Fusion General Ledger Data and Setup Migration Considerations

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Oracle General Ledger Data & Setup
Migration Considerations
Preetam Rout & Sreekumar Nair

Oracle Fusion General Ledger Product Support
April 22, 2020
Program agenda
1 Introduction
2 Setup Migration Consideration
3 Data Migration Consideration
4 Usability-ADFDi, Journal Import Webservice & FBDI
5 Cube Maintenance After P2T(Production-to-Test)
6 General Ledger Role Customization
Copyright 2020, Oracle and/or affiliates. All rights reserved

Program agenda
1 Introduction
2
5
6

Introduction
 Oracle Applications Cloud basic functional implementation steps:
Maintain
Deploy
Setup
Configure
Plan

Program agenda
2 Setup Migration Consideration

3
5
6

Setup Data Migration
Setup Migration
 Ways of setup data migration

 Configuration Package
 Export and Import Specific Task(s)
 Automate Export and Import of CSV File Packages using REST API/Webservice

Configuration Package
 Cross-check the release version  The source and target environments must
be on the same release version.
Stage Instance -> First Week
Production Instance -> Third Week
 Cross-check the release version of
source and target instance before import
Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Be cautious on the Setup data import  Properly plan the sequence of setup data
sequence import to prevent any failure due to data
dependency.
 Import /Export process the records in an
incremental manner

Import Setup Data
 Import never delete records in the target

instance
 Import cannot be rolled back
 Manual update to configuration file is not
advisable

Export and Import Specific Task
Export and Import Specific Task
 Manage setup data of a specific task or a

group of tasks
 Role Required: Application Implementation
Consultant, General Accounting Manager
role
 Without above roles, Actions section will not
be available

Automate Export and Import of CSV File Packages
CSV export and import process

 Use SetupDataExportImportService
SOAP Web Services
 Use setupTaskCSVExports &
setupTaskCSVImports REST APIs
 Role Required: Application
Implementation Consultant
 Keep the format of date, number, and any
other value same as in the original
exported CSV file values.
 Not adhering to this will result in below
error during import process:
Error : JBO-27023: Failed to validate all
rows in a transaction.

Program agenda
3 Data Migration Consideration

4
5
6

Data Migration
 GL Data migration steps

Pre-Requisites
Create Account combinations
Open GL period
Import Journals
Post Journals

Data Migration
Pre-Requisites
 Ledger Setup
 Navigation : Setup and Maintenance >
Financials > Review and Submit
Accounting Configuration
 Complete the Ledger setup before
running the import process
 If Ledger setup is not complete, journals
cannot be imported.

Data Migration
Pre-Requisites
 Confirm Existence of GL Essbase

Cube  Navigation : General Accounting >
Period Close > Inquire on Detail Balances
 Inquire on Detail Balances should not
give any error

Data Migration
Pre-Requisites
 Currency conversion rate

 Navigation : General Accounting >
Period Close > Manage Currency Rates
 Currency conversion rate must exist for
foreign currency transactions
 Not adhering to this would result Import
Journal process end in error:
EC01: A conversion rate must be entered

when using the User conversion rate type.

Data Migration
Creation of Account Combinations Contd…
 Create Account combinations before

running Import Journal process
 Not adhering to this may result in:
 If Dynamic Insertion is allowed - Import
Journal Process will create new code
combinations  performance issues
 If Dynamic Insertion is disabled
Import Journal process will end in
below error
“Invalid Accounts”

Data Migration
 It is advisable to upload a set of 500K

rows per file with different Group_id in
FBDI sheet.
 Not adhering to this could lead to

performance issue in Import Account
Combinations process.

Data Migration
 Run the “Optimize Journal Import

Performance” process after “Import
Account combinations" process.
 After Go Live schedule the job to run
during non business hours
 This job creates proper index on GL
Account code combination table and
gather stats on commonly used GL tables
 Performance issue during Journal
Posting
& Journal Import

Data Migration
Open GL Period
 It is recommended to open GL period one

after the other.
 Opening period one by one will help in
better performance.
 Performance issue with roll forward of
balances during posting
 Posting process may end in error

Data Migration
Open GL Period

Data Migration
Creation of Journals: Import Journal Recommendation
 It is recommended to use File Based

Data Import (FBDI) instead of ADFdi
 FBDI performs no validation
 ADFdi creates performance issue on the
instance including UI for more than 10000
records
 ADFDi with more than 10k records could
result in below error:
(504) Gateway Timeout Error

Data Migration
Creation of Journals:Cross Validation/Segment Security Recommendation
 Define Cross Validation (CVR) and

Segment Security Rules (SVS) after data
migration
 CVR or SVS could cause performance
issue due to its validation with every
Code combination
 Enable/Create CVR/SVS after data
migration and Disable Code combination
which violates CVR if any after data
migration.
 Risk of disabling CVR : Balances will get
accounted in restricted account
combinations.

