HFSY217

Emergency Preparedness and

Response Planning
___________________________________________________________

End-of-Course Assessment
July 2020 Presentation
___________________________________________________________

NAME: LEE
Content Page Page

Executive Summary 2

Introduction of Work-Premise and Nature of Business Activity 3

Description of Selected Work-Premise 4

Description of Emergency Planning Organization 8

Description of Potential Hazard-Scenarios & Impacts 10

Description of Work-Premise Response Planning

Description of Premise-ERP Formulation Process

Conclusion 11

1
Executive Summary
Mount Secondary School (MSS) Emergency Response Plan (ERP) cover all identified work
activities, different types of hazards, ill-health and injuries concerns, the WSH requirements of
safety team, response, risk control to mitigate any occurrence of incident.
Emergency planning team, response team, WSH team has been formed up. Monthly safety
meeting has conducted and documented for knowledge management. Fire drills has been
conducted at least twice a year to maintain the readiness of all staff and students. Appoint
holders goes through varies safety trainings to ensure their competency when handling an
emergency. This ERP will also cover the MSS site layout, access routes. Surrounding buildings,
the school premises floor description as well as the premises fire portion systems.

2
Introduction of MSS and Nature of Activity
Site layout plan for Mount Secondary School (MSS)
MSS Floor Description and Fire Protection System (Ground Floor)

1
MSS Floor Description and Fire Protection System (2nd Floor)

2
Description of MSS Emergency Planning Organization

MSS Structure of WSH Committee

Page 1 of 44
Potential Hazard-Scenarios & Impacts

Premises Threats/Hazards Scenarios Impacts

Canteen Electrical Shock Operating of faulty equipment, Death
exposing to an open-circuit
electrical wiring with wet
hands.
Canteen Fire Hazard Food left unattended while Burns
cooking.
Science Lab Inhalation of Chemical Improper handling of Respiratory
(Fumes) chemical. Tract
Irritation
Science Lab Fire Hazard due to Chemical Improper handling of Burns
Spillage chemical.
D&T Improper Usage of Tools Improper technic and handling Hand/Finger
of tools. Injuries
Workshop
D&T Noise Exposure due to Pro-long exposure to Noise-
Operating of Machineries machineries noise. Induced
Workshop
Hearing
Loss
GYM Improper Usage of Improper handling of Hands/Legs
Equipment equipment. Injuries

Page 2 of 44
Description of School Premise Response Planning

MSS SCDF Tier-Level

Under the Singapore Civil Defence Force (SCDF) National Cert Standard, MSS’s Fire Safety
Manager (FMS) Premises is categorised under Tier 2 with its premises equipped with FMS and
storing 5 or less metric tons of Petroleum and Flammable Material (P&FM).

CERT Competency and Equipping

The MSS responds team has to undergo training for Singapore Workforce Skills Qualifications
(WSQ) responding to a fire emergency in buildings. The CERT will also undergo the First Aider
Course. During induction program of all MSS staff, they will be signed up for First Aider and
basic Fire Fighting course. All Responds Team (RT) members will be equipped with Fire
retardant coveralls, Safety Helmets, Goggles/Face Shield, Safety Gloves as well as Safety Boots.
Evacuation Strategy
In the event of an emergency, fire alarm bell will be activated. A general Public Announce (PS)
will be broadcast. The CERT should respond to on-scene within 4 minutes. The RT will update
the SMC the actual ground situation to facilitate SMC decision. The RT will also assist the
rescue to locate any missing personnel when the situation permits.

Incident intervention strategy

Implementing a robust emergency responds plan and risk assessment structure. A strategy plan
which lays out the development on training and competency of MSS staff and its preparation for
an incident/accident with the intent of preventing and minimising the situation.

When the alarm is being triggered, the RT will provide on-scene intervention such as accessing
the situation, carried out rescue, firefighting, containing any hazardous chemical spillage etc. RT
will also conduct intervention of control zones by cordon off affected areas, managing the
Emergency Assembly Area and setting up First Aid point.

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Description of MSS-ERP Formulation Process
The MSS-EPT was stood-up by first forming the MSS EPT chaired by a senior management,
HOD of PE. Together with him, the team comprises of SH Operation Manager, HOD of Science,
HOD of Design and Craft and HOD of Home Economics. They represent and covers the entire
school premises of induvial designated work areas. The EPT was established from among
members of the WSH Committee.
A scheduled monthly meeting discussing on respective departments first-person action
procedure, first aiders training trackers, evacuation-wardens training, evacuation procedure and
headcount and personnel accounting procedures and other administrative matters. During the
meetings, Behavior Based Safety (BBS) observation, Fire Drills and safety feedbacks were
presented to the chairman. The EPT also looked into the establishment of the MSS Company
Emergency Response team (CERT), comprising personnel from different work areas such as
kitchen, science lab, workshop and school GYM in view for immediate activation (Within 1
minute) and deployment to the incident scene (within 5 minute) to carry out immediate
intervention of the emergency situation such as firefighting, chemical spillage, medical
emergency in the canteen, workshop or first aid-CPR intervention.

