Professional Documents
Culture Documents
WRITTEN BY:
MAHESHNAIDU M.B.A., SAP
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INTRODUCTION
Version : ECC6
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.
Organization
|
--------------------0----------------------------------------------------------------------
| | | |
Purchase Dept. Store Dept. Production Dept. Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one
system.
Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his
records send the bill to account person.
Accounts department at City office : Pass an entry in the books
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CUSTOMISATION PART
1. DEFINE COMPANY:
Select SAP reference IMG button: This is called customization area or configuration
area or implementation area
It we select IMG activity documentation button: It gives description part about company
By default it gives the latest request we have to create our own request and afterwards
to transport to production clients
Select create request button (F8)
Give the short description : FI basic settings for MAHESH NAIDU Mills Ltd
Press enter
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Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places: 1. Development client 800 2. In Transport request
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
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Select save button or Ctrl+s
Select dropdown beside request number
Select your request number & Press enter to save in the request
Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+s
Select your request and press enter to save in your request
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Give the company code : VMH
Press Enter
Select save button or Ctrl+s
Press enter to save in your request
CUSTOMIZATION (TR.CODE.OBD4)
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Give you chart of accounts VMH enter. The transaction code is OB53 .
Account assignment
9. Fiscal year
SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.
Press enter
Select fiscal variant V3
Double click on period’s folder
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Assign fiscal variant : V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
Variant Name
VMH posting period variant for VMH
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To period 12
Year (Fiscal year) 2008
From period2 13
Year 2008
To period 16
Year 2008
Select your request and press & enter to save in your request.
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If we select external check box, we have to give at the time of posting what should be
the document number.
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Double click on General data
Texts make it as required entry field
Select next group button
Select next page or page down button two times.
Business area makes it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Select Save button
Press enter to save in your request
TOLERANCE GROUPS:
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Credit percentage : 0
Select Save button
Select your request and press enter and save in your request.
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Cctr.std. hierarchy : VMHHIER
Select save button
If we got message
Select “yes” button
Press enter to save in your request
Double click on activate components /control indicators
Select new entries button
Controlling area for : VMH
Fiscal year : 2013
Cost centers : component active
Select ■ AA.activity type check box
Order management : component active
Profit center ACCTG: check box select ■
Select save button
If we get message
Press enter
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leading ledger
MAINTAIN GLOBAL PARAMATERS
Path: →spro→ financial Accounting→ financial Accounting global settings → company code
→ enter global parameters (OBY6)
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Select back arrow
Select save button
Press enter to save in your request
2) 100000 SHARECAPITAL
GL Account : 100000
Company code : VMH
Select with template button
GL Account : 100100 (Surplus in P & L Account)
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Company code : VMH
Press enter
Change account group to Share capital
Select balance sheet a/c radio button●
Change short text to : equity Share capital
Change GL account long text to : Equity share capital
Other filed are common & select save button
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Company code : VMH
Press enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to : Salaries A/c
Change long text to : Salaries A/c
Other fields are common
Select save button or Ctrl+s
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Change GL Account: Outstanding expenses
Select control data tab
Select open item management check box
Select save button
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GL account long text: Interest account
Select save button
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Give the GL A/c No.100500 (Outstanding exp)
Company code : VMH
Press enter
Select type/ Description tab
Change short test and GL account long test to : Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key :Select : 012 vendor number
Select create /bank /interest tab
Field status group change to : G067 (reconciliation accounts)
Select save button
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Change account group to: current assets loans & advances
Change short text and GL account long text to : Advance to vendors
Other fields are common
Select save button or Ctrl+s
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Select with template
Give the GL account no.200110 Sundry debtors
Company code : VMH
Press enter
Change short text to sundry debtor’s bill of exchange
Change GL account long text to sundry debtors (bill of exchange)
Other fields are common
Select save button or Ctrl+s
Current liability
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Give the GL account no. : 200120 (Inventory RM)
Company code : VMH
Press enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Select save button
VAT PAYABLE
Give the GL account no.100505
Company code : VMH
Select with template button
Give the GL account no. : 200155
Company code : VMH
Press enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Select save button
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Tax category : select *
Select posting without tax allowed check box
Select save button
Ignore the message press enter
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Select with template button
Give the GL A/c No. : 200131
Company code : VMH
Press enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Select save button
MANUFACTRING COST
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Select save button
6. 200025 -Do-
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Capital work in -Do -
progress
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400500-400599
Sort key -018 Asset number
Filed status group-G001
NOTE: message will appear profit center import has been created
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Posting of transactions
Posting date : Ledger updation will be based on posting date period will
appeal automatically based on
Posting date : 30.09.2008 (today states)
Reference : Party bill No
Doc No : 1
Normal cases
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GL long text : *Cash*
Company code : VMH
GL Account : 2*
Press enter
Press enter
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Display document
Change document :
Document No. : 1
Company code : VMH
Fiscal year : 2008
Press enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
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Account display:
To view more than one account transactions select multiple selection button beside GL
Account no.
