Guidebook Mixed Mode

Rules and
Guidelines for
Postgraduate by
Mixed-Mode
Rules and
Guidelines for
Postgraduate by
Mixed-Mode
SECTION A
RULES FOR POSTGRADUATE BY MIXED-MODE
CONTENTS
SECTION 1 : TERMS DEFINITION 3

SECTION 2 : ACADEMIC YEAR 5
SECTION 3 : ADMISSION REQUIREMENT 6
SECTION 4 : LANGUAGE AND PREREQUISITE COURSES 6
SECTION 5 : PROGRAM REGISTRATION 8
SECTION 6 : FEES 8
SECTION 7 : COURSE REGISTRATION 8
SECTION 8 : CREDIT SCHEME 11
SECTION 9 : GRADING SYSTEM AND GRADE POINTS 14
SECTION 10 : ASSESSMENT 16
SECTION 11 : ACADEMIC STATUS 19
SECTION 12 : CONFERMENT OF MASTERS DEGREE 19
SECTION 13 : POSTPONEMENT OF STUDY 20
SECTION 14 : REACTIVATION OF CANDIDATURE 21
SECTION 15 : CONVERSION OF STATUS 21
SECTION 16 : EXTENSION OF CANDIDATURE 21
SECTION 17 : CONVERSION FROM MASTER TO PHD 22
SECTION 18 : CHANGE OF PROGRAM 22
SECTION 19 : CHANGING STUDY MODE (MIXED-MODE TO RESEARCH) 22
SECTION 20 : WITHDRAWAL FROM PROGRAM 22
SECTION 21 : TERMINATION OF STUDY 23
SECTION 22 : SMART CARD 23
SECTION 23 : DRESS CODE 23
SECTION 24 : APPOINTMENT OF SUPERVISOR 23
SECTION 25 : INTERNAL EXAMINER 24
SECTION 26 : GENERAL PROVISION 24
SECTION B
RULES FOR POSTGRADUATE BY MIXED-MODE
CONTENTS
SECTION 1 : APPLICATION 26
SECTION 2 : PROGRAM REGISTRATION 26
SECTION 3 : ENGLISH REQUIREMENT 27
SECTION 4 : FEES 28
SECTION 5 : COURSE REGISTRATION 32
SECTION 6 : FINAL EXAMINATIONS 34
SECTION 7 : POSTPONEMENT OF STUDY 37
SECTION 8 : REACTIVATION OF CANDIDATURE 38
SECTION 9 : CONVERSION OF STATUS 38
SECTION 10 : CHANGING STUDY MODE (MIXED-MODE TO RESEARCH) 38
SECTION 11 : WITHDRAWAL FROM PROGRAM 39
SECTION 12 : EXTENSION OF CANDIDATURE 39
SECTION 13 : RE-REGISTRATION 40
SECTION 14 : GRADUATION 40
SECTION 15 : SMART CARD 40
SECTION 16 : DRESS CODE 41
SECTION 17 : STANDARD FORM 42
APPENDICES 43
CONTACT AND ENQUIRIES 45
FORMS 46
1
From the Vice-Chancellor
Established in 2002 as Malaysia's

sixteenth public university, UMP
currently offers graduate studies by
research at Master's and Doctoral
levels. Candidates for studies at the
doctoral level would be admitted into
the Doctor of Philosophy (PhD)
programme. These programmes are
offered through the respective
academic faculties and centres in UMP.
The general areas of specialisation are as follows: Chemical Engineering

Bioprocess, Biotechnology, Industrial Chemistry, Mechanical Engineering,
Automotive Engineering, Production Engineering, Electrical Engineering,
Electronic Engineering, Instrumentation, Civil Engineering, Construction
Engineering, Computer Science, Software Engineering, Technology
Management, Industrial Safety and Health, Human Capital Resources,
Project Management and Operations Management. Potential candidates
are strongly encouraged to enquire with the respective faculties on the
availability of supervisor to supervise research work in specific sub-
specialisation of the areas listed above.
Tailoring our graduates with the needs of present job market, our curriculums
are designed to meet the standards set by Ministry of Education, the
Malaysian Qualifications Agency and the Engineering Accreditation
Council. The curriculums focus on enhancing the capabilities of our students
to become highly competent professionals and future global players.
Operating from its campuses in Gambang and Pekan. UMP provides

campus-wide broadband coverage to facilitate students to utilise web-based
e-learning applications, library-on-server, and others to the maximum,
creating a fun and enjoyable learning environment for our students.
Our engineering and science laboratories are equipped with state-of-art

facilities and equipment resembling those available in the industries,
enabling our students to experience a conducive post-graduate and
research environment.
Welcome on board!
Professor Dato' Dr. Daing Nasir Ibrahim

Vice-Chancellor
Universiti Malaysia Pahang
Section A
Rules for
Postgraduate
by Mixed Mode
3
Section A: Rules for Postgraduate by Mixed-mode
SECTION 1 : TERMS DEFINITION
In these rules and regulations, unless the context is otherwise required:-
“University” means Universiti Malaysia Pahang;
“Senate” means the Senate of Universiti Malaysia Pahang;
“Faculty” means any faculty, school, or study centre at the University;
“Dean” means the head of the Faculty appointed by the Vice Chancellor;
“Faculty Council” means the central body established at the Faculty that shall
be responsible to the Senate for the academic matters within the jurisdiction of
the Faculty, and may carry out any other duties as delegated to the council by
the statute, rules, and regulations.
“Program” means academic program according to the curriculum approved by

the Senate for the purpose of graduation;
“Student” means a registered student, who is pursuing the study course,

teaching, training or research of any description, at the post-graduate or
post-doctoral as full-time or part- time, by or from the University, and
includes long distance learning, off-campus, exchange and non-graduating
student;
“Senior Student” means a student who has completed at least one semester of
study at the University;
“Lecture” means all academic encounters between the lecturer and their
students as scheduled in the teaching plan;
“Course” means a component of a curriculum of a program that has its own

unique code;
“Assessment” means any form of performance measurement of the student for

the course taken;
“GPA” means Grade Point Average obtained in one semester;
“CPA” means Cumulative Point Average obtained for all the semesters;
“IPT” means Public or Private Higher Education Institution recognised by the

University;
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“Conferment” means Senate endorsement to a student that has fulfilled the

criteria for conferment;
“Pre-requisite” means a course that has to be passed before taking the next
course;
“Academic Member” means a full-time academic staff member or teaching staff

on a permanent or contract position;
“Compulsory Attendance” to be present at any of the courses that are deemed

compulsory;
“Degree” means an award conferred by the University to a student who has

fulfilled the requirements for a master’s or doctoral program of study;
“Mixed Mode” programme is a programme that comprises core courses,

electives, and dissertation. The percentage of coursework and research is 50:50 /
40:60 / 30:70.
“Project Paper” means preparation of a research studies report, library report,

and product development report;
“Passing Credit” means credit(s) obtained from the passing course(s);
“Counted Credit” means credits that are counted in the GPA and CPA;
“Compulsory Courses” means courses that are compulsory to be taken by

the student;
“Elective Courses” means courses that can be chosen freely by the student;
“Study Period” means a registered period in the Postgraduate Studies Program

either full-time or part-time.
“Semester” means normal (19 weeks) and short (9 weeks) semester.
“Vertical Credit Transfer” means credit transfer from a program to a higher

program level;
“Horizontal Credit Transfer” credit transfer from a program to the same

program level;
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Section A: Rules for Postgraduate by Mixed-Mode
ACRONYM FOR COURSE CODE AND ACADEMIC STATUS
CODE ACRONYM EXPLANATION

DS Re-register Daftar semula
HG Attended and Failed Hadir Gagal
HL Attended and Passed Hadir Lulus
HS Course Hadir Sahaja
HW Compulsory Attended Course Hadir Wajib
KB Good Status Kedudukan Baik
KS Probation Status Kedudukan Bersyarat
TD Course Withdrawal Tarik Diri
TS Incomplete Tidak Selesai
UG Grade Improvement Repeated Pembaikan Gred
UM Repeated Failed Course Ulang Kursus
SECTION 2 : ACADEMIC YEAR
2.1 The academic year of the University is divided into two (2) semesters
namely Semester I and Semester II. Each semester consists of 14 weeks of
study.
2.2 In addition to the two semesters mentioned above, the University also has
one (1) short semester consisting of eight (8) weeks of study and commences
after Semester II. The short semester will not be included in the calculation of the
study period for a program.
2.3 The Academic Year schedule is as stated in Table 1.
SEMESTER I SEMESTER II
Table 1: Academic Year

Study 7 Weeks Study 7 Weeks
Mid Semester Break 1 Week Mid Semester Break 1 Week
Study Study
Preparation Week Final 7 Weeks Preparation Week Final 7 Weeks
Examination 1 Week Examination 1 Week
2 Weeks 2 Weeks
Total 18 Weeks Total 18 Weeks
GRAND TOTAL 36 WEEKS
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And / Or
SHORT SEMESTER
Study 8 Weeks
Final Examination 1 Week
Total 9 Weeks
SECTION 3 : ADMISSION REQUIREMENT
3.1 A bachelor’s degree or equivalent in related fields with a minimum CGPA of

2.75 from University recognized by the University Senate or
3.2 A bachelor’s degree or equivalent in related fields with minimum CGPA of

2.50 and not meeting CGPA of 2.75 can be accepted subject to rigorous internal
assessment as below:
CPA Other Requirements
CPA of 2.5 – 2.74 1. Work experience in relevant fields – 1 year; or
2. Grade B for any course related to the program
approved by the University Senate; or
3. Grade B+ for a final year project.
1. Working experience in related field – 5 years; or