The ERP was formulated, approved and supported by the MSS WSH Advisor (Principal) after 8
meetings. All meeting minutes were documented and presented to the advisor.

Page 4 of 44
Conclusion
Mount Secondary School (MSS) Emergency Response Plan (ERP) has identified all work
activities and its different types of hazards, ill-health and injuries concerns, the WSH
requirements of safety team, response, and risk control to mitigate any occurrence of incident.

Monthly safety meeting has been conducted and documented for knowledge management. Fire
drills has been conducted at least twice a year to maintain the readiness of all staff and students.
All newly posted in staff undergo induction programs and has been briefed with the areas of
safety concerns. Active feedbacks had been collected and presented for further improvement.

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2019

GENERAL GUIDELINES
FOR EMERGENCY
RESPONSE PLAN
For Mount Secondary School at 61 Dakota
Crescent

This emergency response plan is developed by Mount Secondary School and is

to be handed over to SCDF responders in times of emergencies

Page 6 of 44
Mr Yeo Eng Koon
Head of Physical Education
03 Feb 2020
 SINGAPORE CIVIL DEFENCE FORCE

GUIDELINES FOR
EMERGENCY RESPONSE PLAN (ERP)

TABLE OF CONTENTS

Table of Records of Emergency Plan Revision.............................................................9

Table of Records of Emergency EXERCISES CONDUCTED....................................10

1 AIM........................................................................................................................11

2 SITUATION...........................................................................................................11

2.1 Introduction 11

2.2 SPECIAL Hazard and Risk Assessment 11

3 EXECUTION..........................................................................................................12

3.1 Concept of Operations 12

3.2 EMERGENCY ACTIONS TO BE TAKEN 13

3.2.1 (Phase I) Procedure to notify SCDF, SPF. To notify other related

agencies and surrounding companies 13

3.2.2 (Phase II a) Procedure for emergency evacuation 14

3.2.3 (Phase II b) Emergency Actions to Mitigate or Contain the

emergency 15

Page 7 of 44
 3.2.4 (Phase III) To clean up / decontaminate and resume normal
operations. 16

3.3 Key Personnel Emergency Contact Numbers 16

4 service support......................................................................................................17

4 command and signal.............................................................................................17

4.1 Command structure 17

4.1.1 Incident Organisation Chart 17

4.1.2 Location and Component of Command Centre 17

The Key Responsibilities of the SMC includes: 6

The Key Responsibilities of SIC includes: 7

The Key Responsibilities of RT includes: 8

The Key Responsibilities of FSM / ASSISTANT FSM includes: 9

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TABLE OF RECORDS OF EMERGENCY PLAN REVISION

S/N Plan Version Date of Name and Signature of Remarks

Approval Appointment of Approving
Approving Personnel
Personnel
01 ERP v1 03022020 Mr Yeo Zhen Xiang Nil
MSS Principal
01 ERP v1 27102020 Mr Yeo Zhen Xiang Nil
MSS Principal

Note:
Emergency Plan should be endorsed and approved by the company’s senior
management.

Page 9 of 44
 TABLE OF RECORDS OF EMERGENCY EXERCISES
CONDUCTED

S/N Date of Name and Signature of Comments

Exercise Appointment of Conducting
Conducting Personnel Personnel
01 02032020 Mr Yeo Eng Koon Fire Drill (Wet)
HOD of PE Canteen Fire (level 1)
(Fire Safety Manager) (Safety Day)
02 04062020 Mr Yeo Eng Koon Chemical Spillage at Science Lab 2
HOD of PE (Level 2)
(Fire Safety Manager) (Safety Day)
03 19102020 Mr Soh Wei Kong Fire Drill (Dry)
SH OM Kitchen 1 Fire (level 2)
(Fire Safety)

Note:
Emergency Exercise shall be conducted at least once a year to validate this
emergency response plan.

Page 10 of 44
EMERGENCY RESPONSE PLAN

1 AIM

The aim of this emergency response plan is to detail the various measures and
operational actions that need to be undertaken by the School in the event of
any fire or other emergencies.

2 SITUATION

This section contains the school’s background information which includes its
nature of business, location, neighbors and its inherent risks and hazards.

