THE 7 R'S OF INFORMATION MANAGEMENT

And its importance with the administration and in an organizational context.

An attempt has been made to define information management in terms of its contributing
disciplines, but these concepts fail to fully encompass the real meaning and everything that
information management entails. In the reading they propose a simple model that seeks to
summarize and locate in a unifying framework the essential processes of information
management in any context, comments are invited, additional debate and also seeks to
generate a more refined version of the basic model , or a series of additional models that
cover different aspects of information management.

The fundamental purpose of information management is the proper use of the information
that an organization requires for its best operation, it could be described as a set of activities
that are executed in order to control, store and, later, adequately retrieve the information
produced. , received or retained by any organization or company in the development of its
activities.
It is also possible to define it as an economic activity by means of which objectives and / or
strategies are drawn up, resources are organized, resources are distributed, conduct and
control actions for a better management and use of information so that its effectiveness can
be guaranteed to obtain of benefits and the creation of competitive advantages in an
organization.

Information is one of the potentially most valuable assets a business can have. In the age of
knowledge, communication and technology, it is vitally important to have the correct data
and information, as there are too many sources from which to obtain information, but it is
necessary to know how to distinguish between useful information from reliable sources and
'filling' information. or junk information that the only thing you can do is misinform and
confuse. Although this great access to obtaining information (and therefore also for
transmission) through new sources and channels of information, has made every day more
awareness of the problem in which it is live, however, has become more remarkable about
the reliability and veracity of the information. Conversely,

By means of a figure, the article aims to create a summary of the processes that contribute
to the processing of information and the creation of knowledge. Information management
as a discipline must be concerned with the management of all these processes.
On the left side of the model are the processes carried out by the individual in information
management. On the right side are the processes carried out by organizations.
One person can interact with the information management processes of many organizations
and, on the other hand, any organization will rely on the contribution of many people in
managing its knowledge base.
There are certain criteria when considering whether the
information presented has a real value or not, it is then
expected that the information is accurate, that it does not have
values or erroneous concepts, that it is complete, it must
contain all important and interesting data, In addition to being
reliable for this, it is chosen to use secure sources of
information, in addition to being simple, the information must be as easy as possible to
understand.

-The information is closely related to the economic and financial activity of a company,
this then leads to the importance of information management for decision-making in an
organization:

The main function of information in a company is to reduce uncertainty and contribute to

making sound decisions. As a precursor to any action, a concrete decision is required, a
decision that requires the fullest possible knowledge of the reality to be transformed, the
available means and the processes that must be carried out. In addition to the importance of
information in reducing uncertainty, in making decisions and in controlling the actions
undertaken, information has an economic dimension that makes it critical. The economic
problem that arises is that having the best information to make better decisions or affect a
better follow-up entails bearing a higher cost. This information must be appropriate,
The company relates to its environment and captures information from it, information that
is processed and allows knowing the context in which it operates The company needs to
"know itself", that is, to know how it is, how it is structured, how it works, with the aim of
optimizing its states and flows, and achieving the configuration that most closely matches
its objectives.
Every organization seeks to achieve a series of objectives and for this it is necessary to
carry out a series of actions. It is understood that behind every action there is a decision, a
decision that has to be based on the rigorous analysis of adequate information. Depending
on whether we consider one or another degree of accuracy, we will incur certain costs.
While not having such information, in the terms previously expressed, presupposes not only
not obtaining those expected results, and therefore, not achieving the proposed objectives,
but also the fact that a series of prejudices are produced, equally quantifiable in economic
terms, due to the circumstance of not being able to carry out the decision-making process in
the most appropriate conditions.
Obtaining the necessary information for the decision to be made in a short space of time,
that is, investing little time in the process of obtaining said information, will usually entail a
very high cost; in such a way that the cost of having all the necessary information at the
right moment of decision making, that is, at moment zero, would be very high, tending to
infinity.

The model, together with the terminology it incorporates, can act as a basis for
communication about information processing. In addition, it emphasizes that individual and
organizational information processing should be seen as part of a whole, and very simply,
but very forcefully, it communicates that effective information processing is only achieved
if both sets of processes operate effectively and are integrated.