Assessment Task 1

Question1:

Outline three examples of barriers to the implementation of a WHS Management System. For each
barrier, identify a strategy that can be used to overcome the barrier.

Answer:

There are a lot of benefits to having a successful workplace safety program: Happier, healthier
employees, enlarged productivity, high efficiency, reduced costs, enhanced employee morale and
retention.

Regardless of these benefits, applying an effective workplace safety program can be a challenge. Here
are three reasons why that’s the case and what you can do overcome them.

Roles and Responsibilities:

Confusion or vagueness over roles and responsibilities can lead to criticism when implementing a safety
system, so it’s vital to create and uphold clear positions from the start. Common situations that can lead
to this might include not involving key stakeholders or unions, a nonexistence of demonstrated
guarantee from leadership, or not providing a channel for employee feedback.

Build a safety team involving employees from all levels of management and assign specific employees
for various roles. Make it easy for employees to contact and provide response to this team and interact
with outside stakeholders as needed. Ask your leadership to help energetically champion safety efforts
and campaigns.

Infrastructure:

Creating the right environment for a safety management system doesn’t happen instantly, so it’s normal
to experience bumps or hindrances as it’s accepted across an organization. Make sure that your system
and structure are planned to support your teams, and don’t be scared to grow or scale back as needed.

Also, provide a clear evolution plan and transfer updates and progress frequently. Allow sufficient of
time for change and recognize all positive developments (even small improvements).

Training:

Whether it’s making changes to a current system or continuing out a new one,  properly trained
employees can become the best promoters for your new safety culture. Prepared to invest time and
money in training and retaining your team members, and allow them to use their skilled knowledge to
lead the accomplishment of a new safety management system.
Also, think of to account for the time it takes to train team members, change old practices, answer
questions, and make alterations. Address any fears or hindrances as your employees are learning, and
make sure their responsibilities are evenly spread.

Question 2:

List three reasons why it is important to consult with staff when implementing or reviewing WHS
procedures and policies in the workplace

Answer:

The benefits of linking employees in health and safety

Your employees impact health and safety through their own actions. They are often the best people to
recognize the risks in their workplace.

Talking, listening and co-operating can help to attain benefits. Health and safety representatives can
help you with workforce consultation preparations.

Benefit from better worker involvement

Place of work where employees play an active part in health and safety has less accident rates.
Cooperation with your employees helps you to manage health and safety in a useful way by:

 helping you identify workplace risks

 making sure health and safety controls are applied
 growing the level of commitment to working in a safe and healthy way

In many cases this also leads to improved productivity, efficiency and quality. 

Consulting with employees about health and safety lets them know you take their security seriously. 

Question 3:

Describe how positive performance indicators can produce valid and reliable measures of WHS
performance

Answer:

Positive performance indicators:

Positive performance indicators (PPIs) measure those actions that deliver better work-related health and
safety (OHS) consequences. PPIs are a measurement of the success of good OHS practice. They are a
source of measuring the OHS performance in your business.
PPIs can include:

• multiple workplace inspections that have been accomplished in a business

• proper arrangements that have been put in place in a business to improve OHS, and
• Many employees trained in OHS

PPIs should be used in combination with standard OHS performance measures, such as the number and
rate of injuries. You can use PPIs to measure if you, as a business operator, are carrying out decided
management control processes and if those practices are effective in decreasing the number of losses,
injuries and diseases in the workplace.

What types of things can I measure through PPIs?

The level to which my business:

• recognizes workplace hazards and eradicates or controls linked risks

• Deploy safe systems of work which are already in place
• has a working environment which gives people chances and capabilities to effectively contribute
to OHS problem solving and decision making
• has a working environment which gives people the opportunity to obtain education and training
• checking OHS in the design, planning and procurement stages and activities of projects, and
• self-assesses or has OHS individually inspected for effectiveness of systems and practices

Question 4:

Give at least three examples of WHS positive performance indicators

Answer:

1. Quantitative Indicators

These are the most straight-forward of KPIs. In short, they are measured uniquely by a number. There
are two types of quantitative indicators - continuous and discrete. Continuous quantitative indicators
can take any value (including decimals) over a range. Discrete quantitative measures contain things like
complaints, accidents, and rating scales. Examples of quantitative measurements contain measurements
of time, dollars and cents, and weight.

2. Qualitative Indicators

Qualitative indicators are not measured by numbers. Usually, a qualitative KPI is a characteristic of a
procedure or business decision. Examples of qualitative KPIs contain opinions, properties, and qualities.
A general qualitative indicator that organizations commonly use would be an employee satisfaction
survey. While some of the survey data would be measured quantitative, the measures themselves are
based on the opinion of a person. Qualitative focuses more on the “why” as contrasting to the “how.”

