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SUPREME COURT
Manila
RESOLUTION
Acting on the recommendation of the Committee on Legal Education and Legal Matters, the Court
resolved to APPROVE the proposed rules requiring notaries public to hold office at a specific and
appropriate address / addresses.
These Rules shall take effect on September 2, 2002 following its publication in a newspaper of
general circulation and shall supercede Administrative Circular No. 11-93, dated June 30, 1993.
(signed)
RENATO C. CORONA
Associate Justice
Republic of the Philippines
SUPREME COURT
Manila
WHEREAS, there is a need to improve supervision by Executive Judges of notaries public in the
exercise of their functions; and
WHEREAS, there is a need to prevent the office of the notary public from being demeaned and
degraded by improper practices such as the performance of notarial services along sidewalks and in
other inappropriate public places.
NOW, THEREFORE, the following rules are hereby prescribed for observance by all concerned:
1. A notary public shall render notarial services only in his office. On certain exceptional
occassions or situations, notarial services may be performed in the following sites:
(a) Public offices, convention halls, and other appropriate public places for the
purpose of administering oaths of office;
(b) At the request of the parties, public function areas in hotels and other appropriate
places for the signing of the contracts, deeds, and other documents requiring
notarization;
(d) Hospitals and other medical institutions where a party to a contract is confined for
treatment;
(e) Any place where for legal reason a party to a contract, deed, or other document
requiring notarization may be confined, and;
In all of the above instances, the notary public concerned shall ensure that his functions is performed
with utmost solemnity and dignity.
2. Pursuant to these rules, applications for the issuance of commissions of notaries public, or
renewal thereof, as well as the monthly reports required by S246 of Act No. 2657, shall also
state the following:
(c) That the applicant / notary public will inform the Executive Judge within ten (10)
days of any change in the previously given office address / addresses.
Any false statement therein or any violation thereof shall be a ground for the denial of the application
or the revocation of the notarial commission as so provided in Act. No. 2657, S249, pars. (g) and (h)
without prejudice to the imposition of appropriate administrative sanctions against the offender.
In the supervision of notaries public, Executive Judges may avail of themselves of the assistance of
the local chapters of the Integrated Bar of the Philippines within their respective jurisdictions.
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These Rules shall take effect on September 2, 2002 following its publication in a newspaper of
general circulation and shall supercede Administrative Circular No. 11-93, dated June 30, 1993.