RFP - Provision of Clean Drinking Water by PAPA (Ph-I) For NORTH ZONE - 0

Government of the Punjab, Pakistan
REQUEST FOR PROPOSALS
CONSULTANCY SERVICES
FOR
DETAILED DESIGN AND RESIDENT SUPERVISION

OF THE PROJECT
“PROVISION OF CLEAN DRINKING WATER BY PUNJAB
AAB-E-PAK AUTHORITY (PHASE-I)-NORTH ZONE”
JUNE, 2020
PUNJAB AAB-E-PAK AUTHORITY

Section 1: Letter of Invitation
Letter No: ________ Date: ______________
1. NATIONAL ENGINEERING SERVICES PAKISTAN(NESPAK) (PVT.) LTD.

Add: NESPAK House, 1C, Block N, Model Town Extension, Lahore
Tel:(042) 99090000
2. ENVIRO CONSULT SMC-PVT LTD

Add: 265, Street#8, Cavalary Ground Lahore Cantt.
Tel:(042) 3665513
3. ESS-I-AAR
Add: Suite No. 314, 3rd Floor, Mashrique Centre, SorShah Sulaiman Road,
Gulshan-e-Iqbal Block, 14 Karachi.
Tel: (021) 34941059,(021) 34890770, 0300-8707370
4. AZ ENGINEERING ASSOCIATES
Add: 207-Scotch Corner, Upper Mall, Lahore
Tel: (042) 35958641
5. JERS CONSULTANCY PVT. LTD

Add: 24 - Civic Center, Quaid-e-Azam Town, Township,Lahore
Tel:(042) 35113123-24
6. G3 ENGINEERING CONSULTANT PVT.LTD

Add: 57-M, Gulberg-III, Lahore, Pakistan
Tel: (042) 35441641-3 0322-7807619
7. TECHNO CONSULT INTERNATIONAL (PVT.) LTD. (JV)

TECHNO-LEGAL CONSULTANTS PVT LTD.
Add:37-K/6, PECHS, karachi.
Tel: (021) 34530630-2
8. EA CONSULTING (PVT.) LTD

Add: LA-9, 15th Lane, Khayaban-e-Hilal, Phase-VII, D.H.A,Karachi
Tel: 111-111-584
9. NATIONAL DEVELOPMENT CONSUTLANTS – NDC (PVT.)LTD

Add:114 Sector - A, Commercial Broadway, Phase - VIII, Defence Housing
Authority (DHA), Lahore
Tel: (042) 37135032
10. CAMEOS ARCHITECTS & CONSULTANTS

Add: 38-A, Chaman Housing Scheme, Airport Road, Quetta
Tel:(081) 2824240
11. ENGINEERING GENERAL CONSULTANTS - EGC (PVT.)LTD.

Add: 49-D-1, Gulberg-III, Lahore
Tel:(042) 35754751
12. ASSOCIATED CONSULTING ENGINEERS - ACE (PVT.) LTD.

Add: 1-C/2, M.M. Alam Road, Gulberg III, Lahore
Tel: (042) 35759417
13. EUROCONSULT PAKISTAN (PVT.) LTD.
Add: 246-A, HBFC, Faisal Town, Lahore.
House#1, Budni Road, North Bypass, Peshawar
Tel: (042) 35947188
14. EMINENCE ONE (SMC - PVT.) LTD.

Add: 111 G (2nd Floor), Ph I, DHA, Lahore
Tel: 0344-49666774
15. ASIAN CONSULTING ENGINEERS (PVT.) LTD.
Add: C-3, Jehlum Block, Green Forts-II, Lahore
Tel:(042) 35450914-5
16. ASSOCIATES IN DEVELOPMENT (AID) PVT. LTD. (JV)

UMAR MUNSHI ASSOCIATES
Add: 22, SCHS, E-11/2-3 Markaz, Islamabad
Tel: (051) 2304970-80
17. ENGINEERING CONSULTANCY SERVICES PUNJAB(ECSP) (PVT.) LTD.

Add: Main Bulevard Gulberg-III Lahore
Tel:(042) 35717681-4
18. OSMANI & COMPANY (PVT.) LTD.

Add: Osmani House, 245/2K, Block 6, PECHS, karachi.
Tel:(042) 35782781-3
SUBJECT: LETTER OF INVITATION TO CARRYOUT CONSULTANCY SERVICES FOR

DETAILED DESIGN AND RESIDENT SUPERVISION OF THE PROJECT
“PROVISION OF CLEAN DRINKING WATER BY PUNJAB AAB-E-PAK
AUTHORITY (PHASE-I)-NORTH ZONE”
Dear Mr. / Ms.:
1. The Punjab Aab-e-Pak Authority invites proposals to provide consulting services
for above mentioned project. Details on the services are provided in the Terms of
Reference.
2. The Request for Proposal (RFP) has been addressed to all the Pre-Qualified
Consulting firms mentioned in the category “Water Supply, Sanitation & Public
Health Engineering” of Planning and Development Department, Government of the
Punjab for the FY 2019-20.
It is not permissible to transfer this invitation to any other firm.
3. The Consultant will be selected under the Selection Method Quality and Cost
Based Selection (QCBS) and procedures described in this RFP, in accordance
with the Punjab Procurements Rules 2014 (under Punjab Procurement Regulatory
Authority Act 2009) and the Consultant Selection Guidelines issued by the
Planning & Development Department, Punjab.
4. The RFP includes the following additional documents:

Section 2 - Instructions to Consultants (including Data Sheet)
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal – Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Form of Contract
It is mandatory for proposals to be made using the Standard Forms of the RFP. If
any information required in the forms is found missing or written elsewhere, no
credit will be given in the relevant section of the evaluation. The firms must
attach Financial Capability (Audit Statements) for last 3 years duly signed
from accredited firms Technical Proposal Submission Form (TECH-1),
Organogram (with names and designations) and experience (TECH-2), Comments
or Suggestions on the Terms of Reference (TECH-3), Description of the Approach,
Methodology and Work Plan for Performing the Assignment (TECH-4), Team
composition and Task assignment (TECH- 5), Signed CVs stating only relevant
projects (TECH-06), Only relevant experience of the firms during last 10 years,
ISO Certifications / Quality Certifications, Comments on TORs, Staffing Schedule
(TECH-7) & Work Breakdown Schedule (TECH-8) in their Technical Proposal.
Proposals that are not in the prescribed format may be discarded.
5. Firms should submit details of not more than 5 (Five) of their most
relevant assignments/Projects carried out/completed during last 10 years
for technical evaluation using the prescribed format and details of two relevant
assignments in-hand (FORM TECH-02). Assignments / Projects submitted
beyond the given number will not be considered. Only those of the first Five (5)
projects will be considered for which completion certificates by the respective
clients have been provided.
6. CVs of key personnel duly signed by them, corresponding to the list given in the
Data Sheet (FORM TECH-06), should be provided. Details of not more than
5 most relevant assignments done by the individuals in the past should be
provided. Only first 5 projects/ assignments carried out by the experts as
mentioned in the CVs will be evaluated.
7. In case of consortium / JV, the professional staff/core team and projects of
the firms will be considered keeping in view the ratio of shares of the
consortium/ JV. Combined team (in case of JV)/ team (in case of single firm)
proposed to carry out the consultancy work shall be provided in the list given
in the Data Sheet (FORM TECH-05). The combination of team provided in
FORM TECH-05, as a result of Joint ventures or in a single firm, shall be in
conformity with the team required as per TORs. CVs of experts provided in
RFP which are not in FORM TECH-05, will not be evaluated.
8. In case of consortium, lead firm must have minimum 40% shares and other
firms must have at least 25% share in consortium. Percentage of share of each
firm must be clearly mentioned.
9. Financial capability of firm shall also be decided on
 Average Annual Turnover of about PKR 75 million in last 3 accounting years
 Net Worth of about PKR 25 million for last financial year.
Average annual turnover for last 3 year and net worth for last year would be
evaluated respectively.
In case the bidder is a consortium, these will be calculated by taking arithmetic
sum of net worth (last FY year), and turnover (for last 03 FYs) of each member
of the consortium, calculated in the ratio of their stake in the consortium,
respectively. The aggregate after arithmetic sum of shares will serve as
threshold of Average Annual Turn Over and Net Worth respectively on the basis
of shares of consortium and shall be evaluated as per criteria of Financial
Capability mentioned in Data Sheet at 5.2(a). Single and JVs shall provide details
as per Appendix-H.
10. There can be upto 2 (Two) Partner Firms with the Lead Firm in a Joint Venture.
11. It is mandatory that separate RFP clearly mentioning the unique/ exclusive staff
against each respective Zone shall be submitted by the firms intending to
participate for more than one zone.
12. RFP of the above mentioned project can be downloaded from following website.
https://wasa.punjab.gov.pk and/or https:// www.aab-e-pak.com.
This information should be sent to the following address:
Name: Mr. Hisham Pervaiz Vaseer
Designation: Director (Planning), Punjab Aab-e-Pak Authority
Address: WASA, Head Office,
Zahoor Elahi Road
Gulberg-II, Lahore, Pakistan
E-mail: directorplanningpapa@gmail.com
Chief Executive Officer,

Punjab Aab-e-Pak Authority
Section 2: Instructions to Firms
Definitions (a) “Assignment” means the consultancy services for
Detailed Design and Resident Supervision for The

Project “Provision of clean drinking water by
Punjab Aab-e-Pak Authority Phase-I-North
Zone”.
(b) “Client” means the Punjab Aab-e-Pak Authority, Govt

of Punjab with which the selected Consultant signs the
Contract.
(c) “Consultant Selection Committee” means the
committee formed for the selection of Consultant for
this Assignment as per Guidelines.
(d) “Consultant” means any firm/consortium/joint venture
that provides the Services to the Client under the
Contract.
(e) “Contract” means the Contract included in this RFP as
Section 6, when signed by the Parties, and all
attached documents.
(f) “Data Sheet” means such part of the Instructions to
Firms used to reflect specific conditions.
(g) “Day” means calendar day.
(h) “Firms” mean shortlisted firms of P&D Department for
FY 2019-20 to whom this RFP has been issued.
(i) “Guidelines” means Consultant Selection Guidelines
2006 issued by Planning & Development Department,
Punjab vide letter no. 4(1) P.O (Cons) P&D/04 dated
September 1, 2006.
(j) “Instructions to Firms” means the document, which
provides Firms with information needed to prepare
their Proposals.
(k) “LOI” means the Letter of Invitation included in the
RFP as Section 1 being sent by the Client to the Firms.
(l) “Personnel” means professionals and support staff
provided by the Firms or by any sub-consultant and
assigned to perform the Services or any part thereof;
“Foreign Personnel” means such professionals and
support staff who at the time of being so provided
had their domicile outside Pakistan; “Local Personnel”
means such professionals and support staff who at
the time of being so provided had their domicile inside
Pakistan.
(m) “Proposal” means the Technical Proposal and the
Financial Proposal.
(n) “Services” means the Assignment to be performed by
the Consultant pursuant to the Contract.
(o) “Rules” means the Punjab Procurement Rules-2014
notified in Provision of Punjab Procurement
Regulatory Authority Ordinance 2007 (Pb. Ord. XIX of
2007).
(p) “Sub-Consultant” means any person or entity with
whom the Consultant sub-contracts any part of the
Services.
(q) “Terms of Reference” (TOR) means the document
included in the RFP as Section 5 which explains the
objectives, scope of work, activities, tasks to be
performed, respective responsibilities of the Client and
the Consultant, and expected results and deliverables
of the assignment.
1. Introduction 1.1 The Client shall select the Consultant from the Firms
listed in the Letter of Invitation, in accordance with
the method of Quality Cost Based Selection.
1.2 Firms are invited to submit a Technical Proposal and

a Financial Proposal for Services required for the
Assignment. The proposals should be in separate
marked and sealed envelopes. The Proposal will be
the basis for a signed Contract with the selected
Firm.
1.3 Firms should familiarize themselves with Assignment

conditions and take them into account in preparing
their Proposals. To obtain first-hand information on
the Assignment, Firms are encouraged to visit the
Client before submitting a proposal and to attend a
pre-proposal conference at the time, date and
location specified in the Data Sheet. Attending the
pre-proposal conference is optional. Firms should
contact the Client’s representative named in the Data
Sheet to obtain additional information on the pre-
proposal conference. Firms should ensure the
representative is informed well-ahead of time in case
they wish to visit the Client.
1.4 The Client will assist the Consultant in obtaining

licenses & permits needed to carry out the services,
& make available relevant project data & reports.
1.5 Firms shall bear all costs associated with the

preparation and submission of their Proposals and
finalization of Contract. The Client is not bound to
accept any Proposal, and reserves the right to annul
the selection process at any time prior to Contract
award, without thereby incurring any liability to the
Firms.
Conflict of 1.6 Government of Punjab requires that Consultant
Interest provides professional, objective, and impartial advice
and at all times, hold the Client’s interests
paramount, strictly avoid conflicts with other
assignments or their own corporate interests, and act
without any consideration for future work.
1.6.1 Without limitation on the generality of the

foregoing, Firms, and any of their affiliates,
shall be considered to have a conflict of interest
and shall not be recruited, under any of the
circumstances set forth below:
Conflicting (i) A firm that has been engaged by the Client to provide
activities goods, works or services other than consulting services
for a project, and any of its affiliates, shall be
disqualified from providing consulting services related to
those goods, works or services. Conversely, a firm hired
to provide consulting services for the preparation or
implementation of a project, and any of its affiliates,
shall be disqualified from subsequently providing goods
or works or services other than consulting services
resulting from or directly related to the firm’s consulting
services for such preparation or implementation. For the
purpose of this paragraph, services other than
consulting services are defined as those leading to a
measurable physical output, for example surveys,
exploratory drilling, aerial photography, and satellite
imagery.
Conflicting (ii) A firm (including its Personnel and sub-consultants) or

assignments any of its affiliates shall not be hired for any assignment
that, by its nature, may be in conflict with another
assignment of the firm to be executed for the same or
for another Client.
Conflicting (iii) A firm (including its Personnel and sub-consultants) that

relationships has a business or family relationship with a member of
the Client’s staff who is directly or indirectly involved in
any part of (i) the preparation of the Terms of Reference
of the assignment, (ii) the selection process for such
assignment, or (iii) supervision of the contract, may not
be awarded a contract, unless the conflict stemming
from this relationship has been resolved in a manner
acceptable to the Govt. of Punjab throughout the
selection process and the execution of the contract.
1.6.2 Firms/Consultant have an obligation to disclose any

situation of actual or potential conflict that impacts
their capacity to serve the best interest of their Client,
or that may reasonably be perceived as having this
effect. Failure to disclose said situations may lead to
the disqualification of the Consultant or the
termination of its Contract.
1.6.3No agency or current employees of the Client shall
work as Consultant under their own ministries,
departments or agencies. Recruiting former
government employees of the Client to work for their
former ministries, departments or agencies is
acceptable provided no conflict of interest exists.
When the Firm nominates any government employee
as Personnel in their technical proposal, such
Personnel must have written certification from their
government or employer confirming that they are on
leave without pay from their official position and
allowed to work full-time outside of their previous
official position. Such certification shall be provided to
the Client by the Firm as part of his technical
proposal.
Fraud and 1.7 The Government of Punjab requires Firms and the
Corruption Consultant participating in this Assignment to adhere
to the highest ethical standards, both during the
selection process and throughout the execution of
the Contract. In pursuance of this policy, the
Government of Punjab:
(b) defines, for the purpose of this paragraph, the

terms set forth below as follows:
(i) “corrupt practice” means the offering,
giving, receiving, or soliciting, directly or
indirectly, of anything of value to
influence the action of a public official in
the selection process or in execution of a
contract;
(ii) “fraudulent practice” means a
misrepresentation or omission of facts in
order to influence a selection process or
the execution of a contract;
(iii) “collusive practices” means a scheme or

arrangement between two or more firms
with or without the knowledge of the
Client, designed to establish prices at
artificial, noncompetitive levels;
(iv) “coercive practices” means harming or

threatening to harm, directly or
indirectly, persons or their property to
influence their participation in a
procurement process, or affect the
execution of a contract.
(c) will reject a Proposal for award if it determines

that the Firm recommended for award has,
directly or through an agent, engaged in
corrupt, fraudulent, collusive or coercive
practices in competing for the Contract;
(d) will sanction a Firm, including declaring the

Firm ineligible, either indefinitely or for a
stated period of time, to be awarded a
Government of Punjab contract if at any time
it determines that the Firm has, directly or
through an agent, engaged in corrupt,
fraudulent, collusive or coercive practices in
competing for, or in executing, a Government
of Punjab contract; and
(e) will have the right to require Firms to permit

the Government of Punjab to inspect their
accounts and records and other documents
relating to the submission of proposals and
contract performance, and have them audited
by auditors appointed by the Government of
Punjab.
1.8 Firms, their sub-consultants, and their associates

shall not be under a declaration of ineligibility for
corrupt and fraudulent practices issued by the
Government of Punjab in accordance with the above
para. 1.7. Furthermore, the Firms shall be aware of
the provisions on fraud and corruption stated in the
specific clauses in the General Conditions of
Contract.
Only one 1.9 Firms may only submit one Proposal. If a Firm
Proposal submits or participates in more than one Proposal,
such Proposals shall be disqualified.
Proposal 1.10 The Data Sheet indicates how long Firms’ Proposals
Validity must remain valid after the submission date. During
this period, Firms shall maintain the availability of
professional staff nominated in the Proposal. The
Client will make its best effort to complete award of
Contract within this period. Should the need arise,
however, the Client may request Firms to extend the
validity period of their Proposals. Firms who agree to
such extension shall confirm that they maintain the
availability of the professional staff nominated in the
Proposal, or in their confirmation of extension of
validity of the Proposal, Firms may submit new staff
in replacement, who would be considered in the final
evaluation for Contract award. Firms who do not
agree have the right to refuse to extend the validity
of their Proposals.
Eligibility of 1.11 In case a Firm intends to associate with firms who