3. Leading Indicators
Important indicators are used to calculate the outcome of a change in a process and confirm long-term
trends in data. In a survey of many fortune 500 companies around the metrics that they practice as
leading indicators, 3M Corp, a mining and manufacturing company, supplied these answers:

 Total new patents

 Total new innovations
 Customer service awareness

These are great examples of leading indicators. While in and of themselves they are not unconnected
indicators of success, they are symptomatic of success in other metrics and help as an excellent indicator
of success in their initiatives.

Question 5:

Describe how outcome indicators can produce valid and reliable measures of WHS performance

Answer:

Outcome analysis:

States to analyzing how successfully the business has performed with respect to many components of
WHS performance outcomes including: „

 safety performance (hazard eradication/minimization) „

 injury performance (injury avoidance), „
 financial performance (cost efficiency)

Each PCBU will have records, in one form or another, linking to the ways in which officers are informed
about WHS matters. This may contain training records, board attendance records etc. While it is possible
to count or track KPIs for every activity, it is vital to consider: Would all this data add worth, or just add
noise? Classifying those KPIs that have the likely to guide improvement in performance guarantees data
collected and reported helps a purpose; that it adds importance by flaking light on important issues and
informing significant decisions. If not, then collecting, monitoring and reporting on it are likely to be a
waste of time.

The more settled an organization’s WHS culture, the more likely the business is to: carefully select KPIs
that give clear signals to action; track the KPIs regularly; and report frequently on the results to
management; and report to officers only when the KPI data is related and material to the authority, risk
management and resourcing decisions that officers need to make. Together this guarantees that, while
resources for monitoring performance are incomplete, there is satisfactory data to ensure key WHS risks
are identified and ranked for action, and officers obtain assurance that controls are resourced,
implemented and effective.

Outcome indicators are narrowly connected to the results of process-related activities. They can be
defined as short-term, mostly quantitatively-operationalized outcomes of processes, e.g. number of
flyers spread to the aim population, count of common projects, members at health promotion meetings,
sum of trained workers, etc.

The end result is measured or evaluated by outcome indicators, which refer to the larger results of
activities and policies. In OSH, these are mostly health and hazard associated goals, e.g. the effects of
measures on accident rates after a exact period, and on long-term health effects

Question 6:

Give at least three examples of WHS outcome indicators

Answer:

The only method used in workplaces and by government authorities are 'negative' method. These are
known as outcome indicators, and while they are vital, they commonly reflect the results of past actions.

Outcome indicators may blur potential risks. For example, having a lesser chance of injury does not
necessarily mean that satisfactory safety systems and controls. Examples are:

 count of claims
 number of hours/days lost (Lost time injury frequency rates or LTIs)
 claims costs

Question 7:

Identify and title and date of the WHS/OHS Act and Regulation for the state in which you are located.

Answer:

Short title:

This Act may be cited as the Work Health and Safety Act 2012 

Version current from 1 January 2013 to date

Question 8:

Give a brief explanation of the national harmonization of work health and safety legislation and the
name of the WHS/OHS Acts for the States that have not adopted this legislation

Answer:

INTRODUCTION

On 1 January 2012 in New South Wales work health and safe (WHS) law initiated, the Northern Territory
Queensland, the Commonwealth, and the Australian Capital Territory. While the laws originate from a
process of harmonization of current State and Territory-based work health and safety laws, the final
result goes well beyond that.

In July 2008, an intergovernmental Agreement for Regulatory and Operational reform in Occupational
Health and safety (the IGA) was passed by the Council of Australia Governments (COGA) for formally
committed to the harmonization of work health and safety.  Under the IGA, adaptation of model work
health and safety legislation was compulsory for all authorities.  In over thirty years work health and
safety laws culminated their efforts in Australia. 

Legislation consisted of an integrated package of a model work health and safety Act 2011 (the model
WHS Act), model Work Health and Safety Regulations 2011 (the model WHS Regulations), model Codes
of Practice, and a National Compliance and Enforcement Policy. New concepts to duty holders, wider
approaches to workplace participation and safety corporate governance, and higher penalties are
presented in this package.  

Scope and application

The implementation of the model WHS Act demands each jurisdiction to endorse or otherwise give
effect to their own laws that reflect the model laws as far as possible, having regard to the enlisting
protocols in each jurisdiction. 

The model WHS Act assures that current laws relating to WHS continue to apply to public safety values
at work.  This means that the connection to work is kept as the vital element to the Act’s application.  In
this sense, all those who are involved in the conduct of work, or contributing things for work to occur,
will collapse within the scope of the model WHS Act and will have a duty of care and should be involved
in risk eradication and reduction. These duties are coexisting and non-delegable.

Object

Workers and others be given the highest level of protection from hazards and risks are as is reasonable
practicable is the main objective of model WHS Act. Issues can be resolved and co-operation achieved
by consultation process and procedures, effective representation and elimination or minimization of
risks.