CPA of 2.00 – 2.49 2. Working experience in related field – 1 year; and
3. Two (2) academic publications (journals, not
proceeding(s) in a related field); or
4. Grade B+ for major / elective courses; or
5. Grade A- for a final year project.
3.3 Admission by APEL A for Master Degree
3.3.1 Refer to APEL guidelines.
SECTION 4 : LANGUAGE AND PREREQUISITE COURSES
4.1 Entry requirement for English language
(1) All international students must at least meet one of the following
requirements:
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i. Students must have IELTS Band 5.0 or Paper Based Test (PBT) 500, TOEFL
Internet Based Test (IBT) 60 and TOEFL Computer Based Test (CBT) 173. The
certification should not be more than 2 years from the date test taken and
registration of candidature. TOEFL ITP is not accepted.
Exceptions:
Students from countries, i.e., the US, the UK, Canada, Australia and New
Zealand, in which English is their native language or the candidate graduated
from an Institution of Higher Learning in which the medium of instruction is
English. However, you must submit evidence of support as a proof.
International students with bachelor’s degree and master’s from the Malaysian
universities, English requirement is not needed.
ii. Students with IELTS lower than Band 5.0 or TOEFL Paper Based Test (PBT)
500, TOEFL Internet Based Test (IBT) 60 and TOEFL Computer Based Test
(CBT) 173 and below are required to sit for UMP English Proficiency Test
(EPT) before registering at UMP. The student must achieve at least Band 5.00
in EPT to fulfill the English Proficiency Requirements. A score below than
Band 5.0 will require you to attend UMP English course(s) depending on your
EPT result. Please refer to IPS website for details.
4.2 Registration of English courses must be done in Centre for Modern

Languages & Human Sciences (CMLHS).
8
SECTION 5 : PROGRAM REGISTRATION
5.1 All students must register the offered Program on the date being determined
by the University.
5.2 The offer will be revoked if the students failed to comply with the
Regulation 4.1 without any plausible reasons accepted by the University.
5.3 A senior student whose study is discontinued due to the postponement,

suspension, or any other reasons, is required to re-register his/her program.
5.4 An international student must ensure that a student pass has been
approved by the Immigration Department of Malaysia before entering Malaysia.
5.5 A registered student of UMP, either on a full-time or part-time basis is not

allowed to register for another degree or program of study with any other
university, either locally or abroad.
SECTION 6 : FEES
6.1 All registered students of Universiti Malaysia Pahang are required to pay the
fees for each semester.
SECTION 7 : COURSE REGISTRATION
7.1 All students must register all courses at the beginning of the semester
before the end of the compulsory registration period.
7.2 A student who registers late for a course without any plausible reasons
accepted by the University will be imposed a penalty.
7.3 A student who still does not register his/her course after the end of the
penalty period without any plausible reasons accepted by the University can be
terminated from his/her study.
7.4 A student is allowed to register courses from other Faculty as set by his/her
own Faculty.
9
7.5 A student is allowed to register courses subject to the maximum total credit
unless with the Dean’s permission.
7.6 A student who is still in debt or does not have the guarantee of payment may
be suspended from assessing the recent semester examination results,
postponed from continuing their studies, terminated or is not allowed to
graduate until the debt is settled.
7.7 Course Registration Amendment (Add/Drop Courses)
(1) A student can add or drop his/her course within the first two (2) weeks of the
semester.
(2) A student is not allowed to add any course after this time frame.
7.8 Course Registration Correction
(1) A student is responsible to correct any mistake in the course

registration record within the first two (2) weeks of the semester.
(2) Any application for correction received from the student after the deadline
without any plausible reasons accepted by the University will be imposed a
penalty.
7.9 Course Withdrawal (TD)
(1) With the consent of the Faculty, a student can apply to withdraw any
registered courses starting from the third (3) week until Friday of the ninth (9)
week. However, no refund of fees will be made during this period.
(2) The approval for the student’s course withdrawal is subject to the minimum
total credit, unless with the Dean’s permission.
(3) The code for withdrawal (TD) will be appearing on the course registration
record and the transcript.
10
7.10 Attendance Only (HS) Course Registration
(1) With the consent or directive from the Faculty, a student can register
not more than two (2) courses in any given semester with the status of
Attendance Only (HS).
(2) The credit for the course registered with the Attendance Only (HS) status
will not be counted in the calculation of GPA and CPA. The students registering
for the Attendance Only (HS) course must attend and follow all forms of
evaluation for that particular course. If failed to do so, the registered status and
the results will not be recorded in the students’ academic record and transcript.
(3) The student is required to register for the “HS” code and it will appear on
the course registration record and the transcript.
7.11 Compulsory Attendance (HW) Course Registration
(1) A student is required to repeat any of the failed Compulsory Attendance

(HW) course until he/she passed the course.
(2) The Compulsory Attendance (HW) code will appear on the course
registration record and the transcript.
7.12 Failed Course (UM) Registration
(1) A student, who failed the compulsory course, must repeat the course until
passed.
(2) A student, w h o f a i l e d the e l e c t i v e course, m u s t r e p e a t the c o u r s e

or substitute it with another relevant elective course.
(3) The code to repeat the course (UM) will be recorded in the course
registration record and transcript.
7.13 Grade Improvement Course (UG) Registration
(1) A student can re-take any passed course for the purpose of improving the
grade subject to the approval from the Dean and other additional conditions.
11
(2) The student is required to register for the “UG” code and it will appear on
the course registration record and the transcript.
SECTION 8 : CREDIT SCHEME
8.1 Course Credit
(1) Each course will have its own credit.
8.2 Credit Value
(1) Except for some special cases, a credit value for a course is as
stated in Table 2 below:
Table 2: Credit Value
Method of Teaching Total Meeting Hours Credit Value

Per Semester
Lecture 14 1
Practical/Studio/Project/Fieldwork 28 to 42 1
8.3 Minimum & Maximum Credit Limit
8.3.1Full-Time
(1) A student is required to take not less than twelve (12) credits per semester
inclusive of the Compulsory Attendance (HW) course. Course(s) registered
with the status of Attendance Only (HS) will not be counted.
(2) The maximum number of credits t h a t can be taken per semester is 19

credits inclusive of the HW courses. However, the student can seek an
approval from the Dean to take more than 19 credits; yet, not more than
22 credits per semester.
(3) For semester 3, the maximum number of credits for the full-time student is
6 credits.
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8.3.2Part-Time
(1) A student is required to take not less than six (6) credits per semester
inclusive of the Compulsory Attendance (HW) course. The course(s) registered
with the status of Attendance Only (HS) will not be counted.
(2) The maximum number of credits t h a t can be taken per semester is 12

credits inclusive of the HW courses. However, students can seek an approval from
the Dean to take more than 12 credits; yet, not more than 15 credits per semester.
(3) For semester 3, the maximum number of credits for a part-time student is 3
credits.
8.3.3 Final semester student is not bound by the Regulation 8.3.1 and 8.3.2.
8.4 Repeated Course (UM) Credit
(1) For a student who is repeating a course (UM), the current grade will replace
the previous one.
(2) For the purpose of counting the CPA, the counted credit and current point
average for the repeated course will be counted. Meanwhile, the previous counted
credit and point average will be cancelled.
(3) It is not necessary to repeat any of the failed selected course. However, the
counted credit and point average for the failed selected course will be included
in the counted credits and CPA.
8.5 Grade Improvement (UG) Credit
(1) For a student who is repeating a course for the purpose of improving the grade
(UG), the current grade will replace the previous one.
(2) For the purpose of counting the CPA, the counted credit and current point
average for the repeated course will be counted. Meanwhile, the previous counted
credit and point average will be cancelled.
8.6 Minimum Credit Requirement & Period of Study
(1) A ssstudent must pass all the courses set for the enrolled program.
(2) The total minimum credits required are 40 credits.

13
(3) The Passing Credit for a program will be determined by the University.
(4) The maximum periods of study for any given program are shown in Table 3.
Table 3: Period of Study for Master by Mixed-Mode
Full- Time Part-Time

Minimum Period Maximum Period Minimum Period Maximum Period
1 year 3 years 2 years 6 years
8.7 Obtained Credit
(1) Obtained Credit is the total passed credit for the student inclusive of the
Compulsory Attendance (HW) course but not inclusive of the Attendance Only
(HS) course.
8.8 Counted Credit
(1) Counted Credit is the total credits counted in the calculation for GPA and
CPA. Credits from the “HS” and “HW” courses are not counted.
8.9 Taken Credit
(1) Taken Credit is the total number of credits taken in any given semester
inclusive of the “HS” and “HW” courses.
8.10 Credit Transfer
(1) A student can apply for a vertical or horizontal credit transfer for certain
course with the conditions as follow:
(2) Conditions for the Vertical Credit Transfer:
(a) The student possesses a bachelor’s degree recognized as equivalent by the

University Senate; or
(b) The content of the course is equivalent to the UMP course and the result
obtained for the course is achieving minimum UMP course passing grade.
4 14
Section A: Rules for Postgraduate by Mixed mode
(c) The candidate has experiences recognized by the University Senate as

equivalent to a bachelor’s degree; and
(d) Application for the credit transfer must be done in the first semester during
the stipulated period unless with the approval of the Dean.
(3) Conditions for the Horizontal Credit Transfer:
(a) The course is from the program that is equivalent to the current program.
(b) The content of the course must be equivalent to more than 80%.
(c) Credit unit of the course must be equivalent to the credit unit of the course
applied.
(d) The course applied for the credit transfer must be from a study program
that has been accredited.
(4) The combined amount of the Credit Transfer is not more than 30% of the
total Passing Credit for the current curriculum.
SECTION 9 : GRADING SYSTEM AND GRADE POINTS
9.1 Student’s performance in a certain course can be classified using the

Performance Indicator shown in Table 4. Table 4 demonstrates the link
between marks, grade and point average.
9.2 In general, the passing grade for any courses is ‘B-‘. However, the passing
grade for a certain course is subjected to the Faculty with the approval of the
Senate.
Table 4: Performance Indicator
Marks Grade Point Average

