User Guide V3.0-EN

Z
ZKTime.Net User Manual

[An Official Description]
[This document describes the installation and unloading of
ZKTime.Net and the functions of its interface menus.]
[Ver. 3.1]
[May,2013]
ZKTeco Inc.
www.zkteco.com
ZKTime.Net User Guide
Table of Contents:
Copyright & Legal Notices .............................................................................................1-- 2 -
Chapter at a Glance .......................................................................................................1-- 3 -
Glossary & Conception .................................................................................................................................. 4
1.Software Intallation & Registration ..................................................................................................... 5
1.1. Basic Information about ZKTime.Net ......................................................................... 5
1.2. Software Installation. .................................................................................................. 5
1.3. Software Uninstallation. ............................................................................................. 7
1.4. Software Registration. ................................................................................................ 8
1.5. ZKTime.Net Tray Menu. .............................................................................................. 9
2.Setting up Attendance Rules ........................................................................................... 10
2.1. System Setting Steps Overview. ................................................................................ 10
2.2. Set up General Information. ...................................................................................... 11
2.3. Email Set. ................................................................................................................... 11
2.4. Plan Task. .................................................................................................................. 12
2.5. Employee Group. ....................................................................................................... 12
2.6. Setup Company Management. ................................................................................... 13
2.7. Setup Pay Class. ......................................................................................................... 16
2.8. Setup Pay Code. ......................................................................................................... 18
2.9. Setup Time Period. .................................................................................................... 18
2.10. Break Manage. ........................................................................................................ 19
2.11. Rounding Set. .......................................................................................................... 20
2.12. Shift Set ................................................................................................................... 21
2.13. Set Cycle Shift. ......................................................................................................... 22
2.14. Set Work Code. ........................................................................................................ 23
2.15. Department Management. ...................................................................................... 24
2.16. Employees Management ......................................................................................... 24
3.Network & Data Sync & Terminals Management............................................................ 31
3.1. Terminal Management .............................................................................................. 29
3.2. Data Sync ................................................................................................................... 30
4.Get Report & Attendance Calculation ............................................................................................... 32
4.1. Attendance Record Processing ................................................................................. 32
4.2. Exceptions Assign ..................................................................................................... 32
4.3. Attendance Calculation ............................................................................................. 32
4.4. Modify Attendance Log ............................................................................................. 33
4.5. Export/Import Data to USB Pen Driver .................................................................... 33
4.6. Attendance Record Management .............................................................................. 34
4.7. Export/Import Attendance ....................................................................................... 35
5.Set Privilege & Add System Administrator ..................................................................................... 36
5.1. System User Management ......................................................................................... 36
5.2. Role Management ..................................................................................................... 36
6.Setting up Attendance Rules ................................................................................................................ 38
6.1. Employee Report Processing .................................................................................... 38
6.2. Attendance Report Processing.................................................................................. 40
6.3. Salary Export ............................................................................................................. 42
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END-USER LICENSE AGREEMENT FOR THIS SOFTWARE
Important - Read Carefully:
This End-User License Agreement ("EULA") is a legal agreement
Copyright &
between you (either an individual or a single entity) and the
mentioned author of this Software for
the software product identified above, which includes computer
Legal Notices
software and may include associated media, printed materials, and "online" or electronic documentation
("SOFTWARE PRODUCT"). By installing, copying, or otherwise using the SOFTWARE PRODUCT, you agree to be
bound by the terms of this EULA.
If You Do Not Agree To The Terms Of This EULA, Do Not Install Or Use The SOFTWARE PRODUCT.
SOFTWARE PRODUCT LICENSE

The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other
intellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold.
1. GRANT OF LICENSE.
This EULA grants you the following rights: Installation and Use. You may install and use an unlimited number of
copies of the SOFTWARE PRODUCT.
Reproduction and Distribution. You may reproduce and distribute an unlimited number of copies of the
SOFTWARE PRODUCT; provided that each copy shall be a true and complete copy, including all copyright and
trademark notices, and shall be accompanied by a copy of this EULA. Copies of the SOFTWARE PRODUCT may be
distributed as a standalone product or included with your own product.
2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.

Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse engineer, decompile,
or disassemble the SOFTWARE PRODUCT, except and only to the extent that such activity is expressly permitted by
applicable law notwithstanding this limitation.
Separation of Components. The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not
be separated for use on more than one computer.
Software Transfer. You may permanently transfer all of your rights under this EULA, provided the recipient agrees
to the terms of this EULA.
Termination. Without prejudice to any other rights, the Author of this Software may terminate this EULA if you fail
to comply with the terms and conditions of this EULA. In such event, you must destroy all copies of the SOFTWARE
PRODUCT and all of its component parts.
Distribution. The SOFTWARE PRODUCT may not be sold or be included in a product or package which intends to
receive benefits through the inclusion of the SOFTWARE PRODUCT. The SOFTWARE PRODUCT may be included in
any free or non-profit packages or products.
3. COPYRIGHT.
All title and copyrights in and to the SOFTWARE PRODUCT(including but not limited to any images, photographs,
animations, video, audio, music, text, and "applets" incorporated into the SOFTWARE PRODUCT), the accompanying
printed materials, and any copies of the SOFTWARE PRODUCT are owned by the Author of this Software. The
SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions. Therefore, you must treat
the SOFTWARE PRODUCT like any other copyrighted material except that you may install the SOFTWARE PRODUCT
on a single computer provided you keep the original solely for backup or archival purposes.
LIMITED WARRANTY
1. NO WARRANTIES.
The Author of this Software expressly disclaims any warranty for the SOFTWARE PRODUCT. The SOFTWARE
PRODUCT and any related documentation is provided "as is" without warranty of any kind, either express or
implied, including, without limitation, the implied warranties or merchantability, fitness for a particular purpose, or
noninfringement. The entire risk arising out of use or performance of the SOFTWARE PRODUCT remains with you.
2. NO LIABILITY FOR DAMAGES.
In no event shall the author of this Software be liable for any damages whatsoever (including, without limitation,
damages for loss of business profits, business interruption, loss of business information, or any other pecuniary
loss) arising out of the use of or inability to use this product, even if the Author of this Software has been advised of
the possibility of such damages.
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Chapter at
Main Setting
1
Navigation Bar a Glance
Menu
Flow Chart
Help
Main Time Attendance Setting Tools
List of Person & Shifts
Calendar & Shifts Setting
Status Bar
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Here is some basic conception for better using: Glossary &
Pay Class defines the payment period, weekend setting, and
over-time.
Over Time sets over-time levels 1, 2, and 3 to different
Conception
lengths of working hours and sets whether the weekend over-time is included into the weekday
working hours if the weekday working hours falls short of the normal working hours.
Pay Code defines the type of salary payment.
Shift Start the time of day employees in this shift is scheduled to begin work.
Shift End The time of day employees in the shift are scheduled to stop working.
Before Check In defines the time range within which check-in before office hours start is valid.
Note: For example, office hours start at 07:00 and Time before Check In is set to 60 minutes.
Check-in before 06:00 is invalid.
After Check Out defines the Time range within which check-out after office hours end is valid.
For example, office hours end at 17:00 and Time after Check out is set to 30 (minutes). Check-
out after 17->30 is invalid.
Count Latedefines the Time interval (in the unit of minutes) between the Time when office
hours start and the start Time when check-in is considered late.
Count Earlydefines the Time interval (in the unit of minutes) between the Time when office
hours end and the start Time when check-out is considered early.
Breakfor each break code, you may define up to two break slots. You must specify the start
and end Time for each of the slots, as well as whether any incident applies (optional).
Round Value In/Outdefines the smallest unit for rounding the Time of check-in/check-out. For
example, if Round Value In/out is set to 10, the smallest unit of Time that can be included in
attendance records is 10 minutes.
Round Down In/Out rounds up values greater than the value of Round Down and rounds down
values smaller than or equal to the value of Round Down. In and Out correspond to check-in
and check-out.
Round Up In/Outcorresponds to Round Down In/out.
Round rule the number of minutes before the Shift Start Time or after the Shift End Time in
which employees’ transactions will be treated as if they occurred exactly at the Start or End
Times
Schedule sets the attributes of shift scheduling, including shifts and dates of the shifts and the
use of cyclic shift scheduling. You can assign the configured shifts to departments or a single
employee.
Date of Hiredefines the date when an employee is hired. When adding an employee, you can
take the current system date as the date of hire by default, or you can change the date. This
information is very important. Enter the correct date.
Operation Mode defines the mode of attendance check. The Hours and salary options are
available. If you select the Hours option, the result of attendance check is independent of
parameters such as Shift, Over-time, Late Come, Early Out, and absence. If you select the salary
option, the result of attendance check is related to parameters such as the shift Time, rounding
details during shifts, break rounding, over-time, check-in late, check-out early, and absence.
Status defines the status of the device. If you click Actives, the device is enabled and you can
perform the following operations on the device-> user uploading/downloading, work code
uploading, and record downloading. If you click Inactive, the device is not enabled.
Data Syncsynchronizes data between the system and the device.
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Software Installation
1 & Registration
In this section, you will learn:
 Basic information about ZKTime.Net Running Environment.
 Software Installation.
 Information about Third Party Fingerprint Sensor Driver.
 Software Uninstallation.
 Software Registration.
 Registration Document Backup.
1.1. Basic Information about ZKTime.Net Running Environment.