2.1 INTRODUCTION

Mount Secondary School (MSS) is a member of the E5 clusters (East).

Over 500 students and staffs residing in the school premises. MSS main
business is education.

2.2 SPECIAL HAZARD AND RISK ASSESSMENT

MSS main hazard concerns were chemical hazard in the science

laboratory during chemistry lessons.
(Annex D as Premises Emergency Data)
(1) Chemical Hazards
During chemistry lesson, improper handling of chemical may lead to a
potential inhalation or skin surface contacted chemicals used for
chemistry lesson. It will result in respiratory tract irritation or skin
irritation or allergic reactions.

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 (2) Mitigation Measures
Laboratory assistance and teacher will guide and monitor the students.
A checklist and procedure will be in place while conducting any
experiment with the students. During an emergency, the teacher in
charged will be the first responder and intercept the student involved
and provide first aid if necessary and appropriate.
(3) Safety Control Measures:
a. Elimination and Substitution controls such as conducting a virtual
sample experiment before the actual lesson for the students.
b. Engineering controls such as ensuring proper storage in enclosed,
well-ventilated area/rooms. Etc.

3 EXECUTION

This section highlights all main credible scenarios (such as fire or chemical spillage)
and the necessary actions to be taken by the school during emergency.

3.1 CONCEPT OF OPERATIONS

The emergency operation as follows:

Phase Actions

To notify SCDF and SPF immediately for all

emergency, fire or mass casualty incidents.
I The alert message or announcement shall be
broadcasted after alarm activation and after
investigation of the alarm had been completed.

II MSS CERT personnel to conduct evacuation

a
operations.

b MSS CERT personnel to initiate emergency

actions to mitigate or contain the emergency and

Page 12 of 44
 coordinate with SCDF arrival.

Decontaminate and resume normal operations of

III
the school.

Note:

Phase II (a) and (b) should be conducted simultaneously or as directed

by the Site Main Controller.

3.2 EMERGENCY ACTIONS TO BE TAKEN

3.2.1 (PHASE I) PROCEDURE TO NOTIFY SCDF, SPF. TO

NOTIFY OTHER RELATED AGENCIES AND
SURROUNDING COMPANIES

During school operating hour, any occurrence of incident or

accident resulting in an activation of fire alarm, the
Company Emergency Response Team will be activated in
accordance with the Emergency Response Plan guidelines.

Fire Alarm Activated Outside Normal School Operating

Hours

During an activation of fire alarm the MSS Guard on duty

will:

1. Contact the MSS CERT and inform the neighboring

buildings when necessary

2. Before the arrival of MSS CERT, one Guard to man

the phone line and another guard to conduct an
inspection assessment to verify the source leading to
activation of fire alarm

3. When an identified source is located, immediately

Page 13 of 44
 inform the SCDF

4. Upon arrival of the SCDF, they will conduct an

inspection.

Procedure for False Alarm

1. Inform the SCDF of the false alarm and cancel the

alarm

2. Timely update the MSS FDM

3. Inform the neighboring buildings with regards to the

false alarm activation

MSS Operating Hours

Monday: 0730 – 1415

Tuesday: 0730 – 1415

Wednesday: 0730 – 1415

Thursday: 0730 – 1415

Friday: 0730 – 1415

Saturday: Closed

Sunday/Public Holidays; Closed

3.2.2 (PHASE II a) PROCEDURE FOR EMERGENCY

EVACUATION

MSS Emergency Evacuation Plan

MSS building has only 2 stories. During the activation of fire

alarm, Single-Stage alarm evacuation will be announced to all

Page 14 of 44
 staff and students within the premises through the Public
Announcement (PA) system.

MSS CERT Reporting Point

During the activation of fire alarm, the CERT team will report at
the FCC. Upon arrival of the team, they will gather their safety
equipment and wait for the FSM to give his instructions on the
incident and proceed to inspect and access the situation.

MSS Assembly Area

The MSS assembly are is marked as and located on the right

side of the MSS Guard room. The assembly point can hold up to
520 personnel at any point in time. The assembly area is
compliance to the safety requirements.
MSS First Aid Point

The MSS first aid point is located inside the MSS Guard room. It is
an easily accessible area with no obstruction to traffic.

3.2.3 (PHASE II b) EMERGENCY ACTIONS TO MITIGATE OR

CONTAIN THE EMERGENCY

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 3.2.3.1 Emergency Shutdown Procedure

During emergency shutdown, the procedure processes and

equipment will be distributed to the CERT team and will be
completed within 5 minutes.
3.2.3.2 Procedure to Implement In-Place Protection (IPP)

Refer to Annex E

3.2.4 (PHASE III) TO CLEAN UP / DECONTAMINATE AND

RESUME NORMAL OPERATIONS.

