SAP SD Business Blueprint

1. 1. ASAP Business Blueprint Sales & Distribution

2. 2. Table of Contents 1. Objective & Methodology 2. Scope 3. AS – IS Vs TO - BE 4.
Summary 5. Organizational Structure 6. Master Data 7. Business Scenarios Sale from C & F
to Export market (Distribution Plant) Sale from C & F to Domestic Market (Distribution Plant)
Inter Company Transactions Trading Third party process Cash sales & Rush order Return of
Goods 8. Key Data Structure – Master Data 9. Pricing Procedure Pricing for direct customers
(Bulk drugs) Pricing for distributors Special pricing for institutions 10. Free goods 11. Material
determination 12. Credit management 13. Revenue Account determination 14. Batch
Management 15. Output Determination 16. Text Determination 17. Customer Material
Information Record 18. Route Determination 19. Availability Check 20. Incompletion Log 21.
Sales Information System
3. 3. OBJECTIVE: A Business Process Workshop (BPW) was held with the key users of Sales
& Distribution and the entire Implementation team of SAP. Over these discussions, the
Implementation Team has developed a high degree of process understanding. During the
BPW, various business scenarios have been discussed that needs to be addressed in SAP.
The purpose of this report is to confirm the understanding of these business scenarios and to
effectively map these business requirements, which will form the basis for development or
configuration activity. This document would provide the way forward during the Realization
phase, where these processes will be configured in the SAP System. METHODOLOGY
Broadly, the Methodology that has been followed is ASAP Methodology, with a few changes
to suit this particular Project. The Project began with the Documentation of the Business
Process. This was submitted and is being followed by all members of this team as a
reference. For the Business Blueprint, the reference document was BPD and inputs from the
team members. These business processes were initially discussed with the team members
and a Gap Analysis was made. This Gaps document details the Gaps between the existing
Crescent Pharmaceuticals ltd Systems and the requirements of the same. SCOPE SALES &
DISTRIBUTION The complete Sales organization structure and Master data as well as the
business processes will be included in the scope of the project. This project will include the
following business processes of Sales & Domestic sales From C Export sales
Distribution. & Third Party Sales Inter company Sales F (Distribution Plant) to
Customers
4. 4.  Rout Determination AS – IS Vs TO - BE Business Process Mapping into SAP Customer
Inquiry Inquiry is a customer’s request to the company that they provide a quotation or sales
information without obligation. An enquiry can relate to materials or services, conditions and
if necessary delivery dates. The sales area that accepts the inquiry becomes responsible for
further processing. A customer enquiry comprises one or more items that contain the
quantity of a material or service that the customer asked for. The total quantity of an inquiry
item can be subdivided between the schedule lines in different amounts and relevant
delivery dates. In SAP we can create Customer Inquiry (Sales Document types) by using
Decode VOV8 and sales document type ‘IN’ Quotation Quotations are created when a
customer has an informed sales query. The customer wants to know, for example, how much
a certain quantity of a product will cost and when it will be available for shipping. In SAP we
can create Quotation (Sales Document types) by using T.Code VOV8 and sales document
type ‘QT’ Contract Customer contracts are outline customer agreements that display when
sales materials are sold within a certain time period. Scheduling Agreements are the part of
contracts where the contract will be based on the particular quantity and particular In SAP we
can create Contracts (Sales Document types) by using T.Code VOV8 and sales document
type ‘CQ’. Scheduling agreements can be done by using the sales document type ‘DS’
Trading  Reports  Availability Check  Credit Management  Sales Returns 
5. 5. time period. Sales Order During sales order processing, the system carries out monitoring
the sales transactions, checking for availability, transferring requirements to materials
Requirement planning (MRP), scheduling the delivery, checking credit limits and creating
printed or electronically transmitted documents (confirmations, and so on) In SAP we can
create Sales Order (Sales Document types) by using T.Code VOV8 and sales document
type ‘OR’ Delivery Outbound delivery supports all shipping activities including picking,
packing, transportation and goods issue. During the outbound delivery process, shipping-
planning information is recorded, status of shipping Activities are monitored and Data
accumulated during shipping processing is documented. When the outbound delivery is
created, the shipping activities, such as picking or delivery scheduling, are initiated, and data
that is generated during shipping processing is included in the delivery. In SAP we can
create Delivery by using Delivery document types by using T.Code 0VLK and document type
LF for out bout delivery Billing Billing invoices are created against sales orders issued for
products shipped, credit and debit memos, proforma invoices and rebates. Deliveries, which
are carried out on the basis of sales orders, are invoiced to the customer. If no complaints
are made about the delivery, the business transaction is considered complete from the sales
point of view. In SAP Billing can be created by using Billing document types by using the
T.Code VOFA and billing document type F1 - order related billing F2 - Delivery related billing
F5 - Proforma invoice for sales order F8 – Proforma invoice for Delivery Credit-Debit Memo
Credit memo: A sales document created on the basis of a customer complaint. This reduces
receivables in Financial Accounting. Debit memo: A sales document created on In SAP
Credit – Debit Memo’s can be created by using T.Code VOV8 and Sales Document types G2
- Credit memo L2 - Debit memo
6. 6. the basis of a customer complaint. This increases receivables in Financial Accounting.
Credit memos are created for various reasons (for example, because of defective goods or
because you have overcharged a customer). Similarly, you may need to create a debit
memo, if, for example, you have not charged the customer enough. When you create a credit
or debit memo, you can refer to an invoice or a credit memo Request. Pricing Condition The
term pricing is used broadly to describe the calculation of prices (for external use by
customers or vendors) and costs (for internal purposes, such as cost accounting). Conditions
represent a set of circumstances that apply when a price is calculated. For example, a
Particular customer orders a certain quantity of a particular product on a certain day. The
variable factors here - the customer, the product, the order quantity, and the date - determine
the final price the customer gets. In SAP the total Pricing conditions can be created by
creating a pricing procedure in which we will be creating condition records. The condition
technique refers to the method by which the system determines prices from information
stored in condition records. This can be done by using T.Code V/08 - Pricing Procedure V/06
– Condition Types VK11 – Maintaining Condition Records Credit Management Credit
Management enables to minimize the credit risk by specifying a specific credit limit for your
customers. In SAP Credit Management can done by maintaining Credit Groups, assigning
the same to the sales document and delivery document or the same can be maintained by
defining Automatic credit control.
7. 7. Returns Processing Returns documents are created when the customer wants to return
damaged goods or goods that were delivered on a trial basis. The returns document can be
created with or without reference to the sales order. When the returned goods arrive back at
your warehouse, you then create a returns delivery, which refers to the returns document
you already created. The goods issue posted for the return delivery records the inward
movement of the goods into your own stock. In SAP we can create Returns Processing
(Sales Document types) by using T.Code VOV8 and sales document type ‘RE’ Customer
Master Data The data on business partners with whom Crescent Pharma has a business
relationship is kept in master records. Master records contain all data necessary for
processing business transactions. A customer master record is created when you start a
business relationship with a new customer. In SAP General Customer Master Data will be
 maintained by using T.Code XD01 (With Integration of FI) Material Master Data Material
Master Data is the Master Data of all the material types and material available with the
company, which will be maintained separately. In SAP Material Master Data will be
maintained by MM module with Integration of SD. Sales and distribution data in a material
master record is defined for a specific sales organization and distribution channel. The
delivering plant, the assignment to the sales group, grouping terms for price agreements and
sales texts, for example, are included in sales and distribution data. The fact that a material
is linked to a distribution channel allows the material to be sold with different conditions
through the various distribution channels. Sales and distribution data is divided into data that
depends on the sales organization and data that depends on the plant Sale from Plant to
Export market In this process the sales will be done only to the International market with
reference to the Inquiry from the customer for the particular Bulk Drug. In SAP as this
company is only selling to the particular customer the process will be similar to the regular
process.