Microsoft .NET Framework is a technology that supports building and running the next
generation of applications. And it fulfills .NET development technologies and application
patterns for creating business applications. ZKTime.Net software is based on
Microsoft .NET framework. It provides a long time and stable data support, powerful
system compatibility.
Component Minimum System Requirements

Processor 1 gigahertz (GHz) or faster x86-bit or x64-bit processor
Memory (RAM) 1 gigabyte (GB) RAM (32-bit); 2 gigabytes (GB) RAM (64-bit)
Hard Disk 3.0 gigabytes (GB) available
Multi-touch 1024 x 576 or higher resolution monitor
Display Not Support Multi-Touch Screen
Operating System ZKTime.Net products are supported on the following
Windows operating systems:
Windows XP (32-bit or 64-bit)
Windows Vista (32-bit or 64-bit)
Windows 7 (32-bit or 64-bit)
Windows 8 (32-bit or 64-bit)
Windows Server 2008 R2 (64-bit)*
Windows Server 2012 (64-bit)**
*Windows Server 2008 R2 is available only in 64-bit
**Windows Server 2012 is available only in 64-bit
.NET Version 4.0/4.5
1.2. Software Installation.

Please insert the installation CD-ROM into the CD-ROM drive (you may need to log in as
the operating system administrator to perform this step). Then installation program
runs automatically.
Note: If this guide is inconsistent with the actual installation steps, please
install the software based on the actual steps of the disk.
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Access the ZKTime.Net Setup Wizard and click “Next”.
Read the following license agreement. Click “I accept the agreement”, if you accept the
terms of this agreement; otherwise, click “Cancel” to exit installation.
Select the software installation path. You can click “Browser” to check the free disk
space. You are advised to use the default path. Select permissions to the software. Click
“Next”.
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Click “Next” as instructed by the setup wizard.
Note: Install .NET Framework 4.0 before you install the ZKTime.NET Time
and Attendance System. You can download the installation package of .NET
Framework 4.0 at http://www.microsoft.com/en-
us/download/details.aspx?id=17718.
Note: Cancel the installation of the fingerprint reader driver if you have not
purchased the fingerprint reader.
After successful installation, click “Finish” to exit the installation.
After installation is complete, a shortcut of ZKTimeNet.exe ( ) will be created on