Data Migration
Creation of Journals: Disable Journal Approval
 It is advisable to disable the journal

approval process for data conversion
journals
 If not disabled:
 Approval process may take longer time
to complete if multiple approvers are
involved
 Complex rules might end up in time
out error in case of huge data volume

Data Migration
Posting
 Uncheck Post Journals

Automatically from Source Ledger  Uncheck ‘Post Journals Automatically from
Source Ledger’ using Complete Primary to
Secondary Ledger Mapping task
 Posting of primary ledger will not trigger
posting process of secondary ledgers
 Posting Secondary ledger journal when
primary ledger journal is posted
 Performance issue in Posting
 Posting process end in error:
ORA-01652: unable to extend temp segment
by 128 in tablespace FUSION_TEMP

Data Migration
Posting
 Post the Unposted Journals

 Use AutoPost criteria set to post all the
unposted journals for a specific period
and ledger at a time.
 Posting each journal manually will take
time
 Posting will process all records at a
time, may result in performance issue

Data Migration
Subsequent Data Upload Approach
 Perform the balance reconciliation and

complete the conversion journal upload
for current period
 Follow the same approach for loading
data in to next period

Program agenda
3
4 Usability-ADFDi,Journal Import Webservice & FBDI
5
6

Usability-ADFDi,Journal Import Webservice & FBDI
ADFDi
 Used to create 1 Journal

batch and header
 Advisable when row
volume is less than 500
and not more than that.

ADFDi
 Used to create 1 or more

Journal batch or header
 Advisable when row
volume is more than 500
and less than 10000
 Can be used to give a
specific name to Journal
Batch.

Journal Import Webservice
 Web service performs no

validations.
 Journal Import takes care
of all validations.
 Only performs INSERT
operation on
GL_INTERFACE
 Not recommended for high
volume of data
 Import Journals process
has to be invoked
separately

FBDI
 Enter the mandatory

column values
 Follow the Tool Tips
 Do not change the column
order
 Do not delete any column
 Hide/Skip the columns not
in use
 Not adhering to above
could lead to:
ERROR :: Validation failed
for value:XXXX

FBDI
 Avoid using special

characters
 Do not open multiple Excel
workbooks at a time
 Not adhering to above will
result in:
 Excel macro performance
issue when processing
the data

Recommendation
ADFDi Webservice FBDI

Single Multiple
Sheet Sheet
List of Values & Yes Yes No No
Online Validations
Single Batch Upto Yes Yes Yes Yes
500 Lines
Multiple Batch No Yes Yes Yes
Upto 1000 Lines
Up to 10000 No Yes No Yes
>= 10000 No No No Yes
Program agenda
5 Cube Maintenance After P2T(Production-to-Test)

6

Cube Maintenance After P2T(Production-to-Test)
GL Essbase cube creation
 How to check order of the GL  Use the below SQL to identify the sequence
Essbase cube of cube creation using Doc ID 1910762.1
SELECT gc.APPLICATION_NAME Cube_Name ,fkt.NAME
COA_Name, g.USER_PERIOD_SET_NAME Accouting_Calendar
FROM gl_balances_cubes gc, fnd_kf_str_instances_b
fk,fnd_kf_str_instances_tl fkt,gl_calendars g WHERE
gc.CHART_OF_ACCOUNTS_ID = fk.STRUCTURE_INSTANCE_ID
AND fk.key_flexfield_code = 'GL#' AND fk.application_id = 101
AND fk.APPLICATION_ID= fkt.APPLICATION_ID AND
fk.KEY_FLEXFIELD_CODE = fkt.KEY_FLEXFIELD_CODE
AND fk.STRUCTURE_INSTANCE_CODE =
fkt.STRUCTURE_INSTANCE_CODE AND fkt.LANGUAGE =
USERENV('LANG') AND gc.PERIOD_SET_NAME = g.PERIOD_SET_NAME
ORDER BY gc.APPLICATION_NAME;
 Applicable when multiple cube exists for

same chart of account
GL Essbase cube creation – Contd.
 Rebuild the GL Essbase cubes  Rebuild the cubes in the same order as
the GL Essbase cubes in Production
environment
 If the GL Essbase cubes are scrambled
after refresh, it prevents from using FRS
reports with below error:
Error executing query: -1

GL Essbase cube creation: Recommendation
 Rebuild the GL Essbase cube for last 2

years data
 Not adhering to this could result in:
 Performance issues while running
allocation rules, FRS & Smart view
reports
 Historical balances can be viewed using
the available standard reports.