Sub- have not been shortlisted and/or individual expert(s),
Consultants such other firms and/or individual expert(s) shall be
subject to the eligibility criteria set forth in the
Guidelines.
2. Clarification 2.1 Firms may request a clarification of any of the RFP

and documents till the date indicated in the Data Sheet.
Amendment of Any request for clarification must be sent in writing,
RFP or by standard electronic means to the Client’s
Documents address indicated in the Data Sheet. The Client will
respond in writing, or by standard electronic means
and will send written copies of the response
(including an explanation of the query but without
identifying the source of inquiry) to all Firms. Should
the Client deem it necessary to amend the RFP as a
result of a clarification, it shall do so following the
procedure under para. 2.2.
2.2 At any time before the submission of Proposals, the

Client may amend the RFP by issuing an addendum
in writing or by standard electronic means. The
addendum shall be sent to all Firms and will be
binding on them. Firms shall acknowledge receipt of
all amendments. To give Firms reasonable time in
which to take an amendment into account in their
Proposals the Client may, if the amendment is
substantial, extend the deadline for the submission
of Proposals.
3. Preparation of 3.1 The Proposal (see para. 1.2), as well as all related
Proposals correspondence exchanged by the Firms and the
Client, shall be written in English.
3.2 In preparing their Proposal, Firms are expected to

examine in detail the documents comprising the RFP.
Material deficiencies in providing the information
requested may result in rejection of a Proposal.
3.3 While preparing the Technical Proposal, Firms must

give particular attention to the following:
(a) If a Firm considers that it may enhance its

expertise for the Assignment by associating
with other firms in a joint venture or sub-
consultancy, it may associate with non-
shortlisted firm(s). In case of association with
non-shortlisted Firm(s), the Firm shall act as
association leader. Any associations must be
clearly indicated in the Technical Proposal. In
case of a joint venture, all partners shall be
jointly and severally liable and shall indicate
who will act as the leader of the joint venture.
(b) Alternative professional staff shall not be

proposed, and only one curriculum vitae (CV)
may be submitted for each position.
Technical 3.4 The Technical Proposal shall provide the information

Proposal indicated in the following paras from (a) to (g) using
Format and the attached Form TECH-4 of Section 3,which
Content indicates the recommended number of pages for the
description of the approach, methodology and work
plan of the Technical Proposal. A page is considered
to be one printed side of A4 or letter size paper.
(a) A brief description of the Firms’ organization

and an outline of recent experience of the
Firm (each partner in case of joint venture) on
assignments of a similar nature are required in
Form TECH-2 of Section 3. For each
assignment, the outline should indicate the
names of sub-consultants/ professional staff
who participated, duration of the assignment,
contract amount, and Firm’s involvement.
Information should be provided only for those
assignments for which the Firm was legally
engaged by the Client as a firm or as one of
the major firms within a joint venture.
Assignments completed by individual
professional staff working privately or through
other consulting firms cannot be claimed as
the experience of the Firm, or that of the
Firm’s associates, but can be claimed by the
professional staff themselves in their CVs.
Firms should be prepared to substantiate the
claimed experience, if so requested by the
Client.
(b) Comments and suggestions on the Terms of

Reference including workable suggestions that
could improve the quality/ effectiveness of the
Assignment; and facilities such as administrative
support, equipment, data, etc. desired from the
Client (Form TECH-3 of Section 3).
(c) A description of the approach, methodology

and work plan for performing the Assignment,
covering the following subjects: technical
approach and methodology, work plan, and
organization and staffing schedule. Guidance
on the content of this section of the Technical
Proposals is provided under Form TECH-4 of
Section 3. The work plan should be consistent
with the Work Schedule (Form TECH-8 of
Section 3), which shall show in the form of a
bar chart the timing proposed for each
activity.
(d) The list of the proposed professional staff

team by area of expertise, the position that
would be assigned to each staff team
member, and their tasks (Form TECH-5 of
Section 3).
(e) Estimates of the staff input (staff-months of

foreign and local professionals) needed to
carry out the Assignment (Form TECH-7 of
Section 3). The staff-months input should be
indicated separately for home office and field
activities, and for foreign and local
Professional staff.
(f) CVs of the professional staff signed by the

staff themselves or by the authorized
representative of the professional staff (Form
TECH-6 of Section 3) along with their
Computerized National Identity Card numbers
(if local) or passport numbers (if foreign).
3.5 The Technical Proposal shall not include any financial

information. A Technical Proposal containing financial
information shall be declared non responsive.
Financial 3.6 The Financial Proposal shall be prepared using the

Proposals attached Standard Forms (Section 4). It shall list all
costs associated with the Assignment, including (a)
remuneration for staff (foreign and local, in the field
and at the Firms’ home office), and (b) reimbursable
expenses indicated in the Data Sheet. These costs
should be broken down by activity and, if
appropriate, into foreign and local expenditures. All
activities and items described in the Technical
Proposal must be priced separately; activities and
items described in the Technical Proposal but not
priced, shall be assumed to be included in the prices
of other activities or items. The Firm shall provide
the Client with breakdown of remuneration rates as
detailed in Form FIN-6 of Section 4.
Taxes 3.7 The Consultant shall be subject to local taxes (such

as: value added or sales tax or income taxes on non-
resident Foreign Personnel, duties, fees, levies) on
amounts payable by the Client under the Contract.
The Client may pay taxes on behalf of Consultant.
3.8 Consultants should express the price of their Services

in Pakistan Rupees.
4. Submission, 4.1 The original Proposal (Technical Proposal and, if

Receipt, and required, Financial Proposal; see para. 1.2) shall
Opening of contain no interlineations or overwriting, except as
Proposals necessary to correct errors made by the Firms
themselves. The person who signed the Proposal
must initial such corrections. Submission letters for
both Technical and Financial Proposals should
respectively be in the format of Form TECH-1 of
Section 3, and Form FIN-1 of Section 4.
4.2 An authorized representative of the Firm shall initial

all pages of the original Technical and Financial
Proposals. The authorization shall be in the form of a
written power of attorney accompanying the
Proposal or in any other form demonstrating that the
representative has been duly authorized to sign. The
signed Technical and Financial Proposals shall be
marked “Original”.
4.3 The Technical Proposal shall be marked “Original” or

“Copy” as appropriate. The Technical Proposals shall
be sent to the addresses referred to in para. 4.5 and
in the number of copies indicated in the Data Sheet.
All required copies of the Technical Proposal are to
be made from the original. If there are discrepancies
between the original and the copies of the Technical
Proposal, the original prevails.
4.4 The original and all copies of the Technical Proposal

shall be placed in a sealed envelope clearly marked
“Technical Proposal” Similarly, the original Financial
Proposal shall be placed in a sealed envelope clearly
marked “Financial Proposal” followed by the name of
the Assignment, and with a warning “Do Not Open
with the Technical Proposal.” The envelopes
containing the Technical and Financial Proposals shall
be placed into an outer envelope and sealed. This
outer envelope shall bear the submission address
and title of the Assignment, clearly marked “Do Not
Open, Except In Presence of the Official
Appointed, Before Submission Deadline”. The
Client shall not be responsible for misplacement,
losing or premature opening if the outer envelope is
not sealed and/or marked as stipulated. This
circumstance may constitute a case for rejecting the
Proposal. If the Financial Proposal is not submitted in
a separate sealed envelope duly marked as indicated
above, this will constitute grounds for declaring the
Proposal non-responsive.
4.5 The Proposals must be sent to the

address/addresses indicated in the Data Sheet and
received by the Client no later than the time and the
date indicated in the Data Sheet, or any extension to
this date in accordance with para. 2.2. Any Proposal
received by the Client after the deadline for
submission shall be returned unopened.
4.6 The Client shall open the Technical Proposal

immediately after the deadline for their submission.
The envelopes with the Financial Proposal shall
remain sealed and securely stored.
5. Proposal 5.1 From the time the Proposals are opened to the time
Evaluation the Contract is awarded, the Firms should not
contact the Client on any matter related to its
Technical and/or Financial Proposal. Any effort by
Firms to influence the Client in the examination,
evaluation, ranking of Proposals, and
recommendation for award of Contract may result in
the rejection of the Firms’ Proposal.
The Consultant Selection Committee, while

evaluating Technical Proposals shall have no access
to the Financial Proposals until the technical
evaluation is concluded.
Evaluation of 5.2 The Consultant Selection Committee shall evaluate

Technical the Technical Proposals on the basis of their
Proposals responsiveness to the Terms of Reference, applying
the evaluation criteria, sub-criteria, and point system
specified in the Data Sheet. Each responsive
Proposal will be given a technical score (St). A
Proposal shall be rejected at this stage if it does not
respond to important aspects of the RFP, and
particularly the Terms of Reference or if it fails to
achieve the minimum technical score indicated in the
Data Sheet.
Public 5.3 After the technical evaluation is completed, the Client

Opening and shall inform the Firms who have submitted Proposals
Evaluation of the technical scores obtained by their Technical
Financial Proposals, and shall notify those Firms whose
Proposals Proposals did not meet the minimum qualifying mark
or were considered non responsive to the RFP and
TOR, that their Financial Proposals shall be returned
unopened after completing the selection process.
The Client shall simultaneously notify in writing Firms
that have secured the minimum qualifying mark, the
date, time and location for opening the Financial
Proposals. Firms’ attendance at the opening of
Financial Proposals is optional. The opening date
shall be set so as to allow interested Firms sufficient
time to make arrangements for attending the
opening.
5.4 Financial Proposals shall be opened publicly in the

presence of the Firms’ representatives who choose to
attend. The name of the Firms, and the technical
scores of the Firms shall be read aloud. The Financial
Proposal of the Firms who met the minimum
qualifying mark will then be inspected to confirm that
they have remained sealed and unopened. These
Financial Proposals shall be then opened, and the
total prices read aloud and recorded.
5.5 The Consultant Selection Committee will correct any

computational errors. When correcting computational
errors, in case of discrepancy between a partial
amount and the total amount, or between word and
figures, the formers will prevail. In addition to the
above corrections, as indicated under para. 3.6,
activities and items described in the Technical
Proposal but not priced, shall be assumed to be
included in the prices of other activities or items. In
case an activity or line item is quantified in the
Financial Proposal differently from the Technical
Proposal, no corrections are applied to the Financial
Proposal in this respect.
5.6 The lowest evaluated Financial Proposal (Fm) will be

given the maximum financial score (Sf) of 100
points. The financial scores (Sf) of the other Financial
Proposals will be computed as indicated in the Data
Sheet. Proposals will be ranked according to their
combined technical (St) and financial (Sf) scores
using the weights (T = the weight given to the
Technical Proposal; P = the weight given to the
Financial Proposal; T + P = 1) indicated in the Data
Sheet: S = St x T% + Sf x P%. The Firm achieving
the highest combined technical and financial score
will be invited for finalization of Contract.
6. Finalization of 6.1 Contract finalization meeting shall be held at the

Contract date and address indicated in the Data Sheet. The
invited Firm will, as a pre-requisite for attendance at
the meeting, confirm availability of all professional
staff. Failure in satisfying such requirements may
result in the Firm being disqualified on the grounds
of wilful misrepresentation, and the Client proceeding
to the next-ranked Firm. Representatives finalizing
on behalf of the Firm must have written authority to
conclude a Contract.
Description of 6.2 Finalization of Contract will include a discussion of

Services the Technical Proposal, the proposed technical
approach and methodology, work plan, and
organization and staffing, and any suggestions made
by the invited Firm regarding the Terms of
Reference. Once the Client and the Firm finalize the
Terms of Reference, staffing schedule, work
schedule, logistics, and reporting, these documents
shall be incorporated in the Contract as “Description
of Services”. Special attention shall be paid to clearly
defining the inputs and facilities required from the
Client to ensure satisfactory implementation of the
Assignment.
Finalization of 6.3 It is the responsibility of the Firm, when finalizing the

Taxes Contract, to indicate the exact tax amount to be paid
by the Consultant under the Contract.
Availability of 6.4 Having selected the Firm on the basis of, among
Professional other things, an evaluation of proposed professional
Staff staff, the Client expects to finalize Contract on the
basis of the professional staff named in the Proposal.
Before contract finalization, the Client shall require
assurances that the professional staff will actually be
available. The Client shall not consider substitutions
during contract finalization unless both parties agree
that undue delay in the selection process makes such
substitution unavoidable or for reasons such as death
or medical incapacity. If this is not the case and if it
is established that professional staff were offered in
the proposal without confirming their availability, the
Firm may be disqualified on the grounds of wilful
misrepresentation. Any proposed substitute shall
have equivalent or better qualifications and
experience than the original candidate.
Signing of 6.5 Contract finalization will conclude with a review of

Contract the Contract to correct any computational and
typographical errors. The Client and the Firm will
initial the agreed Contract before proceeding to sign
the Contract.
7. Award of 7.1 Once the Contract is awarded to the Consultant, the

Contract Client shall publish details on the websites of
Planning & Development Department and Punjab
Procurement Regulatory Authority, promptly notify all
Firmswhich submitted proposals, and return
unopened Financial Proposals to Firms that were
disqualified or failed to achieve the minimum
technical score.
7.2 After award of Contract, the Consultant is expected

to commence the Assignment on the date and at the
location specified in the Data Sheet.
8. Confidentiality 8.1 Information relating to evaluation of Proposals and

recommendations concerning awards shall not be
disclosed to the Firms, which submitted the
Proposals or to other persons not officially concerned
with the process, until the publication of the award
of Contract. The undue use by any Firm of
confidential information related to the process may
result in the rejection of its Proposal and may be
subject to the provisions of the Consultant Selection
Guidelines relating to fraud and corruption.
Instructions to Firms
DATA SHEET
Paragraph
Reference
Name of the Client: Punjab Aab-e-Pak Authority, Government of

1.1 the Punjab
Method of selection: Quality and Cost Based Selection Method

(QCBS)
Technical Proposal = 80%

Financial Proposal = 20%
1.2 Financial Proposal to be submitted together with Technical Proposal:

Yes √ No
Name of the assignment is:

Detailed Design and Resident Supervision for the Project “Provision
of clean drinking water by Punjab Aab-e-Pak Authority”-North Zone
1.3 A pre-proposal conference will be held: Yes √ No

On 09th July-2020 (Thursday) at 12:00 PM PST in the Office of
Director planning, Punjab Aab-e-Pak Authority Add: WASA Head
Office, Zahoor Elahi Road Gulberg, Lahore.
The Client’s representative is:

Mr. Hisham Pervaiz Vaseer
Director Planning
Add: WASA Head Office, Zahoor Elahi Road
Phone: +92-42-35757425
Facsimile:+92-42-35750946
1.4 The Client will provide at no cost to the Consultants assistance in

obtaining licenses and permits needed to carry out the services, and
make available relevant project data and reports, if available.
1.6.1 (a) The Client envisages the need for continuity for downstream work:
Yes √ No
1.12 Proposals must remain valid 90 days after the submission date, i.e.
until: 18th Oct, 2020.
2.1 Clarifications may be requested not later than 13th July, 2020
The address for requesting clarifications is:

Director Planning
Phone: +92-42-35757425
Facsimile:+92-42-35750946
3.4 (a) Firms should submit details of only 5 relevant completed assignments
and two in-hand assignments clearly indicating type and details of
particular treatment technology/relevancy.
3.4 (f) CVs should contain details on 5 relevant assignments done by the
individual in the past.
Training is a specific component of this assignment: Yes No √
3.6 All the payments shall be made to the consultant on lump sum basis
as per the provisions of the section 6.3 of special conditions of
standard lump sum contract stipulated at the time of contract
agreement with consultant. Moreover, Financial proposal shall consist
of clear bifurcation of remuneration and reimbursable expenses in the
light of GC Section 3.6
3.7 Amounts payable by the Client to the Consultant under the Contract
to be subject to local taxation: Yes √ No
The Client will pay such taxes on behalf of the Consultant: [Yes] √
No
3.8 Firm to state Financial proposal in the national currency i.e. PKR: Yes
√ No
4.3 Firm must submit the original and 2 copies of the Technical
Proposal, and the original of the Financial Proposal.
4.5 The Proposal submission address is:

Director Planning
Phone: +92-42-35757425
Facsimile:+92-42-35750946
Proposals must be submitted not later than the following date and
time: 20th July, 2020 (Monday) by 12:00 PM.
5.2 (a) Criteria, sub-criteria, and point system for the evaluation of Technical
Proposals are:
Score
(i) Company Profile (Total 100-marks): [100]
a) Number of 5 similar assignments [30]
b) Value of 5 similar assignments [30]
c) Number & Value of 2 similar assignments (in-hand) [10]
d) Financial Capability* [20]
e) Quality Management System (QMS) [05]
f) Availability of well-defined Organizational Chart [05]
(Organogram)
Total (A1)= 100
*
Financial capability of firm / JV of firms will be assessed on Pro-rata basis as
follows: (Total 20 Marks):
Avg Annual Turnover (last 03 years) ≥75 million: 10 Marks

Avg Annual Turnover (last 03 years) >60<75 million: 8 Marks
Avg Annual Turnover (last 03 years) <5 million: 0 Marks
Sub Total: 10 Marks
Net worth (last FY ) ≥25 million: 10 Marks

Net worth (last FY ) >20<25 million: 8 Marks
Net worth (last FY ) >15<20 million: 6 Marks
Net worth (last FY) >10<15 million: 4 Marks
Net worth (last FY) >5<10 million: 2 Marks
Net worth (last FY) <5 million: 0 Marks
Sub Total: 10 Marks
(ii) Project Team (Total 100-marks): [100]
Sr.
Role Marks
No
Design Team
1) Team Leader/Project Management
20
Specialist
2) Contract and Procurement Expert 5
3) Water treatment Expert 8
4) Design Engineer MEP 5
5) Design Engineer Civil 5
6) Hydro geologist/hydrologist 4
7) Environmental engineer/EIA specialist 5
9) GIS Specialist 5
10) Structural Engineer 5
11) Geotechnical Expert 3
Supervision Team
12) Resident Engineer 15
13) Assistant Resident Engineer Civil 10
14) Assistant Resident Engineer MEP 10
TOTAL (A2) 100
The number of points to be assigned to each of the above

positions or disciplines shall be determined considering the
following three sub-criteria and relevant score:
1) Education and qualifications [25]