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Company code : VMH
Fiscal year : 2008
Business area : VMHH
Select execute (F8) button
Double click on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Display will come like this
Document Number Posting date Text Amount
1 100000
2 200000
3 300000
-----------
Total Amount 600000
======
Change text length 35 characters for amount in local currency select total check box
Select copy button
Layout : / VMH
Deselect user – specific check box
Description : Standard layout for VMH
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Select save button
Select back arrow two times
Select execute button
Double click cumulate balance amount
Sample document:
Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
2. Difference no. range interval for no. range X2
3. Creation of sample document
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
(Check GL masters)
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Select change intervals button
Select interval button
No. range : X2
Year : 2008
From number : 500001
To number : 500100
Press enter & save button
Ignore the message press enter
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Account no. : 100500 (outstanding exp)
Press enter
Amount enters : *
Business area : VMHH
Text : Provision for the month
Select save button or Ctrl+s
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Hold Document
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.
A) Loans to Directors
Create as hold document a once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
Document no 1
Document date : Today date
Type : SA
Company code: VMH
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Posting key : 50
Account no. : 200100 (cash account)
Press enter
Give the amount : 5000
Business area : VMHH
Text : Amount paid to Mr.X
From the menu select document hold
Tem parry document no. : VMH
Select hold document button
We get a message document VMH was held
Second document 2
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Text : +
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Park Documents
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
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2. To check whether parking updates record or not:-
4. Display parked document and change date and amount then release
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Change amount 6000 Debit
6000 Credit
Select back arrow
From the menu select document post
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FOREIGN CURRENCY TRANSACTIONS
Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
Ratios for currency translation
Exchange rate type from to valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1
Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
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For each day end for each type we can enter only one rate.
Press enter and save button and enter to save in your request.
SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting
a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
table
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1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’
Select type : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save
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Posting key : 40
Amount : 400300 (Rent A/c)
Press enter
Amount : 50000
Business area : VMHH
Text : Rent provision for October
Posting key : 50
Account no. : 100500 (outstanding exp)
Press enter
Amount : *(star)
Business area : VMHH
Text :+
From the menu select document –>Simulate and save
Salaries provision:
(Tr. Code is FBS1)
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Press enter
Amount : *
Business area : VMHH
Text :+
From the menu select document –> Simulate and save
Outstanding Expenses
Salaries A/c 500000
Wagers A/c 300000
Bank 25000 Rent a/c 25000
3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario
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A) Rent Provision
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We test how to view bill wise outstanding:
Rent Provision (FB01L)
Amount : 40000
Business Area : VMHH
Text : Rent provision
Posting key : 50
Account No. : 100500 (Outstanding exp.)
Press enter
Amount : * (enter star)
Text : +
From the menu select Document –Simulate and save
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Account : 5000
Text : Outgoing payment
Account under open item selections 100500 (outstanding exp)
Select process open items button
Keep the cursor on the amount field of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enters : +
Select save button or Ctrl +S
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Keep the cursor on reference
Select subtotal button
To make balance payment of 35000 and cleared provision and part payment (F-07)
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Residual items method:
Rent provision FB01L
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Select process open item button
Account : Under open item selection 100500 (outstanding exp)
Keep the cursor on the amount filed of the line item against which we want
adjust.
REVERSELS
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5. Account Deferral document reversal
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2. Reversal of Reversed Document
To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated
Doc.No.18
Use transaction code FB01L
From the menu select post with reference
Give the document no. : 18
Company code : VMH
Fiscal year : 2008
Select generate reverse posting check box ■
Select display line items check box ■
Press enter
Enter once again
Change the text to reversal for Doc No.18
Press enter
Text : +
Press enter
Select save button
Press enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
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Select test run check box ■
Select execute button
Select reverse documents button
Clearing document : 10
Company code : VMH
Fiscal year : 2008
Press enter
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason : 01
Press enter
We get a message clearing 10 reset
Press enter
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INTEREST CALCULATIONS
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Effective from : 01.04.2008
Sequential number :1
Terms : Select credit interest balance Interest
Calculation
Ref.interst rate : G2
Select save button
Press enter to save in your request
Select next entry button (F8)
Interest calculation indication : G1
Currency key : INR
Effective from : 01.04.2008
Sequential number :2
Term : Select debit interest balance interest
Calculation
Reference rate : G3
Select save button
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Cheque date : 10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books
10.09.2008
SBI gives credit from 12.09.2008
Cheque date : 07.09.2008
Value date : 10.09.2008
F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : VMH
Currency : INR
Posting key : 40
Account no. : 100300 SBI rupee term loan
Press enter
Amount enters : *
Business area : VMHH
Value date : 10.09.2008
Text :+
From the menu select document –>Simulate and save
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Balance Interest calculations:
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Creation of 3 GL Masters
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Give the chat of accounts : VMH
Press enter
Note the other income range 300100 to 300199
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Select save button
Press enter to save in your request
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Press enter to save in your request
At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically
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Select save button or Ctrl+s
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If you have message press enter
Select position button
Exch. Rate type : g
From currency : usd
To currency : inr
Valid from : 31.3.2013
Change direct quotation to 54
Select position
Exch. Rate type : B
From currency : usd
To currency : inr
Valid from : 31.32013
Press enter
Change direct cal to 55rs
Select save button
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Select session FAGL_FC_VALU
Select process button
Give the business area : VMHH
Press enter
Second
Business area : VMHH
Press enter
We get a message processing of batch in put session completed
Select exit batch input button
To view the document posted view the Tr.Code FB03
Press enter
Select display currency button
End user area customization area SPRO
SAP easy access screen)
How to view path when transaction code is given
In command filed enter search – SAP- menu
Search –SAP-Menu
Press enter
Search text entry : F-02
Press enter
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ACCOUNT PAYABLE
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press enter
press enter to save in your request
select next entry button
account group VMH2
Name :MM vendor for VMH
Double click on : company code data
Double click on : account management
Reconciliation account : Make it required entry filed.