8. 8. Sale from Plant to Domestic Market In this process the sales will be done to the total
customers of Domestic Market with the reference of either the Inquiry from the customer or
the Sales Order given by the customer. In SAP the total process can be carried out by using
the regular process i.e. Inquiry, Sales Order, Delivery and Billing. Inter Company
Transactions In this process the stock will be supplied to the customer from the different
plant belonging to the same company, as the stock manufactured with other plant of the
same company. In SAP the process can be carried out by creating an Internal customer and
completing the Inter company settings. Trading In this process the stock will be purchased
from vendor and marketed with company In SAP the same process will be maintained by
MM module. Third party process In this process the stock will be directly supplied to the
customer from the Vendor and the Billing to the customer will be raised by the company. In
SAP the Settings of the same process will be done by MM module. For SD in this process
only sales order and billing (after verification) will be done. SUMMARY INTRODUCTION The
motto of this Business Blueprint document is to serve as conceptual base plan for the entire
SD module for Crescent Pharmaceuticals Ltd. This Blueprint is resultant of documenting all
the inputs gathered from all the team members by scheduling meetings. This document
shows the business requirements in detail and serves as the basis for organization,
configuration and development activities. BUSINESS OVERVIEW Crescent Pharmaceuticals
ltd is one of the upcoming Indian pharmaceutical with turnover exceeding 150 crores & it is
amongst the fastest growing players in Indian pharmaceuticals market. Crescent
pharmaceuticals is leading in therapy segments like Anti Hypertensive/ Anti Diabetic &
critical care where company was able to make a
9. 9. mark in the market by giving the medication as per the requirement of the Customer.
Crescent Pharmaceuticals is also one of leading exporters & has major presence in Bulk
Drug segment in world’s major markets like USA, Europe, UK, and Singapore. Company has
a strong R & Here, we define Sales Organization, which is an organizational unit that sells
and distributes products, negotiates terms of sale, and is responsible for sales transactions.
Crescent Pharmaceuticals Pvt ltd has 2 sales organizations in between 2 company codes. o
Company code Pharma look at only the domestic sales as a Crescent Pharma sales
organization. o Company code Bulk Drugs look after the Export Market as Bulk drugs sales
organizationD department to introduce the newer segment of drugs, which will be
introduced into the market for the first time in the world market. Crescent Pharma has a
strong marketing field that are going all out to make company a biggest player in the cardio
diabetic segment and general market. ORGANIZATION STRUCTURE (A) SALES
ORGANIZATION The sales organization is an organizational unit within logistics that
structures the company according to its sales requirements. The following Sales
Organizations will be created for the Project Crescent Pharmaceuticals Ltd. SALES
ORGANIZATION DESCRIPTION ZCPP Pharma Sales Org ZCPE Export Sales Org
10. 10.  A distribution channel is a channel through which materials or services reach customers.
Crescent pharmaceuticals pvt limited has divided the domestic market in to two channels as.
a. Wholesale Channel b. Institutional Channel. c. Exports Channel. a. Wholesale Channel:
This is major channel where goods are supplied to customers. b. Institutional channel: This
distribution channel we specifically use for supplying critical care drugs(B) DISTRIBUTION
CHANNEL The distribution channel represents the channel through which salable materials
or services reach customers. The following three Distribution Channels will be created for
Project Crescent Pharmaceuticals Ltd. DISTRIBUTION CHANNEL DESCRIPTION ZP
Whole Sales ZI Institutional Sales ZE Exports & heart care medicines to institutions like
Govt.& private Hospitals corporate hospital chains. c. Exports Channel: This distribution
channel we specifically use for supplying Bulk Drugs to international market.
11. 11.  The geographical aspects of the organization in business development and sales are
defined as Sales Offices. (E) SALES GROUP An organizational unit that performs and is
responsible for sales transactions. The following Sales Groups will be created for Project
Crescent Pharmaceuticals Ltd. A division is a product group that can be defined for a range
of products. Crescent Pharmaceuticals pvt Ltd products are divided in to 3 divisions. a.
Pharma b. Impulse c. Bulk Drugs (D) SALES OFFICES An organizational unit in a
geographical area of a sales organization. The following Sales Offices will be created for
Project Crescent Pharma. SALES OFFICE DESCRIPTION ZCPS South Sales Office ZCPW
West Sales Office ZCPE East Sales Office ZCPN North Sales Office (C) DIVISION The
following divisions will be created for Project Crescent Pharma. DIVISION DESCRIPTION
ZP Pharma ZM Impulse ZB Bulk Drugs
12. 12.  Loading point is a place where goods are loaded from a shipping point. It is a
subdivision of a shipping point. A delivery is always initiated from exactly one shipping
point. Thus, all items of a delivery belong to one shipping point. Groups of deliveries also
belong to exactly one shipping point. (F) LOADING POINTS The following Loading Points
will be created for Project Crescent Pharma PLANT SHIPPING POINT LOADING POINT
DESCRIPTION 1000 1100 01 Manual 1000 1100 02 Pallet 2000 2100 03 Manual 2000 2100
04 Pallet 3000 3100 05 Manual 3000 3100 06 Pallet  The shipping point is the top level in
the organization for shipping. SALES GROUPS DESCRIPTION ZCP1 PHARMA ZCP2
IMPULSE ZCP3 BULK DRUGS (F) SHIPPING POINTS The following Shipping Points will be
created for Project Crescent Pharmaceuticals Ltd. PLANT SHIPPING POINT DESCRIPTION
1000 1100 Shipping – Hyd 2000 2100 Shipping – Chg 3000 3100 Shipping – Chn 4000 4100
Shipping – Hyd -Dis 1000 1200 Shipping – Hyd – Rtns
13. 13.  A sales area is defined as the combination of Sales Organization, Distribution Channel
and Division. MASTER DATA CREATE CUSTOMER MASTER RECORD All the
companies / distributors / institutions to whom the products of Crescent Pharmaceutical ltd.,
are serviced are created as customers in SAP. The C(H) SALES AREA The following Sales
Areas will be created for Project Crescent Pharma. SALES ORG DESC DISTR. CHAN NEL
DESC DIVI SIO N DESC ZCPP Pharma sales org ZW Wholesales ZP Pharma ZCPP
Pharma sales org ZW Wholesales ZM Impulse ZCPP Pharma sales org ZI Intuitional ZP
Pharma ZCPP Pharma sales org ZI Intuitional ZM Impulse ZCPE Bulk drugs sales org ZE
Exports ZB Bulk drugs & Sales area related data. Company specific i.e. Company code
related data.  General data. F Agents who are providing their services to the company by
way of delivering the goods to the customers are maintained as Forwarding Agents in SAP.
The data of the customer / Forwarding Agent is recorded in Customer Master Record which
is the basis for all sales and financial related transactions. It represents the data relevant to
the entity being dealt with. The data maintained for a Customer in Customer Master Record
is divided into three types
14. 14.  The customer master will be maintained centrally for SD an Modification of existing
Customer / Forwarding Agents details The process will be managed in SAP as follows  New
Customer / Forwarding Agents details Inputs We use the account group to determine: o
 The field selection (optional / mandatory / display / suppress) o Number ranges to be
triggered for the customers while creation of master records o Whether the customer
numbers to be generated internally or given automatically o Partner functions that the
customer is going to perform o And the partners associated with the customers while doing
any business transactions When creating a customer master record, we must specify an
account group.  The new customer master record will be created and / or the changes will
be recorded. CONFIGURATION CUSTOMER ACCOUNT GROUPS / PARTNER
FUNCTIONS  One authorization profile will be created for maintaining the customer master
for all fields in finance view.  Specific inputs from finance view will be detailed on the
reconciliation account, receipt of payment modes, terms and the credit limit. Also information
like House Bank for receipt of payment from the customer. Receipt payment method,
planning group etc. will be entered.  Class C Customers  Class B Customers  Class A
Customers d FI purposes using transaction XD01 and FD01 / VD01 respectively. Customer
numbers will be generated internally. The following Classifications of customers will be
created
15. 15.  The release order will be created as per customer requirement and subsequently billing
to be done. Business Process Create Inquiry Create Quotation Create quantity contract
Create Release Order Create DeliveryCreate Billing doc Quantity contract Create release
order Create outbound dlv Creating billing document A typical contract entered with the
existing customer contains targeted quantities with pre-agreed prices.  Payment terms are
decided well in advance and dunning charges are applied in case of failure of payment within
the agreed period. Business Process For Existing Contracts  The release order will be
created as per customer requirement and subsequently billing to be done.  A Quantity
contract contains target quantity of the products with relevant prices.  After the creation of
an Inquiry and quotation (pre-sales activities), the customer will shows his willingness to take
delivery of the products from the company, quantity-based contracts with the new customers
from overseas market. Sale from Plant to export market For New Inquires
16. 16.  F2 Create Contract Release Order 2 Release Order 1 Billing LF  Payment outstanding
status customer wise/Business Area wise. Quantity Contract Sales doc type Item category
group Item category QC NORM KMN Process: OR  Payment receipt status customer
wise/Business Area wise.  Billing status customer wise / Business Area wise.  Cumulative
invoice status quarterly/half yearly/annually against the contract.  List of items with qty.