2) Relevant background [70]
3) Time with firm [5]
___
Total score: 100
(iii) Approach & Methodology (Total 100-marks): [100]

a) Understanding & Innovativeness [80]
b) Methodology & Work plan [20]
___
Total (A3) =100
[ ] [ ] [ ]
Technical Score* = A +A +A
The minimum technical score St required to pass is: 65 Points
5.7 The formula for determining the financial scores is the following:
Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest

price and F the price of the proposal under consideration.
The weights given to the Technical (T) and Financial Proposals (F)
are:
T = 0.80 ,and
F = 0.20
6.1 Expected date and address for contract finalization: 10th August,
2020
7.2 Expected date for commencement of consulting services

13th August 2020
Section 3: Technical Proposal - Standard Forms
Refer to Reference Paragraph 3.4 of the Data Sheet for format of Technical
Proposal to be submitted, and paragraph 3.4 of Section 2 of the RFP for Standard
Forms required and number of pages recommended.
TECH-1 Technical Proposal Submission Form
TECH-2 Firm’s Organization and Experience

A Firm’s Organization
B Firm’s Experience
TECH-3 Comments or Suggestions on the Terms of Reference and on

Counterpart Staff and Facilities to be provided by the Client
A On the Terms of Reference
B On the Counterpart Staff and Facilities
TECH-4 Description of the Approach, Methodology and Work Plan for Performing
the Assignment
TECH-5 Team Composition and Task Assignments
TECH-6 Curriculum Vitae (CV) for Proposed Professional Staff
TECH-7 Staffing Schedule
TECH-8 Work Schedule

FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM
[Location, Date]
To: [Name and address of Client]
Dear Sir,
We, the undersigned, offer to provide the consulting services for [Insert
title of assignment] in accordance with your Request for Proposal dated [Insert
Date] and our Proposal. We are hereby submitting our Proposal, which includes
this Technical Proposal, and a Financial Proposal sealed under a separate
envelope1.
We are submitting our Proposal in association with: [Insert a list with full
name and address of each associated Firm]2
We hereby declare that all the information and statements made in this
Proposal are true and accept that any misinterpretation contained in it may lead to
our disqualification.
If contract negotiations are held during the period of validity of the

Proposal, i.e., before the date indicated in Paragraph Reference 1.12 of the Data
Sheet, we undertake to negotiate on the basis of the proposed staff. Our Proposal
is binding upon us and subject to the modifications resulting from Contract
negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services

related to the assignment not later than the date indicated in Paragraph Reference
7.2 of the Data Sheet.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
FORM TECH-2 FIRM’S ORGANIZATION AND EXPERIENCE
A - Firm’s Organization
[Provide here a brief (two pages) description of the background and organization
of your firm/entity (including organogram) and each associate for this
assignment.]
Firm Background:
Chief Executive Officer:
Chief Financial Officer:
Chief Technical Officer (or equivalent):

B - Firm’s Experience
[Using the format below, provide information on each assignment for which your
firm, and each associate for this assignment, was legally contracted as a corporate
entity or as one of the major companies within an association, for carrying out
consulting services similar to the ones requested under this Assignment. Use
maximum 20 pages. Please provide Client’s certification and/or evidence of the
contract agreement.]
Assignment name: Value of the contract (in current PKR or

US$):
Country: Duration of assignment (months):

Location within country:
Name of Client: Total No of staff-months (by your firm) on

the assignment:
Start date (month/year): Value of consultancy services provided by

Completion date (month/year): your firm under the contract (in current PKR
or US$):
Name of associated Firms, if any: No of professional staff-months provided by

associated Firms:
Name of senior professional staff of your firm involved and functions performed (indicate
most significant profiles such as Project Director/Coordinator, Team Leader):
Narrative description of Project:
Description of actual services provided by your staff within the assignment:

FORM TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF
REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED
BY THE CLIENT
A - On the Terms of Reference
[Present and justify here any modifications or improvement to the

Terms of Reference you are proposing to improve performance in
carrying out the assignment (such as deleting some activity you
consider unnecessary, or adding another, or proposing a different
phasing of the activities). Such suggestions should be concise and to
the point, and incorporated in your Proposal.]
B - On Counterpart Staff and Facilities
[Comment here on counterpart staff and facilities desired from the Client ]
FORM TECH-4 DESCRIPTION OF APPROACH, METHODOLOGY AND
WORK PLAN FOR PERFORMING THE ASSIGNMENT
[Technical approach, methodology and work plan are key components of the
Technical Proposal. You are suggested to present your Technical Proposal (50
pages, inclusive of charts and diagrams) divided into the following three chapters:
a) Technical Approach and Methodology,

b) Work Plan, and
c) Organization and Staffing,
a) Technical Approach and Methodology. In this chapter you should explain

your understanding of the objectives of the assignment, approach to the services,
methodology for carrying out the activities and obtaining the expected output, and
the degree of detail of such output. You should highlight the problems being
addressed and their importance, and explain the technical approach you would
adopt to address them. You should also explain the methodologies you propose to
adopt and highlight the compatibility of those methodologies with the proposed
approach.
b) Work Plan. In this chapter you should propose the main activities of the
assignment, their content and duration, phasing and interrelations, milestones
(including interim approvals by the Client), and delivery dates of the reports. The
proposed work plan should be consistent with the technical approach and
methodology, showing understanding of the TOR and ability to translate them into
a feasible working plan. A list of the final documents, including reports, drawings,
and tables to be delivered as final output, should be included here. The work plan
should be consistent with the Work Schedule of Form TECH-8.
c) Organization and Staffing. In this chapter you should propose the structure
and composition of your team. You should list the main disciplines of the
assignment, the key expert responsible, and proposed technical and support staff.]
FORM TECH-5 TEAM COMPOSITION AND TASK ASSIGNMENTS
Professional Staff
Name of Staff CNIC No./Passport
Firm Area of Expertise Position Assigned Task Assigned
No.
FORM TECH-6 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL
STAFF
1. Proposed Position [only one candidate shall be nominated for each position]:
2. Name of Firm [Insert name of firm proposing the staff]:
3. Name of Staff [Insert full name]:
4. Date of Birth: Nationality:
5. CNIC No (if Pakistani): or Passport No:
6. Education :
Degree Major/Minor Institution Date

(MM/YYYY)
7. Membership of Professional Associations:
8. Other Training[Indicate significant training since degrees under 6 - Education were

obtained]:
9. Languages [For each language indicate proficiency: good, fair,
or poor in speaking, reading, and writing]:
10. Employment Record[Starting with present position, list in reverse order every
employment held by staff member since graduation, giving for each employment (see format
here below): dates of employment, name of employing organization, positions held. ]:
Employer Position From To
(MM/YYYY) (MM/YYYY)
11. Detailed Tasks Assigned
[List all tasks to be performed under this assignment]
12.Work Undertaken that Best Illustrates Capability to Handle the Tasks

Assigned
[Among the assignments in which the staff has been involved, indicate the following
information for those assignments that best illustrate staff capability to handle the tasks listed
under point 11.]
1) Name of assignment or project:

Year:
Location:
Project Cost: _________________________________________________
Time spent in assignment: ______________________________________
Client:
Main project features:
Positions held:
Activities performed:

Year:
Location:
Project Cost: _________________________________________________
Client:
Positions held:

Year:
Location:
Project Cost: _________________________________________________
Client:
Positions held:
[Unroll the project details group and continue numbering (4, 5, …) as many times as is
required]
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV
correctly describes my qualifications, my experience, and myself. I understand that
any wilful misstatement described herein may lead to my disqualification or
dismissal, if engaged.
Date:
[Signature of staff member or authorized representative of the staff] Day/Month/Year
Full name of authorized representative:

FORMTECH-7STAFFING SCHEDULE1
Full time input

Part time input
Year: __________
2
Name of Staff Staff input (in the form of a bar chart) Total staff-month input
N°
3
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Home Field Total
Foreign
[Home]
1
[Field]
n
Subtotal
Local
[Home]
1
[Field]
n
Subtotal
Total
1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and fieldwork.
3 Fieldwork means work carried out at a place other than the Firm's home office.
FORMTECH-8WORK SCHEDULE
Year: __________
2
1
Months
N° Activity
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1
2
3
4
5
1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as
Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in the form of a bar chart.
Section 4: Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the shortlisted Firms for the

preparation of their Financial Proposals; they should not appear on the Financial
Proposals to be submitted.]
Financial Proposal Standard Forms shall be used for the preparation of the
Financial Proposal according to the instructions provided under para. 3.6 of
Section 2. Such Forms are to be used whichever is the selection method
indicated in para. 4 of the Letter of Invitation.
FIN-1 Financial Proposal Submission Form
FIN-2 Summary of Costs
FIN-3 Breakdown of Costs by Activity
FIN-4 Breakdown of Remuneration
FIN-5 Reimbursable expenses

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To: [Name and address of Client]
Dear Sir,
We, the undersigned, offer to provide the consulting services for [Insert title
of assignment] in accordance with your Request for Proposal dated [Insert Date]
and our Technical Proposal. Our attached Financial Proposal is for the sum of
[Insert amount(s) in words and figures1]. This amount is inclusive of the taxes.
Our Financial Proposal shall be binding upon us up to expiration of the validity

period of the Proposal, i.e. before the date indicated in Paragraph Reference 1.12 of
the Data Sheet.
No commissions or gratuities have been or are to be paid by us to agents

relating to this Proposal and Contract execution.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
FORM FIN-2 SUMMARY OF COSTS
Costs
Item
Pak Rupees
Total Costs of Financial Proposal 2
1 Indicate the total costs, including of local taxes, to be paid by the Client in local currency. Such
total costs must coincide with the sum of the relevant Subtotals indicated in all Forms FIN-3
provided with the Proposal.
FORM FIN-3 BREAKDOWN OF COSTS BY ACTIVITY1
Group of Activities (Phase):2 Description:3
Costs
Cost component
Pak Rupees
Remuneration5
Reimbursable Expenses 5
Subtotals
1 Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities
require different modes of billing and payment (e.g.: the assignment is phased, and each phase
has a different payment schedule), the Firm shall fill a separate Form FIN-3 for each group of
activities. The sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the
Total Costs of Financial Proposal indicated in Form FIN-2.
2 Names of activities (phase) should be the same as, or correspond to the ones indicated in the
second column of Form TECH-8.
3 Short description of the activities whose cost breakdown is provided in this Form.
4 Indicate between brackets the name of the local currency.
5 Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs
indicated in Forms FIN-4, and FIN-5.
FORM FIN-4 BREAKDOWN OF REMUNERATION1
Name2 Position3 Staff-month Rate4

Local Staff
[Home]
[Field]
Foreign Staff
[Home]
[Field]
1 Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.
2 Professional Staff should be indicated individually; Support Staff should be indicated per category
(e.g.: draftsmen, clerical staff).
3 Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.
4 Indicate separately staff-month rate and currency for home and fieldwork
FORM FIN-5 BREAKDOWN OF REIMBURSABLE EXPENSES
N° Description1 Unit Unit Cost2
Miscellaneous travel expenses Trip
Communication costs between

[Insert place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments, materials,

supplies, etc.
Shipment of personal effects Trip
Use of computers, software
Laboratory tests.
Sub-contracts
Local transportation costs
Office rent, clerical assistance
1 Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the
Data Sheet.
2 Indicate unit cost and local currency.
3 Indicate route of each flight, and if the trip is one- or two-ways.
FORM FIN-6 – CONSULTANT’S REPRESENTATIONS REGARDING COSTS AND
CHARGES
A - Undertaking
Consulting Firm:
Assignment: Date:
We hereby confirm that:
(a) The basic salaries indicated in the attached table are taken from the firm’s
payroll records and reflect the current salaries of the staff members listed which have
not been raised other than within the normal annual salary increase policy as applied
to all the firm’s staff;
(b) Attached are true copies of the latest salary slips of the staff members listed;
(c) The away from headquarters allowances indicated below are those that the
Firms have agreed to pay for this assignment to the staff members listed;
(d) The factors listed in the attached table for social charges and overhead are
based on the firm’s average cost experiences for the latest three years as represented
by the firm’s financial statements; and
(e) Said factors for overhead and social charges do not include any bonuses or
other means of profit-sharing.
[Name of Consulting Firm]
Signature of Authorized Representative Date
Name:
Title:
B – Firm’s Breakdown Regarding Costs and Charges
(Expressed in [PKR Local currency])
Personnel 1 2 3 4 5 6 7 8
Basic Proposed
Proposed Fixed Rate
Salary Away from
Social Fixed Rate per per
per Overhe Subtota 2 Headquart
Name Position 1 Fee Working Working
Working Charges ad1 l ers
Month/Day/Ho Month/Day/
Month/D Allowance
ur 1
ay/Year Hour
Home Office
Field
1. Expressed as percentage of 1
2. Expressed as percentage of 4
SECTION 5: TERMS OF REFERENCE (TORS)
FOR
DETAILED DESIGN AND RESIDENT SUPERVISION FOR THE PROJECT “PROVISION OF CLEAN
DRINKING WATER BY PUNJAB AAB-E-PAK AUTHORITY (PHASE-I)-NORTHZONE”
1. BACK GROUND
Punjab Aab-e-Pak Authority (PAPA) was established under act initially passed by Provincial
Assembly in March, 2019 and later on amended in August, 2019. The main objective for the
establishment of this Authority is to provide safe & clean drinking water in 36 districts of Punjab
province mainly in rural, Semi-urban and Peri-urban areas. As being a newly founded entity,
Feasibility study for “Provision of Safe and Clean drinking Water to the People of Punjab” was
prepared by “Sustainable Environmental Solutions” (SES) supported by WaterAid, Pakistan that
was approved by the governing body in its 7th meeting dated 11.02.2020. The design life of the
entire project for North, Central and South zones of Punjab is 20 years that will ensure supply of
clean drinking water to a projected population of more than 100 million people till 2040. In first
phase of the project, it has been intended to serve about 4.7 Million people of the targeted areas
of the Punjab province falling in designated Central, North and South zones of the Punjab.
Successful implementation of this project will result in provision of contamination free potable
water to the underserved areas in Punjab and consequently eliminate water-borne diseases to
improve public health. The purpose of the project is to provide potable water to the inhabitants of
Punjab complying with prescribed standards. That may include multiple solutions which may be
adopted as per local situation depending upon the source and quality of water, area and urgency
for providing potable water, difficulty faced by the residents to fetch clean drinking water which
may include Water disinfection options:
a) Membrane-Based Treatment Options
b) Conventional Treatment Options
The captioned project will be implemented through BOQ mode as per decision of
PDWP meeting dated 19.05.2020, wherein PC-I of the project “Provision of clean drinking water
by Punjab Aab-e-Pak Authority (Phase-I)” was presented to the Board with 01 year O&M period.
However, the Consultants for Detailed Design and Resident Supervision will be engaged till the
execution of work by the Contractor(s).
SR.NO DESCRIPTION QUANTITY
1 RO Plants 2000 LPH 577
4 UF Hand Pump 50
5 UF Plants 2000 LPH 11
6 UF Plants 1000 LPH 16
7 UF with Arsenic Filter 41
8 UF with Fluoride Filter 70
9 UF with Nitrate Filter 25
11 Direct Supply to Markaz-e-Aab (Pre-Treatment/Packaged Plants) 700
12 Surface Treatment Plants at Chak Jhumra, Faisalabad 1
13 Conventional Treatment at Okara 1
*Above mentioned tentative quantities may vary based upon detailed water quality surveys and
Re-checking with existing water quality data and detailed design by consultant. The
aforementioned estimated quantity of water filtration plants will be installed and commissioned in
contract wise packages for North, South and Central zones of Punjab.
For instant project and consultancy of North Zone, following schematic plan of various
treatment plants facilities have been proposed based on available sampling data of the areas,
however, exact quantities and type of treatment facility to be adopted for particular area depends
upon detailed working of consultant at latter stage:
ZONE DIVISION TREATMENT OPTIONS NO.
RO 2000 LPH 21
Gujranwala Fluoride Removal Plants 1
Direct supply to Markaz-e-
118
Aab
RO 2000 LPH 148
Fluoride Removal Plants 7
North Zone Sargodha Nitrate Removal Plants 6
29
Aab
RO 2000 LPH 17
Rawalpindi Nitrate Removal Plants 8
122
Aab
In the Feasibility study of Aab-e-Pak Authority and approved PC-I, following schematic plan
concerning to possible treatment options has been recommended for provision of clean drinking
water to the people of Punjab province:
Sr.
Water Quality Treatment Options
No.
Direct supply to a community through
Sweet Groundwater with no
1 pipelines after disinfection OR installing taps
Pollution
at source.
Water with organic contamination
2 in Tribal/Remote/Scattered UF Hand pump /MF solar where required
settlements
- RO plant as standalone solution OR
- Surface water treatment plant with pipeline
Groundwater with TDS more than
3 network to Markaz-e-Aab
1000 mg/l
Groundwater with TDS less than