Cash management group select ::: suppress
Select save button
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Name : Birla Chemicals Limited
Street : Ameerpet
Post : 500082
City : Hyderabad
Country : In(India)
Telephone no. : 040123456
Select next screen button three times
MM Module
Purchase order
|
Goods receipt
|
Invoice verification9999
FI Module
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| |
Save save
Doc no.100001
System gives a wrong message no.100001 is posted to the party with the same
amount. Do you want to post once again.
Provided we select check double invoice check box (If MM module is not implemented
and same bill two times entry)
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Give the company code : VMH
Select change intervals button
Select interval button
No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save
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HOUSE BANK
WE HAVE TO SPECIFY
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans &
Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
* In SAP check mean cheque
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Press enter to save in your request
Double click on bank account folder
Select new entries button
Account ID : SBI1
Description : SBI current A/c no.1
Bank account no. : VMH1234
Currency : INR
G/L Account no. : 200105 SBI current a/c
Select save button
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3. To view general ledger sundry creditor raw material –Transaction code is
(FAGLB03)
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Document Simulate
Select save button or Ctrl+s
Upto check information the path is same Display –Check register (Tr
code is FCHN)
Path A/c
Bill no. Amount Payment Payment doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005
Assignment of check no.to payment no.payment doc no.is cleared will be number
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Some time while writing check we commit mistake before issuing to party – we
cancel check
Up to check information the path is same void –unused checks (Tr code is FCH3)
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Once the check lot is over all check keep the cursor and cheque no.from to select
sort in ascending order button (Ctrl +F5)
If any number is missing between the check is misused.
Path :up to check information the path is same – Delete –Reset data (Tr.code
is FCHG)
Give the paying company code :VMH
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Select execute button
Select yes button for the message to reset data
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A) 5000 Cr
B) 5000 Dr
d)Display check register (FCHN)
e) Issued check cancellation
1) Reset cleared items –Delinking bill amount and payment amount
Vendor Account
01
B) Bank 5000 Dr A) 5000 Cr
2) Reverse payment
Vendor account
01
A) 5000 Cr
Cancel check
Path :upto check information the path is same –Void-Cancel payment (Tr.Code
is FCH8)
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Special GL indicator :A
Bank account :200105 SBI current account
Business area :VMHH
Amount :25000
Text :Advance payment posting
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select Document –Simulate and save button
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Amount :*
Business area :VMHH
Text :+
From the menu select document –simulate and save
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Go and see the vendor account transactions FBL1N
2nd Scenario
Advance more bill less
Advance 200000
Bill amount 50000
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C) Transfer of advance of Rs.500000 from special GL to normal (F-54)
Final result
Vendor special GL shows a balance of Rs.1500000 – Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43) C 9000 B 90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54) A 9000 C 9000
TERMS OF PAYMENT
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Default for base line date
No default :No.of purchases during the month base line date at
the time of Invoice posting –Blank
For all purchases during the month give month end
date.
Document date :Party bill date
Posting date :Goods receipt date
Entry date :Quality approval date
Payment terms :If the payment is made within 10 days -3% cash
discount
If the payment is made within 20 days -2% ash
discount payable within 30 days
Under default for baseline date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30
Press enter
Select save button or Ctrl+s
Press enter to save in your request
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Purchase invoice posting (F-43)
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Select current cash discount amount
Select amount in document currency under column-contain
Select left arrow or show selected fields button
Select copy button
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Select detail log check box
Select execute button
Ledger : 0L
Company code : VMH
Carry forward to fiscal year : 2013
De select test run check box
Select out put line of rest check box
Select balance in retain earning account check box
Select execute botton
Select retained earning accounts button
Select back arrow
Select balance sheet account button
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Automatic payment program (APP)
Same path
Select new entries button
Paying company code :VMH
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium: F110_PRENUM_CHECK
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Drawer on the form : for MAHESH NAIDU Mills Limited
Authorized signatory
Select save button
Press enter to save in your request
Same path
Payment term:
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Same path
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Paying company code :VMH
Select forms button
From for the payment advise F110_D_AVIS
Select sender details button
Text ID :Select ST (ST stands for Text)
Letter header :F_0001_HEADER
Footer :F_0001_FOOTER
Sender :F_0001_SENDER
Save and Press enter to save in your request
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Payment block :If we don’t want to make the payment to this party in this
run, select -Skip account
Alternative payee :We have purchased from Birla Chemicals Limtied –BCL has
to make the payment to party XYZ –BCL instructs us to
make the payment to XYZ-in alternative payee give XYZ no.
when we run APP ,check will be in the name of XYZ and
party clearing will be BCL
Individual payment :When we run APP, it will issue one check only for all the
bills due –some parties ask us to issue separate check for
each bill.