already released against different release orders of a contract. CREATION OF QUANTITY
CONTRACT An agreement that a customer will order a certain quantity of a product during a
specified period. The customer fulfils the contracts by placing sales orders against it these
sales orders are known as release orders or call offs. The quantity contract takes place after
quotation but before an order. They are mainly used to limit the quantity in demand by the
customer and to offer special pricing. Generally quantity contracts are used when the
demand for a material is greater than the available supply, and the business has to
implement measures to limit he supplied quantity evenly between its customers for this
material. The contract contains basic quantity and price information but no schedule of
specific delivery dates and quantities. CREATION OF RELEASED ORDER A quantity
contract is created with transaction code VA41 and subsequent release orders are made
with reference to this contract in VA01. After the release orders are generated, delivery and
billing happen. Reporting Requirement
17. 17.  Payment terms are decided well in advance and dunning charges are applied in case of
failure of payment within the agreed period. Flow Chart Inter Company Transaction Business
Process: In this Business process the customer places an order to the company for General
Medicines due to lack of stock, the company passes a purchase order to an other company
code of bulk drugs, which belongs to the same company and delivers the material to the
customer, and raises an inter company billing to the Ordered company, then the ordered
company raises an invoice to the customer. Create sales order Create outbound Delivery
 Create billing doc Print billing doc In here, we carry out a different price other than the price
for Export customers.  In this business scenario, we create a sales order for the domestic
customers as per the customer’s requirement. Scheduling Agreements Sales doc type Item
category group Item category DS NORM LKN Sale from Plant to Domestic Market Business
Process
18. 18. Flow Chart 1.Order type for Inter company billing should be defined. Order Type Billing
type OR IV Create Sales order with ref to PO recd Print Billing Document Create Outbound
Delivery Create Billing Document Send us 100 Boxes of tablets Plant 1000 Plant 2000 Order
Invoice Delivery Inter company Billing
19. 19.  IV Sale from C F2  LF 2.Orgnizational units should be assigned with the plant.
Supply from Bulk drugs to Pharma (Delivering company). Sales Org Distrin. Channel Division
Plant ZCPP ZW ZP 1000 ZCPP ZW ZM 1000 ZCPP ZI ZP 1000 ZCPP ZI ZM 1000 ZCPP
ZW ZP 2000 ZCPP ZW ZM 2000 ZCPP ZI ZP 2000 ZCPP ZI ZM 2000 3.Internal customer
number should be assigned with the sales organization. The internal customer number
should be assigned with the Ordering companies Sales organization. a. If Pharma is
received an Order from the customer 4.Condition Record should be maintained the T.Code
is VK11 Process: OR & Depot is a place where there is no Manufacturing activity. Goods are
stored at Depot and from here they will be delivered / sold to the Customers. This scenario
covers sale from the CF Depot to Distributors Business Process & Company hF depots to
distributors and institutions spread across South India. as maintained C& Sales Order will
determine the respective Price, free goods if any, check for material availability etc. Sales
Organization Internal Customer ZCPP Internal Customer number Sales Order is created to
represent Customer’s requirement in the System. F depots in all the four states where the
company sales offices are setup to monitor the sales of particular state.
20. 20. Flow Chart Trading Business Business Process Marketing other Company’s products
Company will market other company’s products with our distribution network, to reduce the
cost and the manpower. In here, the trading materials are injectables, gelatin cap’s for the
capsules. Create Sales order Create depot invoice Create outbound delivery Create Billing
document
21. 21. Third Party Business Process: In the third party order processing the Company gets the
orders from the customer and the purchase order passes to the third party vendor who
delivers the goods to the customer and bills the Company. After verification, Company raises
the bill to its customers for the material supplied by the third party. While creating the third
party with Material type HAWA for trading goods we should take the item category group as
BANS. Material Type Item Category group Item category HAWA BANS TAS Send us
injectables ORDER
22. 22.  Returns scenario is only applicable for sales to domestic market. Cash Sale order
Output Invoice InvoiceAutomatic Delivery Rush Order InvoiceAutomatic Delivery Returns
are created when Wholesalers or institutions return the stocks to the company. Cash Sale
Process Business Process In this process the customer pays the money and picks the
material immediately. In this process, the sales order output is Invoice. Rush Order Process
Business Process Rush Order and Cash Sales more or less same. In the Rush Order
processing the customer places the order and collects the items immediately or we ship the
materials immediately. However we only invoice the customer. Return Of Goods Business
Process: Return of goods from the wholesaler / Institutions
23. 23. Flow Chart VA01 VL01N VF01 Key Data Structure for Sales and Distribution
CONTRACT / SALES ORDER / RELEASE ORDER DOCUMENT TYPES ZCPP – Crescent
Pharma Ltd. ZCPE – Crescent Bulk Drugs Ltd. Sales Document Type Description Document
Category IN Standard Inquiry A ZIN Inquiry ZCPE A QT Standard Quotation B ZQT
Quotation ZCPE B Sales Order BillingDelivery Return Order Credit Memo Return Delivery
Normal Sales Order Processing Return Processing
24. 24. OR Standard Order C ZOR Order ZCPE C BV Cash Sales C RO Rush Order C QC
Quantity Contract G ZQC Quantity Contract ZCPE G DS Sheduling Agreements E ZDS Sch.
Agrmnts ZCPE E G2 Credit Memo Request K ZG2 Cr. Memo Req. ZCPE K L2 Debit Memo
Request L ZL2 Deb. Memo Req. ZCPE L RE Return Order H ZRE Return Order ZCPE H
25. 25. NUMBER RANGES FOR DOCUMENT TYPES Sales Document Type No Range Code
From To IN X1 30000000 30000100 QT X2 30000101 30000200 OR X3 30000201
30000300 BV X4 30000301 30000400 RO X5 30000401 30000500 QC X6 30000501
30000600 DS X7 30000601 30000700 G2 X8 30000701 30000800 L2 X9 30000801
30000900 RE Y1 30000901 30001000 ZIN Y2 30001001 30001100 ZQT Y3 30001101
30001200 ZOR Y4 30001201 30001300 ZQC Y5 30001301 30001400 ZDS Y6 30001401
30001500 ZG2 Y7 30001501 30001600 ZL2 Y8 30001601 30001700 ZRE Y9 30001701
30001800 ASSIGN SALES AREA TO SALES DOCUMENT TYPE SALES ORG
DISTRIBUTIOIN CHANNEL DIVISI ON SALES DOCUMENT TYPE DESCRIPTION ZCPP ZI
ZP IN InquiryZCPP ZI ZM IN ZCPE ZE ZB ZIN ZCPP ZI ZP QT QuotationZCPP ZI ZM QT
ZCPE ZE ZB ZQT
26. 26. ZCPP ZW ZP OR Sales Order ZCPP ZW ZM OR ZCPP ZI ZP OR ZCPP ZI ZM OR
ZCPE ZE ZB ZOR ZCPP ZI ZP QC Quantity Contract ZCPP ZI ZM QC ZCPE ZE ZB ZQC
ZCPP ZI ZP DS Sch. Agrmnts ZCCP ZI ZP DS ZCPE ZE ZB ZDS ZCPP ZW ZP G2 Credit
Memo Request ZCPP ZW ZM G2 ZCPP ZI ZP G2 ZCPP ZI ZM G2 ZCPE ZE ZB ZG2 ZCPP
ZI ZP L2 Debit Memo Request ZCPP ZI ZM L2 ZCPP ZW ZP L2 ZCPP ZW ZM L2 ZCPE ZE
ZB ZL2 ZCPP ZI ZP RE Return Order ZCPP ZI ZM RE ZCPP ZW ZP RE ZCPP ZW ZM RE
ZCPE ZE ZB ZRE ITEM CATEGORY GROUP Item Category Group Description NORM
Standard Item BANS Third party
27. 27. ITEM CATEGORY ASSIGNMENT Sales Document Type Item Category Group Usage
Higher Level Item Category Item Category Description IN NORM -- AFN Inquiry Item ZIN
NORM -- AFN Inquiry Item QT NORM -- AGN Quotation Item ZQT NORM -- AGN Quotation
Item OR NORM -- TAN Standard Item ZOR NORM -- TAN Standard item OR NORM FREE
TAN TANN Standard Free of charge Item ZOR NORM FREE TAN TANN Standard Free of
charge Item OR BANS TAS Third party ZOR BANS TAS Third party QC NORM -- KMN Qty.