UF plant as standalone solution OR installing
4 1000 mg/l other contaminants like
taps at source after disinfection.
colloids, bacteria, viruses etc.
RO plant with additional filter according to
other contaminants OR Surface water
High TDS groundwater with other treatment plant with pipeline network to
5 contaminants like, Arsenic, Iron, Markaz-e-Aab OR
Fluoride or Nitrate Shallow depth tubewells at canals with
conventional treatment and pipeline network
to Markaz-e-Aab
Water Bottling Plant of 19 liters bottles for a
6 Groundwater of any quality community. Treatment as per bottled drinking
water standards of Pakistan (PSQCA, 2004)
Due to wide spread nature of work and lack in availability of existing data i.e., water
sampling , water availability/scarcity and supply analysis, GIS Mapping cum sites suitability
analysis and for framing compact/comprehensive Engineering design as per Socio-Economic
conditions of the areas, the need of consultancy services from three number reputable and well
versed Engineering consultancy firms for detailed design and resident supervision of the instant
PAPA project of mega/large scale for North, Central and South zones are required for timely and
successful accomplishment of project milestones. In this manner, the pace of work could also be
accelerated. Hence, the subject project is divided into three zones i.e. Central, South and North
Zones of Punjab depending on scope of consultancy work to be carried out over the entire
province of Punjab/.
The instant TORs are pertaining to scope of services of consultant to be procured for only
North Zone of Punjab for Detailed Design and Resident Supervision of works to be executed.
LIST OF ABBREVIATIONS
Sr.# Abbreviation Stands for
1 PAPA Punjab Aab-e-Pak Authority
2 SES M/s Sustainable Environmental Solutions
3 BOQ Bill of Quantity
4 O&M Operation & Maintenance
5 RO Reverse Osmosis
6 UF Ultra-Filtration
7 LPH Litre per hour
8 TDS Total Dissolved Solids
9 mg/l Milligram per litre
10 PSQCA Pakistan Standards & Quality Control

Authority
11 Sq.km Square kilometre
12 GIS Geographic Information System
13 HUD & PHED Housing Urban Development & Public Health

Engineering Department
14 LG Local Government
15 NGO Non-Governmental Organization

16 CBO Community Based Organizations
17 DAC District Advisory Committees
18 EIA Environmental Impact Assessment
19 TSS Total Suspended Solids
20 WTP Water Treatment Plant
21 SWTP Surface Water Treatment Plant
22 SCADA Supervisory Control And Data Acquisition
23 /h Cubic meter per hour
24 CTP Conventional Treatment Plant
25 POIs Point of Interests
26 FDT Field Density Test
27 SPTs Standard Penetrations Tests
28 WHO World Health Organization
29 PSDWQ Punjab Standards For Drinking Water Quality
30 EMP Environmental Management Plan
31 SEP Stakeholder Engagement Plan
32 EPD Environment Protection Department
33 QA Quality Assurance
34 QC Quality Control
35 RA Risk Assessment
36 RMS Risk Management Strategy
37 AI Asset Inventory
38 PID Punjab Irrigation Department
39 PEC Pakistan Engineering Council
40 SNE Schedule of New Expenditure
41 RE Resident Supervision
42 PMS Project Management Support
43 EMP Environmental Management Plan
2. OBJECTIVES OF CONSULTANCY SERVICES:

i) Selection of site and Treatment Technology at all identified Plant Sites.
ii) Detailed Engineering Design of the most suitable treatment technology for the
identified sites.
iii) Resident Supervision of the Work as per approved design, drawings, standard
specifications and within the condition of provisions of the contract.
iv) Validation / review of Engineering Design of the work.
v) Methodology for Execution of work, on round the Clock basis if required to achieve
the progress.
vi) Suggestions for use of improved / latest Construction Techniques, materials and
equipments.
vii) Selection of contactors.
3. SCOPE OF CONSULTANCY SERVICES:

i. The overall scope of the instant consultancy services is to carry out (a) Detailed
Engineering Design and (b) Resident Construction Supervision for components of the
Project to be carried out in North Zone which comprises of:
(i) 208 Water Filtration Plants (includes RO and UF Plants),
(ii) 269 Direct Supply Schemes (after Pre-Treatment through Packaged Plants), only.
In order to achieve the timeline for installation of treatment plants the project is
expected to be divided into multiple contracts which shall be shared with the consultant
after finalization. The consultant shall be required to provide services in conformity to
those packaged contracts.
ii. To review available studies (including but not limited to Feasibility Study Report, Business
Plan & decisions of the Governing Body PAPA) already conducted by other consultants or
available with Government Departments pertaining to provision of clean drinking water
to the urban, semi urban and rural areas of Punjab.
iii. To Collect & Review primary and secondary data available with the client and other
Government departments/private institutes such as HUD & PHED, LGs, NGOs etc. and to
carryout its assessment/validation and authenticity for possible utilization of the data.
iv. Consultant shall review past experiences and lessons learnt from previous practices and
make recommendations to ensure successful accomplishment of project objectives
through implementation of the proposed project.
v. To carryout requisite field surveys for identification of appropriate sites, plant locations
and auxiliary components including but not limited to factors such as site suitability, land
availability, socio-economic factors and population to be benefited/served etc in liaison
with local CBOs, District Advisory Committees, LGs, village Panchayats and other
Government/private owners etc. Consultant shall extend all support in matters pertaining
to land acquisition. Consultant shall keep liaison will all key stake holders for acquisition
of suitable land.
vi. To carryout necessary water testing through renowned and accredited water testing Labs
to identify most suitable sites. Also carryout Preliminary Hydro- Geological Study using
the available data.
vii. To carryout requisite Topographical Survey at suitable scale of the identified sites in order
to finalize most suitable site and auxiliary components including transportation mains
storage sites, plant locations etc. and furnish the report concerning it.
viii. To carryout requisite detailed geotechnical investigations of the identified sites in order to
finalize most suitable site and auxiliary components including transportation mains
storage sites, plant locations etc. and furnish the report concerning it.
ix. Prepare GIS based Map of the identified sites containing existing and proposed
infrastructure along with available water sources and all relevant data before proceeding
to Preliminary and detailed design stage.
x. To carryout preliminary and Detailed Engineering Design of the most suitable treatment
technology for the identified sites keeping under consideration but not limited to
following factors such as available and freshly conducted water sampling, soil
investigation studies, topographic survey, land availability/suitability and socio economic
conditions/requirements of the target serving areas.
xi. Consultant shall prepare/ vet technical specifications of the all treatment plants.
xii. To Prepare Technical Sanction of all components. Provide all scheduled and non-
scheduled items including detailed analysis and quotations upto the satisfaction of
Engineer Incharge.
xiii. To prepare bidding documents for contractor(s)/firm(s) comprising technical and
Financial Bids evaluation criteria and to carryout bid evaluation of the contractor(s) to be
procured and Preparation of letter of Intent / Acceptance Letter & Contract Agreement
with selected contractor(s)in accordance with Govt. of Punjab Rules & Regulations and
present the same before Competent Authority for approval.
xiv. To carryout Environmental Impact Assessment of the contract packages to be executed
in North Zone and provide EIA Report for approval by Environmental Protection
Department, GoPb. The applicable fees and all subsequent chares of EPD for submission
till approval of EIA Report shall b borne by the consultant.
xv. Consultant shall prepare water management plan to envisage loss of water from
treatment technologies like RO and devise plan to minimize environmental hazards due
to residual saline water.
xvi. To carryout Resident Construction Supervision of the works as per approved design,
drawings, standard specifications, time & budget and within the provisions of the
contract.
xvii. To carryout/provide technical &Management support to Aab-e-Pak authority staff in the
overall management and implementation of the project.
xviii. Timely completion of the work for public convenience.
xix. Prepare Hydraulic, Structural and Geotechnical design of civil Structures, specifications
and drawings and provide structure stability certificates of the hydraulic structures such
as storage tanks, canal intake, office buildings etc.
xx. During course of work, consultant shall extend its full cooperation to client for
implementation of business plan, and according to socio economic conditions of areas
shall recommend any amendment/improvement in already made Business plan/recovery
model for revenue generation, if required.
4. DETAILED DESCRIPTION OF THE TASKS/SCOPE OF SERVICES

4.1 REVIEW OF PREVIOUS/EXISTING STUDIES:
Consultant will carry out review of all the existing studies/feasibility study, Business Plan and
Decisions of the Governing Body, PAPA regarding provision of clean drinking water to people of
Punjab (North zone).
4.2 REVIEW, UPDATING AND FINALIZATION OF DATA:
i. The consultant will collect and review primary and secondary data and other related
information required to prepare design of particular treatment technology.
ii. Conduct water quality analysis through sampling and testing from renowned
accredited water testing labs.
iii. Review and update the existing baseline data regarding population, water usage
pattern, coverage, population growth, water networks/source water data or existing
water supply facility available, water characteristics, design flows, service area of
adopted treatment facility.
iv. Review of the existing conditions of water supply distribution cum source facilities
available in particular target areas with respect to their capacity to provide and
ascertain actual requirement of treatment facility to be provided for said areas.
v. Calculation of the design flows for WTPs for a planning horizon of 20 years on the
basis of population forecast, and other contributing factors like socio economic
conditions and water demand pattern of the areas.
4.3 SURVEYS AND FIELD INVESTIGATIONS:
The Consultant shall be responsible to carryout following for sites (where required),however,
these investigations are compulsory/mandatory where hydraulic structures, storage tanks are to
be constructed or in case of transmission mains/ direct supply through tubewells etc.
i. Topographic surveying, leveling and establishing benchmarks with respect to Survey of
Pakistan’s survey markers/benchmarks. Drawing cross-sections on suitable scale and
other related works required for preparation of design and construction of the project.
For sites where detailed investigations are not required consultant shall provide
justification to the satisfaction of the Engineer Incharge.
ii. Preparation of GIS based topographic maps from source to selected site/Markaz-e-Aab,
and final disposal point for waste/brine disposal.
iii. Assessment of levels of existing Pumping Stations/intake and Channels/transmission
pipes carrying the water to the Treatment Plants especially in reference to construction
of surface water treatment plants and conventional treatment plants or direct supply.
iv. Identification of Land cover and land use types over the entire extent which shall be
represented on the map with a suitable legend.
v. Representation of Important Point of Interests (POIs), natural and manmade features on
the topographic maps.
vi. Submission of detailed topographic survey maps on GIS with contours at suitable
interval, scale and appropriate reference coordinates system.
vii. The consultant shall submit the GIS based topographic survey report (Hard and Soft
copy) including the aforementioned GIS map(s), the description of the project site and
its geography. It shall also describe the surveying methodology with photographic
evidence mentioning date and time of the activity on the ground and provide an
assessment of the site suitability for the concerned project and inform about any
important considerations related to the topography of the concerned area for the design
and construction stages of the project.
4.4 GEOTECHNICAL INVESTIGATIONS:
The Consultant shall be responsible to carryout following for sites (where required),however,
these investigations are compulsory/mandatory where hydraulic structures, storage tanks are to
be constructed or in case of transmission mains/ direct supply through tubewellsetc
i. Preparation of geotechnical investigation plan and lab testing programme for
construction of all kinds of treatment facility and their components including inlet / outlet
piping or conveyance channel/transmission piping and other ancillary works through
shallow and deep boring. For sites where detailed investigations are not required
consultant shall provide justification to the satisfaction of the Engineer Incharge.
ii. Conducting all the required geotechnical investigations (field investigations alongwith
insitu & lab testing) to arrive at the geotechnical parameters required for the design that
shall be specified in the report.
iii. Carrying out the soil investigations through boreholes of considerable depth (both
shallow & deep) and sufficient test pits with performance of in-situ tests like Field
Density Test (FDT), collection of bulk and box samples from test pits and subsequent
laboratory testing of samples. Performance of Standard Penetrations Tests (SPTs) in the
boreholes shall be carried out at every 1m depth during drilling.
iv. Extraction of disturbed and undisturbed soil samples during soil investigations and
performance of relevant testing as per international standards.
v. Examination of the chances of soil permeability and penetration of excess water at the
treatment site through in-situ and laboratory permeability tests.
vi. Determination of the geotechnical parameters for design and provide details of bearing
capacities for foundations (both shallow & deep) along with recommendations pertaining
to selection of foundation type considering the relevant structures to be built separately.
vii. Submission of a geotechnical investigations report for review and approval of client. The
results of all the field and laboratory tests will be annexed to the report. All necessary
laboratory tests shall be carried out through well reputed engineering labs.
viii. Submission of detailed Geotechnical/Soil Investigations reports (Hard and Soft copy)
comprising of investigation plan, Soil cross-sectional profile, Boreholes and Test pits
sheets, in-situ and laboratory test results, Bearing capacity design and Foundation
design recommendations for each structure etc.
4.5 PRELIMINARY ENGINEERING DESIGN:
The Consultant shall be responsible to carryout following for each site:
i. Collect the primary and secondary data and other related information required to
prepare the Preliminary Design.
ii. Consultant will determine the characteristics of water after sampling for preliminary
design of particular facility. This will include collection of all available data regarding
water demand of particular serving area and conducting laboratory tests of adequate
number of water samples for formulation of a comprehensive report.
iii. Prepare the design of different treatment facilities for each and every component of the
plant including but not limited to civil, electrical, mechanical, plumbing, integration with
SCADA and safe waste disposal design.
iv. Calculate the design flows for WTPs for a planning horizon of 20 years on the basis of
population forecast, and other contributing factors like water usage, socio economic
conditions of the serving areas.
v. To carryout requisite field surveys for identification of appropriate sites, plant locations and
auxiliary components including but not limited to factors such as site suitability, land
availability, socio-economic factors and population to be benefited/served etc in liaison with
local CBOs, District Advisory Committees, LGs, village Panchayats and other
Government/private owners etc. Consultant shall extend all support in matters pertaining to
land acquisition. Consultant shall keep liaison will all key stake holders for acquisition of
suitable land.
vi. Prepare the GIS based Maps of all treatment plants sites, catchment/serving areas of
treatment facilities on appropriate scales both in soft and hard form.
vii. Assess the risk of ground water contamination in case of brine disposal of RO/UF
treatment facility, examine the behavior of soil regarding its permeability and chances of
penetration of wastewater into the soil and underground water aquifer. In case of any
possibility/ risk of ground water contamination due to penetration of wastewater, the
consultant would suggest appropriate checks/ measures in the design of treatment
facility.
viii. The Quality of Treated water must conform to WHO guidelines for drinking water quality,
Punjab standards for drinking water quality (PSDWQ) and Pakistan standards for bottled
drinking water as a minimum requirement.
ix. Conduct analysis of different sludge/waste management methods and disposal
mechanism for all treatment facilities especially in context of surface water treatment
plant facility, sludge Management Plan, mechanism for sludge storage, proposals to
overcome the odor & dust problem etc.
x. Based on above, Consultant will prepare the Preliminary Engineering Design of possible
treatment facilities in North zone of Punjab based on best relevant International Codes,
Standards, and Specifications complete in all respect. The Consultant will determine the
facilities requirement, size, capacity etc.
xi. Consultant will prepare geotechnical engineering design, structure Design, and hydraulic
designs of all civil works including design of MEP works: their drawings and specifications.
xii. Consultant shall prepare water management plan to envisage loss of water from treatment
technologies like RO and devise plan to minimize environmental hazards due to residual
saline water.
xiii. Consultant shall review past experiences and lessons learnt from previous practices and
make recommendations to ensure successful accomplishment of project objectives through
implementation of the proposed project.
xiv. The consultant shall submit Preliminary Design to the Client to seek approval of the
preliminary Design.
4.6 DETAILED ENGINEERING DESIGN:

Based upon the Preliminary Engineering Design, the consultant will prepare and submit complete
detailed engineering design of all proposed Water treatment facilities along with all their
components including collection and transmission system from source to storage sites/points and
storage sites/points to Markaz-e-Aab/service centers etc. The design of WTPs shall be complete
in all respects regarding civil, Mechanical & electrical components, plumbing, SCADA and all
ancillary works including details of landscaping / horticulture work. Consultant will prepare the
process and all drawings of the components of the WTPs. The consultant will prepare drawings
for each component(s) of WTPs keeping in view the need for the planning horizon of 20- years.
The consultant will devise and furnish the mechanism for construction of WTPs. Consultant will
provide summary of salient design calculations and keep all the relevant design calculations for
review and record for a minimum period of 5-years. Same is summarized as under:
i. The consultant will ensure that the detailed design is the most suitable one and should also
include all other major components as well as allied utilities, complete in all respects and in
conformity with the best international / PHE engineering standards and specification.
ii. Consultant will prepare geotechnical engineering design, structure Design, and hydraulic
designs of all civil works including design of MEP works: their drawings and specifications.
iii. Consultant will prepare Technical Sanction of all components. Provide all scheduled and
non-scheduled items including detailed analysis and quotations upto the satisfaction of
Engineer Incharge.
4.7 ENVIRONMENTAL IMPACT ASSESSMENT (EIA):
The Consultant shall be responsible to carryout following for each site:
i. The Consultant will carry out the Environmental impact assessment of the project. In
addition to EIA, other required instruments, e.g., Environmental Management Plan (EMP)
and Stakeholder Engagement Plan (SEP).
ii. Desk review and information/documentation collection of relevant environmental and social
laws, regulations and water environmental quality & discharge standards, including
environmental quality report, environmental monitoring data, previous studies for key
environmental and social issues; surface and groundwater monitoring data and related
information.
iii. Conduct on site environmental monitoring for water, groundwater, air, noise, and any other
parameters as needed, in order to get the baseline of the environmental condition.
iv. Conduct the project alternative analysis, especially from sitting of the proposed facilities. If
there is any significant environmental and social sensitive issues and negative impacts,
recommended alternative for the client and design team to consider.
v. Recommend (a) measures to safeguard the environment before, during, and after
implementation of the Project; (b) mitigation measures and the monitoring program,
including cost implications and an institutional setup for implementing the program; and (c)
responsible agency for environmental monitoring during project implementation. Above
mentioned shall be included in EMP.
vi. Develop the EIA and EMP, including monitoring indicators for implementation of the EMP in
accordance with the laws laid down by Government of the Punjab and relevant
environmental assessment requirements and review procedures. Provide detailed
information regarding mitigation measures, institutional arrangement and monitoring, etc.,
as required, which will be needed during the project implementation
xxi. The Consultant will bear all the expenditures related to the approval of EIA report from
Environment Protection Department Punjab. In this regards, consultant will carry out
Environmental & Social Impact Assessment of the contract packages to be executed in North
Zone and provide EIA Report for approval by Environmental Protection Department, GoPb.
The applicable fees and all subsequent chares of EPD for submission till approval of EIA
Report shall be borne by the consultant.
4.8 COST ESTIMATES:

Consultant will prepare for all the components, Engineer’s cost estimates based on latest
MRS and Non-Market rates based on quotations duly supported with Detailed cost
analysis, details of quantities, Bill of quantities with supporting calculations/computations.
4.9 BIDDING DOCUMENTS:

The consultant shall also assist client in tendering process till award of work against each
contract package that includes but not limited to:
4.9.1 Preparation and Evaluation of the Technical & Financial bids

i. Prepare and submit duly vetted by Team leader, the bidding documents containing
evaluation criteria for technical and financial bids, Technical specifications, instructions to
the bidders, tender drawings, employer’s requirements etc.
ii. Receiving of Technical bids, in original forwarded by client.
iii. Detail technical evaluation of bids as per evaluation criteria set forth in the prescribed
bidding documents.
iv. Seeking and accepting such clarifications of bid which do not change the substance of bid.
v. Forwarding of duly signed technical evaluation report by Team leader to the nominated
Technical Evaluation committee for approval.
vi. Intimation to technically non-responsive bidders under information to client.
vii. Intimation of date, time and venue for opening of financial bids, to technically responsive
bidders with prior approval of client.
viii. Responding to queries of bidders in minimum possible time.
ix. Forwarding of duly signed Comparative statement of financial bid, by Team leader to
nominated Financial Evaluation committee for approval.
4.9.2 Acceptance Letter & Contract Agreement

i. Prepare the Letter of Intent / Acceptance Letter covering the main term & conditions
specified in bidding documents alongwith the conditions required for execution of contract
agreement and submit the same before Client for approbation.
ii. Prepare the Contract Agreement document covering all necessary Articles, terms &
conditions for execution and completion of work / Project and furnish the same before
client for approbation.
4.10 CONSTRUCTION SUPERVISION

The consultant shall act as The Engineer / Employers’ Representative on behalf of the
employer on routine dealing with the contractor(s). The Consultant shall be responsible to
carryout following for each site:
i. The Consultant shall prepare Supervision and Quality Assurance & Control Manuals, to be
available in draft at the time of execution, for the Contractor(s) to review. These manuals
shall include but not limited to: periodicity and venue of meetings, documentation,
information management, records, photographs, control and safety, communication
structure, test, inspections, approvals, crisis management guideline such as during
outbreak of pandemic diseases, circulation and approval of the documents, etc. The
Contractor(s) shall give his comments and suggestions within the three days of the
assignment and the Consultant shall then prepare the final Supervision Manual and QA &
QC Manual forms for the supervision and construction of the works. The Consultant will
also ensure that proper Health and Safety Constraints are put in place as per E&S
procedures.
ii. The consultant shall be responsible for Resident Supervision of the work through qualified
graduate engineers and other supervisory staff having sufficient experience in the relevant
field. The consultant’s team shall perform its duties with due diligence and efficiency, in
accordance with the best engineering practices, standards & consultant’s technical /
professional approach.
iii. The consultant shall supervise contractor(s)’s job and all work related matters and shall
ensure that measures taken by the contractor(s) for safety of public, properties and staff
working at site are adequate and in accordance to the international standards / practices.
If found any deficiency, the consultant shall advice to the contractor(s) for remedial
measures informing concerned Executive Engineer.
iv. The consultant shall certify that the executed works, procured construction
material/equipments at site by contractor(s)are as per approved design, drawings, standard
specifications, technically sanctioned estimates and within the provision of contract
agreement and certify that the laboratory test reports meet the standards.
v. The consultant shall examine the work schedule prepared by the contractor(s); recommend
any change / modification, if required. Consultant shall also certify that the work executed at
site is strictly according to the work schedule approved by the client. The consultant shall
submit fortnightly inspection and progress reports to the concerned Engineer incharge. In
case if the contractor(s) lags behind the schedule, the consultant will point out and propose
remedial/punitive measures to meet the target.
vi. During implementation phase, the consultant will supervise all field / laboratory tests of
material, water sampling and ancillary works as per methods described in the specifications
and will submit a copy of all field / laboratory test reports to the concerned. The field
equipment required will be provided by the contractor(s) whereas the consultant would
arrange technician / supervisory staff to supervise the tests as per standard procedure /
requirement laid in the specifications. For laboratory test sampling will be carried out by the
consultant and laboratory fee will be paid by the contractor(s).
vii. The consultant shall supervise contractor(s)’s job / work related in all matters concerning
safety of the public, properties & staff working at site and to advise concerned Executing
Engineer/supervisory staff of client of any problem arising in construction work during its
execution.
viii. The Consultant, shall supervise the implementation by the Contractor(s) of the required
environmental measures as per the environmental management and mitigation plan. The
consultant shall also follow up on measures that are not the Contractor(s)’s responsibility
(if any). As and when required, the consultant shall prepare monitoring report(s) and
relevant documents in accordance with relevant regulation authorities.
ix. The consultant shall keep the record of daily inspection reports & reports of all tests and will
hand over the same to the client on fortnightly basis.
x. The consultant shall assist the client for interpretation of Contract Documents particularly
with respect to disputes with the contractor(s) or other affected parties.
xi. Evaluate and make recommendations to the client for actions to be taken against
contractor(s)’s claims, disputes and time extensions. Completion of the work as per
approved scope, design, drawings, standard specifications, timelines and completion of all
work within the provision of contract.
xii. Take and submit photographs of the project (before, during & after), for record of client.
xiii. The presentations, as and when required during the whole period of the assignment will be
made by the consultant on multimedia to the satisfaction of client.
xiv. Carry out detailed final inspection of the work along with Client’s staff.
xv. The consultant shall recommend to the Engineer Incharge for issuance of completion
certificate stating that the work has been completed as per specifications, drawings,
estimates and contract agreement.
xvi. The Client will be at liberty to increase or decrease the quantum of work without assigning
any reason.
xvii. The consultant will prepare and submit revised PC-I to the client, if required.
xviii. The consultant will submit completion report of the Project after completion of work and
shall prepare & submit PC-IV to the client.
xix. Consultants shall Provide structure stability certificates of the hydraulic structures such as
storage and treatment tanks and over head reservoirs upon their construction etc.
xx. The consultant will prepare and submitted the As Built Drawings (GIS Based) on the data
provided by the Contractor.
4.11 ASSISTANCE FOR CONTRACT MANAGEMENT/ PROJECT ACCOUNTS
While supervising the execution of physical works, the consultant shall assist client in the
certification of payment procedures, as well as contract management.
The consultant shall review and answer technical inquiries in full coordination with the Client. He
shall also maintain consolidated project accounts and prepare financial statements and
withdrawal applications for onward submission to government parent Department/client. The
consultant shall:
i. Examine and recommend invoices submitted by Contractor(s) on the basis of the supply
and service contracts, to determine whether the services and supplies being invoiced were
actually performed, and will be responsible for invoice certification;
ii. All variations and claims shall be subject to approval of the client.
iii. Be responsible to review and recommend any variation order to client.
iv. Examine that the payment has fallen due and all necessary documents are available as
required in the supply and service contracts;
v. Examine that the documents to be presented include valid down payment and
implementation guarantees in accordance with the specimen required by client (validity,
guarantee amount), if applicable, insurance policies and transport documents;
vi. Report regularly financial status of the project to client by:
a. Reporting the disbursement result and financial position and actual cash flow
position;
b. Performing detailed variation analysis between estimated/budgeted position against
the actual position;
c. Assessing future requirements and payment schedules;
d. Recommending possible measures for reducing exceeding expenditures, if any.
vii. Be vigilant and keep complete record of all the project activities to avoid time extension,
variations etc. However, otherwise investigate, inspect, assess and give recommendation for
the extension of time, variation orders, payment for variation orders, as per contract.
viii. The consultant shall certify under his seal, the contractor(s)’s bills / payments, clearly
indicating that the quality of work executed at site is in accordance to the specifications,
design, drawings, technically sanctioned estimate and contract agreement within 48 hours
of submission of bill to the consultant. The consultant shall certify the quantity of work
executed at site and make recommendations regarding payment to the contractor(s)
alongwith Test Reports.
ix. The consultant will prepare and present all the relevant documents, reports, presentations
required by Client time to time.
x. The Consultant shall prepare a complete file for each payment. In addition to hard copies,
fully scanned copy of approved payment certificates shall be safely stored within the site.
The Consultant shall also be responsible for checking and approving the final account
4.12 RISK ASSESSMENT
The consultant shall Conduct a risk analyses and advise client on potential risks during the
design, construction, commissioning and operational phases of the project. The consultant shall
develop a Risk Management Strategy that describes the specific risk management techniques
and standards to be applied, and the responsibilities for achieving an effective risk management
procedure. At the end of the process, the consultant shall prepare a report on strengths and
weaknesses of the project with detailed suggestion and guidance to client, of optimization and
sustainability for the next project phases. The consultant has to take into account a worst-case
scenario for different risks and show the impact and how to deal with it, reduce or eliminate it.
4.13 PREPARATION AND ASSISTANCE FOR HANDING OVER OF THE WORKS

The Consultant shall ensure that the works have been implemented by the Contractor(s) according
to all contractual requirements, specifications and international quality standards. The consultant
will approve the Commissioning before Completion Certificates are issued. This shall be done as per
contract provision to ensure that contractor(s) commitments are met (water quality, treatment
capacity, power consumption, use of chemical and all performance requirements and functional
guarantees etc).
The Consultant shall review and vet the Operation and Maintenance (O&M) manuals; as-built
drawings and training manuals to be submitted by the Contractor(s). He shall also ensure that the
Contractor(s) is providing spare part lists and procurement contracts to the Client. After
stipulating the criteria, the planning and the procedure for all tests mentioned in specifications, he
shall supervise the tests and report on their results.
The Consultant is responsible for preparing the checklists and handing over certificates. He will
lead all the processes, until the final handing over of the works to the Client. The Consultant shall
also impart training to client staff/ CBOs concerning to operation of the facilities in association
with contractor(s).
4.14 RECORDS
The Consultant will be expected to maintain a current and comprehensive daily field records for
all the services to be undertaken. The works shall include fortnightly photographs (referenced
and dated) comprising overview and focal photograph of all key sections. The format of records
will include the basic records of supervision such as equipment, material and manpower
employed on the site, works installed and tested, excavation and trench conditions encountered,
stock control, weather, holidays, etc.
Other records shall be: minutes of site meetings, correspondence, technical queries, site
instructions, claims, variation orders and addendums, drawing and specifications revision, test
certificates, payment certificates, etc.
The Consultant shall maintain effective liaison with the Client on all aspects regarding the
performance of the Contractor(s). Monthly progress meetings involving all the stakeholders (the
Consultant, the Contractor(s), the Client, etc.) will be organized as well as any other required
meetings.
Two copies of A1 Layout chart showing previous, current and planned progress shall be
submitted weekly with layout showing locations of progress. In addition, fortnightly progress
reports in a format acceptable to the Client shall be submitted.
4.15 ASSET INVENTORY

The consultant shall supervise the preparation of a detailed asset inventory by the contractor(s).
The inventory shall include organized schedule of all the fixed and movable assets
implemented/delivered. The schedule shall have categories according to the type/location, name,
model/brand, unique reference no, material, date of installation, value and projected life.
4.16 OUTSOURCING OF WATER TREATMENT PLANTS/SCHEMES
Consultant shall carryout the study regarding possible outsourcing of O&M of proposed Water
Treatment Plants to be installed across various areas of the Province of Punjab including
preparation of bidding documents, Engineers cost Estimate, Business Model and other requisite
documents for outsourcing of same, if deemed feasible.
4.17 LIAISON WITH GOVERNMENT AGENCIES AND OTHER DEPARTMENTS:
The consultant will liaise with all concerned agencies / departments working on urban services
& infrastructure to ensure the project compatibility. In addition, provide assistance to the client
in dealing with the matters pertaining to land acquisition, PID, Electric Supply/Generation
Companies, PHED, LGs, etc.
NOTE:
a. As per the decisions taken in 8th Governing body meeting of Punjab Aab-e-Pak Authority
held at Governor’s House dated 20.05.2020, consultant is primarily bound to conduct Sites
identification/ Water sampling, Topographic survey, Geotechnical investigations , Preliminary and
Detailed engineering design, EIA studies ,Engineers Cost estimates and support/assistance in
contractor(s) prequalification and engagement/selection firstly for the Priority area of North zone
i.e. Gujranwala and Sargodha and Rawalpindi Divisions before proceeding to render services for
the rest of the areas/division of North zone.
b. It should be noted that any combination of the functions of a contractor with the
contractor(s) (to be hired through competitive bidding) and or a manufacturer or any association
to, or an equity stake of a contractor(s) or manufacturer, submitting the proposal shall render the
consultant participating for the project. The consultant should therefore, furnish an undertaking
to the effect that the firm is fully independent having no affiliation, direct or indirect, with any
construction group or company participating the project. The contractor(s) should neither be the
subsidiary nor the principal of the consultant. Any false statement in this regard, disclosed at any
stage of the contract, will make the Contract liable to cancellation beside any other punitive
action deemed fit by the client.
c. Equipment, office and vehicles etc. procured by the consultant to render the Services
covered by the contract shall be the property of client and shall be handed over to Authority on
completion of the services without any charge thereof, in perfect working condition.
d. Local firms if intending (not mandatory) to participate with international firms would be
required to form consortia / joint venture with international firms registered with Pakistan
Engineering Council (PEC) with preferably regional setup in Pakistan.
e. The consultant shall assist authority in settling any audit paras, objections raised and
prepare replies related to the project providing the entire relevant documents/ papers, dossiers
etc. in order to support the replies.
5. ROLE OF CLIENT/PUNJAB AAB-E-PAK AUTHORITY
The role of Punjab Aab-e-Pak Authority during consultancy work will be to evaluate and
scrutinize the Engineering Design, Specifications and Engineers cost estimates of various
contract packages of instant project framed by consultant and to suggest any improvements
required for further up-gradation of design/assessments made by consultant for its refinement.
Further, PAPA will also closely monitor the entire procurement process carried out by consultant
for contractors to be hired under different contract packages of works to be carried out under
umbrella of instant project prior to execution phase.
During Execution Phase, PAPA will closely monitor the project performance of contractor
and consultant during course of work through its staff to be hired on deputation basis from
HUD & PHED as per approved SNE of Authority. Moreover, Role and obligations of client shall
be same as normally covered under section 5 of Standard lump sum contracts.
6. TOTAL DURATION OF CONSULTANCY
The overall duration of the consultancy services includes 24-months (4-months for data
collection and analyzing, survey, sites identification, Preliminary & detailed design, bids
preparation and evaluation, contract finalization, whereas 20 months are proposed for Resident
supervision & project management support).
7. CORE TEAM OF EXPERTS

The consultant will be required to provide following staff for the accomplishment of the
assignment on full time/ part time basis for:
APPENDIX-A “STAFFING REQUIREMENTS”
S.N No of Man Minimum

o STAFFING Qualification Area of work
Staff Month Experience
DESIGN TEAM
Must have experience in
carrying out similar
assignments of Water
MSc. with 15 Treatment Plants and
Team MSc/BSc
years or B.Sc. able to plan, organize
Leader/Project Civil/Env/Mech/
1. 1 24 with at least 20 and effectively implement
Management Chemical
years of all scheduled activities of
Specialist Engineering
experience the Project and to
coordinate and lead team
for timely completion of
tasks.
Must have experience of
preparing bidding
MSc/BSc MSc. with 10 documents and
Contract & Contract/Engine years or B.Sc. experience in
2. Procurement ering 1 2 with at least 15 procurement of
Expert Management or years of contractors and familiar
equivalent experience. with contract
agreement/finalization
with the contractors.
Must have professional
experience of design of
projects of similar nature
including membrane and
non membrane based
MSc/BSc MSc. With 10
treatment plants and
Civil/Env/ years or B.Sc.
Water various treatment
3. water/Mech/Ch 1 4 with at least 15
Treatment technologies/processes
emical years of
Expert involved having
Engineering experience.
familiarity with O&M and
standardization cum
specifications of water
treatment plants for their
sustainable use etc.
Mechanical works of
MSc/BSc MSc. With 10
projects of similar nature
Mechanical/Elec years or B.Sc.
Design Engineer such as membrane and
4. trical/Mechatro 1 2 with at least 15
(MEP) non membrane based
nics years of
treatment plants, pumps,
Engineering experience.
plumbing works including
design of all other
ancillary MEP works.
civil works of Projects of
MSc. With 10 similar nature such as
years or B.Sc. membrane and non
Design Engineer MSc/BSc Civil
5. 1 2 with at least 15 membrane based
(Civil) Engineering
years of treatment plants and
experience. their plumbing works etc
including design of all
other ancillary Civil
works.

experience of Hydro
MSc. with 10
MSc/BSc geological design of
Hydro- years or B.Sc.
Hydrogeology Projects of similar nature
6. geologist/ 1 1 with at least 15
/Hydrology or such as membranes and
Hydrologist years of
equivalent non membranes based
experience.
treatment plants