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Press enter
Amount :*
Business area :VMHH
Text :+
Document –Simulate and save
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Business area :VMHH
select save button
Double click available amounts folder
Select new entries button
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
Select save button
Path :Up to periodic processing the path is same- Payments (Tr code is F110)
Payment term :If we make the payment within 10 days we get 2% cash discount (Dues within
30 days)
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Select bank arrow
Select proposal button (Shift +F1)
Select start immediately check box
Press enter
Go on press enter (Basic Tr code box green tick mark box)
Till we get the message payment Proposal has been created
Select edit the proposal button (Select any proposal button enter (Shift +F4) )
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select A (Block for payment )
Press enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Press enter
Select save button
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Press enter
Go on press enter .
It we get the message payment run has been carried out.
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Select maintain variants button
Select for all selection screen radio button
Select continue button
Program run date :07.11.2008
Identification feature :VMH1
Paying company code :VMH
Payment method :B
Business area :VMHH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print immediately check box
Select print payment summary check box
Printer :LP01
Select print immediately check box
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI check printing date 08.11.2008
Select save button
Select back arrow
Save once again
Select bank arrow
Select print out button
Select start immediately check box
For job name –in place of question of mark –Give variant A1
A1 Company code :VMH
Business area :VMHH
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Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
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BCL will issue credit note to mail or VMH raises Debit note on BCL
Both are same
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A)FI Customers
Asset Sale/Scrap Sale/RM Sale Reconciliation account field
Parties
4.Creation of 2 GL masters
When we Pay/Receive net amount we have to clear vendor transactions and customer
transactions at a time
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Note : Create receipt terms (if any cash discount debit - Debit expenses )
Path :Upto preparation for creating customer master data the path is same.-
Create no. range for customer accounts (Tr.code is XDN1)
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No. range :23
From no. :6600001
To no. :6700000.
Press enter
Select interval button once again
No.range :24
From no. :6700001
To no. :6800000
Enter and Save
Ignore the warning message press enter
Same path
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Select intervals button
No.range :18
Year :2008
Form no. :400001
To no. :500000
Enter and save
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No.range :16
Year :2008
Form no. :600001
To no. :700000
Enter and save
Ignore the warning message press enter
Account :*
Business area :VMHH
Text :+
From the menu select document Simulate and save
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Incoming Payment :
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/\
Sundry debtors Advance from customers
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Type :DZ
Company code :VMH
Customer account :6600001
Special G/L indicator :A
Bank account :200105 SBI current account
Business area :VMHH
Amount :12000
Text :Advance receipt posting
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select –Document –Simulate and save
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Posting key :50
Account no. :300000 Sales A/c
Press enter
Amount enter :*
Business area :VMHH
Text :+
Form the menu select document –Simulate and save
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BILL DISCOUNTING
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
Fund based limits and non-fund base limits First change on current asset and
second change on fixed assets.
Link for Bank current account, Sundry debtors Account and bank bill discounting
account
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Customer reconciliation account :200110(sundry debtors)
Bank sub account for liability :100302 (SBI bill discount)
Select save button
Press enter to save in your request
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Company code :VMH
Posting key :09 Customer special debit
Account no. :6600001
Special GL indictor :W
Press enter
Amount :100000
Business area :VMHH
Text :Bill of exchange payment
Due on :14.12.2008 (30 days due date)
Placement usage :select discounting
Domicile :SBI
Control bank location :Main Branch, HYD
select choose open item button
Select process open item button
Double click on receivable :100000
From the menu select document –Simulate and save
Note the document no.500003
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Amount :500000
Business area :VMHH
Text :+
Press select bill of exchange button
Doc no. :500003
Document –Simulate and save
Report to view customer wise bill wise, document wise and bank wise
outstanding:
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Due by :31.12.2008
Customer :6600001
Select edit line items button
Ignore the all warning message and press enter
Bill No or or
–
2 + ++
3 +
4 + ++
5 -
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability
additional entry to be passed.
Customer account Dr
To SBI current account (Sundry debtors)
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Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will
issue dunning letters.
Dunning area:
(Cash credit : Loan from bank and after sales we discharge the liability export sales
order , packing credit loan from bank , bill discounting after sale)
Dunning charges: For sending the letter we can collect dunning charges form the
customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
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Text :Dunning area to VMH
Select save button
Ignore the warning message press enter
Press enter to save in your request
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Give the currency :INR
Press enter
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Assign dunning procedure in customer master:
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Dunning run
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Go and see the customer master (XD02)
Customer :6600001
Company code :VMH
Press enter
Its updates automatically
Last dunned date :17.11.2008 and dunning level.
SALES TAX
At the time of local purchases, tax paid on purchases, can be adjusted –to tax
payable at the time of sales. (Local sales /CST sales)
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At the time of CST purchase, tax paid on purchases can not be adjusted –to add to
inventory.
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Assign country to calculation procedure
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Keep the cursor out put tax, tax percent rate
Select deactivate line button
Select save button
Tax code :A0
Press enter
Description :0% output tax
Tax type :select A output tax
Press enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select deactivate line button
Select save button
Tax code :A1
Press enter
Description :12.5% output tax
Tax type :Select A out put tax
Press enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select deactivate line button
Select save button
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes
for non-taxable transactions (Tr code is OBCL)
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Assignment of accounts for automatic postings:
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Qty 1Kg
Rate 200
Tax code A1 (12.5%) output tax
Tax procedure
Base amount 200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5% -----
Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales 200
To VAT payable 25
Select save button
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ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E F-30
Customer special GL E ER Dr Provision for bad debt
To customer with clearing Sundry debtors
Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned
to company code/codes.