80 – 100 A 4.00
75 - 79 A- 3.67
70 - 74 B+ 3.33
65 - 69 B 3.00
60 - 64 B- 2.67
55 - 59 C+ 2.33
50 - 54 C 2.00
0 – 49 F 0.00
15
9.3 Calculation of GPA (Grade Point Average)

A student's semester GPA is calculated by dividing the student’s total
grade value (grade value X course credit hours) for all courses with the
counted credit for all courses taken in a semester.
GPA = Total Grade Value for the Semester

Counted Credit Hours for the Semester
= (Grade Value X Course Credit Hours for the Semester)
Total Counted Credit Hours for the Semester
9.4 Calculation of CPA (Cumulative Point Average)
A student's CPA is calculated by dividing the student’s total grade value

(grade value x course credit hours) for all courses taken over the semesters
with the total credit hours for all courses taken over the semesters, at the
point of calculation of the CPA.
CPA = Total Grade Value for all the Semesters taken

Credit Hours for all the Semesters taken
= (Grade Value X Course Credit Hours for all the Semesters taken)
Counted Credit Hours for all the Semesters taken
Apart from the grades in Table 4, the following grades are also used:
(1) Incomplete Course (TS)
This grade is given to a student who has enrolled in a course with a period of
more than one (1) semester but failed to sit for the final examinations or
complete a Mixed-mode for a course due to medical reasons or any other
reasons accepted by the University.
The student with a TS grade is required to sit for a special examination to

substitute the final examinations of the semester or will be instructed to
complete his/her Mixed-mode in the next semester. The maximum TS
period is only one (1) semester.
16
(2) Attendance Only Course (HS)
This grade is given to a student who has enrolled in an Attendance Only (HS)
course.
(3) Attended & Passed Course (HL)
This grade is given to a student who passed a Compulsory Attendance (HW)

course.
(4) Attended & Failed Course (HG)
This grade is given to a student who failed a Compulsory Attendance (HW)

course.
(5) Withdraw Course (TD)
This grade is given to a student who withdraws from a registered course.
SECTION 10 : ASSESSMENT
10.1 Attendance
10.1.1 A student must attend all class sessions as required for any course
including “HW” and “HS” courses.
10.1.2 A student who fails to comply with Regulation 10.1(1) without any
plausible reasons accepted by the University, may not be allowed to sit for
the final examination.
10.1.3 The ‘HS’ courses will be dropped from the student’s transcript if
Regulation 10.1(1) is not fulfilled for that particular course.
10.2 Assessment Scheme
10.2.1 The Course Lecturer will evaluate all courses registered in every
semester via the following assessment components, with each component
bearing a certain percentage contribution, based on each programme or
course:
10.2.1.1 Coursework assessment measures a student’s performance either in

the form of essay writing, case study investigation, oral presentation,
laboratory work, written test, project work and participation in group
discussions.
5
17
10.2.1.2 An examination in the form of a written or oral test (viva).
10.2.2 The dissertation is considered as 100% coursework and shall be granted

with ‘pass/fail’ grade, usually via the following sub-components:
10.2.2.1 Regular consultation (formal and informal)

10.2.2.1 Proposal Defense
10.2.2.3 Presentation / Colloquium /Seminar / Workshop
10.2.2.4 Research Progress (using appropriate mechanism)
10.2.2.5 Viva-voce
10.2.3 Other than dissertations, the coursework assessment will run

throughout the semester.
10.2.3.1 The assessment will be in the form of tests, quizzes, reports, mini
projects, case studies, presentations and other relevant assignments.
10.2.3.1 The assessment will usually take not more than 50% of the total
percentage for the course.
10.2.4 Unless given prior permission by the Course Lecturer (for assignments)
and the Programme Chairperson or Head of School/Department (for
examinations or project work), all unattended assessment sessions and
uncommitted assignments will be automatically given grade point zero
(including for students under disciplinary action).
10.2.5 Dissertation
10.2.5.1 A student is required to submit the following documents for the

dissertation according to a schedule that will be given by the relevant faculty. A
sample of a schedule is shown in Appendix 1.
10.2.5.2 Submission and Contribution of Documents
10.2.5.2.1 The exact dates for submitting each of the above documents will be
determined by the Programme Chairperson. All students will be informed of
the dates at the beginning of the semester after the registration for a research
project.
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10.2.5.2.2 Each of the above document will be graded and the grade points will
contribute towards the final grade point. The percentage allocation for each
document against the total whole will be determined by the programme.
10.2.5.2.3 Failure to submit the document on time will result in a grade point
for that component. No extension is allowed except for medical reasons,
subject to the student submitting a certificate issued either by the UMP
Medical Officer or from any Government Hospital.
10.3 Final Examination
10.3.1 Courses
10.3.1.1 Examination for all taught courses will be carried out during the
examination period and following the University Examination Regulations.
10.3.2 Dissertation
10.3.2.1 The evaluation shall comprise TWO (2) main components; dissertation
and viva-voce.
10.3.2.2 After the viva-voce session, where applicable, the student may be
asked to make modification to the project report based on the
recommendations by the Panel of Examiners.
10.3.2.3 In the event of corrections/changes, the student is required to re-

submit an unbound copy to the examiners for verification and submit THREE
(3) bound of hardcover copies and a softcopy in a CD within one month from
the viva-voce session to the Programme Chairperson. Submission of the
hardcover copies is mandatory in order for the student to graduate from this
course.
10.3.3 Special Examinations
Special examinations can be conducted for the student who could not attend
the final examination due to health issues, emergency or death cases.
19 19
10.4 Course Grade Announcement
The Institute of Postgraduate Studies (IPS) must announce the grade for
each course within the period set by the University.
10.5 Course Grade Appeal
A student can appeal for a review of his/her examination results within two
(2) weeks after the grades are issued by the IPS. The student is required to
submit the appeal form to the Examination Unit stating their intention and
they will be required to pay a fee when making the appeal. T h e review
must be conducted by the same lecturer.
SECTION 11 : ACADEMIC STATUS
11.1 The academic status of a student is determined by using the GPA and
CPA.
11.2 The academic status of a student is determined b y using t h e CPA

as shown in Table 5.
Table 5: Academic Status

Student Acievement Status
3.00≤CPA≤4.00 Goood (KB)
CPA<3.00 Probation (KS)
11.3 The student’s academic status for the short semester will not be
determined although the GPA and CPA are counted as usual. The credit
and point average obtained during the short semester will be included in the
CPA calculation for the next semester.
11.4 Improving Academic Achievement
(1) A student will be given a chance to improve the grade of his/her course
following the conditions below:
a. Grade improvement will only be allowed for courses with a grade of B- only.
b. Grade improvement for any given course will be allowed only ONCE except
the student failed the course he/she tried to improve.
c. The current grade will be taken in the calculation of the GPA and CPA.
d. The students’ study period is still not expired.

1 20
11.5 Announcement Of The Examination Result
(1) The University will announce the result of the examination within the
specified time period.
SECTION 12 : CONFERMENT OF MASTER’S DEGREE
12.1 Conferment Conditions
(1) The master’s conferment will be endorsed by the Senate.
A student will only be conferred the master’s degree when he/she satisfies
the conditions below:
a. Passed all the required courses.

b. Obtained CPA > 3.00.
c. Applied for conferment and has been approved by the Faculty.
d. Other conditions that have been set.
SECTION 13 : POSTPONEMENT OF STUDY
13.1 Postponement of study is only allowed after the registration and

completion of at least one (1) semester, except for the medical reasons or valid
personal reasons.
13.2 A student is only allowed to apply for the postponement of study for
two (2) times during the candidature period.
13.3 A student who is verified to have health problems by the University

medical officer may apply for the postponement of study. The maximum period
for one (1) application of postponement is two (2) semesters. If the student
needs a longer period which is more than two (2) semesters in continuance, the
case will be referred to the University medical officer for the verification of the
severity level.
13.4 According to the verification by the University medical officer, the Senate
has the right to decide whether the student may continue his/her study or
he/she may be terminated. The semesters postponed for the medical
reasons will not be counted in the calculation of the candidature period.
19
21 Section A: Rules for Postgraduate by Mixed-mode
13.5 Apart from the medical reasons, application for the postponement of
study can also be considered. The maximum period for the postponement
of study, for reason other than t h e medical reasons, is one (1) semester for
each application. The semester involved will be counted in the calculation of
the study period. The application must be made before the semester begins or
within the first two (2) weeks of the semester.
SECTION 14 : REACTIVATION OF CANDIDATURE
14.1 A student must reactivate his/her candidature within the first two (2)
weeks of the respective semester after his/her postponement period ended.
14.2 If the student failed to do so, his/her candidature may be

terminated (subject to the Faculty’s approval).
SECTION 15 : CONVERSION OF STATUS
15.1 A student can apply for a conversion of his/her status from full-time to
part-time or vice versa.
15.2 The conversion of status is permitted twice only during the entire period
of candidature.
15.3 An application for the conversion of candidature status must be done

SECTION 16 : EXTENSION OF CANDIDATURE
16.1 An application for a n extension must be made two (2) months prior
to the expiration date of a student's candidature.
16.2 This application must be made officially to the Dean/Director of the

respective Faculty/Centre using form available at the IPS. The completed
form must then be submitted to the IPS.
16.3 The maximum extension of candidature period is only two (2)

semesters after the period of candidature ends. This extension of two (2)
semesters is considered final. A termination letter will be issued to the student if
he/she fails to submit the draft thesis for examination during the final extension
period.
Section A: Rules for Postgraduate by Mixed-mode 22