Migration of FRS and Allocations
 Migrate FRS reports & Allocations rules

using Configuration Packages
 FRS reports & Allocations rules will not be
there after P2T process
 Task Name :
Create Financial Statements
Manage Allocations and Periodic

Program agenda
3
4
5
6 General Ledger Role Customization

General Ledger Role Customization
Requirement
 To Restrict Users from

accessing Period Close
activities.

Role Naming Convention
 Provide the Role name and

Role Code prefix for a
unique name

Identify the Privilege
 Query the seeded roles

 Click on Simulate Navigator
 Under General Accounting,
Click on Period Close
 Click on View Privileges
Required for Menu

Copy Seeded Role
 Identify the seeded role

that needs to be
customized
 Copy the seeded role
 Use the option Copy top
role and inherited roles

Identify Sub Roles
 Click on Load Inherited

Policies
 Identify the sub roles
related to “Manage Period
Close Activities privilege”
using Click Here
 Copy the custom sub role
names related to Financial
Analyst and General
Accountant
 Go to Function Security
Policies for each roles
separately.

Remove Privilege From Sub Role
 Delete the privilege

Manage Period Close
Activities from the custom
sub roles Function Security
Policies
 Multiple Task- Single
Privilege Scenario

Top Articles and Community Links
 FAQs for Export and Import FSM Data Migration (Doc ID 2632553.1)
 How to Export and Import setup data through Configuration packages (Doc
ID 2632592.1)
 Web Services For Configuration Package Activities (Doc ID 2595899.1)

 File-Based Data Import for Financials
 General Ledger Roles & Privileges
 ADFdi Vs File Based Import For Importing Journals (Doc ID 1622476.1)
 Which are FBDI Journal Import limitations ? (Doc ID 2591055.1)

 What Are The Steps Required for the Cube, FR Reports and Allocations
After a P2T? (Doc ID 2104933.1)
 How to Restrict Period Close Option from General Accounting Manager Role
(Doc ID 2323035.1)

Summary
What we covered today
 Key points that needs to considered during Data & Setup Migration
 Details on FBDI, ADFDi & Journal Webservice usage
 Post P2T activities to be performed
 How to customize roles based on seeded roles

Thank you
Preetam Rout & Sreekumar Nair

Oracle Fusion General Ledger Product Support

Fusion General Ledger Data and Setup Migration Considerations

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Note

Preetam Rout & Sreekumar Nair

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Oracle Applications Cloud basic functional implementation steps:

Copyright 2020, Oracle and/or affiliates. All rights reserved

2 Setup Migration Consideration

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Ways of setup data migration

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Import Setup Data

 Import never delete records in the target

Copyright 2020. Oracle and/or affiliates. All rights reserved.

Export and Import Specific Task

 Manage setup data of a specific task or a

Copyright 2020. Oracle and/or affiliates. All rights reserved.

CSV export and import process

Copyright 2020. Oracle and/or affiliates. All rights reserved.

3 Data Migration Consideration

Copyright 2020, Oracle and/or affiliates. All rights reserved

 GL Data migration steps

Create Account combinations

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Confirm Existence of GL Essbase

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Currency conversion rate

EC01: A conversion rate must be entered

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Create Account combinations before

Copyright 2020, Oracle and/or affiliates. All rights reserved

 It is advisable to upload a set of 500K

 Not adhering to this could lead to

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Run the “Optimize Journal Import

Copyright 2020, Oracle and/or affiliates. All rights reserved

 It is recommended to open GL period one

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020, Oracle and/or affiliates. All rights reserved

 It is recommended to use File Based

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Define Cross Validation (CVR) and

Copyright 2020, Oracle and/or affiliates. All rights reserved

 It is advisable to disable the journal

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Uncheck Post Journals

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Post the Unposted Journals

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Perform the balance reconciliation and

Copyright 2020, Oracle and/or affiliates. All rights reserved

Copyright 2020, Oracle and/or affiliates. All rights reserved

 Used to create 1 Journal

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Used to create 1 or more

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Web service performs no

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Enter the mandatory

Copyright 2020. Oracle and/or affiliates. All rights reserved.

 Avoid using special