Contract ItemZQC NORM -- KMN Qty. Contract ItemRE NORM REN Returns ZRE NORM
REN Returns DS NORM -- LKN Sch. Agrmnt ZDS NORM -- LKN Sch. Agrmnt CS NORM
BVN Cash sales CS NORM FREE BVNN Cash sales free goods RO NORM TAN Rush order
RO NORM FREE TANN Rush order free goods
28. 28. MAINTAIN SCHEDULE LINE CATEGORY Item Category MRP Type Schedule Line
Category Description AFN ND AT Inquiry Schedule Line AGN ND BN No MRP TAN M1 CP
Deterministic MRP TAN M2 CP Deterministic MRP TAN P1 CP Deterministic MRP TAN P2
CP Deterministic MRP TAN PD CP Deterministic MRP TAD - CD Without Delivery TNN PD
CP Deterministic MRP LKN M1 CP Deterministic MRP LKN M2 CP Deterministic MRP LKN
P1 CP Deterministic MRP LKN P2 CP Deterministic MRP LKN PD CP Deterministic MRP
TAB - CB Ind. Purchase Order BVN M1 CP Deterministic MRP BVN M2 CP Deterministic
MRP BVN P1 CP Deterministic MRP BVN P2 CP Deterministic MRP BVN PD CP
Deterministic MRP DLN - CN No MRP TAQ M1 CP Deterministic MRP TAQ M2 CP
Deterministic MRP TAQ P1 CP Deterministic MRP TAQ P2 CP Deterministic MRP TAQ PD
CP Deterministic MRP
29. 29. COPY CONTROL - SALES DOCUMENT TO SALES DOCUMENT Target Sales
Document Description Source sales Document Description QT Standard Quotation IN
Standard Inquiry ZQT Standard Quotation ZCPE ZIN Standard Inquiry ZCPE OR Standard
Order QT Standard Quotation ZOR Standard Order ZCPE ZQT Standard Quotation ZCPE
RE Returns OR Standard Order ZRE Returns ZCPE ZOR Standard Order ZCPE G2 Credit
Memo Request OR Standard Order ZG2 Credit Memo Request ZCPE ZOR Standard Order
ZCPE L2 Debit Memo Request OR Standard Order ZL2 Debit Memo Request ZCPE ZOR
Standard Order ZCPE G2 Credit Memo Request G2 Credit Memo Request ZG2 Credit
 Memo Request ZCPE ZG2 Credit Memo Request ZCPE L2 Debit Memo Request L2 Debit
Memo Request ZL2 Debit Memo Request ZCPE ZL2 Debit Memo Request ZCPE OR
Standard Order OR Standard Order ZOR Standard Order ZCPE ZOR Standard Order ZCPE
DELIVERY Document Types Delivery Document Type Description Document Category LF
Outbound Delivery J ZLF Outbound Delivery ZCPE J LR Returns Delivery T ZLR Returns
Delivery ZCPE T
30. 30. NUMBER RANGES FOR DELIVERYDOCUMENTS Delivery Document Type Number
Range Code From To LF Z5 30001801 30001900 ZLF Z6 30001901 30002000 LR Z7
30002001 30002100 ZLR Z8 30002101 30002200 COPY CONTROL FROM SALES
DOCUMENT TO DELIVERY DOCUMENTS Target Document Description Source Document
Description LF Outbound Delivery OR Standard Order ZLF Outbound Delivery ZCPE ZOR
Order ZCPE LF Outbound delivery BV Cash sales LF Outbound delivery RO Rush order LR
Returns Delivery RE Returns ZLR Returns Delivery ZCPE ZRE Returns ZCPE LR Returns
Delivery RO Rush order returns Billing Doc Types Billing Document Type Description F2
Invoice ZF2 Invoice RE Credit for Returns ZRE Credit for Returns G2 Credit Memo ZG2
Credit Memo L2 Debit Memo ZL2 Debit Memo LG Credit Memo List
31. 31. ZLG Credit Memo List LR Invoice List ZLR Invoice List LS Cancel Invoice List ZLS
Cancel Invoice List S1 Invoice Cancellation ZS1 Invoice Cancellation JX Excise Invoice India
ZJX Excise Invoice India F8 Performa Invoice for Delivery ZF8 Performa Invoice for Delivery
IV Inter Company Billing NUMBER RANGES FOR BILLING DOCUMENT TYPES Billing
Document Type Number Range Code From To F2 B1 30002301 30002400 RE B2
30002401 30002500 G2 B3 30002501 30002600 L2 B4 30002601 30002700 LG B5
30002701 30002800 LR B6 30002801 30002900 LS B7 30002901 30003000 S1 B8
30003001 30003100
32. 32. JX B9 30003101 30003200 F8 C1 30003201 30003300 IV C2 30003301 30003400 ZF2
C3 30003401 30003500 ZRE C4 30003501 30003600 ZG2 C5 30003601 30003700 ZL2 C6
30003701 30003800 ZLG C7 30003801 30003900 ZLR C8 30003901 30004000 ZLS C9
30004001 30004100 ZS1 A3 30004101 30004200 ZJX A4 30004201 30004300 ZF8 A5
30004301 30004400 ASSIGN INVOICE LIST TYPE TO EACH BILLING DOCUMENT TYPE
Billing Type Description Invoice List Type Description F2 Invoice LR Invoice List ZF2 Invoice
ZLR Invoice List RE Credit for Returns LG Credit Memo List ZRE Credit for Returns ZLG
Credit Memo List G2 Credit Memo LG Credit Memo List ZG2 Credit Memo ZLG Credit Memo
List L2 Debit Memo LR Invoice List ZL2 Debit Memo ZLR Invoice List LG Credit Memo List -
- ZLG Credit Memo List - - LR Invoice List - - ZLR Invoice List - - LS Cancel Invoice List - -
ZLS Cancel Invoice List - - S1 Invoice Cancellation LR Invoice List ZS1 Invoice Cancellation
ZLR Invoice List JX Excise inv India ZJX Excise inv India F8 Performa Invoice - - ZF8
Performa Invoice - - IV Inter Company Billing LR Invoice List
33. 33. COPY CONTROL FROM SALES DOCUMENT TO BILLING DOCUMENT Target Billing
Document Description Source Sales Document Description F2 Invoice OR Standard Order
ZF2 Invoice ZOR Standard Order F2 Invoice QC Quantity Contract ZF2 Invoice ZQC
Quantity Contract RE Credit for Returns RE Return Order ZRE Credit for Returns ZRE
Return Order G2 Credit Memo G2 Credit Memo Request ZG2 Credit Memo ZG2 Credit
Memo Request L2 Debit Memo L2 Debit Memo Request ZL2 Debit Memo ZL2 Debit Memo
Request IV Inter Company Billing OR Standard Order COPY CONTROL DELIVERY
DOCUMENT TO BILLING DOCUMENT Target Billing Document Description Source
Delivery Docume nt Description F2 Invoice LF Delivery ZF2 Invoice ZLF Delivery F8
Proforma Invoice for Invoice LF Delivery ZF8 Proforma Invoice for Invoice ZLF Delivery JX
Excise Invoice India LF Delivery ZJX Excise Invoice India ZLF Delivery
34. 34. COPY CONTROL - BILLING DOCUMENT TO BILLING DOCUMENT Target Billing
Document Description Source Billing Document Description G2 Credit Memo Request F2
Invoice ZG2 Credit Memo Request ZF2 Invoice L2 Debit Memo Request F2 Invoice ZL2
Debit Memo Request ZF2 Invoice LR Invoice List F2 Invoice ZLR Invoice List ZF2 Invoice LS
 Invoice List Cancellation F2 Invoice ZLS Invoice List Cancellation ZF2 Invoice S1 Invoice
Cancellation F2 Invoice ZS1 Invoice Cancellation ZF2 Invoice LG Credit Memo Invoice List
G2 Credit Memo ZLG Credit Memo Invoice List ZG2 Credit Memo LR Invoice List G2 Credit
Memo ZLR Invoice List ZG2 Credit Memo LS Invoice List Cancellation G2 Credit Memo ZLS
Invoice List Cancellation ZG2 Credit Memo LR Invoice List L2 Debit Memo ZLR Invoice List
ZL2 Debit Memo LS Invoice List Cancellation L2 Debit Memo ZLS Invoice List Cancellation
ZL2 Debit Memo S1 Invoice Cancellation L2 Debit Memo ZS1 Invoice Cancellation ZL2 Debit
Memo LG Credit Memo Invoice List RE Credit for Returns ZLG Credit Memo Invoice List
ZRE Credit for Returns LR Invoice List S1 Invoice Cancellation ZLR Invoice List ZS1 Invoice
Cancellation LS Invoice List Cancellation S1 Invoice Cancellation ZLS Invoice List
Cancellation ZS1 Invoice Cancellation JX Excise Invoice F2 Invoice ZJX Excise Invoice ZF2
Invoice
35. 35.  Which requirements for a particular condition type must be fulfilled before the system
takes the condition into account Which method the system uses to calculate percentage
discounts and surcharges  To what extent pricing can be processed manually  Which sub-
totals appear during pricing COPY CONTROL - BILLING DOCUMENT TO SALES
DOCUMENT Target Sales Document Description Source Billing Document Description G2
Credit Memo Request F2 Invoice SZG2 Credit Memo Request ZF2 Invoice L2 Debit Memo