Depreciation areas:
Book depreciation (Postings to accounts)
Depreciation methods;
Straight Line Method depreciation method (SLM)
Transaction types
100 External acquisition
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110 In-house production \
210 Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.
Posting keys:
70 Asset Debit
75 Asset Credit
Motor purchase: .
Motor A/c Dr SL 500000 Transaction type :100
2000000 P & M 500000 GL
To Bank GL 500000
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CUSTOMIZATION
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From the menu select Edit Delete
Select save button
Ignore the warning message press enter
Press enter to save in your request
Path :Up to organization structure the path is same –Assign Chart of Depreciation
to company code (Tr code is OAOB)
Path :Up to the organizational structure the path is same –Asset Class-Specify
account determination
Account Description
determination
VMH10000 Land
VMH11000 Building
VMH20000 Plant & Machinery
VMH30000 Furniture & Fixtures
VMH31000 Vehicles
VMH40000 Capital work in progress
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Create screen layout rule
Same path
Name : Buildings
Change screen layout 2000 to VMH3
Name : Plant & Machinery
Change screen layout 2100 to VMH4
Name : Furniture & Fixtures
Change screen layout 2500 to VMH5
Name : Vehicle
Change the screen layout 2600 to VMH6
Name : Capital work in progress
Press enter and select save button
Press enter to save in your request
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From number : 100000
Press enter
Select interval button once again
No.range : 02
From no. : 100001
To no. : 200000
Press enter
Select interval button
No.range : 03
From no. : 200001
To no. : 300000
Press enter
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Description : Dept A
Short text : Dept A
Account determination : select VMH20000 P & M
Screen layout rule : VMH3
Number rage : 03
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Select save button
Select next entry button (F8)
Asset class : VMH3000
Description : Furniture & Fixtures
Short text : Furniture & Fixtures
Account determination : select VMH30000 Furniture & Fixtures
Screen layout rule : VMH4
Number rage : 04
Select include asset under inventory data check box
Select no.AUC or Summary Management of AUC
Select save button
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Description : Capital Work in Progress -General
Short text : Capital Work in Progress -General
Account determination : select VMH40000 CWIP-General
Screen layout rule : VMH6
Number rage : 06
Select include asset under inventory data check box
Select line item settlement radio button
Select save button
Inventory means fixed inventory, whatever assets we create they will be included in
fixed assets inventory.
As per companies auditors report order (CARO) – the auditor will state whether fixed
assets have been physically verified by management or not.
When we create an asset master – There is a field called last verification date
1 31.03.2008
2 31.03.2008
3 31.03.2008
4 31.03.2008
We can not verify every that assets –once they are commissioned they will be shown
under respective head and not under capital work in progress
For capital work progress general –Select line item settlement radio button
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01/11/2008 CWIP as machine no.10
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
Deselect deactivation check box for area 01 for land there is no depreciation
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Depreciation key(Rate) 0%
For area 01- Select 2000 – Depreciation on asset sub number level
Go and search
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Double click on account determination folder
Select account determination : VMH11000 Buildings
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost a/c no.200005
Loss made on asset retirement w/o revenue : 400303
Clearing account revenue from asset sale : 300102
Gain from asset sale : 300103
Loss from asset sale : 400302
Select save button
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Select save button
Ignore the message press enter
Double click on account determination folder
Select account determination : VMH30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition : Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue : 400303
Clearing account revenue from asset sale : 300102
Gain from asset sale : 300103
Loss from asset sale : 400302
Select save button
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Expenses account for ordinary depreciation : 400500
Select save button
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Enter and save
When we select external check box, we have to give what should be the
document number at the time of posting.
There is an exception –for deprecation postings also we have to select external check
box
In normal postings we are posting are document at a time.
700001 Depreciation DR
To Acc Dep Buildings
700002 Depreciation DR
To Acc. Dep-Plant & Machinery
700003 Depreciation DR
To Acc Dep Furniture & Fixtures
700004 Depreciation DR
To Acc Dep –Vehicles
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Select sub-no check box
Select copy check box
We have created VMH1 by copying layout 1000
Afterwards we create XYZ layout by copying
VMH1 what ever fields we have chosen for VMH1 should be copied XYZ
Select save button or Ctrl+s
Press enter to save in your request
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Deprecation keys creation (Rate+ Methods)
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Define multi level methods: (Tr code is AFAMS)
same path
We have given say any year 2008- This rate is applicable for the assets purchased in the year 2008 –Next year also
we are purchasing an asset having 5% rate-we have to create acquisition year once again in the next year.
In base method –once the net book value becomes zero –Do’t calculate depreciation .
In some countries.