Enforcement measures, develop effective and appropriate compliance, education and training,
information, provide meaningful advice, enforcement of WHS requirements and encourage employees
are aims of model WHS Act.

Question 9:

Describe the two Australian/New Zealand Standards relevant to work health and safety management
systems

Answer:

Australian Standard AS/NZS 4801:2001 Occupational Health and Safety Management system
Australian Standard AS/NZS 4804:2001 Occupational Health and Safety Management Systems

Question 10:

Discuss the purpose of a code of practice and give an example of a WHS code of practice, including its
title and key purpose

Answer:

The WHS Act and the Work Health and Safety Regulations 2011 (the WHS Regulations) helped by
providing an approved code of practice is a practical guide to achieving the standards of health, safety
and welfare required.

Under the WHS Act and Regulations the Codes of practice are admissible in court proceedings. A code of
practice may be regard as evidence by the Court of what is known about a hazard, risk or control and
may rely on the code in determining what is reasonably practicable in the circumstances to which the
code relates.

A technical or an industry standard is, if it provides an equivalent or higher standard of work health and
safety than the code helpful when it comes to compliance with the WHS Act and Regulations.

An inspector may refer to an approved code of practice when issuing an improvement or prohibition
notice. 

A draft of that model code of practice was released for public consultation on 7 December 2010 and was
endorsed by the Workplace Relations Ministers’ Council on 10 August 2011.

How to use this Code of Practice

In providing guidance, the word ‘should’ is used in this Code of Practice to indicate a recommended
course of action, while ‘may’ is used to indicate an optional course of action.

This Code of Practice also includes various references to sections of the WHS Act and to provisions of the
WHS Regulations which set out the legal requirements. These references are not exhaustive. The words
‘must’, ‘requires’ or ‘mandatory’ indicate that a legal requirement exists and must be complied with.

Question 11:

The Work Health and Safety Regulations 2011 state how to manage risks to health and safety with
regard to hazardous manual tasks. List two issues that should be addressed when determining control
measures in the workplace
Answer:

Lone workers face numerous hazards on a daily basis due to the nature of their roles. Every employer to
identify and mitigate all of the risks that their workers may face by carrying out a full risk assessment is
very important. You will be better prepared to eliminate them and prevent potential accidents and
injuries by identifying potential hazards at your workplace,

Safety hazards

Safety hazards can affect any employee but these are more likely to affect those who work with
machinery or on a construction site. Safety hazards include slips, trips and falls, operating dangerous
machinery and electrical hazards. Those that work in the utility sector are more likely to be at risk of
safety hazards. The HSE reports that in the UK between 2018 and 2019, 40 people were killed after
falling from height at work, 30 were killed by a moving vehicle and 14 died after being in contact with
dangerous machinery.

Biological hazards

Biological hazards are extremely dangerous. These include exposure to dangerous substances and
diseases associated with working amongst animals, people, or infectious plant materials. Employees
who work in hospitals, laboratories or various other outdoor occupations are at risk from biological
hazards. Statistics taken from the HSE state that in 2017, there were 2,523 mesothelioma deaths due to
past asbestos exposures.

Question 12:

List five (5) examples of WHS documentation that should be accessible and available to staff.

Answer:

Employers should vocalize to employees the hazards associated with their role in the organization, how
to notify their Health and Safety Representative when hazards are identified, how to follow health and
safety policies and procedures and the consultative arrangements associated with health and safety.

Health and safety police and procedure document 

 Training and induction record keeping 

 Equipment recording 
 Risk and hazard assessment 
 First aid and medical record 
 Register of injuries and accident 
 Safety measures record

Question 13:
Give three examples of records that an employer should keep and maintain with respect to work health
and safety matters

Answer:

WHS records and data include but are not limited to completed copies of forms, checklists, risk
assessments contained in the WHS management system. Additionally, WHS records may include
externally produced documentation such as but not limited to material safety data sheets, external WHS
audit reports, health surveillance records or workplace monitoring reports.

Identification and Traceability

Whether a record is stored locally or centrally in electronic or hardcopy form, the records shall be
traceable. The record is required to be assigned a unique identifier, for example, Oracle Universal
Records Management system assigned sequential numeric number, in accordance with the UOW
Records Management Guideline. Traceability of a record will come from identification methods, e.g.
alpha numeric, sequential numbering, computer generated and managed record management. WHS
records and associated requirements shall be identified according to the Appendix 1: Master WHS
Records Index and Local WHS Records Index.

Collection, Indexing and Filing

WHS records and associated requirements listed on the Appendix 1: Master WHS Records Index and
Local WHS Records Index is required to be collected as and when the documents are generated in
preparation for indexing and filing. Records will be indexed or otherwise sorted, using a method
appropriate to their type and security classification as defined in Appendix 1: Master WHS Records
Index. Electronic WHS central records are assigned metadata in accordance with UOW Records
Management Guideline, WHS Network Drive Procedure and WHS Document Control Guidelines. The
records shall be filed and arrange in convenient order for storage or reference. Filing or records is based
on file type such as hard copy or electronic media and must be filed in a state which is secured to
prevent unauthorized access. Files must be indexed to minimize loss and enable easy retrieval. Records
located locally shall be filed in accordance with the Local WHS Records Index to ensure the index/sorting
method adopted for that type of record and security level for subsequent ease of retrieval.

