1.

Zoom meeting/webinar Settings

1.1. Important settings are highlight below. Please check and save those features before sending out
the invitation.

Recommend turning ON
participant video feature for
Webinar. If this off, Panelist could
not turn on their camera.

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 Turn on this
feature only when
meeting is needed
to record.

1.2. Go to https://undp.zoom.us/profile/setting. Turn on All participants under “Who can share?”.

2. How to join a Zoom meeting/webinar

2.1. Login Zoom app on computer.
2.2. Click on the Zoom link on your calendar or on the email. Enter Meeting ID from email invitation
and then click Join.
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2.3. Click on “Open Zoom”. This feature will ask when you have Zoom app on your system.

2.4. Enter the meeting password from invitation email.

2.5. Strongly recommend test the audio before joining a meeting.

2.6. After joined a meeting, you will see the menu bar below on the Zoom. As a normal participant,
you could be able to do following:
i. Mute/unmute audio
ii. Turn on/off video
iii. Invite people with email
iv. Check the participants name
v. Share your screen
vi. Chat to the Zoom participants

i ii iii iv v vi

2.7. Stop your shared screen by roll over the top menu of the meeting and click “Stop Share”.
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 2.8. You may rename yourself by click on Participants panel.

2.9. Click on participant icon and following functions will appear at the right below corner.

i. Mute yourself
ii. Raise Hand – use when you have question, or you would like to talk.
iii. Claim host – use when you must take control of the meeting such as mute/unmute
participants, turn on/off participants’ video etc.

i ii iii

2.10. Better leave the meeting with “Leave Meeting” button instead of “End the meeting”, when you
have host or co-host rights, the rest of participants will remain connected.

3. How to set a participant as a host/co-host while Zoom

meeting going on
3.1. Roll over on participant’s name, click on “More”.

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 3.2. Choose “Make Host or Make Co-Host”.

4. How to reclaim host status on Zoom meeting

If you are the host of meeting and would like to claim back Host permission from participant. Press on
“Reclaim Host”.

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5. How to set Zoom webinar participant as a panelist
5.1. Click on Attendees tab on the participant panel.
5.2. Roll over on the participant’s name and choose “More”.

5.3 Choose “Promote to Panelist”. Please note that during webinar, the host should promote
panelists as ‘co-host’ to be able to control their camera function (turn on/off) if the participant’s
video feature is turn off on webinar invitation.

6. How to change status from ‘panelist’ to ‘attendant’, ‘host’ or

‘co-host’
6.1. Click on Panelists tab on the participant panel.
6.2. Roll over on the panelist’s name and choose “More”.
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 6.3. Change the Role of Panelist.

7. How to retrieve participants list of the meeting

7.1. Sign in using email credentials at undp.zoom.us.
7.2. Click Reports on the left menu and choose usage on the right panel.
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 7.3. Click on numbers as shown below and export. ( This function available only after the meeting is
end ).

REMARKS:

• Please ensure signed in Zoom app if you are a host or co-host. Otherwise, Zoom will detect you as
participant until you are signed in.
• A host is the “owner” of a meeting or webinar and can administer the meeting. Administrator
rights for host includes (i) end the meeting; (ii) make someone else the host/or co-host; and (iii)
enable/disable others from sharing screen. A co-host is an optional role that can be assigned to
someone to assist the host in moderating the meeting. A co-host cannot end the meeting or
make another participant as a host.
• Zoom does not allow user to host back to back meetings; hence, suggest using different account
for each meeting.
• Recommend downloading Zoom app on the phone for alternate option.
• Internet speed for video call should be at least 20MB or more. If you face unstable connectivity,
please turn off the video and continue with audio only.
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