First 5 years 5%
Next 5 years 10%
Next 5 years 15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale 100000
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1% Scrap value 1000
------
99000
Dep 5% only on 99000
Same path
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Press enter to save in your request
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Period control according to Fiscal year check box
Select depreciation to the day check box
Select save button
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FI END USER AREA:
Asset : 200001
Company code : VMH
Press enter
Description : Motor
Capitalized on : 29.11.2008
Select time dependent tab
Select deprecation area tab
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Change the depreciation key VMH2
Useful life : 15 years
Period : 01
Ordinary depreciation : 29.11.2008
Select save button
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to VMH2000 Dept A
3rd Rule
Account determination is specified in asset class
VMH200000 Plant & Machinery specified in VMH2000 Dept A
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4th Rule
For account determination we assign accounts based on the nature of transaction
For VMH2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter : *
Text : +
From the menu select document Simulate and save
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Sub No. : 0
Fiscal year : 2008
Press enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no. :1
Press enter
Select planned values tab
Change the fiscal year to 2009
Press enter
Select display depreciation calculation button
2nd Report
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Depreciation run:
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To view the document posted: (Tr code is FB03)
1. select planned posting run radio button posting as per plan (earlier we have
selected monthly posting)
2.
Report run:
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Restart
Rare cases –server is down during processing time system gives message restart.
Asset sales :
1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :VMH
Double click on filed status groups folder
Double click on field status group G052
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ASSET SALE
Amount : *
Business area : VMHH
Text : +
Select asset retirement check box
From the menu select document –Simulate
Press enter
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Press enter
Contra
01 Customer 501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P&M 501000
CONTRA
----------
50 Profit on asset sale 2500 profit on asset sale 25000
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ASSET TRANSFER
When we transfer an asset from one unit to another unit with the company code –we
have to transfer at cost HYD BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation
will be calculated in Bangalore unit
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Period : 5 months
Ordinary depreciation date : 01.05.2008
Select back arrow
Press enter
Select save button or Ctrl+s
Go and see the document FB03
Give the document no.30
Company code : VMH1
Fiscal year : 2008
Press enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for
two step procedure.
Asset scrapping
If the expected relation of the asset is less than net book value and future cash flows
are negative, we have to impair the asset for the difference.
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Asset Scrapping:
Document no. : 31
Company code : VMH
Fiscal year : 2008
Press enter
Capital work in progress line item settlement
Machinery 01.11.2008 Debit to CWIP Machine No.5
Freight charges 05.11.2008 Asset commissioned as machine no.5 on
31.12.2008
We settle from CWIP to respective asset
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REPORTS:
Keep the cursor and favorites from the menu select Favorites –Insert folder
Give the folder name FI reports
Press enter
Keep the cursor on FI reports folder from the menu select Favorites –Insert
truncation tr code is (S_ALR_87011965)
Double click on asset balances report
Go to report –Asset balances on right top select generates a short cut button
System description : ECC6
Press enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password : oracle (SAP password)
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Select : VMH
TRAIL BALANCE
Country : Korea
Trail balance : South Korea
Give the company code : VMH
Select execute button
Ignore the warning message press enter
Select current layout button
Keep the fields
GL account
GL account long text
Closing balances
Press enter
To down lead to excel from the menu select list export –spread sheet
Press enter
List –>Export local file
Select spread sheet radio button
Press enter
See directory file name : VMH.xls
Select generate button
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LEDGER:
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VENDORS LIST
Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)
Path :Up to vendors column item the path is same -Vendor payment history
with open item sorted list (S_ALR_87012085)
Path :Up to vendors column items the path is same –List of Down
payments open on key date vendors (S_ALR_87012105)
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Give the company code : VMH
Select execute button
Vendor ledger:
Path :Open and cleared up to vendors: Item the path is same –List of
vendor line item (S_ALR_87012103)
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DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master : FS00
Vendor masters : XK01
Customer masters : XD01
Asset masters : AS01
Material master : MM01
Open an excel file and note down for which fields values are to be uploaded
GL Com Acco P& Balan Short Long Acc Only Line So Field
Accou pany unt L ce Text Text ount Balanc item rt statu
nt no. code Grou Stat Sheet curr e in displ ke s
p eme A/c ency local ay y group
nt curren
A/c cy
10000 VMH SCPL X PREF – PREF INR X X 00 G001
1 Share Share 1
cap. Cap.
20012 VMH CAST X Invento Inventory INR X X 00 G001
5 ry – –Stores 1
Stores
30000 VMH SALE X Sales Sales INR X X 00 G001
5 trading Trading 1
40010 VMH PRSN X Wages Wages INR X X 00 G001
1 account account 1
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3. Open an excel file and not down technical name of each filed technical name
shall be noted down as per step one order
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Keep the cursor on GL A/c press F1
Select technical information button
Double click field name SAKNR
Copy component SAKNR in excel 1 component column
Data type : C
Length : 10
Copy component BUKRS that is company code in excel component column
Data type : C
Length : 4
Select back arrow in SAP
Keep the cursor on account group
Press F1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type : C
Length : 1
Copy TXT20-ML That is GL A/c short text in excel component column
Data type : C
Length : 20
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Copy component TXT50_ML That is GL long text in excel component column
Data type : C
Length : 50
Select back arrow
Copy XSALH that is only balance in local currency in excel component column
Data type : C
Length : 1
Line item display :copy component XKRES that is line item display in excel
component column
Data type : C
Length : 1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type : C
Length : 3
Copy component FSTAG that is field status group in excel component
Data type : C
Length : 4
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Up loading of master in SAP (Tr code is LSMW)
Project : VMH
Subproject : FI
Object : GLMaster
Select create entry button
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BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads – take balances as
on 30th November 2008 and enter in SAP – P & L Account balances as well as
Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet
account balances as on 31.03.2008 in SAP don’t enter all the transactions –
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General
Ledger where as in SAP we have sub ledger concept.