Request F2 Invoice ZL2 Debit Memo Request ZF2 Invoice Pricing procedure Crescent
Pharma need to allocate Price to the finished product and semi-finished product relevant for
selling directly to the customer. A pricing mechanism needs to be arrived at for carrying out
the activity. Pricing is used broadly to describe the calculation of prices (for external use by
customers or vendors) and costs (for internal purposes, such as cost accounting). The
system is required to carry out automatic pricing based on certain conditions. General
Explanation : Pricing is directly derived from the various conditions, which represent a set of
circumstances that apply when a price is calculated. When a particular customer orders a
certain quantity of a particular product on a certain day. The variable factors here - the
customer, the product, the order quantity, the date - determine the final price the customer
gets. The information about each of these factors can be stored in the system as master
data. This master data is stored in the form of condition records. The primary job of a pricing
procedure is to define a group of condition types in a particular sequence. The pricing
procedure also determines:
36. 36. A condition type is a representation in the system of some aspect of Crescent’s daily
pricing activities. For example, one can define a different condition type for each kind of
price, discount or surcharge that occurs in business transactions. Customer Pricing
Procedure: We specify the customer determination procedure in the customer master record
for each sales area. Document Pricing Procedure: We specify the document pricing
procedure for each sales document type. Determine the Pricing Procedure: we allocate the
customer determination procedure and the document pricing procedure to a pricing
procedure within a sales area. In SAP, pricing procedure is structured through condition
techniques, this section describes the elements with in the Condition technique. Each main
elements of pricing that is Base Price, Taxes (Sales Tax etc) freight, discount & rebates are
defined as separate condition types which are proposed in the Sales orders. Elements used
in the Condition Technique: Condition tabels, Access Sequence, Condition types, Pricing
Procedure MAINTAIN PRICING Procedure Description Copy from Description ZCPL01 Std
Pri.Procedure RVAA01 Standard ZCPE01 Pri. Proc Exp RVAA01 Standard
37. 37. Pricing Procedure for Domestic Operations : ZCPL01 Ste p Cnt r C.Type Description Fr
om To M nl Md t Sta t P r n t Subt otal Reqt Alt C.T y Alt C. BV Act Key Accr 10 - ZCPO
Price - - X - 2 - - ERL 20 Gross Price X 1 2 30 ZCMD Material Discount 20 X 2 ERS 40
ZCCD Customer Discount 20 X 2 ERS 50 Discount Amount 30 49 60 ZCTF 100% Free
Goods X 55 28 ERS 70 ZCPF Freight X 4 2 ERF 80 Net Value 3 2 90 ZWST Tax X 10 16
MWS 100 Total X A 4 110 ZCCD Cash Discount X 9 11 120 Total X A 4 130 ZCRS Cost B 4
140 Profit Margin 11 Pricing Procedure for Export Operations : ZCPE01 Ste p Cnt r C.Type
 Description Fr om To M nl Md t Sta t P r n t Subt otal Reqt Alt C.T y Alt C. BV Act Key Accr
10 - ZEPO Price - - X - 2 - - ERL 20 Gross Price X 1 2 30 ZEMD Material Discount 20 X 2
ERS 40 ZECD Customer Discount 20 X 2 ERS 50 Discount Amount 30 49 60 ZEPF Freight
X 4 2 ERF 70 Net Value 3 2 80 ZEST Tax X 10 16 MWS 90 Total X A 4 100 ZERS Cost B 4
110 Profit Margin 11
38. 38.  The base price can have a validity date. Base price can be changed manually as and
when there is a change in the base price. DEFINE CUSTOMER PRICING PROCEDURE
Determines which pricing procedure the system should apply when creating a sales
document for the customer. A pricing procedure determines the type and sequence of
conditions that the system uses for pricing in, for example, a sales order. Customer Pricing
procedure Description Copy from Description 1 Std 1 Standard DEFINE DOCUMENT
PRICING PROCEDURE Document Pricing Procedure Description A Standard Q Quantity
Contract Base price will be set at Plant and Material level using transaction VK11.  Base
Price for each material can be created using the transaction code VK11. CONDITION
TYPES Condition Type For Condition Type Code Proposed (P) Manual (M) Print Reqt. Base
Price ZCP0 Y Y Y Cash Discount ZCCD Y Y Y Material Discount ZCMD Y Y Y Customer
Discount ZCCD Y Y Y 100% Free goods ZCTF X X X Freight ZCPF Y Y Y Tax ZWST Y N Y
Inter Company Billing. ZI01 Cost ZCPC Y N N CREATION OF BASE PRICE
39. 39. ASSIGN DOCUMENT PRICING PROCEDURE TO ORDER TYPE Sales Doc Types
Description Doc Price Proc Description QC Quantity Contract Q Quantity ContractOR
Standard Order A Standard CR Credit Memo Request A Standard DR Debit Memo Request
A Standard ZQC Quantity Contract Q Quantity ContractZOR Standard Order A Standard
ZCR Credit Memo Request A Standard ZDR Debit Memo Request A Standard ASSIGN
DOCUMENT PRICING PROCEDURE TO BILLING TYPE Billing Doc Types Description Doc
Pricing Proc Description F2 Invoice A Standard L2 Debit Memo - - G2 Credit Memo - - LG
Credit Memo List - - LR Invoice List - - ZF2 Invoice A Standard ZL2 Debit Memo - - ZG2
Credit Memo - - ZLG Credit Memo List - - ZLR Invoice List - - PRICING PROCEDURE
DETERMINATION Sales Org Dist Chann el Divisio n Doc Pricing Proc Cust. Pricing Proc
Pricing Proc Descripti on Conditi on Type Descriptio n ZCPP ZW ZP A 1 ZCPL01 Standard
JUSCO ZCP0 Basic Price ZCPP ZW ZM A 1 ZCPL01 Standard JUSCO ZCP0 Basic Price
ZCPP ZI ZP Q 1 ZCPL01 Standard JUSCO ZCP0 Basic Price ZCPP ZI ZM Q 1 ZCPL01
Standard JUSCO ZCP0 Basic Price ZCPE ZE ZB A 1 ZCPE01 Standard ZCP0 Basic Price
40. 40.  Determine cost: Indicates whether, during pricing, the system determines the cost (stock
value) of a sales document item. Carry out pricing: Indicates whether the system
automatically carries out pricing at the item level  Considering the cost: When processing a
sales document, the SAP System can determine the cost for each item. The cost refers to
the costs of procurement or production of goods. It is an important indicator for costing a
profit margin for the sales of goods. Item Category Description Pricing AFN Inquiry Item X
AGN Quotation Item X TAN Standard Item X TAD Service X TNN Free of charge Item - KMN
Qty. Contract Item X LZN Sch. Agreement Item X TAB Ind. Purchase Order X BVN Cash
Sale Item X PVN Item Proposal - DLN Standard Item without Order X TAQ Extent Delivered
X COST DETERMINATION FOR ITEM CATAGORY  Pricing data when copying (document
flow): Via the document flow, we define how the SAP System should handle the
automatically determined and manually entered conditions when copying sales documents
and billing documents.  Pricing for each item category: Here, we define the item categories
for which pricing should be carried out and whether the item value should be taken into
account when determining the total value of a sales document. DEFINE PRICING BY ITEM
CATEGORY
41. 41.  = Sales area Document Pricing procedure Customer pricing procedure Free goods
determine procedure Free goods determination   Item Category Description Carry out
Pricing Determine Cost AFN Inquiry Item X X AGN Quotation Item X X TAN Standard Item X
X TAD Service X X TNN Free of charge Item - X KMN Qty. Contract Item X X LZN Sch.