Storage and Maintenance

Where possible the storage and maintenance of all WHS records shall be in accordance with the UOW
Records Management Policy and UOW Records Management Guideline as well as any requirements
specific on the Appendix 1: Master WHS Records Index or Local WHS Records Index. All externally
generated records, e.g. audit report, improvement notices, will be stored in the University’s Records
Management System by the WHS Unit.

Question 14:

Describe the main function of a WHS Management System

Answer:

a) Risk management procedure: Develop the risk management procedure to describe the systematic
process of hazard identification and risk assessment. Here the risk matrix and competency criteria of risk
assessment team are also set.

b) Hazard identification and prioritization: Identify the workplace hazards including the hazards related
to each routine and non-routine activity.

c) Risk analysis: Analyze the risk by considering the existing controls, evaluating the legal requirements,
considering the detection/ communication resources, type of activities (ie normal, abnormal or
emergency), etc risk should be analyze. The main objective of risk analysis is to understand and analyze
the safety issues,

d) Risk assessment: Assess the risk by set risk matrix and industrial acceptance criteria. Here we are
deciding the risk level, whether it is acceptable or not. It helps to decide the appropriate cost-effective
controls.

e) Deciding and providing the controls: Control the risk by ensuring and providing the adequate and
effective controls.

Question 15:

Describe the structural components of a WHS Management System

Answer:

It is up to each organization to develop its own system. There are several sources that outline a basic
WHS management system structure, including AS/NZS 4801:2001 and AS/NZS 4804:2001. Since 2018,
ISO 45001 has now replaced both 4801 and 4804.The standards recommend an organizational structure
dedicated to the following:

 Minimizing and avoiding workplace injuries;

 Providing for continual evaluation and improvement; and
 Ensuring compliance

The first section directly addresses existing policies and procedures for identifying and managing risks.
Organizations must then implement methods for evaluating and improving these practices across their
operations. At the same time, the system must comply with OSH/WHS laws in your state or territory.

Effective systems need to also define how the organization is prepared to manage risk. The system
should actively identify known risks and select suitable risk management controls. The steps require
communication across all levels of the organization. Risk management policies should provide written
guidelines for defining WHS goals and target outcomes. These systems also need to establish the health
and safety responsibilities of everyone involved in managing risks and hazards. This should define who is
responsible for what area of risk and who reports to whom in the event that risk mitigation is required.

All parties must understand their roles and safety responsibilities in connection with WHS Act. There
are online WHS act awareness training courses to help explain these obligations. The courses are self-
paced and available for workers, managers and officers.

WHS systems also require continual monitor, review and evaluation. Organizations must define metrics
for measuring the effectiveness of their policies and implementation. These steps are necessary for the
continual improvement of WHS management policies and risk management processes.

Question 16:

Describe five key areas covered in a WHSMS.

Answer:

The framework structure of an occupational health and safety management system can be further
divided into key components for maintaining an efficient WHSMS. Each system needs methods for
implementing the details outlined in the structure. These essential elements include:

 Safety plans;
 Policies and procedures;
 Training;
 Monitoring;
 Supervision; and
 Reporting

Organizations utilize safety plans to outline specific health and safety procedures for different
environments and work areas. These documented health and safety rules within a safety plan can
ensure that all workers are able to understand their obligations. The rules and plans assist in holding
everyone accountable.

Health and safety management policies and procedures establish an overarching framework for
following safety plans. Each organization must devise their system. The policies may include details
related to recordkeeping, hazard inspections and incident reporting.

WHSMS training is a broad category. Besides WHS training courses for workers, organizations need to
train everyone who conducts work tasks on a work site. Every worker, contractor, volunteer, visitor and
officer needs to understand their obligations and duties to the company, the work site and to each other
under the WHS Act.
Officers and supervisors must also monitor and supervise the safety performance of their workforce.
Monitoring often includes risk and task assessments that are completed before work begins. Supervision
ensures that workers are following their safety requirements.

The final element is reporting. Safety reporting occurs at every level of an organization. Workers and
managers need to report and rectify unsafe hazards and conditions whilst board members also have an
obligation to remain aware of safety issues being experienced by the workforce.

Question 17:

Compare and summarize the two commonly recognized and accepted Standards for WHS certification in
Australia

Answer:

The most commonly known and accepted Australian safe work certification is AS/NZS 4801. However,
the international standard, ISO 45001 is quickly gaining popularity and is becoming accepted worldwide.