6. In normal accounting we will not pass production entries and delivery entries
where as in SAP, system pass production entries and delivery entries with
production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up
loaded and tallied.
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3) Incase of Assets, prepare a statement showing each asset wise acquisition value
and accumulated depreciation which should match with trail balance figure.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then
our date takeover is correct
Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M –Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c
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To Asset clearing a/c 300000
To Sales a/c 400000
4. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1 400000 Cr
Bill no.2 50000 Cr
Bill no.3 30000 Cr
Advance 20000Dr 100000 Cr
4 (A) Prepare a statement showing each customer wise bill wise open items and
advances which should match with trail balances
Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr
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40 Plant & Machinery 500000
50 Accumulated Depreciation P & M 300000
50 Asset clearing 200000
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6 (A) To propose a statement showing each material –match with trail balance.
RM1 20
RM2 5
RM3 10
Closing procedure
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In the year end what steps we have to do April 2008 –March 2008 fiscal year
2008
Up to periodic processing the path is same –Year end closing –Execute (Tr code
is AJAB)
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Form the menu select Program- Execute in back ground
Press enter
Select immediately button
Select save button (down side)
We get a message Back ground job was scheduled for program RAJABS00
To close only year for asset a accounting we have to post depreciation for all assets
and for all months
Path :Up to period processing the path is same –Fiscal year change (Tr code
is AJRW)
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Select execute button
To view the result of job
Select job RAJAWE00 check box
Select SPOOL button
Select SPOOL no.check box
Select display contents button
3. To carryforward GL Balances
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1st 1, 2009-1,2009 |
April 2008-March 2009 | Mandatory
Path :Up to document the path is same –Posting periods –Open and close
posting periods
From period : 2
Period : 12 March to March
Year : 2008
To period : 12
Year : 2008
Select save button or Ctrl+s
Press enter Save in your request
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How to open special periods
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Press enter
Amount : *
Business area : VMHH
Text : +
Select document –Simulate and Save
BANK RECONCILIATION
If we have 100 Bank current accounts instead of assigning accounts 100 times –we
assign only one time using masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3
Always main bank account balance and bank statement balance will be same.
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Flow:
Sales:
1. Sales invoice posting F-22
Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000
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Assign check no.to payment doc.no.
7 B) 20000 5 20000
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Bank country : IN
Bank key : VMHIDBI1
Select save button
Give the name IDBI bank limited
Street : Bank Street, Koti
City : Hyderabad
Bank branch : Main branch
Press enter
Press enter to save in your request
Double click on bank accounts folder
Select new entries button
Account ID :IDBI1
Description : IDBI current no.1
Bank account no . : VMHIDBI1234
Currency : INR
GL A/c No. : 200130 IDBI Main bank
Select save button
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VMH2 Check deposit clearing in Bank
VMH3 Check issue clearing in Bank
VMH4 Bank charges direct debit by banks
Save
Notes:
Check receipt –clear customer
VMH1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL
Doc.Type DZ
Notes:
VMH2 : Check deposit clearing in bank
Doc .type : SA
Posting area : select 1 Bank accounting
Debit posting key : 40
Accounts symbol : VMHA main bank a/c
Document type : SA (GL account document)
Posting type : select 5 clear credit GL Account
Select next entry button
Posting rule : VMHB check issue clearing in bank
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To IDBI main bank A/c
Doc .type : SA
Bank charges Dr GL
To IDBI Main bank A/c GL
Doc type :SA
Path :Up to business transactions the path is same –Check deposit –Create and
assign business transactions (Tr code is OT53)
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Select cancel button
Select Yes button
Select save button
Press enter to save in your request
path :up to business truncation the path is same –Payment transactions –manual
bank statement –Create and assign business transactions
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VMH3 - VMH3 011 (Outgoing Check issue
check :Check clearing in
no. different Bank
from payment
doc.no.
VMH3 + VMH3 11 Check issue
clearing in
bank
(Reversal)
VMH4 - VMH4 Bank charges
direct debit by
bank
VMH4 + VMH4 Bank charges
direct debit by
bank
(reversal)
Save
Press enter to save in your request
Inventory RM DR 200000
To Party A/c 200000
Doc no.1
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Define variants for manual bank statement
To make text field optional field for field status groups G001 and G005 (Tr code is
OBC4)
Select field status variant : VMH
Double click on field status group folder
Double click on : G001
Double click on general data
Text make it optional entry field
Select save button
Press enter to save in your request
Double click on : G005
Double click on General data
Text make it optional entry field
Select save button
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SALES
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Currency : INR
Group : 1 (paying slip no.)
Transaction : select VMH1 (check receipt clear customer )
Posting date : Today’s date
Value date : Today’s date
Currency : INR
Press enter
Amount :100000
Reference no. : 2345 (bill no.)
Business area : VMHH
Customer no. : 6600001
Enter & save
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Check deposit credit in bank statement
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1. Purchases
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Bank reference :100010 (cheque no.)