 Agreement Item X X TAB Ind. Purchase Order X X BVN Cash Sale Item X X PVN Item
Proposal - - DLN Standard Item without Order X X TAQ Extent Delivered X X Free Goods
Business Process In this Business process Crescent pharmaceuticals will provide
syrengeous as a free goods along with the medicines purchased by the customer every time.
There are two functionalities are there with Free goods, i.e. inclusive and exclusive, where
here we will be using only exclusive. We should maintain R100 condition type for the 100%
discount in the pricing procedure to get the free goods item on 100% free of charge and
copied into as ZR10. Free goods determination will be happens as follows
42. 42. We should maintain Condition record VBN1 for exclusion. The item category will be
determine as a free goods as follows + + + = 1.Condition table should be maintained with the
T.Code V/N2 2.Condition type should be maintained – NA00 3.Access sequence should be
maintained. 4. Maintain Free goods procedure – NA0001 5.Free goods determination should
be activated Here the procedure should be assigned with the followings. The T.Code is
V/N6. S.Org Dis.Channel Division Doc.PP Cust.PP Free Goods Procedure ZCPP ZW ZP 1 A
NA0001 ZCPP ZW ZM 1 A NA0001 ZCPP ZI ZP 1 A NA0001 ZCPP ZI ZM 1 A NA0001
6.Item category for free of goods determination. Sale doc type Item cat grp Item Usage Item
cat hig lv itm Item cat OR NORM FREE TAN TANN 7.Control pricing for free goods item
category. Item Item category Control Main Item TAN A – Pricing Standard Free Item TANN
B-Pricing for free goods 100% discount Sales document type OR Item Category Group
(NORM) Item Usage as FREE Item category –Higher level item category TAN Free goods
Item category TANN
43. 43.  This Procedure should be assigned to the sales document type, T.code OV14 Sales
document type Mat.Det.Procedure OR ZA0001 Sales Order with standard material Delivery
with the swapping material Billing with swaped material Swapping Material We should
maintain Material determination procedure by using the procedure A00001 by copying in to
ZA0001. The Material Determination Procedure should be assigned with the condition type
A001 copied as ZA01. Procedure Description (SAP STD.)A00001 Material Determination
ZA0001 Material Determination  F2 Material Determination Business Process In this
Business Process Crescent Pharmaceuticals is used to swap material automatically from
one product for another product due to some specific reasons. Configuration The
configuration of Material Determination Procedure as follows.  LF 8.Condition type for
100% discount should be maintained. Condition type - R100 (100% discount) 9.Maintain
pricing procedure for pricing 10.Maintain condition record, T.Code is VBN1 Process: OR
44. 44.  We should maintain the substitute reason by using the T.code OVRQ. The substitute
reason Contains Column:- This indicates whether to print the name or the number of the
original material on the order confirmation, or the substitution material’s name or number.
Warning:- If it set, will indicate a warning message We should maintain the condition record
by using the T.code VB11 for the standard material and for the swapping material.  We
should maintain condition type by using the condition type A001copying in to ZA01.  The
master data for those customers whose credit you wish to monitor is created in both Sales
and Distribution and Financial Accounting. You determine how high a customer’s credit limit
is to be when creating this data. Application of Credit Management for the company: Credit
Management is a process by which the company can minimize the credit risk by defining
specific credit limits for customers, and hence by implementing credit management,
company can take the financial pulse of a customer or group of customers, identify early
warning signs, and enhance the credit-related decision-making. that a material
determination is about to take place. Strategy:- This is used to promote if the substitution
Should be automatic or via pop up box for selection. Outcome:- This indicator is used to
decide whether or the proposed item should automatically replace the existing material or if it
should be displayed as a sub item in the sales order. This substitute reason should maintain
in the VB11’s reason column. The item categories of Material determination Substitute item
 Item category Item.cat.group Outcome-A Standard item TAX NORM Sub item TAPS NORM
Strategy –A Substitute item TAN NORM CREDIT MANAGEMENT Business Process
45. 45.  This classification is done on the bases of their payment history and will only be used for
credit management. Customer Classification Risk category A Low Risk B Medium Risk C
High Risk D New Customer Business process flowchart: N Within the Limit Limit Exceeds Y
Credit Release Create Sales Order Credit Check Reject Sales Order Create Customer Credit
Master Data Create Outbound Delivery Picking / Packing Post Goods Issue Create Billing
To enable the credit management, customers are classified into different categories. 
46. 46.  Sales organization. GL accounts. A structure that records value movements in a
company code and represents the G/L account items in a chart of accounts.  Condition
type.  Account key. Key that identifies different types of G/L accounts. The account key
enables the system to post amounts to certain types of revenue account.  Material account
assignment group. A group of materials will be assigned to account numbers.  Customer
Account assignment group. A group of customers will be assigned to account numbers. 
Chart of accounts. It is a classification scheme consisting of a group of general ledger (G/L)
accounts. REVENUE account Determination The system will post entries in the billing
documents automatically to the relevant G/L accounts. To do this, it must first carry out
account assignment. It can be done depending on the following elements:
47. 47.  Production or procedural requirements (for example, settlement of material quantities on
the basis of different batch specifications). Differences in usage and the monitoring thereof
in materials planning in SD and Production.  The need for differentiated quantity-and value-
based Inventory Management (for example, due to heterogeneous yield/result qualities or
varying constituents in Production.  Defect tracing, callback activities, and regression
requirement  Legal requirements (for example, the guidelines set out by GMP (Good
Manufacturing Practice) or regulations on hazardous material APPLI CHART OF
ACCOUNTS S.ORG CUST ACCOUNT ASSIGNMENT GROUP MATERIAL ACCOUNT
ASSIGNMENT GROUP ACCOUNT KEY C.TYPE GL ACCOUNT V INT ZCPP CD MT ERS
KOFI V INT ZCPP CD MT ERF KOFI V INT ZCPP CD MT ERL KOFI V INT ZCPP CD MT
MWS KOFI V INT ZCPP CD MF ERS KOFI V INT ZCPP CD MF ERF KOFI V INT ZCPP CD
MF ERL KOFI V INT ZCPP CD MF MWS KOFI V INT ZCPE CE MF ERS KOFI V INT ZCPE
CE MF ERF KOFI V INT ZCPE CE MF ERL KOFI V INT ZCPE CE MF MWS KOFI CAAG :
CD : DOMESTIC REVENUE CE : FOREIGN REVENUE MAAG : MT : TRADING GOODS
MF : FINISHED GOODS Batch Management In Crescent Pharmaceuticals Ltd., all the
materials are been maintained with specific Batch Numbers and starting from the Raw
Material upto outgoing material in every stage these batches are very important There are
various reasons for this:
48. 48. Flow Chart: Output Determination Output is a form of media from a business to one of its
business partner. In the Crescent pharma we used to determine output for all kinds of
objects like sales activities sales documents, delivery documents and billing documents. We
can determine output, we can process output and we can send output. The purpose of
implementing the output control in Crescent Pharma is to print the Header details like logo of
the crescent pharma and address of the crescent pharma, item details like Material number,
order quantity in an invoice and to communicate with the business partners or the customers.
Configuration 1.Maintain condition table Create Batch Determination Procedure Create
Condition Table & Access sequence for SD and Assign table to Access Seq. Create Strategy
type for SD Create Batch Search Procedure and Allocate SD Search procedure / Activate
Check. Maintain Batch Master Data in VCH1 Activate Automatic Batch Determination in SD
Batch Master Data has to be maintained in “VCH1” with condition type as configured In this
sales organization, Distribution channel , Division, sales Document type and Search
procedure should be mapped and “check batch”: must be activated In material master data
“sales: General /Plant view, batch management should be activated.