3.2.4.1 Clean up Operations

After the FSM yes declare safe to enter back into the MSS
premises, the school will resume operations. Operation Manager
(OM) will contact the contractors and vendors to assist on repair
works and reinstate the school back to normal operation.

Contractor and Vendors Contacts

1. Fire Armor (Firefighting Equipment) – 6266 6788

2. Clean Solution (Cleaning Service) – 6781 5858
3. Evergreen (Land-Scaping) – 9223 6998

3.2.4.2 Other Emergency Plans

Refer to Annex E

3.3 KEY PERSONNEL EMERGENCY CONTACT NUMBERS

Refer to Annex D

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4 SERVICE SUPPORT

This section describes the facilities and equipment that are available to assist
the company in mitigating an emergency.

4 COMMAND AND SIGNAL

This section describes the command and communication structure of the

company during an emergency.

4.1 COMMAND STRUCTURE

4.1.1 INCIDENT ORGANISATION CHART

Incident Commander

- Lead and being accountable at incident site

- Enforce ERP when applicable

- Ensure ERP and evacuation conducted safely

To provide CERT Structure (Annex H)

4.1.2 LOCATION AND COMPONENT OF COMMAND CENTRE

To indicate the location of the command centre on the

layout plan.

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 ANNEX A

Entrance to GSS MSS

SITE PLAN

Page 18 of 44
 ANNEX B

MSS LAYOUT PLAN

Page 19 of 44
 ANNEX B
Ground Floor
2nd Floor MSS LAYOUT PLAN

Music

Kitchen 1

Kitchen 2

L214

L215
L209
L208

L210
Room Auditorium
Balcony
HR

L216

Science Lab 1 Science Lab 2

Library

L217
Chemical Chemical
Store Store

L218

HR
Art Rm 1

Art Rm 2

Staff Room

L221

L220
L222
L201

GYM
L204

Emergency Assembly Area

Page 20 of 44
 UN Class / Unit Capacity of
Type of P& FM / Total No. of
Globally Physical Packaging / Maximum Qty Stored On-
Hazardous Chemicals Location Stored Packaging /
Harmonised Form Container (Metric site (Metric Tonnes / Kg)
& Agents Container
System Tonnes / Kg)
N.A.

ANNEX C
Inventory of Petroleum & Flammable Materials (P&FM) / Hazardous Substances

Page 21 of 44
 ANNEX D

PREMISES EMERGENCY DATA

Reference No: __________________

Name of Premises: ______Mount Secondary School_________

Address of Premises:________61 Dakota Crescent_ (S) __399935_____

Date of Last Survey: ___________ Conducted By: ________________

1. THREAT ASSESSMENT

HRI Class: HFLP ISP TICP FMP BAP RAP Non-HRI

Risks present: Sensitive Installations Flammable Materials TICs

Biological Agents Radiological Agents (Tick where
applicable)
Abbreviations:

1. HFLP = High Fire Load Premises

2. ISP = Important & Sensitive Premises
3. TICP = Toxic Industrial Chemical Premises
4. FMP = Flammable material Premises
5. BAP = Biological Agent Premises
6. RAP = Radiological Agent Premises
7. TIC = Toxic Industrial Chemical

1
 ANNEX D

2. OCCUPANCY LOAD

Location Peak Hrs No. of Non-Peak Hrs No. of

(eg. Blk 1, Main Building (eg. 0800hrs-1700hrs) Occupants (eg. 1700hrs- Occupants
etc) 0800hrs)
(Peak Hrs) (Non-

Peak Hrs)

61 Dakota 0730 – 1415hrs About 500 1415 – 0730hrs 2

Crescent
Total Premises About 500 2
Occupancy

3. OCCUPANCY USAGE & KEY ACTIVITIES

Block / Tower Level Usage & Key Activities

MSS Premises Level 1- 2 School Normal Operation (Classes)

2
 ANNEX D
ANNEX D
4. FIRE RISKS

Location Description Contents & UN No. & Key Protection

Quantity Hazchem Code Systems
NA

5. FIRE PROTECTION SYSTEMS

A FIRE COMMAND CENTRE

Location PA/Intercom System Main Alarm Panel in
FCC

Registry Yes Yes

B FIRE ALARM SYSTEM

S/No. Locations of Main Alarm Panel Locations of Sub-Alarm Panels

Q Registry Yes, at every floor of MSS premises

3
C EMERGENCY RESPONSE PLAN (ERP)
S/No. Location of ERP Assembly Area No. of Fire Wardens

1 FCC (Registry) Open area beside the 5

guard post

6. ADJACENT BUILDINGS / INSTALLATIONS

Name of Installation Risk Type PED Reference No.

