REQUEST FOR PROPOSAL

FOR

CEMETERY LAND REGISTRATION PROCESS FOR PHASE 3

CIKUPA, TANGERANG

FOR

PT. CF CITY KARAWANG INVESTMENT

Cemetery Land Registration Process for Phase3
Request for Proposal

Table of Contents

Term of Reference (TOR) for Cemetery Land Registration Process For Phase 3 .........................3
Introduction......................................................................................................................................3
I. Project Data...........................................................................................................................3
II. Project Background...............................................................................................................3
III. Scope of Works.....................................................................................................................5
IV. Deliverables...........................................................................................................................7
V. Project Schedule....................................................................................................................8
VI. Proposal.................................................................................................................................9
1. General Instructions......................................................................................................................9
2. Clarification of RFP......................................................................................................................9
3. Preparation of Tender...................................................................................................................9
4. Submission of Supplementary Information...............................................................................10
5. Submission of Proposal...............................................................................................................10
6. Term of Payment.........................................................................................................................11
7. Quotation......................................................................................................................................11
Term of Reference (TOR) for Cemetery Land Registration
Process for Phase 3

Introduction
This Request for Proposal (RFP) is for the provision of Cemetery Land Registration Process
for Phase 3.

The following Project Summary information, including related appendices, is issued for
guidance as to the nature and scope of the project for which obligation to provide cemetery
land are sought.

I. Project Data
II. Project name : Cemetery Land Registration Process
III. Project location : Pasar Kemis, Cikupa, Tangerang
IV. Developer : PT CF City Karawang Investment
V. Area : ± 5,656 m2

VI. Project Background

CFLD is an end-to-end planner, creator and operator of large-scale New Industry Cities. With
Industries anchoring the success of each city, we integrate work-live-play in one space –
transforming each New Industry City into interconnected ecosystems that thrive. One of the
project in CF City Karawang Investment is Phase 3.
However, according to Indonesia Law (Law No. 1 of 2011 concerning HOUSING AND
AREA OF SETTLEMENTS, Minister of Home Affairs Regulation Number 9 of 2009
concerning Guidelines for the Submission of Infrastructure, Facilities and Utilities for
Housing and Regional Settlements, Regional Regulation Number 7 of 2012 concerning
Management of Public Cemetery, Regional Regulation Number 13 of 2014 concerning
Amendments to Regional Regulation Number 7 of 2012 concerning Management of Public
Cemetery, Regent Regulation Number 71 dated 1 December 2014 concerning Procedures for
Provision of Submission of Public Cemetery) that every residential developers obligate to
provide the Cemetery Land to government. Therefore, CFLD has the obligation to provide
2% (two percent) of land which will be utilize for public cemetery land purposed.

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The cemetery land consists 5 plots with total size 5,656 sqm (five thousand six hundred and
fifty-six square meters) which located in Bojongloa Sub-District, Cisoka District, Tangerang
Regency, Banten Province.
Furthermore, the purposed of this tendering is for determine rights and obligation in relation
with our appointment as the representative and/or attorney acting for and on behalf of CFLD
on the cemetery land acquisition process, Cemetery Land registration process in the cemetery
agency or Dinas Pemakaman (“Cemetery Land”), and Cemetery Land relinquishment to the
Government (all the above procedure shall be collectively mentioned as, “Cemetery Land
Registration Process”).

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VII. Scope of Works
1. Assisting CFLD in connection to the legality of Cemetery Land Registration Process
and its implementation in accordance with the prevailing law and acting on behalf of
CFLD to acquire the cemetery land from initial owners;
2. Assisting CFLD as well as undertake direct verification to the land location or doing
site visit which already and/or will be acquired up to the Statement Letter of
Relinquishment of Land or Surat Pelepasan Hak atas Tanah (‘SPH”) through its
registration at the local Authority process;
3. Reviewing and verifying the validity of required land documents and any other
document required by CFLD and other related Authorities in regards with the
Cemetery Land Registration Process;
4. Assisting CFLD as well as acting on behalf of CFLD regarding to the Cemetery Land
Registration Process and its implementation including but not limited to draft and sign
the power of attorney (“PoA”), make the payment of land compensation to the initial
owners (which such payment and its related expenses including but not limited to tax
and administration cost, should be included in your fee proposal), sign the SPH, and
other related action in that matters;
5. Provide explanation both directly and/or in writing to CFLD, as well as to the parties
designated by CFLD for the entire scope of services implementation;
6. Advise and provide recommendation as well as legal consultation both verbally
and/or in form of legal Opinion based on CFLD interest to mitigate the emerged risks;
and
7. Other necessary work required by CFLD, in relation to the cemetery land registration
process.