What is AS/NZS 4801 and does your business you need it?

Workplace safety is non-negotiable, no matter what industry you’re in. Not complying with the existing
WHS laws can result in thousands of dollars in litigation costs, a drain on resources and a damaged
brand reputation.

AS/NZS 4801 (Occupational health and safety management systems) is a common certification used by
Australian businesses. This certification ensures businesses comply with WHS laws and create a safe
workplace for their employees and stakeholders.

Benefits of attaining AS/NZS 4801 certification include:

 A reduction in workplace accidents and injuries – employees are responsible to carry out safety
procedures while working.
 More business opportunities – employees know you value their safety and will be more open to
business opportunities and change.
 Suppliers and manufacturers are covered – third parties can use your certification to ensure the
safety of their own staff while working in your business.

If you have an Australian business then you should look towards becoming certified. We’ll explain
further below.

What is ISO 45001 and does your business need it?

ISO 45001 means occupational health and safety management systems. In simple terms, it’s the new
international standard for holding organizations and individuals responsible for safe work systems across
global supply chains. The new legislation will provide a framework to reduce the number of work-related
injuries.
If your business operates internationally under OHSAS 18001, your existing certification body will send
you information about the migration. If you haven’t received a letter yet, we recommend beginning the
process soon, because you will need to undergo audits before receiving the new certification.

If you only perform work within Australia but would like to become ISO 45001 certified, you’ll need to
reach out to a qualified auditor such as QMS to become certified.

After you sign a three-year certification contract with an auditor, you will need to undergo audits to
ensure your business complies with standards. Here are the three steps you are required to complete to
become ISO 45001 certified:

 Gap-analysis – how does your existing system align with the new standard? Are there any
processes or systems that need to be added?
 Integrate – this is your opportunity to refine processes and integrate them into your
management system to ensure you comply with ISO 14001 standards
 Educate – educate your workers on the new health and safety procedures

Differences between AS/NZS 4801 and ISO 45001

Why go through the lengthy ISO 45001 certification process if you’re an Australia-based business? There
are major benefits found in the ISO 45001 legislation. Complying with these changes will ensure
maximum safety of employees. Here are the most important differences that make the ISO 45001
certification worthwhile for Australian businesses:

 Senior management is now responsible for the 13 responsibilities previously allocated to the
Management Representative in the AS/NZS 4801 certification
 Businesses will need to include documented procedures for topics such as hazard management
and training
 Organizations need to make additional commitments in their health and safety policy. One of
the changes includes a commitment to eliminating all hazards and reducing OH&S risks
 Organizations need to identify risks and opportunities related to the making, operating and
maintaining the management system
 Businesses are responsible for extending workplace health and safety procedures for
contractors and other parties

Assessment Task 2:
Part A – 

Outline requirements of WHSMS based on risks

Purpose and function

The purpose and function of WHSMS regulation will to endure the fitness and safety aid for managing
the gym facilitation and aid or safety measures as accord to covid19 effect.

Objectives

The key elements of a successful health and safety system are: Law and commitment. All employees
should be motivated and empowered to work safely and protect their long-term health. Cost-effective
approaches to human and physical resource preservation and development will reduce financial loss and
liabilities. 

It is possible to meet the expectations of stakeholders whether they are shareholders, employees or
their representatives, customers or society in general. 

 The relevant provisions will be: Enabled by proactive employee engagement and involvement by
sufficient training, the usage, where applicable, and the safety representative scheme, enabled
by good cooperation and integrity development, which enables the conscientious and active
approach to the Protection and health function of both. 
 The framework should be such so that there will be balance in the operations and governance of
WHSMS
 The issue that has been implicated in the case study will be covid19 effect that leads to propose
change management, problem within the trainer as the gym need to be considered the social
distancing norms, lower wages will leads to turnover, equipment availability and the essence of
the WHS practices based on Covid19 will need to maintain for enhancing safety within the gym. 
 The program will span the full scope of the safety and welfare department of an individual. The
workplace should develop a plan to implement its endurance to fitness and work health and
safety management 
 Timely information sharing to stakeholders, involve them in important decision making. 
 safety framework should be developed according to the current laws 

Safety system should be integrated with management system

Due diligence should be implemented

EMAIL 

Email id – xyz@gmail.com 

Hello Sir, 

 The proposal for the WHSMS is attached in this mail. Kindly go through this proposal. 

Thanks & Regards 

Covering mail 

To- xyz@gmail.com
Subject- feedback 

Greeting for the day 

This mail has been sent to deliver the certain feedback that has been implementing in the presented
strategy of customer service. The feedback is improvising recruitment plan, WHSMS proposal include
remedial measures, implement continuous learning plans. Hence, these are changes that required in the
strategy. So please kindly attain it properly. 