49. 49. 2.Define Output types 3. Maintain access sequences 4.Assign Output type to Partner
function The Application V – Sales and Distribution Output Type Description Media Partner
Function AF00 Inquiry 1(Print Media) SP AN00 Quotation 1(Print Media ) SP BA00 Order
confirmation 1(Print Media) SP KO00 Contracts 1(Print Media ) SP RD03 Cash Sale 1(Print
Media) SP LP00 Sch. agreement 1(Print Media ) SP KRML Credit process 1(Print Media )
KM JEXC Excise Invoice 1(Print Media SP 5. Maintain Output Determination Procedure
Output Procedure Description V05000 Inquiry output V06000 Quotation output V10000
Order Output V07000 Scheduling Output V10001 Cash sale Output V08000 Contract Output
6. Assignment of Output Determination Procedure Allocate Sales document header Sale doc
type Procedure Output IN V05000 AF00 QT V06000 AN00 OR V10000 BA00 BV V10001
RD03 CQ V08000 KO00 DS V07000 LP00
50. 50.  F2 Output Determination for Exports 1.Maintain condition table 2.Define Output types 3.
Maintain access sequences LF Assignment sales document item Item category Item
output procedure AFN V05000 AGN V06000 TAN V10000 KMN V08000 LKN V07000
Output determination for Billing 1.Maintain condition table 2. Define condition types 3.
Maintain access sequence 4. Assign Output to partner functions Output Type Description
Media Partner Function RD00 Invoice 1(Print Media) BP FKIV Inter company 1(Print Media )
PY 5. Maintain Output determination Procedure Output Procedure Description V10000 Billing
output V40000 Inter company output 6.Assign Output determination Procedure Billing type
Procedure Output F2 V10000 RD00 IV V06000 FKIV Process: OR
51. 51. 4.Assign Output type to Partner function The Application V – Sales and Distribution
Output Type Description Media Partner Function ZAF00 Inquiry 1(Print Media) SP ZAN00
Quotation 1(Print Media ) SP ZBA00 Order confirmation 1(Print Media) SP ZKO00 Contracts
1(Print Media ) SP ZLP00 Sch. Agreement 1(Print Media ) SP ZKRML Credit process 1(Print
Media ) KM ZJEXC Excise Invoice 1(Print Media SP 5. Maintain Output Determination
Procedure Output Procedure Description ZV0500 Inquiry output ZV0600 Quotation output
ZV1000 Order Output ZV0700 Scheduling Output ZV1001 Cash sale Output ZV0800
Contract Output 6. Assignment of Output Determination Procedure Allocate Sales document
header Sale doc type Procedure Output ZIN ZV0500 ZAF00 ZQT ZV0600 ZAN00 ZOR
ZV1000 ZBA00 ZBV ZV1001 ZRD03 ZCQ ZV0800 ZKO00 ZDS ZV0700 ZLP00 Assignment
sales document item Item category Item output procedure ZAFN ZV0500 ZAGN ZV0600
ZTAN ZV1000 ZKMN ZV0800 ZLKN ZV0700
52. 52.  Item texts Header texts  Sales and distribution texts Sales document  Text
concerning the contact persons  Accounting texts  Central texts Output determination for
Billing 1.Maintain condition table 2. Define condition types 3. Maintain access sequence 4.
Assign Output to partner functions Output Type Description Media Partner Function ZRD00
Invoice 1(Print Media) BP ZFKIV Inter company 1(Print Media) PY 5. Maintain Output
determination Procedure Output Procedure Description ZV1000 Billing output ZV4000 Inter
company output 6.Assign Output determination Procedure Billing type Procedure Output ZF2
ZV1000 ZRD00 ZIV ZV0600 ZFKIV Text determination Text forms a basic and essential
need within document processing. Using text determination, we can automatically copy a text
line from one text object to another, for ex: from a customer master record to a sales
document. Text determination (in sales and distribution) has the following text objects:
Customer
53. 53.  Item texts Customer Material Information Record Customer Information is information on
a Capsule or a Tablet that applies to a specific customer; it’s a customer’s information on the
Tablets or Capsules. Crescent can record this customer specific information for a Tablet or
Capsule in a customer – material information record. The data in the customer information
record is the highest priority when master data is copied into SAP. Create Text Type Text
Objects For example Customer, Info recd, Pricing Cond. Sales Doc., Delivery, Billing
Document Create Access Sequence Permitted Text Objects Text Objects Belongs to
Customer or Document Create Text Determination Proc. Account Group SP, SH Text Det.
 Proc. Doc. Type or Text Det. Proc. Customer Document Text ID Description maintenance
Maintenance Header texts  Item texts1 Billing document  Header texts Delivery
54. 54.  Here, we define mode of transport used in the business. Departure Zone Shipping Point
Shipping Country Shipping Conditions from Customer Transportati on-ion group from
material Destination Zone Weight group (Optional) ne Following are the factors on which
Route Determination is based: Define Mode of Transport No. Mode of Transport 01 Road 02
Sea 03 Air  Route Determination is a process whereby company can assign a specific route
with transportation legs using different shipment types and carriers. Normally, it is
automatically proposed for each sales document item in the sales order. Customer
information record is the highest level of data the system copies into the sales order as far as
absorbing data relevant to the specific combination of customer and material that u have. To
create a customer information record the T.code is VD51. The procedure should be as
1.Should give the customer number 2.Sales organization 3.Distribution Channel. The
information should be as follows 1.In the material column we should give the name of a
Tablet or Capsule from the Crescent pharma’s side. 2.In the Customer material column, the
information should be of the customer. Route determination Business Process
55. 55.  Transportation connection points define points where transportation types connect or
where a transportation types crossed the borde Here, we define shipping types, which are
actual vehicles used to transport the materials. Define Transportation Connection Points
Points Description Hyderabad Hyderabad, South, India Banglore Banglore, South, India
Chennai Chennai, South, India Cochin Cochin, South, India Mumbai Mumbai, West, India
Ahmedabad Ahmedabad, West, India Silchar Silchar, East, India Kolkatta Kolkatta, East,
India Delhi Delhi, North, India Chandigarh Chandigarh, Noth, India Singapoor Singapoor
Newyork Newyork Zurick Zurick London London Define Shipping Type No. Shipping Type
No. Mode of Transport 01 Truck 01 Road 02 Ship 02 Sea 03 By Air 03 Air r. Define routes
Route Description 001 Hyderabad – Banglore 002 Hyderabad – Chennai 003 Hyderabad –
Cochin 004 Hyderabad – Mumbai 005 Hyderabad – Ahmedabad 006 Hyderabad – Kolkatta
007 Chennai – Hyderabad 008 Chennai – Banglore
56. 56.  In this activity, we define transportation zones according to country and depending on
the business requirement. Transportation zones represent delivery recipient (ship-to party)
regions. Assign Departure Country / Zone to Shipping Point SHIPPING POINT
DESCRIPTION CTRY ZONE DESC. 1100 Sh. Pt Plant 1000 IN 01 Region – South 1100 Sh.
Pt Plant 1000 IN 02 Region – North 1100 Sh. Pt Plant 1000 IN 03 Region – West 1100 Sh.
Pt Plant 1000 IN 04 Region – East 2100 Sh. Pt Plant 2000 IN 01 Region – South 2100 Sh. Pt
Plant 2000 IN 02 Region – North 2100 Sh. Pt Plant 2000 IN 03 Region – West 2100 Sh. Pt
Plant 2000 IN 04 Region – East 3100 Sh. Pt Plant 3000 IN 05 Region – Exports 3100 Sh. Pt
Plant 3000 IN 01 Region – South 3100 Sh. Pt Plant 3000 IN 03 Region – West 3100 Sh. Pt
Plant 3000 IN 04 Region – East In this activity, we define the routes with its associated
route stages and transportation connection points. Define Transportation Zone Country
Transportation Zone Description IN 01 Region – South IN 02 Region – North IN 03 Region –
West IN 04 Region – East IN 05 Region – Exports 009 Chennai – Delhi 010 Chennai –
Kolkatta 011 Chandigarh – Delhi 012 Chandigarh – Kolkatta 013 Chandigarh – Hyderabad
014 Chennai – Newyork 015 Chennai – Singapoor 016 Chennai – Zurick 017 Chennai –
London
57. 57.  Shipping point determination can only be carried out by the SAP system if a shipping
condition is contained in the sales document. AVAILABILITY CHECK For every item of a
sales order or delivery, the SAP system checks availability if the appropriate configuration is
set in sales order processing and shipping. The availability check procedure depends on
several factors and varies according to the configuration. Define Checking Groups Checking
Groups Description 02 Individual Requirements 03 Batch Requirements The shipping
conditions are defined in the customer master record in the sales data for each sale area.
