BUYDA ELECTORAL COMMITTEE

2021
VACCANT ELECTORAL POSITIONS
Vacant Position: Roles and Responsibilities Requirements
Chairperson shall;  Fully registered member of
a) Be the overall administrative head of the association. BUYDA (membership fee, shares,
b) Call and preside over all association meetings and the AGM. etc).
c) Summon all emergency meetings of the association whenever deemed fit.  At least 3 years and above
d) Assign and monitoring all the activities. membership with BUYDA.
e) Maintain contact with related external organizations.  Certificate and or Diploma or its
f) Monitor the association’s financial position. equivalent preferably in leadership.
g) Head Fundraising and mobilization of resources for the association.  Previous experience in heading a
h) Be the principal signatory to the association’s bank account. similar association.
i) Be member of the finance committee and or disciplinary committee.
j) Appoint other executive and or committee leaders.
Vice Chairperson shall;  Fully registered member of
(a) In the absence or disability of the chairperson, or at his/her request, the Vice BUYDA (membership fee, shares,
chairperson shall perform the duties of the chairperson. etc).
(b) If the office of the chairperson becomes vacant, the vice chair shall assume  At least 1 year and above in
office until election is held. BUYDA.
(c) Perform such other duties as may be assigned to him by the executive  Diploma and or certificate holder or
committee or General Assembly. its equivalent.

Secretary General shall;  Fully registered member of

(a) Shall be secretary to the Association. BUYDA (membership fee, shares,
(b) Take minutes of all Executive Committee and association general etc).
meetings.  Minimumly 1 year and above
membership with BUYDA.
(c) Act as the official custodian and signatory of all official records of the
 Must be a Senior Four and above
Association.
graduate Minimumly.
(d) Shall be co-signatory to the Association’s accounts.  Ability to read, write and
(e) Shall be in charge of keeping the membership roster of BUYDA. translation into local languages
(f) Shall be responsible for the preparation of the annual report. clearly.
(g) Perform other duties as maybe assigned by the Executive
Assistant General Secretary shall;  Fully registered member of
a) Carry and perform the functions of the Secretary General in case he/she BUYDA (membership fee, shares,
etc).
is absent, or engaged or due to illness or has travelled.  Minimumly 1 year and above
b) Assist the Secretary General in all other functions and any other functions membership with BUYDA.
that may be assigned to him/her by the Secretary General or the  Must be a Senior Four and above
Executive. graduate Minimumly.
 Ability to clearly read, write and
c) Perform any other duty assigned to him/her by the Secretary General.
translation into local languages.
Treasurer shall;  Fully registered member of
(a) Be responsible for the finances of the Association. BUYDA (membership fee, shares,
etc).
(b) Keep proper books of accounts, preserve the books and make them  Minimumly 3 year and above
available for inspection by those authorized to do so. membership with BUYDA.
(c) Receive and disburse money belonging to BUYDA and shall obtain  Previous experience serving as a
receipts for all money paid out by him/her. treasurer or active member of
(d) Give timely updates to all members and executive committee of the finance in a VSLA, SACCO or
association’s financial position. MFI.
 Excellent track record of financial
(e) Collect and count all membership, shares and saving contributions and
discipline in BUYDA and
all other money for safety.
community.
(f) Keep and deposit cash and cheques of BUYDA to the Association bank  Ability to read and write including
account agreed upon by the General Assembly. familiarity with figures and
(g) Be a mandatory signatory to all financial documents of the association. wording of money.
(h) Be a signatory to the association’s bank account.  Trust worthy and transparent.
(i) Be a chairperson of the Finance Committee.
(j) Perform such other duties as may be assigned to him by the executive
committee or General Assembly.
Speaker shall;  Fully registered member of
a) Preside over all general association and executive meetings. BUYDA (membership fee, shares,
b) Open, suspend and close sittings/meetings. etc).
 Minimumly 1 year and above
c) Ensure observance of the association Rules of Procedure and maintaining
membership with BUYDA.
order during meetings.  A good public speaker and very
d) Put matters to vote and announcing the results of votes for matter tie in audible.
discussion.  Ability to speak, read and translate
e) Be the master of ceremonies for all association ceremonies unless otherwise English to other local language is
decided by the executive committee. preferred.
f) Refer/summon Committees for any business that concerns them.
Deputy Speaker shall;  Fully registered member of
BUYDA (membership fee, shares,
a) Deputize the speaker; do all responsibilities of speaker in his/her absence or etc).
 Minimumly 1 year and above
disability.
membership with BUYDA.
b) Perform any other duties as may be assigned by the speaker and or delegated  A good public speaker and very
by executive committee. audible.
 Ability to speak, read and translate
English
Publicity secretary/Mobilizer shall;  Fully registered member of
(a) Sensitize and market the association. BUYDA (membership fee, shares,
(b) Pass information to concerned members of the association as per the etc).
 Minimumly 1 year and above
scheduled meetings.
membership with BUYDA.
(c) Be responsible for promoting the image of the association, mobilizing the  Very mobile and have ability to
youth, liaising with media when necessary. move when need.
(d) Ensure that all information for the members and/or the general public are  Good public relations.
disseminated accordingly and on time.  Must have a phone.
(e) He/she shall be the official spokesperson of the Association where necessary.  Health public language.
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BUYDA Electoral Committee 2021