the desktop.
1.3. Software Uninstallation.
If you no longer require use of the software and wish to delete it, remove it as follows:
1, Click StartPrograms  ZKTime.Net  Uninstall ZKTime.Net.
2, Exit the ZKTime.Net program;
Choose Start Control PanelAdd or Remove ProgramsZKTime.Net, click Remove.
 Click “Yes” to remove the software.
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1.4. Software Registration.
For First Time Log In:
Double click the desktop shortcut, or choose StartProgramsZKTime.Net to enter the
login interface. If you log in to the system for the first Time (this means the system has
no users), the system displays the register administrator interface. Set your password in
this window.
Note: this administrator is a top password of this system. Please keep it well.
If you have previously logged in to the system, enter the correct registered user name
and password.
Send your “Unique Product”
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Steps To Get License And Use It:
1, Click “Copy” “Paste in E-mail” ZKTime.Net  Uninstall ZKTime.Net.
2, Click StartPrograms  ZKTime.Net  Uninstall ZKTime.Net.
Note: ZKTime.Net will write the registration words into Microsoft register.
We suggest you copy this to your note or into a word document in case of
third part register clean tools or software delete your registration words.
1.5. ZKTime.Net Tray Menu.

In the right corner of the Taskbar .Right-click the ZKTime.Net icon ( ).
The following menu is displayed.
“Check update” Check for software updates.

“Configuration”Configure software shutdown and prompt messages as shown
below.
“Exit” Exit the software.
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Setting up
2 Attendance Rules
 System Setting Steps Overview.
 Set Up Attendance Rules.
 Communication & Devices.
 Enroll Employees & Sync To Device.
2.1. System Setting Steps Overview.

First, please log in ZKTime.Net. You will see a flow chat to guide you fulfill the basic
information about your certain company attendance rules.
3, Set late come & 4, Arrange shifts for

early out. employees & departments.
1, Fulfill Company 2, Set Up How To

Information & Pay & Over Time.
holiday.
5, Add department
information.
9, Export Reports.
6, Enroll personal
information & private
calendar.
7, Add device & sync data. 8, Calculate attendance log.
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2.2. Set up General Information.
On the menu of Configuration we can do the regulation of equipment, regulation of user
setting the System option.
Click “System” “General”. The following page is displayed.
Minimum Time between two punches this is the minimum Time period (in the
unit of minutes). If two checks are recorded within this Time range, only the Time of
the first check is recorded in attendance check.
Delete the punches from the devices after downloading whether attendance
records are deleted from the attendance device after they are downloaded.
Date and Time Format set date and Time formats for the system.
Click “Save” after you set these parameters.
2.3. Email Set.
Click “System” “Email Setting”. The following page is displayed.
Set SMTP Serverset the E-mail SMTP server address and port number (You may
get help from your network administrator).
Send Datayou can set whether to send notification mails about check-in late,
check-out early, and absence.
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E-mail Message Notification
Note: ZKTime.Net E-mail function does not depend on mail management

software. Attendance log only send to customers with mailboxes.
2.4. Plan Task.

You can set data scheduled maintain tasks. Currently, only the scheduled task of
attendance record downloading is supported.
Click “System” “Plan Task”. The following page is displayed.
Using data collection schedule after you click this option, you can specify the day
when attendance records are scheduled to be downloaded.
Start atspecifies the Time at which downloading of attendance records starts.
Restart after Several Minutesspecifies the Time interval between completion of
attendance record downloading and device restart.
Note: the auto download functions can only work with running ZKTime.Net
software. If you stop the software, then it will sync when you log in again.
2.5. Employee Group.

You can divide employees by department or by group.
Click “System” “Employee Group”. The following page is displayed.
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1, “Employee Group”  here, only eight first level groups.