The SAP system copies the shipping condition into the sales document header.  Here, we
 specify the transportation groups defined in sales/plant data of the material master record.
The transportation group is copied into the delivery item. Define Shipping Conditions from
Customer No. Shipping Condition 01 As soon as possible 02 Standard 03 Just in Time 04
Immediately  In this activity, we assign countries and transportation zones that we have
defined earlier for each shipping point. Define Transportation groups No. Transportation
Group 0001 Container 0002 Truck 
58. 58. Define Material Block for other users. Checking Group Initiator for Material Block Code
Description Code Description 02 Individual Requirements A Order B Delivery C Reservation
Material 03 Batch Requirements A Order B Delivery C Reservation Material Define Scope of
Availability Check Material Description Plant Availab ility Check Description FERT Finished
Product 1000 02 Individual Requirements FERT Finished Product 2000 02 Individual
Requirements FERT Finished Product 3000 02 Individual Requirements FERT Finished
Product 1000 03 Batch Requirements FERT Finished Product 2000 03 Batch Requirements
FERT Finished Product 3000 03 Batch Requirements HAWA Trading Goods 1000 02
Individual Requirements HAWA Trading Goods 1000 03 Batch Requirements ROH Raw
Material 1000 02 Individual Requirements ROH Raw Material 2000 02 Individual
Requirements ROH Raw Material 3000 02 Individual Requirements ROH Raw Material 1000
03 Batch Requirements ROH Raw Material 2000 03 Batch Requirements ROH Raw Material
3000 03 Batch Requirements
59. 59. Carry OutControlfor Availability Check Av.Ch Description Check. Rule Checking Rule 02
Individual Requirements A Order B Delivery AE Make to Order 03 Batch Requirements A SD
Order B SD Delivery AE Make to Order Define Procedure by Requirements Class Req.
Class Description Avail. Check Req. 41 Order/Delivery Requirements Define Procedure for
each Schedule line category Sch.line Category Description Avail. Check Req. BP MRP
(Material Requirement Plan) Determine Procedure for delivery item category Del. Item
Category Description Avail. Check DLN Standard Item Delivery Check Availability
60. 60.  Delivery item data Define Incompleteness Procedures In this activity, we define the
incompleteness procedures that should apply to the various incompleteness objects.
Incompletion Group Incompletion Procedures Group Description Inc. Proc. Description A
Sales - Header 10 Inquiry / Quotation A Sales - Header 11 Standard Order A Sales - Header
12 Out line Agreements A Sales - Header 14 Credit Memo A Sales - Header 15 Debit Memo
A Sales - Header 18 Contracts A Sales - Header 41 Delivery Order B Sales – Item 20
Standard Item B Sales – Item 21 Credit/Debit Memo Item B Sales – Item 22 Sched. Line
Agreement Item B Sales – Item 23 Quantity Contract Item C Sales - Sch. Line 30 General
Sch. Line Delivery header data  Partner data in sales documents, deliveries and sales
activities  Sales activity data  Sales document schedule line data  Sales document item
data  Sales document header data Incompletion Log In this scenario you define when a
sales document or sales activity should be regarded as incomplete and how the system
should respond when you create a document. The system can make an entry in the
incompletion log for the following data:
61. 61. C Sales - Sch. Line 31 Sched.Line w/PurReq. G Delivery – Header K0 Outbound
Delivery 1 G Delivery – Header K1 Min. Outbound Dely G Delivery – Header K2 Inbound
Delivery 1 G Delivery – Header K3 Inbound Delivery 2 H Delivery - Item L0 Outb. Dely Item 1
H Delivery - Item L1 Min. delivery item H Delivery - Item L2 Inb. Dely Item 1 H Delivery - Item
L3 Replicate dely item SALES INFORMATION SYSTEM REPORTS GENERATIONS
Reports can be generated in SD module from Sales Information System (SIS), which have a
standardized interface and similar basic functionality. SIS is based on information structures.
These statistics tables contain transactional data from the different applications. This data is
constantly collected and updated by the System.
62. 62.  SalesSales Information System is one of the components of Logistics Information
System The Logistics Information System (LIS) currently consists of information systems for
the following logistics applications & Quality Management Sales Information Systems
 Purchasing Information Systems Inventory Controlling Shop Floor Information Systems
Quality Management Information Systems Plant Maintenance Information Systems
PLANNING FORECASTING EARLY WARNING SYSTEM LOGISTICS INFORMATION
LIBRARY LIS LOGISTICS INFORMATION SYSTEM Plant Maintenance  Shop Floor
Control  Purchasing  Inventory Controlling Distribution
63. 63. S & Report for the status of all Documents (Sales Orders, Deliveries, Invoices) –
Customized report M A T E R I A L S M A N A G E M E N T P R O D U C T I O N P L A N N I
N G S A L E S I N F O R M A T I O N S Y S T E M Pre Sales Inquiry - IN Quotation - QT
Order - OR Delivery - LF Picking Free of Charge Delivery Free of Charge
SubsequentDelivery Shipment Shipping Sales Returns Contract Scheduling Agreement
Goods Issue Billing Financial Accounting Accounting Document Credit / Debit Memo Invoice
– F2 Daily Stock Statement. (Customized report)  List of Invoice with R.O. (Statements of
Items and quantity released against up-to date Release Order) of the contract.  Payment
outstanding status customer wise/Business Area wise.  Payment receives status customer
wise/Business Area wise.  Billing status customer wise/Business Area wise.  Cumulative
invoice status quarterly/half yearly/annually against the contract.  List of items with qty.
already released against quantity contract. D Process Flow REPORTS TO BE REQUIRED
FOR Crescent Pharmaceuticals Ltd.
64. 64. Standard Transaction Codes to be used are: MCTA: Customer analysis MCTC: Material
Analysis MCTE: Sales Organization Analysis MCTI: Sales Employee Analysis VA05: Display
list of Sales/Release Order (Area Wise) VA05: Display list of Sales/Release Order
(Month/Year Wise) VF04: Display Billing Due List (Month/Year Wise) VC/2: Sales Summary
(Area Wise / Month/Year Wise) V.02: Display list of incomplete orders (Area /Year/Month
Wise) SDV3: Display list of complete orders (Area /Year/Month Wise) VF06: Create
background processing of Billing (Batch Billing) F.35: Credit Master Sheet (Customer Wise)
PARAMETERS USED FOR SIS: o Customer Statistical Group: Customer stat. Group
Description 1 `A’ group 2 `B’ group o Material Statistical Group Material stat. Group
Description 1 `A’ Material group 2 `B’ Material group The Following rules are used for Sales
Information Structure: In Indian Automobiles we are following the rules for updating the data
of the sales documents into SIS. They are UPDATING RULES DESCRIPTION 1 Sales doc.
Delivery doc. Billing doc. 2 Return order, Return delivery, Credit Memo
65. 65. 401 Third party: Sales Document, Delivery, billling document, 402 Return order, Return
Delivery, Credit memo 403 Deliveries where preceding doc. Is purchase order 404 Returns
deliveries where preceding doc. is purchase order
66. 66. Gaps 1. Billing document’s output should be as fallowing. Sl.No. Material Quantity Rate
Amount Sub Total Tax Shipping Cost Total Discount Grand Total Crescent Pharmaceuticals
Ltd Crescent Pharmaceuticals Ltd Plot No. 143/21 Habsiguda, Hyderabad 500026 Ph: 040
23239526/32 quiry@crescentpharma.com www.crescentpharma.com INVOICE Invoice No.
Due DateTerms Date Bill To / Ship To Customer Information Ship Date Ship Via Tracking
Thank you for your business and we hope you have a good day
67. 67. 2. In Sales Analysis reports, crescent needs the report territory wise 3. Report showing
all the open documents