Pre Site plan Drawing for Phase 3

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 Cemetery Calculation
Cemetery Needs
No Site Plan Item Boundary Obligation (m2)
(m2) (%)

Phase 3 (Low Outside Boundary

1 274,150.40 2% 5,483
rise) (Site Area)

TOTAL 5,483

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VIII. Deliverables
 On time Land Compensation Payment to initial land owners
 Register the land to Cemetery Land Office
 Cemetery Land Handover Form

Document Submission
1. Pre-Documents, include:
a. Lawyers Documents
- Company Tax Payer Identity Number
- Company establishment certificate and its changes
- Company Business License
- Company and/or personal licenses in Law
- Certificate of Company Registration
- Domicile of Business
b. Location coordinate point
c. Location boundary
d. Pre Site Plan
2. Cemetery Land Registration Process work, include:
a. Land documentation completeness:
 Land owner identity
 Land tax documents
 Proof of ownership (Land Certificate, AJB, Girik)
 Declaration of no dispute Letter
 Ownership of the Land Statement Letter
 Land History Letter
 Land Measurement result
b. Land Payment:
 Relinquishment Statement Letter between payer and villagers
 Pay land transfer tax
 Proof of Relinquishment Statement Letter Registered
c. Registration of the land to Cemetery Agency:
 Registration of the land to Cemetery Agency Evidence
 Site visit by 5 agencies
 Cemetery Land Handover Form Signed by the Head of Agency
3. Operational work, include:
a. Payment of land clearing
b. The book of Handover history

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IX. Project Schedule
 Target Commencement Date: 1 June 2019
 Service Duration: 1 June – 1 September 2019
 Validity of Quotation: 120 days
 Site visit and measurement: 1 week
 Collecting data: 1 week
 Data Processing and verification: 1 week
 Land Payment: 2 day
 Land Documentation Completeness: 2 week
 Register to Cemetery Agency: 2 days
 Approval and signature of the relevant official of Cemetery Agency: 1 week

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X. Proposal

1. General Instructions

This Request for a Proposal (this “RFP”) shall form part of the Proposer’s offer. This
RFP prescribes the procedures to be followed until the Client either enters into a contract
with the proposer or advises him that the Client does not intend to do so.

The proposer shall bear all costs incurred in the preparation and submission of the
proposal, including any visits and other actions mentioned or implied in these
instructions.

The Client will not be responsible or liable for such costs, regardless of the conduct or
outcome of the tendering process. The Client reserves the right to accept or reject any
Proposal, or to annul the tendering and reject all Proposals, without incurring liability to
any proposer and without being obliged to inform any proposer of the reasons for the
Client’s action.

The proposers are to treat this tender as strictly confidential and not communicate their
prices to a third party nor reveal anything about it to the public or the press.

The fee of the proposal shall include all the necessary expenses to be incurred for the
acquisition and registration of the cemetery land.

2. Clarification of RFP

If the proposer requires any clarification of the documents included in the RFP, he may
give notice by e-mail as detailed below as the latest by 6 February 2020. The notice shall
be typed in the English language for communication and addressed to:

Mr Uchay yuzarian@cfldi.com and copied to following:

widodopandu@cfldi.com

3. Preparation of Tender

The proposal and all communications between the proposer and the Client or his agents
shall be typed or written in indelible ink in the English language.

The proposer shall price the whole of the services, and submit a tender, in accordance
with the RFP.