2, “Item Name”  in the corresponding group (for example, first level group “ZKGPS”),
you can set up more groups.
When you finished the group settings. That will be applied to the user groups in
employee profiles.
2.6. Setup Company Management.
You need to describe the organizational structure of your company before you
manage staff. You can set the company profile in the Companies menu.
Click “Setup” “Companies”. The following page is displayed.
1, Set Basic Parameters.

Specify basic company information, including parameters such as Company Code,
Company Name, Pay Class, Operation Mode, and Logo.
Company Code is generated by the system automatically.
Company Name Set the name of your company.
Pay Class Select the type of pay class.
Photo Size Select a picture as the logo of your company.
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Operation Mode This mode consists of “Hours, Salary”.
Note: “Hours”, Salary”. Generally refers to pay by the hour

the If you select Hours, do not count working hours based on parameters
such as shifts, over-time, early, absence. If you select Salary, count working
hours based on shifts, rounding details, break round-off, over-time, late,
early, and absence. E-mail address is required parameters for
automatically pushing attendance information to certain person.
Address Specify company address information, including parameters such as

Address, City, Country, Fax, Email, State, Phone, and Website.
2, Set Up Holiday.
Holidays include statutory holidays and custom holidays, such as the company public
rest days, annual leave, etc.
Click “Setup” “Holiday”. The following page is displayed.
Click “Items” to set holiday names, as shown in the above figure;

Click “ ” to set holiday names in the text box; And in this way, set all statutory
holidays and required holidays then close the Holiday Type Edit window.
Click “Save” to complete holiday names text entry.
3,  Apply Holiday Names in Calendar Days.

For flexible and convenient to adjust holiday time and adapt to different calendars,
ZKTime.Net does not support automatic holidays carrying on, you need according to
your local holidays and the company's time of relaxing, manually enter the holidays
settings for each year.
Page [- 14 -]
Press and holding the left mouse button, select date blocks in the calendar, as
shown in the above figure; if you need to select multiple blocks, hold the “Ctrl” key
and click or drag the mouse to select the blocks, and the selected blocks color will
change.
Select “Apply to Days” and “Save” to complete;
Note: “Count Work Time”: Generally when employees are present at work during the
specified holiday, you can select the way of salary calculation.
Click “View All” to list all holidays;
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2.7. Setup Pay Class.
You can define the payment period, weekend setting, and over-time.
Click “Setup” “Pay Class”  “General”. The following page is displayed.
General You can set the payment period and rest days.
Code Set a number automatically assigned to the pay class, which can be modified.
Name Name of the certain pay class.
Period Setting  You can set the payment period to daily, weekly, bi-weekly, semi-
monthly, or monthly, or customize the payment period. If you set the payment
period to weekly, bi-weekly, semi-monthly, or monthly, you need to set the start
date and end date of the current payment. The system automatically works out the
start date and end date of the next payment.
Weekend Set  Select weekend rest days based on company conditions.
Payment Period Conception

Daily Give payment by the day
Weekly Give wages weekly
Bi-Weekly Pay salary once every two weeks,
usually 14 days
Semi-Monthly Pay salary in the middle of a month,
usually 15days
Monthly Pay salaries at end of each month,
usually 30 days
Custom Custom the time to pay salaries
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Set up Over-time:
Click “Setup” “Pay Class”  “Overtime”. The following page is displayed.
T1 T2 T3
T4 T5 T6
Overtime (OT) SettingSet up the over time working level.

Saturday counts towards Set Saturday overtime work calculation method.
Sunday counts towards Set Sunday overtime work calculation method.
Fill normal hours from weekend first? Duration of working time is not met,
whether to use overtime to cover.
Method of Overtime Level Calculation: (Calculated in subparagraph)

