BYLAWS of

IOTA PSI IOTA CHAPTER OF ALPHA CHI OMEGA

Effective: September 2015

Article I

Name The organization shall be known as Iota Psi Iota (II) Chapter of Alpha Chi Omega.

Article II

Objects The objects of the Iota Psi Iota Alumna Chapter shall be:
a) To stimulate interest in the Fraternity at large on the part of all members of Alpha
Chi Omega in this area.
b) To work with the nearest collegiate chapters.
c) To increase recognition and respect for Alpha Chi Omega.
d) To promote altruistic efforts through support of the Alpha Chi Omega foundation.
e) To observe Founders Day and Hera Day.
f) To participate actively in the Alumnae Panhellenic.
g) To promote and assist the philanthropic interties identified by the Alpha Chi Omega
Fraternity.
Article III

Membership Iota Psi Iota Chapter of Alpha Chi Omega shall be made up of alumnae members, in good
standing with the Fraternity, residing in the Clear Lake/Galveston Bay area.

Article IV

Dues Voting members of this club shall pay annually:

a) Local dues of $37.00, not to exceed $25.00 for operating expenses. Currently $2.00
of the local dues will be allocated to the chapters Sunshine Fund to assist members
in times of need or in celebrations of significance.
b) Annual alumnae chapter administrative per capita fee as specified by the Policies
and Procedures Manual of Alpha Chi Omega for each dues paying member.
Currently $12.00 per member. (This fee is included in the $37 local
dues/membership dues.)

Article V

Officers Section 1
Officers shall include President, Vice President - Membership, Vice President
Finance/Treasurer, Secretary, Alumnae Recruitment Information Chairman, Alumnae
Panhellenic Delegate, and Publicity Chairman/Lyre Editor and such officers as the respective
chapter my require.
a) Only the chapter president and treasurer have access to Lyre Links.
Lyre Links: https://lyrelinks.alphachiomega.org/Public/Login

Section 2
The president will appoint a Nominating Committee in February of each year to submit a
slate of prospective officers at the following spring meeting. The nominating committee
shall consist of at least three chapter members in good standing.

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 Section 3
Election of officers shall take place in the spring of each year at a regular meeting.
Installation of officers my occur at a later date. Only those members who have paid dues for
the current year shall be qualified to vote and hold office.

Section 4
The term of each office shall begin and end with the fiscal year (August 1st July 31st). Any
unfulfilled term or vacancy in an officer position will be filled by election of the Executive
Committee.

Article VI
Committees Section 1
There shall be an Executive Committee composed of elected officers specified in Article V,
Section 1, of the these bylaws only if there are twelve or more paying members in the
chapter.
a) The Executive Committee shall consider carefully all matters pertaining to the
chapter and take action on same.
b) A quorum shall consist of two-thirds of the members of the Executive Committee.
c) The Executive Committee shall approve the budget and all expenditures of the
chapter.
d) The Executive Committee shall meet on or before the start of the fiscal year (August
1st), additional meetings being called by the president.
e) The retiring president shall serve on the Executive Committee in an advisory
capacity as an ex-officio member.
f) Vacancies on the Executive Committee shall be filled by the Executive Committee
for the unexpired term, with the exception of the president.

Section 2
There shall be a program committee with the vice president as chairman. The Program
Committee shall consist of a social chairman, philanthropy chairman, and programming
chairman.
a) The social chairman shall organize and coordinate events that encourage sisterhood
for the chapter.
b) The philanthropy chairman shall organize and promote events that fulfill the
altruistic values of the chapter and Fraternity.
c) The programming chairman shall coordinate events and activities relating to
Fraternity traditions and ceremonies, intellectual development, cultural
appreciation, social awareness, financial responsibility, appreciation and practice of
fine arts.

Section 3
Special committees shall be appointed by the president as the need arises.

Article VII

Meetings There shall be a minimum of three meetings a year, at least two of which shall be a business
meeting. At business meetings and at other meetings when feasible, the Fraternity opening
and closing ceremonies shall be used.