Thank you 

Part B – Develop WHS policy and commitment to WHSMS

The compliance to legislative standard will be the effective health and national policy for enforcement of
health and safety standard within the gym. Risk management involves closely analyzing anything at work
that might affect the employees, other workers and others (including clients, tourists and
representatives of the general public) the findings of the risk assessment will be included in the
protection policy and safety measures with regards to COVID19.  The risk assessment procedure is the
detection of the covid19 infection by monitoring through camera, regular check-up, the distancing
facilitation. The training can be done with the use of safety equipment and use of various method for
giving training to the gym consumers. Hence, this will lead to better protection and maintain social
distancing.

The covid19 procedure will be disinfection, sanitization, using own clothes and towels and does not
share water with each as it risks of causing covid19. The use of mask while surrounded with people
while talking. The WHS legislation and measures needs to be followed and the record keeping activities
for scanning of temperature, number of people visit gym, their detail, and temperature fluctuation,
medical records will be covered under the WHS record keepings

The duty holder will be the manager, gym instructor, record keeping manager and the customer relation
manager.

The safety policy must be set down and the procedures required for its execution and control placed in
effect. Workers and everyone else will be made aware of the safety statement which indicates that
hazards have been detected and threats measured and removed or tracked. This will explain whether
the company ensures protection and health and will define the appropriate tools for the preservation
and evaluation of safety and health laws and standards. It is necessary to note, though, that employers
can only include those created by job activities while recognizing dangers and evaluating risks. There is
no need to take into consideration any small threats or dangers we embrace in our lives. The danger
refers in general to anything that is likely to harm human injury.

E mail to CEO

To- xyz@gmail.com
Subject- updates the changes 

Greeting for the day 

This mail has been sent to imitate the change in the asked section. The recruitment plan has been
updated with the online recruitment opportunity through social media, the WHSMS has been include
the remedial measures that is sanitation, social distancing, using PPE kits for safety inclusion. The
continuous learning program will be on job learning and dummy learning. Hence all the asked has been
update in the document and sent through this mail. So please kindly review it and suggest your review 

Thank you

The final version of WHMS

WHSMS proposal 

The work health safety management system is acquired and implement in the company due to Covid19
impact on endurance fitness. It covers all the safety measure and health testing kits for regular checking
of the employees working in the organization. Regular sanitizing and hygiene management is requited to
deal with the problem of covid19 affect. The remedial measures that is sanitation, social distancing,
using PPE kits for safety inclusion Hence, the management should implement this system in the
organization for preferable protection development.

Hence, this is the overall research review and WHSMS proposal for better management and health
safety within the gym.

Part D: Facilitate the participation of individuals and parties in finalizing the WHS policy

For an individual, you can opt to set up a health and safety program for part of the operation under the
Health and Safety Act 2013 to satisfy your roles and obligations. Well-designed procedures and systems
enable companies to comply with laws and requirements on workplace health and safety.

However, a health and safety management system in the workplace is more than simply providing forms
and policies relating to safety and documenting procedures. Alternatively, it is a matter of constant and
controlled execution of steps and contents of a protection text.

A system-based method is much more effective than a system which relies on documentation alone, in
protecting individuals against harm and meeting safety goals. Use of a workforce control framework for
health and safety:

 Evolves and grows continuously

 Uses suggestions to track protection performance and develop them
 Builds on current protection and health protocols
 Integrates for other methods of control
 Enables more rational decision-making
 Strengthens and demonstrates due diligence in business culture
  Standard for Australia
 Australian standard, AS / NZS ISO 45001:2018 (Employment and safety systems-Guidance for
use

Requirements:

 Specifies operating climate and health control program requirements

 Guidelines the usage of it.
 The norm seeks to enable organizations, by avoiding work-related injuries and sickness, to have
stable and protected environments and to improve their success in occupational health and
safety.
 Why to build a program for health and safety
 Each organization finds that there are certain elements in a health and safety management
system at work.

Part E: Document and disseminate the WHSMS and WHS policy to individuals and parties

Meeting 

Date: 6/4/2020

Location: conference hall of the company

Chairperson: Operation manager of the company

Attendees: all of the employees of the company

Operation manager: good morning team, thank you for giving your valuable time.

Team members: good morning sir.

Operation manager: the meeting is called to discuss the scope of the new project. Now the company
wants to expand its business so the company is launching a new web. The company wants to provide
online facilities of shopping to its customers. So, the new project scope is provided to all of you. Now,
this is expected that all of you will understand it and start your workings.

Thank you

E-mail referred to WHSMS plan 

To – xyz@gmial.com 
Subject- approving of WHSMS and policy 

Greeting of the day 

To all the staff 

This mail has been drafted to inform all the staff with regard to the approval of the policy and procedure
that has been created for adopting the COVID19 measures within the endurance fitness WHS framework
to meet the entire covid19 effect requirement so to prevent the infection. The Gym has been followed
all the instruction and equipment requirement effectively and possess all the implementation as steady
as possible. So please go through the final WHMS document and followed all the measures.