MSc. with 10 preparing comprehensive
MSc/BSc
Environmental years or B.Sc. EIA reports and EMPs of
7. Environmental
Engineer /EIA 1 2 with at least 15 projects of similar nature
Engineering/Sci
specialist years of and having familiarity of
ences
experience. its approval from EPD
department
MSc. with 7
preparing GIS based
MSc/BSc GIS years or B.Sc.
maps and inventory of
8. GIS Specialist sciences/Geom 1 2 with at least 15
projects of social sector
atics years of
but preferably of similar
experience.
nature.
MSc. With 10 Must have experience of
MSc Structural years or B.Sc. Structural engineering
Structural
9. Engineering/BS 1 2 with at least 15 design of Civil works, and
Engineer
c Civil years of design of their
experience. foundations
Land/Topographic
5 Years
10. Land Surveyors 3yrs Diploma in 1 1 surveying through
Experience
Civil/Survey modern surveying
Technology equipments
3 Yrs Diploma Must have experience of
Quantity in Civil/ 5 Years Quantity estimation of
11. 1 2
Surveyors Quantity Survey Experience civil works of similar
Technology nature
experience of
MSC MSc. with 10
Geotechnical /Foundation
Geotechnical years or B.Sc.
Geotechnical engineering design of
12. Engineering/BS 1 1 with at least 15
Expert Projects of similar nature
c Civil or years of
such as membranes and
equivalent experience.
non membranes based
treatment plants.
SUPERVISION TEAM
experience of keeping
watch and ward on lower
formations regarding
effective implementation
MSc. With 10
of projects of similar
MSc/BSc years or B.Sc.
Resident nature, its Supervision,
1. Civil/Env./ 1 20 with at least 15
Engineer Monitoring and
Chemical Engg years of
experience of
experience
coordination with Govt
institutes/custodians/stak
eholders for early and
smooth execution of
project activities
experience of
supervision, monitoring
Assistant B.Sc. with at
of projects of similar
2. Resident BSc Civil Engg 1 20 least 7 years of
nature and coordination
Engineer (Civil) experience
with Govt institutes for
early completion of
Project activities
Assistant Must have professional
Resident experience of
BSc
Engineer (MEP) Supervision, Monitoring
Mechanical B.Sc. with at
of Projects of similar
3. Engineering/El 1 20 least 7 years of
nature and coordination
ectrical/ experience
with Govt institutes for
Mechatronics
early completion of
Project activities
APPENDIX-B “REPORTING REQUIREMENTS”
Sr. DELIVERABLES/TASKS Cumulative No of Copies

No. Timelines
(Weeks)
Activity: Preparation of Design and Hiring of Contractor Phase
1 Water Testing Reports 02 6
2 Detailed Topographic Survey Maps 01 6
3 Geotechnical Investigation Report 01 6
4 Preliminary Engineering Design (Priority 02 6
Zones)
5 Preliminary Engineering Design 03 6
(Remaining zones)
6 Environmental Impact Assessment 04 10
Report alongwith Environmental
Management Plan (EMP)
Detailed Engineering Design (Priority 03 10
7
Area-Rawalpindi Division)
Detailed Engineering Design (Remaining 07 10
8
Divisions of North Zone)
9 Detailed Engineers Cost Estimates 10
03
(Priority Area-Rawalpindi Division)
10 Detailed Engineers Cost Estimates 10
08
(Remaining Divisions of North Zone)
11 Bidding documents and Contract 08 5
Agreement with selected contractor(s)
Priority Area-Rawalpindi Division)
12 Bidding documents and Contract 15 5
Agreement with selected contractor(s)
(Remaining Divisions of North Zone)
Activity: Resident Construction Supervision Phase
13 Quality Assurance/ Quality Control At inception of 5
Manual project Execution
phase (16 weeks)
14 Fortnightly Progress Reports Recurring 5
15 PC-IV At completion 10
stage(24 weeks)
8. PROFESSIONAL LIABILITY OF THE CONSULTANT
The consultant selected and awarded a contract shall be liable for consequence of errors or
omissions on the part of the consultant. The extent of liability of the consultant shall form part
of the contract and such liability shall not be less than remunerations nor it shall be more than
twice the remunerations. Consultant may be required to provide insurance to cover their liability
and necessary costs shall be borne by the consultant. The consultant shall be held liable for all
losses or damages suffered by the procuring agency on account of any misconduct by the
consultant in performing the consulting services.
Standard Form of
Contract– Lump-Sum
Payments
CONTRACT FOR CONSULTANCY SERVICES
between
_________________________________________________
DIRECTOR PLANNING
PUNJAB AAB-E-PAK AUTHORITY
and
____________________________________________________
(NAME OF THE CONSULTANTS)
for
DETAILED DESIGN AND RESIDENT SUPERVISION FOR THE PROJECT

“PROVISION OF CLEAN DRINKING WATER BY PUNJAB AAB-E-PAK
AUTHORITY (PHASE-I)-NORTH ZONE”
JUNE, 2020
TABLE OF CONTENTS
Page No.
1. FORM OF CONTRACT 1
II. GENERAL CONDITIONS OF CONTRACT 3
1. GENERAL PROVISIONS 3
1.1 Definitions 3
1.2 Law Governing the Contract 4
1.3 Language 4
1.4 Notices 4
1.5 Location 4
1.6 Authorized Representatives 4
1.7 Taxes and Duties 5
1.8 Leader of Joint Venture 5
2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT 5
2.1 Effectiveness of Contract 5

2.2 Termination of Contract for Failure to Become Effective 5
2.3 Commencement of Services 5
2.4 Expiration of Contract 5
2.5 Modification 6
2.6 Extension of Time for Completion 6
2.7 Force Majeure 6
2.7.1 Definition 6
2.7.2 No Breach of Contract 7
2.7.3 Extension of Time 7
2.7.4 Payments 7
2.8 Suspension of Payments by the Client 7
2.9 Termination 7
2.9.1 By the Client 7
2.9.2 By the Consultants 8
2.9.3 Cessation of Services 9
2.9.4 Payment upon Termination 9
2.9.5 Disputes about Events of Termination 9
3. OBLIGATIONS OF THE CONSULTANTS 9
3.1 General 9
3.2 Consultants Not to Benefit from Commissions, Discounts, etc. 10
3.3 Confidentiality 10
3.4 Liability of the Consultants 10
3.5 Other Insurance to be taken out by the Consultants 11
3.6 Consultants' Actions Requiring Client's Prior Approval 11
3.7 Reporting Obligations 11
3.8 Documents Prepared by the Consultants to be the Property
of the Client 11
3.9 Equipment and Materials Furnished by the Client 12
3.10 Accounting, Inspection and Auditing 12
4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS 12
4.1 Description of Personnel 12

4.2 Removal and/or Replacement of Personnel 12
5. OBLIGATIONS OF THE CLIENT 13
5.1 Assistance, Coordination and Approvals 13

5.1.1 Assistance 13
5.1.2 Co-ordination 13
5.1.3 Approvals 14
5.2 Access to Land 14
5.3 Change in the Applicable Law 14
5.4 Services and Facilities 14
5.5 Payments 14
6. PAYMENTS TO THE CONSULTANTS 15
6.1 Lump Sum Remuneration 15

6.2 Contract Price 15
6.3 Terms and Conditions of Payment 15
6.4 Period of Payment 15
6.5 Delayed Payments 15
6.6 Additional Services 16
6.7 Consultants' Entitlement to Suspend Services 16
7. SETTLEMENT OF DISPUTES 16
7.1 Amicable Settlement 16

7.2 Dispute Settlement 17
8. INTEGRITY PACT 17
III. SPECIAL CONDITIONS OF CONTRACT 18

[Details to be finalized by the users]
IV APPENDICES 24
Appendix A-Description of the Services 25

Appendix B-Reporting Requirements 26
Appendix C-Key Personnel and Sub consultants 27
Appendix D-Breakdown of Contract Price in Foreign Currency (Not Used)
28
Appendix E-Breakdown of Contract Price in Local Currency 29
Appendix F-Services and Facilities to be provided by the Client 30
Appendix G-Integrity Pact 31
V ALTRNATE TITLE PAGE IN CASE OF JV 33

ALTERNATE FORM OF CONTRACT IN CASE OF JV 34
LIST OF PEC CONTRACT DOCUMENTS 37

FORM OF CONTRACT
[Notes: 1. Use this Form of Contract when the Consultants perform Services as
Sole Consultants.
2. In case the Consultants perform Services as a Member of the joint

venture, use the Form included at the end.
3. All notes should be deleted in the final text.]
This CONTRACT (hereinafter called the "Contract") is made on the __ day of __

month) of ___ (year), between, on the one hand
______________________________
(herein after called the "Client" which expression shall include the successors, legal
representatives and permitted assigns) and, on the other hand,
__________________________________________________________________
(hereinafter called the "Consultants" which expression shall include the successors,
legal representatives and permitted assigns).
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting
services as defined in the General Conditions of Contract attached to this
Contract (hereinafter called the "Services"); and
(b) the Consultants, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the Parties hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral

part of this Contract:
(a) the General Conditions of Contract;

(b) the Special Conditions of Contract;
(c) the following Appendices:
[Note: If any of these Appendices are not used, the words "Not Used" should be
inserted below/next to the title of the Appendix and on the sheet attached
hereto carrying the title of that Appendix.]
Appendix A: Description of the Services

Appendix B: Reporting Requirements
Appendix C: Key Personnel and Sub consultants
Appendix D: Breakdown of Contract Price in Foreign Currency (Not Used)
Appendix E: Breakdown of Contract Price in Local Currency
Appendix F: Services & Facilities to be provided by the Client
Appendix G: Integrity Pact (for Services above Rs.10 million)
1
2. The mutual rights and obligations of the Client and the Consultants shall be
as set forth in the Contract, in particular:
(a) the Consultants shall carry out the Services in accordance with the
provisions of the Contract; and
(b) the Client shall make payments to the Consultants in accordance with
the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
their respective names in two identical counterparts, each of which shall be deemed
as the original, as of the day, month and year first above written.
For and on behalf of
_________________________
Witness (CLIENT)
Signatures___________________ Signatures ________________
Name ______________________ Name ____________________
Title ________________________ Title _____________________
(Seal)
_________________________
Witness (CONSULTANTS)
Signatures___________________ Signatures ________________
Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
2
II. GENERAL CONDITIONS OF CONTRACT
1. GENERAL PROVISIONS
1.1 Definitions
Unless the context otherwise requires, the following terms whenever used in
this Contract have the following meanings:
(a) "Applicable Law" means the laws and any other instruments having the
force of law in the Islamic Republic of Pakistan, as those may be
issued and in force from time to time;
(b) "Contract" means the Contract signed by the Parties, to which these
General Conditions of Contract (GC) are attached, together with all the
documents listed in Clause 1 of such signed Contract;
(c) "Contract Price" means the price to be paid for the performance of the
Services, in accordance with Clause 6;
(d) "Effective Date" means the date on which this Contract comes into
force and effect pursuant to Sub-Clause 2.1;
(e) "GC" means these General Conditions of Contract;
(f) "Government" means the Government of the Islamic Republic of

Pakistan and/or Provincial Government(s);
(g) "Foreign Currency" means currency other than the currency of Islamic
Republic of Pakistan.;
(h) "Local Currency" means the currency of the Islamic Republic of

Pakistan;
(i) "Member" in case the Consultants consist of a joint venture of more

than one entity, means any of the entities, and "Members" means all
of these entities;
(j) "Party" means the Client or the Consultants, as the case may be, and
"Parties" means both of them;
(k) "Personnel" means persons hired by the Consultants or by any Sub-

Consultant as employees and assigned to the performance of the
Services or any part thereof;
(l) "SC" means the Special Conditions of Contract by which the GC are
amended or supplemented;
3
(m) "Services" means the work to be performed by the Consultants
pursuant to this Contract, as described in Appendix A;
(n) "Sub-Consultant" means any entity to which the Consultants

subcontract any part of the Services in accordance with the provisions
of Sub-Clause 3.6;
(o) "Third Party" means any person or entity other than the Client, the
Consultants or a Sub-Consultant; and
(p) "Project" means the work specified in SC for which consultancy

services are desired.
1.2 Law Governing the Contract
This Contract, its meaning and interpretation, and the relation between the
Parties shall be governed by the Applicable Law of Pakistan.
1.3 Language
This Contract has been executed in the English language which shall be the
binding and controlling language for all matters relating to the meaning or
interpretation of this Contract. All the reports and communications shall be in
the English language.
1.4 Notices
Any notice, request, or consent made pursuant to this Contract shall be in

writing and shall be deemed to have been made when delivered in person to
an Authorized Representative of the Party to whom the communication is
addressed, or when sent by registered mail, telex, or facsimile to such Party
at the address of the Authorized Representatives specified under Sub-Clause
SC 1.6. A Party may change its address for notice hereunder by giving the
other Party notice of such change.
1.5 Location
The Services shall be performed at such locations as are specified in Appendix

A and, where the location of a particular task is not so specified, at such
locations as mutually agreed by the Parties.
1.6 Authorized Representatives
Any action required or permitted to be taken, and any document required or

permitted to be executed, under this Contract by the Client or the Consultants
shall be taken or executed by the Authorized Representatives specified in the
SC.
4
1.7 Taxes and Duties
Unless specified in the SC, the Consultants, Sub-Consultants, and their

Personnel shall pay such taxes, duties, fees, and other impositions as may be
levied under the Applicable Law of Pakistan, the amount of which is deemed
to have been included in the Contract Price.
1.8 Leader of Joint Venture
In case the Consultants consist of a joint venture of more than one entity, the
Consultants shall be jointly and severally bound to the Client for fulfillment of
the terms of the Contract and designate the Member named in the SC to act
as leader of the Joint Venture, for the purpose of receiving instructions from
the Client.
2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT
2.1 Effectiveness of Contract

This Contract shall come into force and effect on the date (the "Effective
Date") of the Client's notice to the Consultants instructing the Consultants to
begin carrying out the Services. This notice shall confirm that the
effectiveness conditions, if any, listed in the SC have been met.
2.2 Termination of Contract for Failure to Become Effective

If this Contract has not become effective within such time period after the
date of the Contract signed by the Parties as shall be specified in the SC,
either Party may, by not less than twenty eight (28) days written notice to
the other Party, declare this Contract to be null and void, and in the event
of such a declaration by either Party, neither Party shall have any claim
against the other Party except for the work (if any) already done or costs
already incurred by a Party at the request of the other Party.
2.3 Commencement of Services

The Consultants shall begin carrying out the Services at the end of such time
period after the Effective Date as shall be specified in the SC.
2.4 Expiration of Contract

Unless terminated earlier pursuant to Sub-Clause 2.9, this Contract shall
expire when, pursuant to the provisions hereof, the Services have been
completed and the payments of remunerations including the direct costs if
any, have been made. The Services shall be completed within a period as is
specified in the SC, or such extended time as may be allowed under Sub-
Clause 2.6.
The term "Completion of Services" is as specified in the SC.
5
2.5 Modification
Modification of the terms and conditions of this Contract, including any

modification of the scope of the Services or of the Contract Price, may only
be made in writing, which shall be signed by both the Parties.
2.6 Extension of Time for Completion
If the scope or duration of the Services is increased:
(a) the Consultants shall inform the Client of the circumstances and
probable effects;
(b) the increase shall be regarded as Additional Services; and
(c) the Client shall extend the time for Completion of the Services
accordingly.
2.7 Force Majeure
2.7.1 Definition
(a) For the purposes of this Contract, "Force Majeure" means an event
which is beyond the reasonable control of a Party and which makes a
Party's performance of its obligations under the Contract impossible or
so impractical as to be considered impossible under the circumstances,
and includes, but is not limited to, war, riots, civil disorder,
earthquake, fire, explosion, storm, flood or other adverse weather
conditions, strikes, lockouts or other industrial actions (except where
such strikes, lockouts or other industrial actions are within the power
of the Party invoking Force Majeure to prevent), confiscation or any
other action by government agencies.
(b) Force Majeure shall not include (i) any event which is caused by the
negligence or intentional action of a Party or such Party's Sub-
Consultants or agents or employees, nor (ii) any event which a diligent
Party could reasonably have been expected to both (A) take into
account at the time of the conclusion of this Contract and (B) avoid or
overcome in the carrying out of its obligations hereunder.
(c) Force Majeure shall not include insufficiency of funds or failure to

make any payment required hereunder.
2.7.2 No Breach of Contract
The failure of a Party to fulfill any of its obligations under the Contract shall
not be considered to be a breach of, or default under this Contract insofar as
such inability arises from an event of Force Majeure, provided that the Party
6
affected by such an event; (a) has taken all reasonable precautions, due care
and reasonable alternative measures in order to carry out the terms and
conditions of this Contract; and (b) has informed the other Party in writing
not later than fifteen (15) days following the occurrence of such an event.
2.7.3 Extension of Time
Any period within which a Party shall, pursuant to this Contract, complete any
action or task, shall be extended for a period equal to the time during which
such Party was unable to perform such action as a result of Force Majeure.
2.7.4 Payments
During the period of their inability to perform the Services as a result of an

event of Force Majeure, the Consultants shall be entitled to continue to be
paid under the terms of this Contract, as well as to be reimbursed for
additional costs reasonably and necessarily incurred by them during such
period for the purpose of the Services and in reactivating the Services after
the end of such period.
2.8 Suspension of Payments by the Client
The Client may, by written notice of suspension to the Consultants, suspend

all payments to the Consultants hereunder if the Consultants fail to perform
any of their obligations under this Contract, including the carrying out of the
Services, provided that such notice of suspension (i) shall specify the nature
of the failure, and (ii) shall request the Consultants to remedy such failure
within a period not exceeding thirty (30) days after receipt by the Consultants
of such notice of suspension.
2.9 Termination
2.9.1 By the Client
The Client may terminate this Contract, by not less than thirty (30) days
written notice of termination to the Consultants, to be given after the
occurrence of any of the events specified in paragraphs (a) through (e) of
this Sub-Clause 2.9.1 and sixty (60) days' in the case of the event referred to
in paragraph (f):
(a) if the Consultants do not remedy a failure in the performance of their
obligations under the Contract, within thirty (30) days after being
notified or within any further period as the Client may have
subsequently approved in writing;
(b) if the Consultants become (or, if the Consultants consist of more than
one entity, if any of their Members becomes) insolvent or bankrupt or
enter into any agreements with their creditors for relief of debt or take
advantage of any law for the benefit of debtors or go into liquidation
or receivership whether compulsory or voluntary;
7
(c) if the Consultants fail to comply with any final decision reached as a
result of arbitration proceedings pursuant to Clause 7 hereof;
(d) if the Consultants submit to the Client a statement which has a

material effect on the rights, obligations or interests of the Client and
which the Consultants know to be false;
(e) if, as the result of Force Majeure, the Consultants are unable to
perform a material portion of the Services for a period of not less than
sixty (60) days;
(f) if the Client, in its sole discretion, decides to terminate this Contract.
2.9.2 By the Consultants
The Consultants may terminate this Contract, by not less than thirty (30)
days written notice to the Client, such notice to be given after the occurrence
of any of the events specified in paragraphs (a) through (d) of this Sub-
Clause 2.9.2:
(a) if the Client fails to pay any monies due to the Consultants pursuant to
this Contract and not subject to dispute pursuant to Clause 7 within
forty-five (45) days after receiving written notice from the Consultants
that such payment is overdue;
(b) if the Client is in material breach of its obligations pursuant to this