N.A. Sensitive Installations

Flammable Materials

TIC BA RA

4
 ANNEX E

FOR INSERTION OF OTHER PREMISES-SPECIFIC EMERGENCY PLANS AND STANDARD OPERATING PROCEDURES

E.g.

1) ARSON PREVENTION PLAN*

An Arson Prevention Plan should include information such as:

Arson Risk Assessment, Fire Safety Management Procedures, Risk Reduction Measures, Implementation Plan
and etc.

5
 ANNEX F

ROLES AND RESPONSIBILITIES OF CERT

SITE MAIN CONTROLLER (SMC)

Under circumstances whereby the SMC is unable to leave the plant, he/she may appoint another suitable
representative to link up with the Incident Manager at TACT HQ.

THE KEY RESPONSIBILITIES OF THE SMC INCLUDES:

(a) Coordinate the activities of external emergency organizations and work closely with the Incident Manager at TACT HQ during consequence
management;
(b) Provide TACT HQ with the following information:

i) Site Layout Map;

ii) Building plan;
iii) Company Emergency Response Plan;
iv) Incident resources available at site;

(c) Provide the Incident Manager with the necessary information and decisions to any actions that concerns the company SOPs and policies;
and
(d) Assist the Incident Manager in determining the termination of the emergency and authorizing re-entry upon complete recovery.

6
 ANNEX F

THE KEY RESPONSIBILITIES OF SIC INCLUDES:

(a) Establishing the on-site Emergency Response Team;

(b) Sizing up incident situation and recommending response strategy and tactical plan;
(c) Determining incident control zones;
(d) Setting up field incident command post;
(e) Coordinating recovery activities.

7
 ANNEX F

THE KEY RESPONSIBILITIES OF RT INCLUDES:

(a) Conduct basic emergency response actions such as firefighting mitigation under the command of SIC;
(b) Assists in emergency notification of neighboring premises and conduct public protective actions under the command of SIC;
(c) First Aid personnel should perform basic first aid on any casualty;
(d) Security wardens should secure the company’s premises and facilitate rapid movement of SCDF responders upon their arrival.

8
 ANNEX F

OTHER APPOINTMENT HOLDERS

FIRE SAFETY MANGER (FSM) / ASSISTANT FIRE SAFETY MANGER

THE KEY RESPONSIBILITIES OF FSM / ASSISTANT FSM INCLUDES:

(a) Ensure at all times that fire safety requirements contained in the Emergency Response Plan are complied with;
(b) Supervise the maintenance of all fire safety works in the premises;
(c) Ensure at all times that the occupant load of any part of any building does not exceed the capacity prescribed under the Fire Code;
(d) Conduct at least 2 Table-Top Exercises within the premises each year and to evaluate, together with the Fire Safety Committee, the
effectiveness of the Emergency Response Plan for the premises;
(e) Notify the SCDF immediately upon the occurrence of any fire or other emergencies and fire related mass casualty incident in the
premises.

FIRE WARDENS / ASSISTANT FIRE WARDENS

ANNEX G
Detailed Grouping and Tasks

S/NO GROUPING GENERAL TASKS PHASE DETAILED TASKS REMARKS

I Carry out initial Response & call SCDF / SPF

1 Site Main Controller Overall In-charge of emergency

II
response

III

I Activate on-site CERT

Site Incident II
2 Responsible for response operations.
Controller
III

9
 Conduct basic emergency response such as fire fighting,
I
Hazmat mitigation, containment, rescue & first aid.
Emergency
3 Responsible for firefighting, rescue search
Response Team & first aid.
II

III
I Carry out initial Evacuation Procedure

4 Fire Safety Manager Overall In-charge of Evacuation procedure II

& liaise with SMC
III

Responsible for head count of all staff and

I
students in MSS
5 Fire Wardens Responsible for ensuring their floors
personnel are accounted for II

III
I
Other Appointment
II
holders
6 III

10
 ANNEX H

Sample CERT structure (1 SMC, 1 SIC and at least 4 ERT members)

Site Management Representative (SMC)

Mr Yeo Eng Koon / HOD PE
8283 1002

SITE INCIDENT CONTROLLER (SIC)

Mr Soh Wei Kong / SH OM
9877 0213

ERT ERT ERT ERT

Mr Adder Chew / HOD Mr Harry Lee / HOD D&C Mr Richmond Yeo / HOD Mrs. Quek Shu Yi / SH CCA
Science 9100 0445 H&E 9009 6556
8665 4455 9461 2889