Thank you 

Assignment 3
Part C: Document and implement the action plan

There are also corporate activities which should be introduced such that preventive mechanisms can be
enabled and executed. The safety action plan includes-

 Regular testing through thermal-scanner to scan the temperature of the employee and
customer 
 Distancing and disinfection through overall sanitizing 
 Washing hands and maintaining social distancing 
 Using PPE equipment if required while instructing
 Use of mask while working with lot of people 
 Reduce the use of AC as many doctors place doubt on air contamination 

To return to work effectively, workers will be informed and educated in terms to workplace safety. A
collaboration strategy coupled with staff, boss and management preparation will be established during
the organizational return to work programming process. Employees must be well versed with the signs
and everybody must be informed how to identify possible threats and what different functions are to be
utilized for prevention measures. You will be able to move through that phase to support the insurance
provider and bring you back to work.

Ensuring quicker exposure to PEPs, quick reaction times to regular improvements in suggested reviews
and a stronger coherence in the capacity of organizations, who had consistent pandemic response
strategies in effect until COVID-19. Nevertheless, if an organization actually does not have a response
strategy, it is never too late to begin. Preparing for a return to work is a great opportunity to build a
 system to ensure an organization is primed not just for the COVID 19 but also for potential unexpected
disasters.

Organisation
Name  Endurance Fitness Date: 28 August 2020

Documented
WHS by:
Committee
members Endorsed by:

Person
Responsible Nominated
Proposed How this will be for follow- Completion Evaluation Monitoring
Requirement action  achieved Resources  up Date indicator Method

Surface Through regular

cleaning sweeping and Checking the
Proper and regular cleaning the surface Sanitation hygiene of the
sanitation wiping the where the Cleaning Operation 29 August and office and
facilities  floor  employees work equipment  manager  2020 hygiene building 

Employees who are

well but who have a
sick family member
at home and/or have
been in close contact
with a person with
COVID-19 must stay
home and notify
their supervisor and
refer to CDC
guidance for how to
Use of conduct a risk Human Availability of
Protective Protective assessment of their PPE resource 30 August Safety PPE
equipment  Measures potential exposure equipment  manager  2020 measures  equipment 

Social Proper The arrangement of Distance Human 31 August Seats Social

distancing spacing cabin as according to between the resource distancing
 between arrangement
seats  seats  measured distance  people manager  2020 distance  in each cabin

If an employee is
confirmed to have
COVID-19, COMPANY
will inform fellow
employees of their
possible exposure to
COVID-19 in the
workplace while
maintaining
confidentiality as
required by the
Americans with
Disabilities Act
(ADA). Employees
exposed to a co-
worker with
confirmed COVID-19
should refer to CDC
guidance for how to
Focus on virus conduct a risk Human 1 Report of Regular
contamination Employees assessment of their resource September employee health check
area  safety  potential exposure Thermal scan  manager  2020 checking  ups

Part D – Determine the measurement and evaluation requirements of the WHS plan

Draft Measurement and Evaluation Schedule for COVID-19 Safety Action Plan

WHO defined COVID-19(coronavirus) as a pandemic that has now spread to other countries and
territories? Collective intervention is required to deter further dissemination, reduce the consequences
of outbreak and encourage prevention measures. School interventions will deter students and workers
subjected to the virus from accessing and spreading it, the WHO says. The recommendations are
applicable in all other cases, but unique to countries which have already approved the transition of
COVID-19. The manual aims to provide straightforward and realistic instructions for secure operations in
schools and other education facilities by stopping, identifying and managing the virus at an early level.

To
 The CEO

Subject: communicate endurance fitness requirement 

Respects sir,

This email is being informed to the CEO with respect to the covid19 WHSMS measures and plan that
need to be inculcated to measures the facilitation of the mandate aspect with regard to the covid19
measures within the gym. The proposed plan has been submitted to the CEO respectively and all the
duties and responsibilities as well as tool for the adequate arrangement of safety needs to be taken
care. The endurance fitness and work health safety can be done through including mask, sanitization
and social distancing cell for preventing the infection risk. So please kindly go through these documents
and proceed certain action plan for better risk assessment and measures as per the Covid19 facilitation.

Thanks & regards

Part E – Revise measurement and evaluation schedule

Risk Likelihood Severity Treatment/control methods 

Suspected to being
covid19 High  – Isolation advice 

Deliver them to basic test of

Having high fever  High  covid19.