Business area :VMHH
Press enter
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Transaction :VMH4 Bank charges direct debits
Value date :Today’s date
Amount :500-
Business area :VMHH
Enter & Save
Press enter
To view bank statements in SAP FF67
Select overview button
Double click on VMH IDBI Bank Ltd
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CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing
balance
2) GL Cash account accepts negative cash balance –Cash Journal will not accept
negative cash balance
3) For petty cash purpose
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Same path
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211
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Select account modifiable check box
Select save button
Press enter to save in your request
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WITH HOLDING TAX (TDS
TCS: Tax collected at source –on Customers/ scrap sale /waste sale
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213
MAHESHNAIDU
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Maintain calendar
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Factory calendar ID : A2
Description : VMH HYD Factory calendar
Holiday calendar ID : A1
Work days select Monday to Saturday check boxes
Select save button
Ignore the message press enter
Path :Up to extend with holding tax the path is same -Basic settings India
Define business places
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Company code : VMH
Section code : VMHF
Name : VMH HYD factory
Select save button
Give the name : VMH HYD Factory
Press enter to save in your request
Path: Form the menu select System –Services –Table maintenance –Extended
table maintenance (Tr cod is SM30)
Table/view : J_1BBRANCV
Select maintain button
Give the company code : VMH
Press enter
Select new entries button
Business place : VMHF
Description : VMH Hyderabad factory
Select save button
Give the name : VMH Hyd factory
Press enter to save in your request
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Path: Up to Extended with holding tax the path is same –Calculation –With
holding tax type –Define with holding tax type for invoice posing
Same path
Give the country key : IN
Press enter
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Select new entries button
With holding tax type : DA
Description : Sec 194 C contractors –Advance posting
Select gross amount radio button
Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button
Select save button or Ctrl+s
Press enter to save in your request
2.266%
1. Advance payment F-48 20.11.2008
Party special GL (A) Dr 100000
To Bank 97734
To TDS (To deposit before 07.12.2008) 2266
Path :Up to extend with holding tax the pat is same –Calculation With hold
tax codes Define with holding tax codes
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Path :Up to extended with hold tax the path is same –Basic settings –Check
recipient types
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Text : company
One more
With holding tax type : DA
Recipient type : CO
Text : Company
Select save button
Press enter to save in your request
Path :Up to extend with holding tax the path is same –Basic settings –India
Maintain tax due dates
Path :Up to Extend with holding tax the path is same –company code
Assign with holding tax types to company code
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Select company code VMH with tax type D1
Select copy as button
Change the With holding tax type to DA
Enter & Save
Path: up to Extend with holding tax the path is same –Calculation –India –
surcharges –Maintain surcharge rates (Surcharges combined with basic
withholding tax codes)
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Path :Up to Extended with holding tax the path is same –Posting –Accounts for
withholding tax –Define accounts for withholding tax to paid over
1 CO 1000 (Company)
2 OT 2000 (Individual)
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3 CO 3000
4 CO 4000
5 TO 5000
Path :Up to Extended with holding tax the path is same –Posting –India –
Remittance challans –Document types –Specify document type (Accounts
payable)
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Assign number ranges to Number groups: ( Tr code is J1INO)
Same path
Same path
Tr code is (SM30)
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Path :Up to Extend with holding tax the path is same –Postings –India –
Withholding tax certificates for Vendors and Customers –Maintain number
groups as SAP script forms
Same path
Select new entries button
Number group : 09
Internal number range : 09
Select save button
Press enter to save in your request
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Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code : VMH
Press enter
Select interval button
Year : 2008
From number : 100001
To number : 200000
Enter & Save
Ignore the message press enter
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Recipient type : CO
Select CIN details button
Ignore the warning message press enter
Select withholding tax tab
Give the PAN of vendor : AP4C12345C
Select back arrow
Select save button
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Conversion charges
Note : If you get a error message once check it Activate extended withholding tax /
Document splitting
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229
MAHESHNAIDU
Bank account : 200105 SBI CA
Execute (F8)
Press enter
Business area : VMHH
Text : Conversion charges amount
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount : *
Select save button
Select clearing document button
Select back arrow
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Print TDS Certificate
Path :Up to extend with holding tax the path is same –Certificates –Print
(J1INCERT)
Quarterly return
( Tr code J1INQEFILE)
In TDS certificate we have to specify acknowledgment number for each quarterly return
field.
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Path :System –Service –Table maintenance –Extended table maintenance (Tr
code is SM30)
Note: Quarterly return not working in pirated software’s patches updated in genuine
SAP software
Advance posting:
1. Advance payment posting F-48
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Assignment of accounts for automatic postings:
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Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation
buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :VMH 20000 P & M
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production costGive the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales :300102
Gain from asset sale :300103
Loss from asset sale :400302
Select save button or Ctrl+s
Double click on depreciation folder
Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :VMH30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale : 300103
Loss from asset sale :400302
save
Ignore the message press enter
Double click on depreciation folder
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Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :VMH 31000 vehicles
Double click on Balance Sheet accounts folder
Acquisition: Acquisition production costs :200020
Loss made on asset retirement w/o revenue :400303
Clearing account revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302
Save
Ignore the message press enter
Double click on depreciation folder
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Ignore the message press enter
Double click on account determination folder
Select account determination :VMH40000 Capital Work In
progress
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