SECTION 17 : CONVERSION FROM MASTER TO PHD
17.1 A student by Mixed-mode is not allowed to apply for a conversion

from Master to PhD.
SECTION 18 : CHANGE OF PROGRAM
18.1 Change of program refers to t h e changing of an academic program

within the same faculty. A student who wishes to change his/her program
must submit a change of program form to IPS.
SECTION 19 : CHANGING STUDY MODE (MIXED-MODE TO RESEARCH)
19.1 A change of study mode can only be done after one semester. A student is
bound with regulations related to the new study mode. However, the change
of study mode is allowed only once throughout the student’s study period.
19.2 The conditions for changing study mode are as follows:
(1) The student obtains a good CPA of 3.5 and above.
(2) The student must obtain the Faculty’s endorsement.
(3) The student is required to have a qualified supervisor.
(4) The duration of study of the student will be counted in the new mode of
study.
(5) The student is bound by the regulations of the new mode of study.
SECTION 20 : WITHDRAWAL FROM PROGRAM
20.1 A student can apply for a withdrawal from the study program by
submitting an application form to the IPS.
20.2 Refund o f fees (tuition f e e s and p e r s o n a l bond) c a n b e made for

the withdrawals of candidature within two (2) weeks after registration.
23 Section A: Rules for Postgraduate by Mixed-mode
20.3 No refund of fees will be given to a student who withdraws from the
third week onwards except for personal bond.
SECTION 21 : TERMINATION OF STUDY
21.1 Senate has the right to terminate a student who provided false
information during his/her application process to the University.
21.2 The student can be terminated at any given time from the University for
the reasons below:
(1) Exceed the time limit for the study program.
(2) Fail to pay the tuition fees or other payment within the set period of
time.
(3) Violate the Rules and Regulations of the University.
SECTION 22 : SMART CARD
22.1 A smart card is issued to all registered students of the Universiti

Malaysia Pahang. This card is non-transferable.
22.2 Loss of the smart card must be reported immediately to the IPS. A
card replacement fee of RM60 will be charged.
SECTION 23 : DRESS CODE
23.1 A student must observe the rules for the stipulated dress code of
the University and be appropriately attired at all times.
SECTION 24 : APPOINTMENT OF SUPERVISOR
24.1 A student may nominate a Supervisor who has been approved by the
Faculty Council. Should the supervisor be rejected by the Council, the student
may appeal.
24.2 In principle, supervision should comprise of one Main Supervisor, and/or

one Co-Supervisor and the supervisor must be a full-time staff of the
University.
Section A: Rules for Postgraduate by Mixed-mode 24
24.3 The appointment of a Supervisor shall take into account the research
skills and experiences which are consistent with the research field of the
student.
24.4 Supervisors appointed shall not have a close family link to the student.
Both appointed supervisors also must not have any family relationship with
each other.
SECTION 25 : INTERNAL EXAMINER
Internal examiner should have the following criteria :-
25.2 A full-time UMP academic staff including honorary lecturer.
25.3 Should be an expert in the field of thesis examined.
25.4 Have successfully supervised a research / mixed-mode student.
25.5 Must TWO (2) internal examiners be appointed for the evaluation, at
least ONE (1) of whom must possess a doctoral degree.
25.6 The examiners must not involve or have personal interest with
the research of examined thesis.
SECTION 26 : GENERAL PROVISION
26.1 Any other methods of execution can be made under any provision of
the Academic Rules & Regulations. All methods of execution made must
be followed. However, the Senate reserved the rights to amend any
rules and regulations from time to time when the need arises to do so.
Section B
Guidelines for
Postgraduate by
Mixed-mode
26
Section B: Guidelines for Postgraduate by Mixed-mode
SECTION 1 : APPLICATION
1.1 All applications must be done through a n online application form on

the IPS website ( http://ips.ump.edu.my/) and proceed with all the
necessary steps as indicated in the respective pages. The application due
date is according to the period stated in the advertisement on the IPS
website.
1.2 The duration of an application process is approximately one (1)

month. The applicant is encouraged to d o a follow-up with the IPS on
the status of their application at least one (1) month after submitting their
application.
SECTION 2 : PROGRAM REGISTRATION
2.1 A student who is offered an admission into a postgraduate program in

UMP is required to register formally at the Institute of Postgraduate Studies
(IPS), UMP on the date determined by the University. Upon registration, the
IPS will issue a registration slip.
2.2 A senior student whose study is discontinued due to the postponement,

suspension, or any other reasons, is required to re-register his/her program
on the date set by the University. The manual of re-registration can be
downloaded from the IPS website.
2.3 The offer will be revoked if any of the students or current students failed
to register for the program within the first two (2) weeks of the semester
without any plausible reasons accepted by the University.
2.4 The registration of a student is based on the semester system and the
date will be determined when the student registers. Semester I
commences from the month of September to February and Semester II
commences from the month of February to September.
2.5 All students may obtain information regarding the scheme, program
registration procedures, and payment rate that must be made by referring to
the information attached to the admission offer letter.
27
2.6 A senior student is required to complete the semester registration at

the university as scheduled. The registration is based on the examinations
results of the previous semester.
2.7 An international student must ensure that a student pass has been
approved by the Immigration Department of Malaysia before entering
Malaysia. For issues pertaining to immigration matters, visas, and/or student
pass, please contact the Officer-in-Charge at the International Office, UMP.
2.8 A registered student of UMP, either on a full-time or part-time basis

is not allowed to register for another degree or program of study with
any other university, either locally or abroad.
2.9 A student who has reached the maximum study period is not eligible
for the program registration.
SECTION 3 : ENGLISH REQUIREMENT
3.1 Entry requirement for English Language
(1) All international students must at least meet one (1) of the following
requirements:
i. Students must have IELTS Band 5.0 or Paper Based Test (PBT) 500,
TOEFL Internet Based Test (IBT) 60 and TOEFL Computer Based Test (CBT)
173. The certification should not be more than two (2) years from the date
test taken and registration of candidature. TOEFL ITP is not accepted.
Exceptions:
Students from countries, i.e., the US, the UK, Canada, Australia and New
Zealand, in which English is their native language or the candidate
graduated from an Institution of Higher Learning in which the medium of
instruction is English. However, you must submit evidence of support as a
proof.
International students with bachelor’s degrees and master’s from

Malaysian universities, the English requirement is not needed.
28
ii. The students with IELTS lower than Band 5.0 or TOEFL Paper Based Test
(PBT) 500, TOEFL Internet Based Test (IBT) 60 and TOEFL Computer Based Test
(CBT) 173 and below are required to sit UMP English Proficiency Test (EPT)
before registration at UMP. The students must achieve at least Band 5.00 in EPT
to fulfill the English Proficiency Requirements. A score below than Band 5.0
requires the student to attend the UMP English course(s) depending on the EPT
result. Please refer to IPS website for details.
3.2 Registration o f English c o u r s e s m u s t be d o n e i n Centre for

Modern Languanges & Human Sciences (CMLHS).
SECTION 4 : FEES
4.1 The fees imposed on the students are as follows:
(i) Non-Recurring Fees (payable once only on admission) include the

following:
• Personal Bond (Refundable at the end of the program of study-
international student only)
• Registration Fee
• Smart Card
• Alumni
29
(ii) Recurring Fees (payable every semester) include the following:

• Tuition Fee
• Services
• Insurance & Welfare
• Health Service Fee
• Examination Fee
4.2 It is the responsibility of the student to ensure that the payment of fees for
the current semester is settled during the registration. A receipt of payment
must be produced upon registration. The student is not allowed to register
for the respective semester if he/she did not settle the fees.
4.3 Tuition Fees Payment
4.3.1 New Student
(1) A new local student must pay a minimum fee of twelve (12) credit hours for
full-time student or six (6) credit hours for part-time student, non-recurring
and recurring fee before or during the registration date.
(2) A new international student must pay a minimum fee of twenty four (24)
credit hours for full-time and twelve (12) credit hours for part-time.
4.3.2 Current Student
(1) All senior student (local and international) must pay a minimum fee of
twelve (12) credit hours for full-time student or six (6) credit hours for part-time
student, non-recurring and recurring fee before or during the registration date.
(2) All final year student (local and international) must pay the remaining fee
of all credit hours left, non-recurring and recurring fee before or during the
registration date.
(3) A student with an outstanding fee is not allowed to register for the current
semester until all debts are cleared.
30
4.4 A student who has been terminated from the sponsorship/loan or

currently appeal for a continuation of sponsorship/loan must pay a minimum
fee of six (6) credit hours, non-recurring and recurring fee before or during
the registration date.
4.5 A student who has partial sponsorship/loan must pay the remaining
balance of the fee before or after the registration date.
4.6 An exemption of registration without the fee payment is not granted

to the sponsor party who does not follow the time period given by the
University. The outstanding fees must be paid before the current semester
registration.
4.7 A student who applies for a course add/drop/withdrawal within the

add/drop course period must pay the remaining fee by week nine (9) which
is one (1) week after mid-semester break.
4.8 A student who is subjected to disciplinary actions whose

candidature is either terminated or suspended must pay the total fees for the
respective semester where the action is taken.
4.9 Withdrawal from program
4.9.1 New Student
(1) No refund of the Entry Fee will be made for a student who withdraws
after the registration date.
(2) Tuition fees will be refunded to a new student who withdraws within
fourteen (14) days after the registration date.
(3) No refund of tuition fees will be made for the new student who
withdraws after this given period (after the 14 days of registration date).
4.9.2 Senior Student
(1) A senior student who registers and withdraws after the fourteen (14) days
of registration date must pay the total fee for the respective semester.
31
4.10 Postponement of Studies
4.10.1 A student who has been endorsed for the postponement of studies
during the semester must pay the fees as follow:
(1) The student who has been endorsed for the postponement within fourteen
(14) days after the semester commences, all fees will be refunded.
(2) If the endorsement is given before the end of the mid-semester break, the
student must pay half of the total tuition fees.
(3) If the endorsement is given after the end of the mid- semester break, the
student must pay the total amount of tuition fees.
(4) Other fees must be fully paid for (2) and (3) above, while the hostel fees are
subjected to the rules and regulation of hostel management.
4.10.2 The total tuition fees are refunded to the students who have been
endorsed for medical leaves by the University.
4.11 Hostel accommodation fees
(1) All students must pay a total fee of six (6) months hostel accommodation fees
before they are allowed for a hostel accommodation.
(2) The student is charged according to the monthly fees and no prorated
counting.
(3) Postgraduate hostel accommodation is subjected to the rules and regulations

imposed by the hostel management.
4.12 Refund
(1) A personal bond for an international student who has completed his/her
studies will be refunded via bank credit transfer. T h e student must show a
proof of his/her account bank details whether a Malaysian account or home country
account. No refund will be made to a third party account.
(2) University may coordinate any surplus that will be paid to the students with any
fee or outstanding payment.
32
(3) All applications for refund will only be processed for t h e application of
transactions within the financial year except for the deposit account. If the
application made after the period, no refund will be made. The financial year
of university ends on 31st December.
4.13 A student who fails to pay the total fees within the given period is subjected
to the barring action. According to the University rules, the barring on the
student may result in the following consequences:
(1) Not allowed to register for the courses.