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4. Submission of Supplementary Information
The proposer shall also submit the following supplementary information accompanying,
but not forming part of, this tender:

a. Technical proposal
b. Break down Consultant Fee for each stage
c. Key Personnel Involved (CV)
d. Project Term Sheets
 Relevant previous experience in similar project including project names, client's
names, contract values, etc. (kindly include also consultant’s experience in
Cemetery Land/Land Acquisition experience, if any.)
 A list of projects currently in progress
e. An outline Manpower & Resources schedule detailing the proposed allocation of man
power and resources throughout each stage of the Cemetery Land/Land Acquisition
Services.

5. Submission of Proposal
The completed tender shall be submitted in a sealed envelope marked:
[Cemetery Land Registration Process for Phase 3]

Addressed to:
CFLD Indonesia – Tangerang Region
Tangerang New City Boulevard No.19, Sindang Jaya, Wana Kerta, Sindang Jaya,
Tangerang, Banten 15560

Attention to: Mr. Yuzarian Faulizar Pohan

to be deposited in the tender box no later than 14.00 PM on Friday, 6 February 2020. The
Employer reserves the right not to accept any late submissions.

In addition, the submission of the completed original set of tender documents, two (2)
additional copies are to be made, bound separately and submitted in the same envelope.

Please note that the Employer does not bind themselves to accept the lowest or any tender
received.

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 The Proposal shall remain valid and open for acceptance for the period of 120 days from
the Proposal submission date. Prior to this expiry date the Client may by written notice
request the proposer to extend the validity period. The Proposer may refuse the request,
but shall not modify his Fee Proposal other than by extending its validity, unless
otherwise agreed by Client in writing.

6. Term of Payment
Payment No. Description Amount (IDR)
Upon receive,
1. Debit note received by CFLD;
2. Copy of the executed agreements that
Stage 1 1,618,102,000.00
have been signed by the PARTIES; and
3. Relinquishment Statement Letter of the
Land drafted.
Upon Receive,
1. Relinquishment Statement Letter of the
Land signed by Camat (Government) and
submitted to Government; Based on
Stage 2
2. Cemetery Land Handover form issued Consultant Fee
by Government; and
3. Invoice and Tax Invoice received by
CFLD.

Invoices shall be paid within 30 (thirty) days after the date of the complete invoice and
tax invoice received by the Employer.
7. Quotation
No. Description Quantity Unit Amount (IDR)
Land Acquisition Price (Fixed Cost)  
1 Basic Land Acquisition Cost 5656 sqm 1,187,760,000.00
2 Land Taxes 7.5 % 89,082,000.00
3 Land Clearing Cost 5656 sqm 141,400,000.00
4 Administrative Matters 1 times 1,900,000.00
Cemetery land
5 Relinquishment to the 5656 sqm 197,960,000.00
Government
Sub-Total Fixed Cost 1,618,102.00
Consultant Fee  
6 Consultant Fee 1 times  
7 VAT 10 %  
Grand Total  

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RFQ - Quotation Form
The Quotation Form must be completed, signed and returned to PT CF City Karawang
Investment. The quotations must be made in accordance with the instructions contained in this
request.

PT CF City Karawang Investment General Conditions of Contract will apply to any resulting
purchase order/contract.

I, the undersigned, declare that:

a) Our firm and our personnel have no conflict of interest in any activity that would put it, if
selected for this assignment, in a conflict of interest with PT CF City Karawang Investment
b) Our firm confirms that the offeror and sub-contractors have not been associated, or had
been involved in any way, directly or indirectly, with the preparation of the design, terms of
references and/or other documents used as a part of this solicitation.
c) We have not offered and will not offer fees, gifts and/or favours of kind in exchange for
this RFQ and will not engage in any such activity during the performance of any contract
awarded.

I, PARDO SITANGGANG, S.H. (name of signing official), certify that I am MANAGING

PARTNER of RAJABOTO & PARTNERS; that by signing this RFQ for and on behalf of
CFLD INDONESIA.

I am certifying that all information contained herein is accurate and truthful and that the signing
of this RFQ is within the scope of my powers.

PARDO SITANGGANG, S.H. FEBRUARY 06, 2020

__________________ ___________________________ ____________________
(Signature) (Name / Designation) (Date)

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