Contract and has not remedied the same within forty-five (45) days (or
such longer period as the Consultants may have subsequently
approved in writing) following the receipt by the Client of the
Consultants' notice specifying such breach;
(c) if, as a result of Force Majeure, the Consultants are unable to perform
a material portion of the Services for a period of not less than sixty
(60) days;
(d) if the Client fails to comply with any final decision reached as a result
of arbitration proceedings pursuant to Clause 7 hereof.
2.9.3 Cessation of Services
Upon receipt of notice of termination under Sub-Clause 2.9.1, or giving of

notice of termination under Sub-Clause 2.9.2, the Consultants shall take all
necessary steps to bring the Services to a close in a prompt and orderly
manner and shall make every reasonable effort to keep expenditures for this
purpose to a minimum. With respect to documents prepared by the
Consultants, and equipment and materials furnished by the Client, the
Consultants shall proceed as provided, respectively, by Sub-Clauses 3.8 or
3.9.
8
2.9.4 Payment upon Termination
Upon termination of this Contract pursuant to Sub-Clauses 2.9.1 or 2.9.2, the

Client shall make the following payments to the Consultants:
(a) Remuneration and reimbursable direct costs expenditure pursuant to

Clause 6 for Services satisfactorily performed prior to the effective date
of termination. Effective date of termination for purposes of this Sub-
Clause means the date when the prescribed notice period would
expire;
(b) except in the case of termination pursuant to paragraphs (a) through

(d) of Sub-Clause 2.9.1, reimbursement of any reasonable cost
incidental to the prompt and orderly termination of the Contract,
including the cost of the return travel of the Personnel, according to
Consultants Traveling Allowance Rules.
In order to compute the remuneration for the part of the Services

satisfactorily performed prior to the effective date of termination, the
respective remunerations shall be proportioned.
2.9.5 Disputes about Events of Termination
If either Party disputes whether an event specified in paragraphs (a) through

(e) of Sub-Clause 2.9.1 or in paragraph (a) through (d) of Sub-Clause 2.9.2
hereof has occurred, such Party may, within forty-five (45) days after receipt
of notice of termination from the other Party, refer the matter to arbitration
pursuant to Clause 7 hereof, and this Contract shall not be terminated on
account of such event except in accordance with the terms of any resulting
arbitral award.
3. OBLIGATIONS OF THE CONSULTANTS
3.1 General
The Consultants shall perform the Services and carry out their obligations
with all due diligence, efficiency, and economy, in accordance with generally
accepted professional techniques and practices, and shall observe sound
management practices, and employ appropriate advanced technology and
safe methods. The Consultants shall always act, in respect of any matter
relating to this Contract or to the Services, as faithful advisers to the Client,
and shall at all times support and safeguard the Client's legitimate interests in
any dealings with Sub-Consultants or third parties.
9
3.2 Consultants Not to Benefit from Commissions, Discounts, etc.
The remuneration of the Consultants pursuant to Clause 6 shall constitute the

Consultants' sole remuneration in connection with this Contract or the
Services, and the Consultants shall not accept for their own benefit any trade
commission, discount, or similar payment in connection with activities
pursuant to this Contract or to the Services or in the discharge of their
obligations under the Contract, and the Consultants shall use their best
efforts to ensure that the Personnel, any Sub-Consultants, and agents of
either of them similarly shall not receive any such additional remuneration.
3.3 Confidentiality
The Consultants, their Sub-Consultants, and the Personnel of either of them
shall not, either during the term or after the expiration of this Contract,
disclose any proprietary or confidential information relating to the Project, the
Services, this Contract, or the Client's business or operations without the prior
written consent of the Client.
3.4 Liability of the Consultants
The Consultants are liable for the consequence of errors and omissions on
their part or on the part of their employees in so far as the design of the
Project is concerned to the extent and with the limitations as mentioned
herein below.
If the Client suffers any losses or damages as a result of proven faults, errors
or omissions in the design of a project, the Consultants shall make good such
losses or damages, subject to the conditions that the maximum liability as
aforesaid shall not exceed twice the total remuneration of the Consultants for
design phase in accordance with the terms of the Contract.
The liability of the Consultants expires after one (1) year from the stipulated
date of completion of construction or after three (3) years from the date of
final completion of the design whichever is earlier.
The Consultants may, to protect themselves, insure themselves against their

liabilities but this is not obligatory. The extent of the insurance shall be up to
the limit specified in second para above. The Consultants shall procure the
necessary cover before commencing the Services and the cost of procuring
such cover shall be borne by the Consultants up to a limit of one percent of
the total remuneration of the Consultants for the design phase for every year
of keeping such cover effective.
The Consultants shall, at the request of the Client, indemnify the Client
against any or all risks arising out of the furnishing of professional services by
the Consultants to the Client, not covered by the provisions contained in the
first para above and exceeding the limits set forth in second para above
provided the actual cost of procuring such indemnity as well as costs
exceeding the limits set forth in fourth para above shall be borne by the
Client.
10
3.5 Other Insurance to be Taken out by the Consultants
The Consultants (a) shall take out and maintain, and shall cause any Sub-
consultants to take out and maintain, at their (or the Sub-consultants', as the
case may be) own cost but on terms and conditions approved by the Client,
insurance against the risks, and for the coverage, as are specified in the SC;
and (b) at the Client's request, shall provide evidence to the Client showing
that such insurance has been taken out and maintained and that the current
premiums have been paid.
3.6 Consultants' Actions Requiring Client's Prior Approval
The Consultants shall obtain the Client's prior approval in writing before
taking any of the following actions:
(a) appointing such Personnel as are listed in Appendix-C merely by title

but not by name;
(b) entering into a subcontract for the performance of any part of the
Services, it being understood (i) that the selection of Sub-consultants
and the terms and conditions of the subcontract shall have been
approved in writing by the Client prior to the execution of the
subcontract, and (ii) that the Consultants shall remain fully liable for
the performance of the Services by the Sub-consultants and its
Personnel pursuant to this Contract;
(c) any other action that may be specified in the SC.
3.7 Reporting Obligations
The Consultants shall submit to the Client the reports and documents
specified in Appendix B in the form, in the numbers, and within the periods
set forth in the said Appendix.
3.8 Documents Prepared by the Consultants to be the Property of the

Client
All plans, drawings, specifications, reports, and other documents and

software prepared by the Consultants in accordance with Sub-Clause 3.7 shall
become and remain the property of the Client, and the Consultants shall, not
later than upon termination or expiration of this Contract, deliver (if not
already delivered) all such documents and software to the Client, together
with a detailed inventory thereof. The Consultants may retain a copy of such
documents and software.
Restriction(s) about the future use of these documents is specified in the SC.
11
3.9 Equipment and Materials Furnished by the Client
Equipment and materials made available to the Consultants by the Client, or

purchased by the Consultants with funds provided exclusively for this purpose
by the Client, shall be the property of the Client and shall be marked
accordingly. Upon termination or expiration of this Contract, the Consultants
shall make available to the Client an inventory of such equipment and
materials and shall dispose of such equipment and materials in accordance
with the Client's instructions or afford salvage value of the same. While in
possession of such equipment and materials, the Consultants, unless
otherwise instructed by the Client in writing, shall insure them at the expense
of the Client in an amount equal to their full replacement value.
3.10 Accounting, Inspection and Auditing
The Consultants (i) shall keep accurate and systematic accounts and records
in respect of the Services hereunder, in accordance with internationally
accepted accounting principles and in such form and detail as will clearly
identify all relevant time charges, and cost, and the basis thereof, and (ii)
shall permit the Client or its designated representatives periodically, and up to
one year from the expiration or termination of this Contract, to inspect the
same and make copies thereof as well as to have them audited by auditors
appointed by the Client.
4. CONSULTANTS' PERSONNEL AND SUBCONSULTANTS
4.1 Description of Personnel
The titles, agreed job descriptions, minimum qualifications, and estimated

periods of engagement in the carrying out of the Services of the Consultants'
Key Personnel are described in Appendix C. The Key Personnel and Sub-
Consultants listed by title and/or by name, as the case may be, in Appendix C
are deemed to be approved by the Client.
4.2 Removal and/or Replacement of Personnel
(a) Except as the Client may otherwise agree, no changes shall be made in
the Key Personnel. If, for any reason beyond the reasonable control of
the Consultants, it becomes necessary to replace any of the Key
Personnel, the Consultants shall provide as a replacement a person of
equivalent or better qualifications;
(b) If the Client, (i) finds that any of the Personnel have committed
serious misconduct or have been charged with having committed a
criminal action; or (ii) has reasonable cause to be dissatisfied with the
performance of any of the Personnel, then the Consultants shall, at the
Client's written request specifying the grounds therefore, provide as a
replacement a person with qualifications and experience acceptable to
the Client.
12
(c) Except as the Client may otherwise agree, the Consultants shall; (i)
bear all the additional travel and other costs arising out of or incidental
to any removal and/or replacement; and (ii) bear any additional
remuneration, to be paid for any of the Personnel provided as a
replacement to that of the Personnel being replaced.
5. OBLIGATIONS OF THE CLIENT
5.1 Assistance, Coordination and Approvals
5.1.1 Assistance
The Client shall use its best efforts to ensure that the Client shall:
(a) provide at no cost to the Consultants, Sub-Consultants and Personnel

such documents prepared by the Client or other consulting appointed
by the Client as shall be necessary to enable the Consultants, Sub-
Consultants or Personnel to perform the Services. The documents and
the time within which such documents shall be made available, are as
specified in the SC;
(b) assist to obtain the existing data pertaining or relevant to the carrying
out of the Services, with various Government and other organizations.
Such items unless paid for by the Consultants without reimbursement
by the Client, shall be returned by the Consultants upon completion of
the Services under this Contact;
(c) issue to officials, agents and representatives of the concerned

organizations, all such instructions as may be necessary or appropriate
for prompt and effective implementation of the Services;
(d) assist to obtain permits which may be required for right-of-way, entry
upon the lands and properties for the purposes of this Contract;
(e) provide to the Consultants, Sub-consultants, and Personnel any such

other assistance and exemptions as may be specified in the SC.
5.1.2 Co-ordination
The Client shall:
(a) Coordinate and get or expedite any necessary approval and clearances
relating to the assignment from any Government or Semi-Government
Agency, Department or Authority, and other concerned organization
named in the SC.
(b) Coordinate with any other consultants employed by the Client.
13
5.1.3 Approvals
The Client shall accord approval of the documents within such time as
specified in the SC, whenever these are applied for by the Consultants.
5.2 Access to Land
The Client warrants that the Consultants shall have, free of charge,
unimpeded access to all land of which access is required for the performance
of the Services.
5.3 Change in the Applicable Law
If, after the date of this Contract, there is any change in the Applicable Law
of Pakistan which increases or decreases the cost of the Services rendered by
the Consultants, then the remunerations and direct costs otherwise payable
to the Consultants under this Contract shall be increased or decreased
accordingly, and corresponding adjustment shall be made to the amounts
referred to in Sub-Clause 6.2 (a) or (b), as the case may be.
5.4 Services and Facilities

The Client shall make available to the Consultants, Sub-consultants and the
Personnel, for the purpose of the Services and free of any charge, the
services, facilities and property described in Appendix F at the times and in
the manner specified in said Appendix F, provided that if such services,
facilities and property shall not be made available to the Consultants as and
when so specified, the Parties shall agree on; (i) any time extension that it
may be appropriate to grant to the Consultants for the performance of the
Services; (ii) the manner in which the Consultants shall procure any such
services, facilities and property from other sources; and (iii) the additional
payments, if any, to be made to the Consultants as a result thereof pursuant
to Clause 6 hereinafter.
5.5 Payments
In consideration of the Services performed by the Consultants under this

Contract, the Client shall make to the Consultants such payments and in such
manner as is provided by Clause 6 of this Contract.
6. PAYMENTS TO THE CONSULTANTS
6.1 Lump Sum Remuneration
The Consultants' total remuneration shall not exceed the Contract Price and
shall be a fixed lump sum including all staff costs, incurred by the Consultants
in carrying out the Services described in Appendix A. Other reimbursable
direct costs expenditure, if any, are specified in the SC. Except as provided in
14
Sub-Clause 5.3, the Contract Price may only be increased above the amounts
stated in Sub-Clause 6.2 if the Parties have agreed to additional payments in
accordance with Sub-Clauses 2.5, 2.6, 5.4 or 6.6.
6.2 Contract Price
(a) Local currency payment shall be made in Pakistani Rupees.
(b) The SC shall specify the breakup of remuneration to be paid,

respectively, in local currencies.
6.3 Terms and Conditions of Payment
Payment will be made to the account of the Consultants and according to the
payment schedule stated in the SC. Payments shall be made after the
conditions listed in the SC for such payments have been met, and the
Consultants have submitted an invoice to the Client specifying the amount
due.
6.4 Period of Payment
(a) Advance payment to the Consultants shall be affected within the

period specified in the SC, after signing of the Contract agreement
between the Parties.
(b) Any other amount due to the Consultants shall be paid by the Client to
the Consultants within twenty-eight (28) days in local currency after
the Consultants' invoice has been delivered to the Client.
6.5 Delayed Payments
If the Client has delayed payments beyond the period stated in paragraph (b)
of Sub-Clause 6.4, financing charges shall be paid to the Consultants for each
day of delay at the rate specified in the SC.
6.6 Additional Services
Additional Services means:
(a) Services as approved by the Client outside the Scope of Services

described in Appendix A;
(b) Services to be performed during the period extended pursuant to Sub-

Clause 2.6, beyond the original schedule time for completion of the
Services; and
(c) Any re-doing of any part of the Services as a result of Client's

instructions.
15
If, in the opinion of the Client, it is necessary to perform Additional Services
during the currency of the Contract for the purpose of the Project, such
Additional Services shall be performed with the prior concurrence of both the
Parties. The Consultants shall inform the Client of the additional time (if any),
and the additional remuneration and reimbursable direct costs expenditure
for such Additional Services. If there is no disagreement by the Client within
two weeks of this intimation, such additional time, remuneration and
reimbursable direct costs expenditure shall be deemed to become part of the
Contract. Such remuneration and reimbursable direct costs expenditure shall
be determined on the basis of rates provided in Appendices E, in case the
Additional Services are performed during the scheduled period of the
Services, otherwise remuneration for Additional Services shall be determined
on the basis of Consultants' billing rates prevailing at the time of performing
the Additional Services.
6.7 Consultants' Entitlement to Suspend Services
If the Client fails to make the payment of any of the Consultants' invoice
(excluding the advance payment), within twenty-eight (28) days after the
expiry of the time stated in paragraph (b) of Sub-Clause 6.4, within which
payment is to be made, the Consultants may after giving not less than
fourteen (14) days' prior notice to the Client, suspend the Services or reduce
the rate of carrying out the Services, unless and until the Consultants have
received the payment.
This action will not prejudice the Consultants entitlement to financing charges
under Sub-Clause 6.5.
7. SETTLEMENT OF DISPUTES
7.1 Amicable Settlement
The Parties shall use their best efforts to settle amicably all disputes arising
out of or in connection with this Contract or its interpretation.
7.2 Dispute Settlement
Any dispute between the Parties as to matters arising pursuant to this

Contract which cannot be settled amicably within thirty (30) days after receipt
by one Party of the other Party's request for such amicable settlement may
be submitted by either Party for settlement in accordance with the provisions
of the Arbitration Act, 1940 (Act No.X of 1940) and of the Rules made there
under and any statutory modifications thereto. The Arbitration shall be held in
Pakistan.
16
Services under the Contract shall, if reasonably possible, continue during the
arbitration proceedings and no payment due to or by the Client shall be
withheld on account of such proceedings.
8. INTEGRITY PACT
8.1 If the Consultant or any of his Sub-Consultants, agents or servants is found

to have violated or involved in violation of the Integrity Pact signed by the
Consultant as Appendix-G to this Form of Contract, then the Client shall be
entitled to:
(a) recover from the Consultant an amount equivalent to ten times the
sum of any commission, gratification, bribe, finder’s fee or kickback
given by the Consultant or any of his Sub-Consultant, agents or
servants;
(b) terminate the Contract; and
(c) Recover from the Consultant any loss or damage to the Client as a
result of such termination or of any other corrupt business practices of
the Consultant or any of his Sub-Consultant, agents or servants.
On termination of the Contract under Sub-Para (b) of this Sub-Clause, the

Consultant shall proceed in accordance with Sub-Clause 2.9.3. Payment upon
such termination shall be made under Sub-Clause 2.9.4 (a) after having
deducted the amounts due to the Client under Sub-Para (a) and (c) of this
Sub-Clause.
17
III. SPECIAL CONDITIONS OF CONTRACT
No. Amendments of, and Supplements to, Clauses in the General

of GC Conditions of Contract
Clause
________________________________________________________________
1.1 Definitions
(p) "Project" means .....................................
1.6 Authorized Representatives
The Authorized Representatives are the following:
For the Client:

_______________________________
_______________________________
_______________________________
Telephone : ___________________
Facsimile : ___________________
E-Mail : ___________________
For the Consultants:
_______________________________ (Name of Team Leader)

_______________________________ (Project)
_______________________________ (Address)
_______________________________
_______________________________
Telephone : ___________________
Facsimile : ___________________
E-Mail : ___________________
1.7 Taxes and Duties
[Note: To be included in this Sub-Clause as agreed with the Client.]
________________________________________________________________
[All notes should be deleted in final text. All blanks should be filled in.]
18
1.8 Leader of the Joint Venture
The leader of the Joint Venture is .................................... (name of the

Member of the Joint Venture).
[Note: If the Consultants do not consist of more than one entity, the Sub-
Clause1.8 should be deleted.]
2.1 Effectiveness of Contract
The date on which this Contract shall come into effect is the date when the
Contract is signed by both the Parties and the amount of advance payment
due upon signing of the Contract is received by the Consultants.
2.2 Termination of Contract for Failure to Become Effective
The time period shall be ........... days, or such other period as the Parties
may agree in writing.
[Note: Fill in the time period e.g . one hundred twenty (120) days.]
2.3 Commencement of Services
The Consultants shall commence the Services within twenty-one (21) days
after the date of signing of Contract Agreement, or such other time period as
the Parties may agree in writing.
2.4 Expiration of Contract
The period of completion of Services shall be …..years from the

Commencement Date of the Services or such other period as the Parties may
agree in writing. The Services are estimated to be completed before .........
20... "Completion of Services" means..................................................
.................................................................................................................
.................................................................................................................
..........................
3.5 Insurance to be Taken out by the Consultants
The risks and the coverages shall be as follows:
(a) Third Party motor vehicle liability insurance in respect of motor

vehicles operated in Pakistan by the Consultants or their Personnel or
any Sub-Consultants or their Personnel, with a minimum coverage of
Rs…..[As per governing Law]
(b) Insurance against loss of or damage to equipment purchased in whole

or in part with funds provided under the Contract.
3.6 Consultants' Actions Requiring Client's Prior Approval
19
The Consultants shall require written approval from the Client before
committing to any action under the following:
i) variations orders in respect of:
- Additional items of Assignment as determined by the Client to

be necessary for the execution of Assignment.
- Any new item of the Assignment not envisaged in the Contract

Documents and which is determined by the Client to be
necessary for the execution of Assignment.
- Any item of Assignment covered under Provisional Sums
ii) Terms of Performance Guarantee or Insurance Policy.
iii) affecting the costs under the following clauses of Conditions of

Contract.
- Adverse Physical Conditions and Artificial Obstructions

- Suspension of Assignments
- Forfeiture
- Special Risks
- Frustration
vi) final Assignment deliverable statement
vii) Release of retention money
3.8 Documents Prepared by the Consultants to be the Property of the

Client
The Client and the Consultants shall not use these documents for purposes
unrelated to this Contract without the prior written approval of the other
Party.
3.9 Equipment and Materials

Office equipments, and vehicles procured by the consultants to render the
services covered by the contract shall be property of PAPA (the Client) and
shall be handed over to PAPA on expiration/completion or termination of the
services without any charge thereof, in good working condition
5.1.1 Assistance
(a) The Client shall make available within ...... days from the
Commencement Date, the documents namely
........................................................................................................
20
........................................................................................................
....................
This list if warranted shall be supplemented subsequently.
(e) Other assistance and exemptions to be provided by the Client

are...................................................................................................
........................................................................................................
....................
5.1.2 Coordination
(a) The departments and agencies include ...............

.................................................................................................................
.............
.................................................................................................................
.............
5.1.3 Approvals
The Client shall accord approval of the documents immediately but not later
than fourteen (14) days from the date of their submission by the Consultants.
6.1 Lump Sum Remuneration
[Note: In case there are other expenditures in respect of which

reimbursement is allowed in addition to the lump sum remuneration,
details of such reimbursable direct costs expenditure which may
include Sub-Consultants' travel, accommodation etc., may be indicated
herein. Each item shall be specified whether it is payable on the basis
of (a) lump sum monthly rate; or (b) reimbursement of actual
expenditures.]
6.2 Contract Price
(a) The amount in local currency is Pakistani Rupees.............
6.3 Terms and Conditions of Payment
[Note: Terms and Conditions of Payment provided below is meant for sample
reference. This should be edited on case to case basis as per scope of
work of the consultancy services of the specific project.]
A lump sum amount in local currencies against referred under SC 6.2 shall be
paid to the Consultants for the Services to be completed within the period
specified in SC 2.4.
Payments shall be made according to the following schedule:
21
Ten (10) percent of the Contract Price shall be paid on the commencement date
against the submission of a demand/ bank guarantee for the same. For every
phase tentative payment schedule shall be as follows for each of phase cost.
An advance payment of 10% of the Contract Price referred under SC 6.2(a)

shall be paid to the Consultants upon signing of the Contract Agreement,
after receipt of acceptable bank guarantee for advance payment. The
advance payment shall be adjusted by retaining 10% of each subsequent
payment made to the Consultant against activities performed.
6.4 Period of Payment
(a) The time period for advance payment shall be ........................( ) days
after signing of Contract Agreement by both the Parties. (Fill in the
time period e.g. thirty (30) days).
22
IV APPENDICES
23
Appendix A
Description of the Services
[Give detailed descriptions of the Services to be provided, dates for completion of

various tasks, place of performance for different tasks, specific tasks to be approved
by Client, etc.]
24
Appendix B
Reporting Requirements
Pursuant to Sub-Clause GC-3.7, the Consultants shall submit the following reports:
[List format, frequency, and contents of reports; persons to receive them; dates of
submission and the number of copies of each submittal; etc. given in TOR’s.
25
Appendix C
Key Personnel and Sub consultants
[List under: C-1 Title [and names, if already available], activities of job
descriptions of key Personnel to be assigned to work and
staff-months for each.
C-2 List of approved Sub-Consultants (if already available); same

information with respect to their Personnel as in C-1.]
26
Appendix D(Not Used)
Breakdown of Contract Price in Foreign Currency
[List here the elements of cost used to arrive at the breakdown of the Contract
Price-foreign currency portion:
1. Remuneration for various items on the basis of rates as mutually agreed.
2. Other reimbursable direct costs expenditure.
3. Total, remuneration and reimbursable direct costs expenditure = (1 + 2)
Note:
This appendix will exclusively be used for determining remuneration for Additional
Services in accordance with Sub-Clause GC 6.6.]
27
Appendix E
Breakdown of Contract Price in Local Currency
[List here the elements of cost used to arrive at the breakdown of the Contract
Price-local currency portion:
1. Remuneration for various items on the basis of rates as mutually agreed.
2. Other reimbursable direct costs expenditure related to:
(a) Support staff, and work charged staff;
(b) Office expenditures related to:
(i) rentals;
(ii) furnishing and equipment;
(iii) operation and maintenance of office, office equipment and
furniture, office supplies.
(c) Transport including running and maintenance, and other associated

costs;
(d) Travelling etc.
(e) Other costs
3. Total, remuneration and reimbursable direct costs expenditure = (1 + 2).
Note:
1. Each item of reimbursable direct costs expenditure shall be specified whether

it is payable on the basis of (a) lump sum monthly rate; or (b) reimbursement
of actual expenditures.
2. This appendix will exclusively be used for determining remuneration for

Additional Services in accordance with Sub-Clause GC 6.6.]
28
Appendix F
Services and Facilities to be provided by the Client
The Client shall make available the following Services and Facilities:
1. Services and Facilities of the Client
The Client shall make available to the Consultants, Sub-Consultants and the
Personnel, for the purposes of the Services and free of any charge, the
services, facilities and property, at the times and in the manner specified
hereunder:
(a) ________________________________________________
________________________________________________
________________________________________________
(b) ________________________________________________
________________________________________________
________________________________________________
29
Appendix G (INTEGRITY PACT)
DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
CONTRACTS WORTH RS. 10.00 MILLION OR MORE
Contract No.________________ Dated __________________

Contract Value: ________________
Contract Title: _________________
………………………………… [name of Consultant] hereby declares that it has not

obtained or induced the procurement of any contract, right, interest, privilege or
other obligation or benefit from Government of Punjab (GoPb) or any administrative
subdivision or agency thereof or any other entity owned or controlled by GoPb
through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Consultant] represents

and warrants that it has fully declared the brokerage, commission, fees etc. paid or
payable to anyone and not given or agreed to give and shall not give or agree to
give to anyone within or outside Pakistan either directly or indirectly through any
natural or juridical person, including its affiliate, agent, associate, broker,
consultant, director, promoter, shareholder, sponsor or subsidiary, any commission,
gratification, bribe, finder’s fee or kickback, whether described as consultation fee
or otherwise, with the object of obtaining or inducing the procurement of a
contract, right, interest, privilege or other obligation or benefit in whatsoever form
from GoPb, except that which has been expressly declared pursuant hereto.
[name of Consultant] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the
transaction with GoPb and has not taken any action or will not take any action to
circumvent the above declaration, representation or warranty.
[name of Consultant] accepts full responsibility and strict liability for making any
false declaration, not making full disclosure, misrepresenting facts or taking any
action likely to defeat the purpose of this declaration, representation and warranty.
It agrees that any contract, right, interest, privilege or other obligation or benefit
obtained or procured as aforesaid shall, without prejudice to any other rights and
remedies available to GoPb under any law, contract or other instrument, be voidable
at the option of GoPb.
Notwithstanding any rights and remedies exercised by GoPb in this regard, [name of
Consultant] agrees to indemnify GoPb for any loss or damage incurred by it on
account of its corrupt business practices and further pay compensation to GoPb in an
amount equivalent to ten time the sum of any commission, gratification, bribe,
finder’s fee or kickback given by [name of Consultant] as aforesaid for the purpose
of obtaining or inducing the procurement of any contract, right, interest, privilege or
other obligation or benefit in whatsoever form from GoPb.
Name of Client: ……………… Name of Consultant: …………

Signature: …………………… Signature: …………………………
[Seal] [Seal]
30
CONTRACT FOR CONSULTANCY SERVICES
LUMP SUM REMUNERATION
between
________________________________________________
(NAME OF THE CLIENT)
and
_________________________________________________
(NAME OF THE JOINT VENTURE OF THE CONSULTANTS)
for
_______________________(BRIEF SCOPE OF SERVICES)
OF____________________________(NAME OF PROJECT)
_______________________
Month and Year
___________ (NAME OF THE JOINT VENTURE OF THE CONSULTANTS)

_________________ (Name of Individual Consultants)
_________________ (Name of Individual Consultants)
31
FORM OF CONTRACT
[Note: Use this Form of Contract when the Consultants performs Services as Joint
Venture.
This CONTRACT (hereinafter called the "Contract") is made on the ________ day of
____ [month] of ____ [year], between, on the one hand, ___________________
____________________________________________________________________
____________________________________________________________________
______________
(Hereinafter called the "Client" which expression shall include the successors, legal
representatives and permitted assigns) and, on the other hand, a joint venture
consisting of the following entities, each of which will be jointly and severally liable
to the Client for all the Consultants' obligations under this Contract, namely:
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________
(hereinafter collectively called the "Consultants" which expression shall include its
successors, legal representatives and permitted assigns).
WHEREAS
(a) the Client has requested the Consultants to provide certain consulting
services as defined in the General Conditions of Contract attached to this
Contract (hereinafter called the "Services"); and
(b) the Consultants, having represented to the Client that they have the required
professional skills, and personnel and technical resources, have agreed to
provide the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the Parties hereby agree as follows:
32
1. The following documents attached hereto shall be deemed to form an integral
part of this Contract:
(a) The General Conditions of Contract;

(b) The Special Conditions of Contract;
(c) The following Appendices:
[Note: If any of these Appendices are not used, the words "Not Used" should be
inserted below next to the title of the Appendix and on the sheet attached
hereto carrying the title of that Appendix.]
Appendix A: Description of Services

Appendix B: Reporting Requirements
Appendix C: Key Personnel and Sub-Consultants
Appendix D: Breakdown of Contract Price in Foreign Currency(Not Used)
Appendix E: Breakdown of Contract Price in Local Currency
Appendix F: Services & Facilities to be Provided By the Client
Appendix G: Integrity Pact (for Services above Rs. 10 Million)
2. The mutual rights and obligations of the Client and the Consultants shall be
as set forth in the Contract, in particular:
(a) The Consultants shall carry out the Services in accordance with the
provisions of the Contract; and
(b) The Client shall make payments to the Consultants in accordance with
the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in
their respective names in two identical parts each of which shall be deemed as the
original, as of the day, month and year first above written.

______________________
CLIENT'S NAME
Witness
Signature ___________________ Signature ________________

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
33
_______________________________________________
NAME OF THE JOINT VENTURE OF THE CONSULTANTS
__________________________
Name of Member No. 1
Witness

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
_________________________
Witness

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
________________________
Witness

Name ______________________ Name ____________________
Title _______________________ Title _____________________
(Seal)
34
APPENDIX H
FOR JVs:
Net Worth Firm1 Amount Annual Turnover Firm1 Amount

FY:2018-19 (A) FY:2018-19
FY:2017-18
Net Worth Firm2 Amount FY:2016-17
FY:2018-19 (B) Average (D)
Net Worth Firm3 Amount Annual Turnover Firm2 Amount

FY:2018-19 (C) FY:2018-19
FY:2017-18
FY:2016-17
Average (E)
Annual Turnover Firm3 Amount

FY:2018-19
FY:2017-18
FY:2016-17
Average (F)
Net worth % share in consortium Total Share in Net worth

A X A*X/100
B Y B*Y/100
C Z C*Z/100
Aggregate Net Worth of Consortium= Sum
Average Annual % share in consortium Total Share in Average

Turnover Turnover
D X D*X/100
E Y E*Y/100
F Z F*Z/100
Aggregate Avr. Annual Turnover of Consortium= Sum
FOR SINGLE FIRMS:
Net Worth Amount Annual Turnover Amount

FY:2018-19 FY:2018-19
FY:2017-18
FY:2016-17
Average
To be filled as per Audit Financial Statements of Company.
35

RFP - Provision of Clean Drinking Water by PAPA (Ph-I) For NORTH ZONE - 0

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RFP - Provision of Clean Drinking Water by PAPA (Ph-I) For NORTH ZONE - 0

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Government of the Punjab, Pakistan

REQUEST FOR PROPOSALS

DETAILED DESIGN AND RESIDENT SUPERVISION

PUNJAB AAB-E-PAK AUTHORITY

1. NATIONAL ENGINEERING SERVICES PAKISTAN(NESPAK) (PVT.) LTD.

2. ENVIRO CONSULT SMC-PVT LTD

5. JERS CONSULTANCY PVT. LTD

6. G3 ENGINEERING CONSULTANT PVT.LTD

7. TECHNO CONSULT INTERNATIONAL (PVT.) LTD. (JV)

8. EA CONSULTING (PVT.) LTD

9. NATIONAL DEVELOPMENT CONSUTLANTS – NDC (PVT.)LTD

10. CAMEOS ARCHITECTS & CONSULTANTS

11. ENGINEERING GENERAL CONSULTANTS - EGC (PVT.)LTD.

12. ASSOCIATED CONSULTING ENGINEERS - ACE (PVT.) LTD.

14. EMINENCE ONE (SMC - PVT.) LTD.

16. ASSOCIATES IN DEVELOPMENT (AID) PVT. LTD. (JV)

17. ENGINEERING CONSULTANCY SERVICES PUNJAB(ECSP) (PVT.) LTD.

18. OSMANI & COMPANY (PVT.) LTD.

SUBJECT: LETTER OF INVITATION TO CARRYOUT CONSULTANCY SERVICES FOR

4. The RFP includes the following additional documents:

Chief Executive Officer,

Detailed Design and Resident Supervision for The

(b) “Client” means the Punjab Aab-e-Pak Authority, Govt

1.2 Firms are invited to submit a Technical Proposal and

1.3 Firms should familiarize themselves with Assignment

1.4 The Client will assist the Consultant in obtaining

1.5 Firms shall bear all costs associated with the

1.6.1 Without limitation on the generality of the

Conflicting (ii) A firm (including its Personnel and sub-consultants) or

Conflicting (iii) A firm (including its Personnel and sub-consultants) that

1.6.2 Firms/Consultant have an obligation to disclose any

(b) defines, for the purpose of this paragraph, the

(iii) “collusive practices” means a scheme or

(iv) “coercive practices” means harming or

(c) will reject a Proposal for award if it determines

(d) will sanction a Firm, including declaring the

(e) will have the right to require Firms to permit

1.8 Firms, their sub-consultants, and their associates

Eligibility of 1.11 In case a Firm intends to associate with firms who

2. Clarification 2.1 Firms may request a clarification of any of the RFP

2.2 At any time before the submission of Proposals, the

3.2 In preparing their Proposal, Firms are expected to

3.3 While preparing the Technical Proposal, Firms must

(a) If a Firm considers that it may enhance its

(b) Alternative professional staff shall not be

Technical 3.4 The Technical Proposal shall provide the information

(a) A brief description of the Firms’ organization

(b) Comments and suggestions on the Terms of

(c) A description of the approach, methodology

(d) The list of the proposed professional staff

(e) Estimates of the staff input (staff-months of

(f) CVs of the professional staff signed by the

3.5 The Technical Proposal shall not include any financial

Financial 3.6 The Financial Proposal shall be prepared using the

Taxes 3.7 The Consultant shall be subject to local taxes (such

3.8 Consultants should express the price of their Services

4. Submission, 4.1 The original Proposal (Technical Proposal and, if

4.2 An authorized representative of the Firm shall initial

4.3 The Technical Proposal shall be marked “Original” or

4.4 The original and all copies of the Technical Proposal

4.5 The Proposals must be sent to the

4.6 The Client shall open the Technical Proposal

The Consultant Selection Committee, while