(2) Examination result and academic transcript will be detained.
(3) Not allowed to attend the convocation.
(4) Barred from attending the classes.
(5) Barred from taking the examinations.
(6) Candidature will be suspended.
(7) Candidature will be terminated.
SECTION 5 : COURSE REGISTRATION
5.1 A student who has registered for a program in a particular study session
must register for each course taken in the semester before the end of the
compulsory registration period and pay the fees on the due date.
5.2 A student is required to register each course taken in particular semester

correctly, by stating the code of the course, section and related course status
such as UG (Grade Improvement), HS (Attendance Only), etc
5.3 A course registration must be done at the Student E-Community Portal

(http://www.ump.edu.my).
5.4 A student can only register the courses set by his/her own Faculty for that
particular semester.
5.5 When registering the courses, the student must not exceed the maximum
total credit which is 19 credits for full- time students and 12 credits for
part- time students. However, students can seek an approval from the Dean to
take more credits but not more than 22 credits per semester for full-time
students and 15 credits per semester for part- time students. The maximum
credit for the short semester is six (6) credits.
32 33
5.6 A student is required to register for courses within the first two (2) weeks of
the semester. T h e student who registers late without acceptable reasons
by the University will be imposed a penalty.
5.7 If an active student failed to register, a show-cause letter will be issued.

He/she is given two (2) weeks to respond to the show-cause letter, failing which
the faculty will initiate that the candidature will be terminated. However, the
penalties will still apply.
5.8 If the student responded within the given period of time, a penalty of
RM50/day or up to a maximum of RM500 will be imposed. The penalty will be
based on the number of days the letter is received by IPS from the student. Any
appeal from the students should be addressed to Bursary.
5.9 The student is not allowed to attend any form of instruction (such as
lectures, tutorials, internships, fieldwork, practical training, and quizzes) and
sit for quizzes or examinations for a particular course that is not registered.
5.10 Course Registration Amendment
(1) A student may add, drop, withdraw or make amendments on his/her

registered course within two (2) weeks starting from the first day of the
semester.
(2) Tuition fees will only be reimbursed if the student added/dropped courses
during this period, beyond which, no refund will be made.
(3) Courses to be added or dropped after the registration period must use the
UMP (IPS) C-01 form
5.11 Course Withdrawal (TD)
(1) With the approval of the Faculty, students can apply to withdraw any
registered Courses by submitting the form UMP (IPS) C-02 starting from the
third (3) week until ninth (9) week.
(2) The approval for the student’s course withdrawal is subjected to the
minimum total credit, unless with the Dean’s permission.
(3) The students who have withdrawn from any course are required to re-
register the course in the following semester or when the course is offered
again.
34
(4) The code for withdrawal (TD) will be appearing on the Course registration
record and the transcript.
5.12 All forms are available at the IPS or can be downloaded from
http://ips.ump.edu.my/. The form must be signed by the respective Dean and
submitted to the IPS immediately. The final confirmation of course registration
can be checked through student e-community.
5.13 The students are responsible to check and ensure that all course
registration records stated in the students’ e-community are correct as
registered. Registration mistakes that are not corrected may result in students
facing problems such as the following:
(1) Prolonged errors in the student academic records.

(2) Having examination results withheld.
5.14 Any application for t h e correction received from the student after
the deadline without any plausible reason accepted by the University will be
imposed a penalty.
5.15 Credit Transfer
A student can apply for a vertical or horizontal credit transfer for a certain
course by completing the Credit Transfer Form UMP (IPS) C-06.
SECTION 6 : FINAL EXAMINATIONS
6.1 The final examinations must be done according to the method and within
the period of time set by the University.
6.2 All students must comply with all the academic requirements (for lectures,
tutorials, practical, etc) in order to qualify to sit for the examinations. It is also
the responsibility of a student to comply with and to be present at the
Examination Hall during the stipulated time, date and place of the
examinations.
6.3 A student must print and bring the Examinations Slip for every examination.
Examinations slip can be printed from the Student E-Community.
34 35
6.4 The student who is not able to sit for the final examinations due to
health issues, emergency or death cases may request for special
examinations as follows:
Table 1: Requirements and Procedures for Special Examinations
Requirements and Procedures

a) A student who has health problem must have the Medical Certificate
from Government Hospitals and/or verification by the UMP Medical Doctor
only.
b) A student who lost his/her close family member (mother, father,
guardian, sibling, husband, wife, and children) will be given three (3) days of
approval. A death certificate must be submitted.
c) A student who faces emergency cases or has the obligations to take care
of sick family members must enclose together the related supporting
documents.
d) A student who falls ill while sitting for the examinations may request
for an examination postponement together with the verification by the
UMP Medical Doctor.
e) Any student who undergoes treatments due to the operation,
psychological matters or contagious disease must obtain the verification
from the UMP Medical Doctor.
Procedures:
a) All student stated above must submit the application form, cover letter
and related documents to the faculty within three (3) days from the day
the student is absent for the course examination.
b) If there is no application submitted within this period, without valid
reasons, the student is considered fail in the examinations. He/she is
required to repeat the subject.
c) The mark for the special examinations will replace the final
examinations mark only while the coursework mark is retained and will be
counted in the CPA and GPA calculation.
6.5 Special examinations CANNOT be conducted for the students who do not sit
for the final examinations without any reasons acceptable by the University.
6.6 In order to sit for the special examinations, a student need to fill in the
Special Examinations Application Form UMP (IPS) C-03 enclosed with related
documents and they are to be submitted to the faculty.
36
6.6.1 Courses
6.6.1.2 An examination for all taught courses will be carried out during the
examination period and following the University Examination Regulations.
6.6.2 Dissertation
6.6.2.1The evaluation shall comprise TWO (2) main components; dissertation

and viva-voce.
6.6.2.2 After the viva-voce session, where applicable, students may be asked to
make modification to the dissertation based on recommendations by the Panel
of Examiners.
6.6.2.3 Dissertation and Viva-voce will be handled by the faculty.
6.6.2.4 Dissertation and Viva-voce will be carried out during the examination
period.
6.7 Announcement of the Examination Results
(1) The IPS will announce the result of the examinations within the specified
time period and academic transcript will be issued for each student.
6.8 Appeal for Course Grade Review
(1) A student can appeal for review of his/her examination results within two (2)
weeks after the grades are issued by the IPS.
(2) Course Grade Review is the review of the final examinations answer paper
by the lecturer to ensure that there is no technical mistakes happen during the
paper marking such as wrong calculation of marks, possibility of
unchecking sections or wrong marks given for certain answers.
(3) Only the course with the final examinations component will be considered
for course grade review. The payment rate for re-examination appeal is
RM50.00 per course.
37
(4) Each appeal must be made by filling in the UMP (IPS) C-04 Appeal Form of
Course Grade Review and attached with the receipt of payment.
(5) The Appeal Form of Course Grade Review that has been filled up will not
be accepted by the IPS if:
a. Appeal done after the stipulated time period.

b. Incomplete form.
c. No receipt of payment attached.
(6) The results for the course grade appeal are subjected to the approval of the
Dean of Faculty.
(7) Final marks that will be considered are the marks obtained from the course
grade review regardless whether the grade is higher or lower.
6.9 A final semester student is allowed to repeat a course in the coming

semester in order to improve his/her grade. The closing date for t h e
application is based on the working schedule provided by the university.
SECTION 7 : POSTPONEMENT OF STUDY
7.1 An application must be made before the semester begins or within the first
two weeks of the semester by completing the application form UMP (IPS) A-
03 available at the IPS or can be downloaded from the IPS website at
http://ips.ump.edu.my/.
7.2 No penalty will be imposed on postponement due to t h e medical or

valid personal reasons. The status of the student will be stated as Defer
Uncounted (Defer-U).
7.3 An application for the postponement of study with reasons other than
medical problems may be considered. The semester will be counted in the
calculation of the study period. The status of the student will be stated as Defer
Counted (Defer- C).
7.4 If the student is sponsored, a copy of the approval letter by the university
must be sent to the sponsor by the student.
38
7.1 The student with the postponement of study approval is not eligible to use
any facilities provided for the other students by the university.
SECTION 8 : REACTIVATION OF CANDIDATURE
8.1 A student must reactivate his/her candidature within the first two (2) weeks
of the respective semester after his/her postponement period ends. If the
student failed to do so, his/her candidature may be terminated (subjected to
Faculty’s approval).
8.2 The student is required to write a formal letter to the Dean of Faculty
stating his/her date of reactivation (within registration period of respective
semester). He/she must submit this approved letter to the IPS and re-register at
E-Community Portal. The manual of re-registration can be downloaded from the
IPS website.
SECTION 9 : CONVERSION OF STATUS
9.1 The conversion of status is permitted twice only during the entire period of
candidature.
9.2 A student can apply for conversion of his/her status from full-time to part-
time or vice-versa by completing the form UMP (IPS) A-02.
9.3 An application for the conversion of candidature status must be done

SECTION 10 : CHANGING STUDY MODE (MIXED-MODE TO RESEARCH)
10.1 A change of study mode can only be done after one semester. A student
will be bound by t h e regulations related to the new study mode. However,
the change of study mode is allowed only once throughout the student’s
study period.
10.2 The conditions for changing study mode are as follows:
(1) The student obtains a good CPA of 3.5 and above.