Social distancing Clear instruction and timing

failure    Medium  alteration 

Use of mask and better give

Sneezing and coughing  Medium  leave

Frequency of
Evaluation monitoring/
Proposed action indicator Monitoring Method Persons responsible reporting

Identify staff, Sign in sheets Safety reports Centre Managers Weekly

volunteers and completed
 visitors who are
unwell. 100%

Surface cleaning
and regular Checking the
sweeping the Sanitation and hygiene of the office
floor  hygiene and building  Operation manager  Twice a day 

Use of Protective Safety Availability of PPE Human resource

Measures measures  equipment  manager  Daily 

Social distancing
Proper spacing Seats arrangement in each Human resource
between seats  distance  cabin manager  Weekly 

Report of
employee Regular health check Human resource
Employees safety  checking  ups manager  Daily 

The WHS model laws allow an individual running a company (PCBU) to maintain the health and welfare
of their staff and others at their workplace in as long as is fairly possible. This includes the provision and
maintenance, to the extent reasonably feasible, of a work environment that is safe for health and safety
and adequate facilities for workers to do their jobs.

They must recognize occupational threats and the related hazards in order to conform with the WHS
model regulations and do what is realistically possible in attempt to minimize such threats even where
that is not fairly feasible to mitigate.

Whether a monitoring measure can be implemented reasonably includes considering what can be done
to manage a risk and whether it is reasonable in the circumstances. In determining which measures are
reasonable, the likelihood of a risk, the harm it could cause, and the availability and suitability of a
control measure are key considerations.

Covering mail for covid19 safety action 

To- xyz@gmail.com 

Subject- revised measurement and evaluation schedule 

Greeting for the day 

This is the mail that has been drafted to implicate on the certain strategy that has been made for
preparing the safety measures for covid19. The prepared plan has been developed below.

Frequency of
Evaluation Persons monitoring/
Proposed action indicator Monitoring Method responsible reporting

Identify staff,
volunteers and
visitors who are Sign in sheets Centre
unwell. completed 100% Safety reports Managers Weekly

Surface cleaning and Checking the

regular sweeping Sanitation and hygiene of the office Operation
the floor  hygiene and building  manager  Daily 

Human
Use of Protective Availability of PPE resource
Measures Safety measures  equipment  manager  Daily 

Social distancing Human

Proper spacing arrangement in each resource
between seats  Seats distance  cabin manager  Weekly 

Report of Human
employee Regular health check resource
Employees safety  checking  ups manager  Daily 

Mask and
Sanitizer and mask sanitizer Item availability Centre
availability  requirement   report  manager  Weekly 

So kindly review the mail and provide your feedback on the particular subject and objective. Please also
provide your suggestion for additional strategy and subject.

Thank you

Presentation 
 Assignment 4
Part A – Consult staff to review WHSMS

Meeting 

Date: 6/4/2020

Location: conference hall of the company

Attendees: all of the team members

Greetings of the day team.

This meeting is being conducted to discuss the project scope, project management plan, and
organizational project management policies. This is analysed that all of the documents are being
prepared and provided to all of you. Now it is expected that all of you will work as per the requirements
of such documents.

Thanks & regards

Part B – Evaluate and report on WHSMS implementation.

An aggregate assessment is the first move to assess and analyze the new WHS program. Each move will
help you get an understanding of the current WHS service and provide you with some details regarding
potential enhancements and adjustments.

The first step is best seen as a self-audit of safety. It does not provide you a full description of the
current state in conformity with your WHS agency but will offer you a clear indicator of the role of
company. We suggest that you carry out a thorough enforcement audit of the WHS for a complete
picture.

When you are uncertain when you will continue to assess and analyse a WHS control program, the first
step will be the awareness about the certain risk and measures to be followed. It presents you with a
description of where you are, where there are potential gaps and any suggestions to boost the WHS
supplies.

The first thing to ask yourself whether you are equipped for a general evaluation is: “Will I still have an
administration program for the WHS? Your reaction can be “Absolutely,” “No,” or “Maybe.”
The responses you should offer are paper-based, machine-based or a combination-hybrid approach with
both paper and device. When the business primarily utilizes document systems such as accident
notification and risk control processes from a protection policy, so it is possible that you should employ
a document program. Probably in the third category if you have a combination of physical forms and
electronic files. They will probably have a dedicated WHS management program, which will help your
organization manage risks and plan for the future, when you are completely software-based. This is it!
This is it! Stage 1 is over. You will now be conscious of where the business is with respect to the WHS
management structures. Let’s switch to Phase two … Stage 2 – Review of documentation you can look
through the business or agency records in this second phase.

Although this does not provide you a total or accurate image such as a comprehensive WHS
management examination, it demonstrates where there are possible gaps and gives tips about how to
fix them.

The solution to this question is as follows: Connection to versions of print

 Digital copying control

 Limited or unclear connection
 Smaller businesses typically offer digital versions of WHS records to their staff.

In order to explain how specific tasks should be carried out, such as the execution of a risk assessment
method, compliance audit request and risk reporting.

Larger companies often share these documents digitally, since they deal with a large number of
employees and possibly split their employees between physical sites and possibly even between
countries. In this one possible area, you might want to make improvements if you answered “no access”
or “unsure.