regents Quarterly Meeting.

REFERENCES

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UTMB Institutional Handbook of Operating Procedures; Policy 4.5.6
UT System Board of Regents Rules and Regulations; Series 10501
UT System Board of Regents Rules and Regulations; Series 80403

1.30 Delegated Authority

Approved: Frank ReighardAssoc. VP Supply Chain Mgmt