39
(2) The student must get the Faculty’s endorsement.
(3) The student is required to have a qualified supervisor.
(4) The duration of study of the student will be counted in the new mode of
study.
(5) The student is bound by the regulations of the new mode of study.
10.3 A student must complete and submit the application form UMP (IPS) C-
05 which can be downloaded from the IPS website.
10.4 Access the Convocation Portal at konvo.ump.edu.my to verify the

attendance and log in by using the identification card number/passport
number.
10.5 Follow the instructions given in the portal and make a payment to the
Bursary at the IPS.
SECTION 11: WITHDRAWAL FROM PROGRAM
11.1 Withdrawal from a program of study can be made to the IPS using the
application form UMP (IPS) A-04.
11.2 Refund of fees (tuition fees and personal bond) can be made for
withdrawals of candidature within two (2) weeks after registration.
11.3 No refund of fees will be given to a student who withdraws from the third
week onwards except for personal bond.
SECTION 12 : EXTENSION OF CANDIDATURE
1 2 . 1 An application for extension must be made officially to the Dean/Director

of the respective Faculty/Centre by submitting the Form UMP (IPS) A-05.
40
SECTION 13 : RE-REGISTRATION
13.1 A student is required to login into E-Community Portal and choose Course
Registration menu. He/she has to select the courses as stipulated by the
respective Faculty.
13.2 The manual of re-registration process can be downloaded from the IPS
website.
SECTION 14 : GRADUATION
14.1 IPS will issue a Completion of Study Letter and transcript to the
student after the Senate Meeting.
14.2 The student can verify to attend the convocation once the
announcement updated in the UMP Portal.
14.3 The student can collect the Certificates from IPS right after the
Convocation Ceremony. The Certificate will not be issued before the
Convocation Ceremony.
1 4 . 4 Transcripts Issuing
(1) Transcripts will be issued after the conferment.
(2) Application for an additional copy of the transcript will be imposed with a
processing fee of RM30.00 per copy.
SECTION 15: SMART CARD
15.1 A smartcard is issued to all registered students of Universiti Malaysia

Pahang. This card is non-transferable and is used for the following purposes:
(1) Identification/security check for entry and movement within the

Campus.
(2) Access to and use of the Library facilities.
(3) Payment of fees at the Bursar's Office.
41
(4) Course registration.

(5) Examinations (Language or Prerequisite Courses).
(6) Medical treatment at the University's Wellness Centre/Panel Clinics or
Hospitals.
(7) Access to and use of Sports Facilities, and
(8) Other related matters pertaining to authorities like the Immigration and
Police.
15.2 Loss of the smartcard must be reported immediately to the IPS. RM60 fee
will be charged for card replacement.
SECTION 16 : DRESS CODE
15.1 A student must observe the rules for the stipulated dress code of the
University and be appropriately attired at all times.
(1) Smart attire: At official functions, lecture halls, tutorial

rooms/laboratories, the Library, the Wellness Centre, the Sport Center, at
the Chancellery, cafeteria and at appointments/meetings with officers. Short-
/long-sleeved shirts, uniforms, t-shirts with collars, proper shoes, traditional
clothes, e.g.: Baju Melayu, would be appropriate for male students. Female
clothes should be covered no less than knee-length, with sleeves and modestly
cut necklines.
(2) Casual attire: This is not allowed on the campuses. Female students are not
allowed to wear sleeveless shirts, miniskirts or extremely short shorts and
revealing/skimpy clothes. Flip-Flop slipper should not be worn by all students
while attending classes or interviews, visiting University departments, etc.
Male students should not have long hair that touches the collar.
(3) Sports attire (e.g.: shorts) can be used for sports only.
(4) Laboratory coats are meant for working in the laboratories.

42
SECTION 17 : STANDARD FORM
16.1 Standard Forms are available at the IPS for postgraduate students
who need to seek approval pertaining to matters of their candidature.
The forms are:
FORMS REFERENCE
UMP (IPS) A-01
Payments Verification
Application for Change of Status UMP (IPS) A-

(Full-time to Part-time or vice versa) 02
Postponement of Study Application Form

UMP (IPS) A-
Application for Withdrawal from Study Programme
03
Application for Extension of Candidature
UMP (IPS) A-
Application for Add/Drop Courses 04
Application for Course Withdrawal Special Examination Application

UMP (IPS) A-05
Form Course Grade Review Appeal Form
UMP (IPS) C-01
Change of Study Mode (Mixed-mode to Research) UMP (IPS) C-02
Credit Transfer Form UMP (IPS) C-03

UMP (IPS) C-04
UMP (IPS) C-05
UMP (IPS) C-
06
43
APPENDICES
INSTITUTE OF POSTGRADUATE STUDIES UNIVERSITI MALAYSIA

PAHANG
PAHANG
ACADEMIC CALENDAR FOR MASTERS DEGREE PROGRAMME
(MIXED-MODE STUDIES)
SEMESTER I & II ACADEMIC SESSION XX01/XX02
ACTIVITIES WEEKS NOTE
(DURATION)
SEMESTER i XX01/XX02 (XX SEPTEMBER – XX FEBRUARY)*
SEMESTER ii XX01/XX02 (XX FEBRUARY – XX SEPTEMBER)*
Registration 1 day The student to begin registration starting
for New from the first day of the semester.
Student
Registration begins. Add and Drop courses,
Registration WEEK 1-2 Changing of status of candidature, Withdraw
for Current (Two Weeks) from the program or Postponement can be
Student done within two weeks. Within this time
frame, the full amount will be reimbursed.
After this date, no refund of money will be
made except for personal bond.
For late registration, a penalty of RM50 per
day will be charged up to a maximum of
WEEK 3-4 RM500. IPS will issue a show cause letter to
(Two Weeks) the students who have not registered by the
second week and the student will be given
two weeks to respond to that show cause
letter, failing which UMP will initiate that the
candidature is terminated.
Lecture
Lecture WEEK 1-7 * With the consent of the faculty, the student
((Seven Weeks) can apply to withdraw any registered courses
WEEK 3-9 starting from 3rd week to 9th week. However,
(Seven Weeks) no refund of fees will be made during this
period.
Mid-Term Break WEEK 8 Mid-Term Break
(One Week)
44

PAHANG
ACTIVITIES WEEKS
NOTE
(DURATION)
SEMESTER i XX01/XX02 (XX SEPTEMBER – XX FEBRUARY)*
SEMESTER ii XX01/XX02 (XX FEBRUARY – XX SEPTEMBER)*
Lecture WEEK 9-15* Lecture Study

(Seven Weeks)
Study Week WEEK 16 Week

(One Week)
Final WEEK 17-19 Final Examination Semester I
Examination (Three Weeks)
Semester I
Semester Break WEEK 20-23 Semester Break
(Four Weeks)
A student can appeal for review of his/her
Appeal WEEK 1 results within two weeks after the official
for (One Week) result is released. RM50 will be charged for
Review of each paper. Please note that it is only
Result available for the paper with final
examinations component.
*Subject to change
45
CONTACT AND ENQUIRIES

Institute of Postgraduate
Studies, Universiti Malaysia
Pahang,
Lebuhraya Tun Razak, Phone: +609 549 3197 / 3198 / 3199
26300 Gambang, Kuantan, Fax: +609 549 3190
Pahang, MALAYSIA http://ips.ump.edu.my
Security Department Phone: +609 549 2240

Fax: +609 549 2241
International Office Phone: +609 549 2631 / 2613

Fax: +609 549 2698
Bursary Office Phone: +609 549 2326

Fax: +609 549 3277
INSTITUTE OF POSTGRADUATE STUDIES

Ext.
Prof Dato’ Hasnah Bt Haron (Dean) Ext 2017
Prof Dr Mimi Sakinah Bt Abdul Munaim (Deputy Dean) Ext 3191
Puan Wan Fazilah Bt Wan Mohd (Secretary) Ext 3195
En Shahrizai Bin Haji Sarif Ext 3192

(Administration, Finance and Viva Voce Unit)
Puan Kalpana Ramachandran Ext 3193

(Academic Affairs and Graduation Unit)
En Ahmad Zarif Bin Ahmad Fauzi Ext 3194

(Admission and Student Affairs Unit)
Puan Noraini Bt Mohd Tajudin Ext 3196

(Viva Voce and Thesis Submission Unit)
Puan Fauziah Bt Sabil Ext 3199

(Academic Affairs and Graduation Unit)
General Line Ext 3197 / 3198
Forms
UMP (IPS) A-01
PAYMENTS VERIFICATION
Student is advised to retain another copy before submitting this form to IPS. Please also attach a receipt of payment.
SECTION 1 (To be completed by Student)
1. Student’s Profile
Student Name :
IC/Passport No. :
Student ID :
Programme :
Faculty :
2. Payments Detail
No. Payment Details Amount of Payment
TOTAL PAYMENT
..……………………………….. Date:
(Student’s Signature)
SECTION II (To be completed by Bursary Unit)
This student has cleared the payment as stated above.
Date:
Bursary Unit’s Signature and Stamp:
SECTION III (To be completed by IPS Office)
Received Date:
IPS Officer’s Signature, Name and/or Stamp:

UMP (IPS) A-02
CONVERSION OF STATUS
(Full-time to Part-time or Vice Versa)
The conversion of status is permitted twice only during the entire period of candidature. Students must read and understand the
rules and regulations as stated in the student handbook. Please complete all sections before submitting the form to IPS. The
application must be done within the first two weeks of the semester.
Student Name :
IC/Passport No. : Student ID :
Programme : Faculty :
Current Result : (CPA & GPA / Progress Result)
Candidature : Registration Date as UMP Current Semester/Academic