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 Article VIII

Duties of Section 1
Officers President :
a) The president shall perform all duties incumbent upon a presiding officer.
b) The president is responsible for all reports of the chapter being submitted by the
dates specified by national headquarters.
a. Form A165 - Alumnae Chapter Annual Report President's Questionnaire - due 9/10
b. Form A111 - Alumnae Recruitment Information Chair form - due 3/20
c. Chapters updated bylaws - due 5/31
d. Form A68 - Alumnae Chapter Officers Report - due 7/1 or with any officer change
c) The president shall have no vote except in the case of a tie.
d) The president shall be an ex-officio member of all committees with the exception of
the Nominating Committee.

Section 2
Vice President - Membership:
a) The vice president shall perform the duties of president in her absence of inability to
serve.
b) The vice president shall be in charge of collegiate relations, working most
specifically with the collegiate vice president in charge of alumnae relations.
c) The vice president shall be in charge of the program committee, over-seeing
development of programs for meetings.
d) The vice president shall be in charge of membership development; stimulating
growth of chapters through recruitment.

Section 3
Vice President Finance/Treasurer:
a) The treasurer is responsible for timely submittal of financial reports to national
headquarters.
a. Form A105 - Annual Financial Report - due 10/31 (with attached 990-N document)
b. File 990-N - (E-postcard) to IRS due 10/31
b) The treasurer shall cooperate with the president in making up the budget for the
year.
c) The treasurer shall be responsible for collecting chapter membership dues.
d) The treasurer shall be responsible for reconciliation of membership and submittal of
the annual alumnae chapter administrative per capita fees for each dues paying
member to national headquarters .
a. Form A194 Chapter Membership Roster - due 3/1
b. Form A55 National per Capita membership fees due 3/1
e) The treasurer shall submit her books to the Executive Committee annually and as
requested. It is required that August 1st through July 31st be established as the fiscal
year.

Section 4
Alumnae Recruitment Information Chairman/Board:
a) The recruitment information chairman/board shall encourage voluntary alumnae
information for collegiate recruitment and serve as a source for solicited
information by collegiate chapters.

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 b) The recruitment information chairman is required to join the Clear Lake Area
Panhellenic Association(CLAPA). The chapter will reimburse the elected chairman
for CLAPA membership dues, not to exceed half of membership fee. (Current CLAPA
membership is $37.00 annually.)

Section 5
Secretary:
a) The secretary shall keep a record of all meetings and present the most recently
recorded minutes at the following meeting.
b) The secretary shall carry on the official correspondence of the chapter and other
written communication deemed necessary by the Executive Committee.

Section 6
Alumnae Panhellenic Delegate:
a) The alumnae panhellenic delegate shall serve as a liaison between the chapter and
the alumnae panhellenic organization by attending their meetings.
b) The alumnae panhellenic delegate is required to join the Clear Lake Area Panhellenic
Association (CLAPA). The chapter will reimburse the elected delegate for CLAPA
membership dues, not to exceed half of membership fee. (Current CLAPA
membership is $37.00 annually.)

Section 7
Publicity Chairman/Lyre Editor:
a) The publicity chairman/Lyre Editor shall contribute material to the Lyre as requested
and submit special feature stories of interest pertaining to chapter members and
events.
b) The publicity chairman shall publicize the functions and positive image of Alpha Chi
Omega via local publications and social media outlets.
a. Email: IotaPsiIota.AXO@gmail.com
b. Website: http://iotapsiiotaaxo.weebly.com/
i. For web master updates see https://www.weebly.com/#login
c. Facebook private/closed group: Iota Psi Iota AXO Alumnae
d. Twitter: N/A

Article IX

Amendments These bylaws may be amended or revised by two-thirds vote of the membership at a
business meeting. Advance notice of any proposed amendments or revisions shall be given
to membership.

Article X

Procedure All questions of order not provided for in these bylaws or in the prescribed forms of the
Constitution or Policies and Procedures Manual of Alpha Chi Omega shall be decided
according to Roberts Rules of Order Newly Revised.

Adoptation These bylaws have been adopted by the membership of Iota Psi Iota as of September 22,
2015.

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