Student Session
2. Justifications for Conversion
Conversion : Full-time (FT) to Part-time (PT) Part-time (PT) to Full-time (FT)
I, as per information above, would like to request for the conversion because:
3. Have you ever applied for the conversion of status before? Yes No
If yes, please answer the following:
Conversion : Semester/Academic Session FT to PT PT to FT
Student’s Signature : Date:
SECTION II (To be completed by Supervisor for research mode student)
Approved Disapproved
Comment from Supervisor:
Date:
Supervisor’s Signature and Stamp:

SECTION III (To be completed by Head of Programme/Deputy Dean of Research)
Comment from Head of Programme / Deputy Dean of Research:
Date:
Signature and Stamp:
SECTION IV (To be completed by Dean of Faculty)
Comment from Dean:
Date:
Dean’s Signature and Stamp:
SECTION V (To be completed by IPS)
Within rules Further actions to be taken:

& procedures MPSU & Senate Matters Administration Matters
MPSU to be informed Completed Date: Verification by Dean of IPS Date:
MPSU approval Yes No Date: Change status in the system Date:

Yes
Senate to be informed Completed Date: Letter to Faculty Date:
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:
Verification
by Dean of Bring to MPSU for information
IPS
Bring to MPSU for approval (Signature & Stamp)
Hereby, I verify that this student matter has been solved.
Date:
IPS Staff’s Signature and Stamp:

UMP (IPS) A-03
POSTPONEMENT OF STUDY APPLICATION FORM
Please read and understand the student handbook before applying for the postponement. Postponement of studies is only allowed
after registration and completion of at least one (1) semester, except for medical reasons. Students are only allowed to apply for
postponement of studies two (2) times only during the candidature period. Postponement (with penalty) for full-time students are
allowed for a maximum of one (1) semester only, while part-time students can do so for a maximum of two (2) semesters
throughout the entire duration of their candidature period. Students are not allowed to apply for a postponement if the
period applied meets the maximum period of candidature. The application for the postponement must be done before the
semester begins or within the first two (2) weeks of the semester except for medical reasons. The students are required to re-
register within the first two weeks of the respective semester after the postponement period ended. Failing to do so may cause the
following:
a. A penalty of RM50/day or up to a maximum of RM500 will be imposed.
b. Termination of candidature.
Reasons, Duration, and Process for Postponement Application:

Type Reasons Maximum Duration Process
A Health Two (2) semesters i. Must be verified by UMP Medical Officer as having health problem and
Issue per application unable to attend the courses/research work.
ii. Must be verified by Supervisor (for research mode student), Academic
Advisor (for Mixed-mode mode), International Office (for international
student only), Dean of the Faculty and Dean of IPS.
iii. The effective date of postponement is according to the date of the
application letter by the student.
iv. The semester is not counted (Defer-U) in the candidature period.
B Personal One (1) semester per i. Must be verified by Supervisor (for research mode student), Academic
Issue application. Advisor (for Mixed-mode mode), International Office (for international
student only), Dean of the Faculty and Dean of IPS.
ii. The application must be submitted within the first two weeks of the semester.
iii. The effective date of postponement is according to the approval date of
the application.
iv. The semester is counted (Defer-C) in the candidature period.
The following documents must be attached together:
Application due to Health Issue (Type A)

1) Letter of application by student
2) Complete application form
3) Health Examination Report by UMP Medical Officer
Application due to Personal Issue (Type B)

1) Letter of application by student
2) Complete application form
Student Name :
Student ID : IC/Passport No. :
Email Address : Contact No. :
Faculty : Mode : Fulltime / Part-time
Programme :
Candidature : Registration Date as UMP Student Current Semester/Academic Session
2. Type, Duration, and Justification of Postponement
Type Semester Academic Session
Please justify your application for postponement:
3. Have you ever applied for postponement?
Yes No
If yes, please answer the following:
Type Semester Academic Session Counted

Not Counted
Type Semester Academic Session Counted

Not Counted
Student’s Signature Date :
SECTION II (To be completed by UMP Medical Officer – for postponement due to health problem)
Verification and Comment from UMP Medical Officer:
Date:
UMP Medical Officer’s Signature and Stamp:
SECTION III (To be completed by Supervisor – for Research Mode Student)
Date:
SECTION IV (To be completed by Head of Programme / Deputy Dean of Research)
Date:

SECTION V (To be completed by International Office – for international student only)
Comment from International Office:
Date:
International Office’s Signature and Stamp:
SECTION VI (To be completed by Dean of Faculty)
Comment from Dean:
Date:
SECTION VII (To be completed by IPS)


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:
Verification
by Dean of Bring to MPSU for information
IPS
Bring to MPSU for approval (Signature & Stamp)
Date:

UMP (IPS) A-04
WITHDRAWAL FROM STUDY PROGRAMME

Refund of fees (tuition fees and personal bond) will be made only for withdrawals of candidature within two (2) weeks after the
registration. No refund of fees will be given for withdrawals from the third week onwards except for personal bond.
SECTION I (To be completed by Student)
1. Student Particular
Student Name :
Status (FT/PT) : Academic Session/Semester :
2. Reasons for Withdrawal
Financial Problem Health Problem

Personal Problem Others (Please Specify):
3. I have taken action as follows:
Verification
Department Items Checklist Remarks
(Signature & Stamp)
Return back sports equipment and others
Sport Centre
Clear all outstanding payments/debts
Return library books

Library
Return back hostel room key

Residential College
Return student pass (for International Students)

International Office
Faculty (Head of Return back tool belonging to faculty

Programme / Deputy
Dean of Research) Clear all outstanding payments/debts
IPS Bursary All Financial Matters
IPS Office Return student card and complete form
Student’s Signature : Date :

SECTION II (To be completed by Supervisor - for Research Mode Student)
Date:
SECTION III (To be completed by Head of Programme / Deputy Dean of Research)
Date:
Comment from Dean:
Date:


Yes
Senate to be informed Completed Date: Letter to Faculty
Date:
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:
MPSU for information

Verification
by Dean of
IPSBring to Bring to MPSU for approval (Signature & Stamp)
Date:

UMP (IPS) A-05
EXTENSION OF CANDIDATURE
Please read and understand the Rules and Regulations pertaining to the application for extension of candidature in the
student handbook. An application for extension must be made two (2) months prior to the expiration date of a candidate's
candidature. The maximum extension of candidature period is only two (2) semesters after the period of candidature ends. This
extension of two (2) semesters is considered final.
Student Name :
Faculty : Mode : Fulltime / Part-time
Programme :
Details of Application and Justifications
Duration required : Academic Session :
Justifications :
Have you applied for an extension of candidature before?
YES Semester / Academic Session : NO
SECTION II (To be completed by Main Supervisor – for research mode student)
Hereby, I verify that:
The student is currently preparing for the submission of draft thesis.

The student has already submitted the draft thesis but the Viva Voce has not been conducted yet.
The student has sat for Viva Voce but he/she requires a longer time for thesis correction and submission of the final thesis.
Other comments:
Date:
Main Supervisor’s Signature and Stamp:

Date:
Comment from Dean:
Date:


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:
Verification Bring to MPSU for information

by Dean of
IPS Bring to MPSU for approval (Signature & Stamp)
Date:

UMP (IPS) C-01
ADD/DROP COURSES
Add/drop courses can be done within the first two (2) weeks of the semester. Student is not allowed to add courses after this
period. Student must clear all the outstanding tuition fees by Week 9th (within one week after the mid-semester break).
1. Student’s particular
Student Name :
Programme :
Faculty :
2. Courses to add
Courses Name Course Code Type Lecturer’s Signature & Stamps Date
3. Courses to drop
Courses Name Course Code Type Lecturer’s Signature & Stamps Date
Total number of credits registered after add/drop courses: credits
3. Justifications
Justifications for add/drop courses:
Student’s Signature :
Date:
SECTION II (To be completed by Head of Programme / Coordinator)
Comment from Head of Programme / Coordinator:
Date:
Head of Programme / Coordinator’s Signature and Stamp:
SECTION III (To be completed by Dean of Faculty)
Comment from Dean:
Date:
SECTION IV (To be completed by IPS)


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

UMP (IPS) C-02
COURSE WITHDRAWAL
Withdrawal can be made from Week 3rd until Week 9th only. The tuition fee is not refunded. Please ensure that the credits after
withdrawal are not less than the minimum number of credits required for the semester. Please return the completed form to IPS.
Student Name :
Programme :
Faculty :
2. Courses to Withdraw
Courses Name ,Code & Type Reasons for Withdrawal Lecturer’s Comment, Signature & Stamps Date
Total number of credits registered after withdrawal: credits

Comment from Head of Programme / Coordinate:
Date:
Head of Programme / Coordinate’s Signature and Stamp:
SECTION III (To be completed by Dean)
Comment from Dean:
Date:


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

UMP (IPS) C-03
SPECIAL EXAMINATION APPLICATION FORM
1. Student is required to read and understand the Rules and Regulations pertaining special examination in the student handbook.
2. Reasons, requirements, and procedures for special examination:
Description Requirements and Procedures

Requirements:
a) A student who has health problem must have the Medical Certificate from
Government Hospitals and/or verification by UMP Medical Doctor only.
b) A student who lost his/her close family member (mother, father, guardian, sibling,
husband, wife, and children) will be given three (3) days of approval. A death certificate
must be submitted.
c) A student who faces emergency cases or has the obligations to take care of the sick family
Special examination members must enclose together with the related supporting documents.
for student could not d) A student who falls ill while sitting for the examination may request for
attend the final examination postponement together with the verification by UMP Medical Doctor.
examination due to e) Any student who undergoes treatments due to an operation, psychological matters
health issues, or contagious disease must obtain the verification from UMP Medical Doctor.
emergency or death
cases Procedures:
a) All students stated above must submit the application form, cover letter and related
documents to the faculty within three (3) days from the day the student is absent for the
course examination.
b) If the is no application submitted within this period, without valid reasons, the student is
considered fail in the examination. He/she is required to repeat the subject.
c) The mark for special examination will replace the final examination mark only while the
coursework mark is retained and will be counted in the CPA and GPA calculation.
Student Name :
CPA & GPA :
Candidature : Full-time / Part-time Current Semester/Academic Session
I, as per information above, would like to request for special examination as follows:
Course Name :
Lecturer’s Name :
Faculty (that :
offer the course)
Category :
Justification :
Hereby, I attached following documents as required:
Cover Letter
Medical Certificate by Government Hospital / UMP Medical Centre
Death Certificate
Other supporting documents (Please specify):
SECTION II (To be completed by UMP Medical Doctor)
The student was sick and unable to attend the final examination.
The student has emergency case.
The student has the obligations to take care of the sick family members and unable to attend the examination.
The student has to undergo treatments due to operation/psychological matters/contagious disease.
Comment from UMP Medical Doctor:
Date:
UMP Medical Doctor’s Signature and Stamp:
SECTION III (To be completed by Head of Programme / Coordinator)
Date:
SECTION IV (To be completed by Dean of Faculty that offered the Course - if differs from student’s faculty)
Comment from Dean:
Date:

SECTION V (To be completed by Course Lecturer)
The student has obtained the following result for his/her special examination:
PASS FAIL GRADE :
Comment from Lecturer:
Date:
Lecturer’s Signature and Stamp:
SECTION VI (To be completed by Dean of Faculty)
Comment from Dean:
Date:
SECTION VII (To be completed by IPS)


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

UMP (IPS) C-04
APPEAL FOR COURSE GRADE REVIEW
An appeal can be done for courses with final examination component only. Faculty must give immediate attention and action
to the students who will graduate soon. Student with Graduated Status or terminated from the studies programme is not
allowed/eligible for course grade appeal. Student must submit the completed form to the faculty within two (2) weeks after the
official result is released. A proof of payment done at the IPS Bursary must be attached together with the appeal form.
Application submitted after this period or incomplete application form will not be processed. Application done directly to the
lecturer is not accepted. Faculty must submit the complete appeal form and result to IPS within the first two (2) weeks after the
new semester commences. Please bear in mind that, final marks that will be considered are the marks obtained from the course
grade review regardless whether the grade is higher or lower.
1. Student’s Particular
Student Name :
IC/Passport No. : Student ID :
CPA & GPA :
2. Courses to be reviewed
Courses Name Course Code Type Current Grade Status(Pass/Fail)
3. Reasons for Appeal
I, as per information above, would like to request for re-examination because:
Hereby, I attached the slip of payment for the re-examination appeal.
Total: RM (RM50/paper)
SECTION II (To be completed by Second Examiner)
Current Grade Retained New Grade :

Comment from Examiner:
Date:
Examiner’s Signature and Stamp:

SECTION III (To be completed by Head of Programme / Coordinator)
Date:
Comment from Dean:
Date:


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

UMP (IPS) C-05
CONVERSION OF STUDY MODE (MIXED-MODE TO RESEARCH)

Please read and understand the Rules and Regulations pertaining application for extension of candidature in the student
handbook. Student can apply for conversion of study mode from Mixed-mode to research after one (1) semester. Student is not
allowed to re-convert to the previous study mode after approval is given. Student must fulfill the requirements as follows:
a) Student obtains a good CPA of 3.5 and above.
b) Student must get the Faculty’s endorsement.
c) Student is required to have a qualified supervisor.
d) The duration of study of the student will be counted in the new mode of study.
e) Student is bound by the regulations of the new mode of study.
Student Name :
Faculty : Mode : Full-time / Part-time
Programme :
Current Result : (CPA & GPA)
I, as per information above, would like to apply for the conversion of study mode from Mixed-mode mode to research mode.
Hereby, I attach the following documents for review.
Cover Letter for Application of Study Mode Conversion

Academic Transcript
Research Proposal verified by Main Supervisor
SECTION II (To be completed by Main Supervisor)
I have read and verified the research proposal by the student.
The student has the capability and competency to conduct research studies.
Other comments:
Date:
Main Supervisor’s Signature and Stamp:

Comment from Head of Programme / Deputy Dean Research:
Date:
Comment from Dean:
Date:


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

UMP (IPS) C-06
CREDIT TRANSFER FORM
1. Students can apply for a vertical or horizontal credit transfer for a certain course with the conditions as follow:
2. Conditions for Vertical Credit Transfer:
(a) Students possess a bachelor degree recognized as equivalent by University Senate; or
(b) The content of the course is equivalent to the UMP course and the result obtained for the course is achieving minimum UMP
course passing grade.
(c) Candidates have experiences recognized by the University Senate as equivalent to a Bachelor degree.
3. Conditions for Horizontal Credit Transfer:
(a) The course is from the program that is equivalent to the current program.
(b) The content of the course must be equivalent to more than 80%.
(c) Credit unit of the course must be equivalent to the credit unit of the course applied.
(d) The course applied for credit transfer must be from the study program that has been accredited.
4. The combined amount of Credit Transfer is not more than 30% of the total passing credit for the current curriculum.
5. Application for credit transfer must be done in the first semester during the stipulated period unless with the approval of the
Dean. Student is required to attach a copy of the course curriculum structure and the result transcript.
Student Name :
Programme :
Faculty :
2. Details of Credit Transfer
Vertical Credit Transfer Horizontal Credit Transfer
Course Credit Grade University and Level of Study UMP Equivalent Course Credit
Date:

SECTION III (To be completed by Dean)
Comment from Dean:
Date:


Yes
IPS Staff‘s Name:

No
IPS Staff‘s Name:
Reasons:

by Dean of
Date:

71
APPENDIX 1
Sem 1 Sem 2 Sem 3

Subject 1 – 4 Dissertation 1 - 8 credits Dissertation 2 - 13 credits
Subject 2 – 4 (TM/MM) (TM/MM)
 Regular consultation  Progress report (1
st
Subject 3 – 4
Research Methodology  Proposal defense part-written)
–1  Seminar
Elective 1 – 4 credits  Viva (2 examiner)
Elective 2 – 4 credits
13 credits 16 credits 13 credits
Minimum passing Minimum CPA: 3.0 (KB)
grade is B – (2.67)
Minimum CPA: 3.0 (KB)
INSTITUTE OF POSTGRADUATE
STUDIES UNIVERSITI MALAYSIA
PAHANG
Lebuhraya Tun Razak,
26300 Gambang, Kuantan,
Pahang, MALAYSIA.
Tel: +609 - 549 3197 / 3198 / 3199
Fax: +609 - 549 3190
Email: ips@ump.edu.my
Website: ips.ump.edu.my
Second Print, November 2016

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Rules and

SECTION 1 : TERMS DEFINITION 3

Established in 2002 as Malaysia's

The general areas of specialisation are as follows: Chemical Engineering

Operating from its campuses in Gambang and Pekan. UMP provides

Our engineering and science laboratories are equipped with state-of-art

Professor Dato' Dr. Daing Nasir Ibrahim

SECTION 1 : TERMS DEFINITION

In these rules and regulations, unless the context is otherwise required:-

“University” means Universiti Malaysia Pahang;

“Senate” means the Senate of Universiti Malaysia Pahang;

“Faculty” means any faculty, school, or study centre at the University;

“Program” means academic program according to the curriculum approved by

“Student” means a registered student, who is pursuing the study course,

“Course” means a component of a curriculum of a program that has its own

“Assessment” means any form of performance measurement of the student for

“GPA” means Grade Point Average obtained in one semester;

“IPT” means Public or Private Higher Education Institution recognised by the

“Conferment” means Senate endorsement to a student that has fulfilled the

“Academic Member” means a full-time academic staff member or teaching staff

“Compulsory Attendance” to be present at any of the courses that are deemed

“Degree” means an award conferred by the University to a student who has

“Mixed Mode” programme is a programme that comprises core courses,

“Project Paper” means preparation of a research studies report, library report,

“Passing Credit” means credit(s) obtained from the passing course(s);

“Compulsory Courses” means courses that are compulsory to be taken by

“Study Period” means a registered period in the Postgraduate Studies Program

“Semester” means normal (19 weeks) and short (9 weeks) semester.

“Vertical Credit Transfer” means credit transfer from a program to a higher

“Horizontal Credit Transfer” credit transfer from a program to the same

ACRONYM FOR COURSE CODE AND ACADEMIC STATUS

CODE ACRONYM EXPLANATION

2.3 The Academic Year schedule is as stated in Table 1.

Table 1: Academic Year

SECTION 3 : ADMISSION REQUIREMENT

3.1 A bachelor’s degree or equivalent in related fields with a minimum CGPA of

3.2 A bachelor’s degree or equivalent in related fields with minimum CGPA of

1. Working experience in related field – 5 years; or

3.3 Admission by APEL A for Master Degree

3.3.1 Refer to APEL guidelines.

SECTION 4 : LANGUAGE AND PREREQUISITE COURSES

4.1 Entry requirement for English language

4.2 Registration of English courses must be done in Centre for Modern

SECTION 5 : PROGRAM REGISTRATION

5.3 A senior student whose study is discontinued due to the postponement,

5.5 A registered student of UMP, either on a full-time or part-time basis is not

SECTION 7 : COURSE REGISTRATION

7.7 Course Registration Amendment (Add/Drop Courses)

7.8 Course Registration Correction

(1) A student is responsible to correct any mistake in the course

7.9 Course Withdrawal (TD)

7.10 Attendance Only (HS) Course Registration

7.11 Compulsory Attendance (HW) Course Registration

(1) A student is required to repeat any of the failed Compulsory Attendance

7.12 Failed Course (UM) Registration

(2) A student, w h o f a i l e d the e l e c t i v e course, m u s t r e p e a t the c o u r s e

7.13 Grade Improvement Course (UG) Registration

SECTION 8 : CREDIT SCHEME

8.1 Course Credit

(1) Each course will have its own credit.

8.2 Credit Value

Table 2: Credit Value

Method of Teaching Total Meeting Hours Credit Value

8.3 Minimum & Maximum Credit Limit