Assume that the values of T1 to T6 are specified as above. T represents the end
point of working time.
T1 T2 T3 Overtime Hours
T OT Level 1=T-T1
T OT Level 1=T2-T1;
OT Level 2=T-T2
T OT Level 1=T2-T1;
OT Level 2=T3-T2;
OT Level 3=T-T3;
If an employee’s actual daily working hours “T” are greater than T1 but less than T2,
then over-time at OT Level 1 is the daily working hours T minus T1.
If the actual daily working hours “T” are greater than T2 but less than T3, the over-
time at OT Level 1 is T2 minus T1, and the over-time at OT Level 2 is the daily working
hours T minus T2. The over-time greater T3 can be calculated in the same way.
If an employee’s actual weekly working hours are greater than T4 but less than T5,
the over-time at OT Level 1 is weekly working hours minus T4. If the actual weekly
hours are greater than T5, the over-time at OT Level 1 is T5 minus T4, and the over-
time at OT Level 2 is the weekly working hours minus T5. The over-time between T5
and T6 can be calculated in the same way.
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2.8. Setup Pay Code.
You can define the type of salary payment. Set all parameters that need to be included
in the attendance check summary & reports, such as Total Work Hours, Regular
Hours, Over-time, Late Come, Early Out, Absence, and Exception.
Click “Setup” “Pay Code”. The following page is displayed.
Code a number automatically assigned by the system to the pay code.

Description Specific description of the pay code.
2.9. Setup Time Period.

You can set all Time period that may be used in the Time period menu and assign
Time period to departments or employees in the Schedule menu. The on-duty Time,
off-duty Time, and rest Time of an employee are determined by the setting of the
Time period assigned to the employee.
Click “Setup” “Time Period” “General”. The following page is displayed.
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Time Period Name Set up the name of the Time Period.
Flexible Specific description of the pay code.
Base Specific description of the pay code.
Start: Specific description of the pay code. The Time of day employees in this
Time period are scheduled to begin work.
End: Specific description of the pay code. The Time of day employees in the
Time period are scheduled to stop working.
Before Checkin: Time range before the check-in Time, out of which employees’
check-in is invalid. For example, if the check-in Time is 07->00 and the Before
Check In is set at 60 (minutes), checking in before 06->00 is invalid.
After Checkout: The Time range after the check-out Time, out of which
employees’ check-out is invalid.
Additional Specific description of the pay code.
Count Late & Late Come: defines the Time interval (in the unit of minutes)
between the Time when office hours start and the start Time when check-in is
considered late.
Count Early & Early Out: defines the Time interval (in the unit of minutes)
between the Time when office hours end and the start Time when check-out is
considered early.
Note: For example, if the check-out Time is 17->00 and the After Check out is set at 30
(minutes), checking out after 17->30 is invalid.
2.10. Break Manage.

For each break code, you may define up to two break slots. You must specify the start
and end Time for each of the slots, as well as whether any incident applies (optional).
Click “Setup”“Time Period” “General” “Manage”. The following page is displayed.
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Break ID A break code automatically generated by the system.

Break Name The name of the break.
Start Time The break start time.
End TimeThe break end time.
Break (mins)After you enter Time in from and to, the system automatically counts
the break time period.
No PaidThe break end time.
AutoDeductThe break end time.
2.11. Rounding Set.

Click “Setup”“Time Period” “Rounding Setting”. The following page is displayed.
Rounding Specific description of the pay code.

Round Value IN/OUT: The minimum round-off unit of working hours. As
shown in the previous figure, if the Round To = 10, take 10 minutes as the
minimum unit when counting the working hours.
Round Down IN/OUT: Round up values greater than the Round Down
value. Round down values smaller than or equal to the Round Down value.
In and Out correspond to check-in and check-out respectively.
Round Up IN/OUT: corresponds to Round Down In/out respectively.
Note: Round Down In/Out + Round Up In/out = Round To. The system allows you
to change only the value of Round Down In/Out and Round To.
Assume that the Time period set in the preceding figure are assigned to
employees.
If an employee checks in at 08:02 and checks out at 17->55 in this Time period
mode, the system rounds down the check-in Time as 08->00 and rounds up the
check-out Time as 18->00. This means the employee is allowed to check in 2
minutes later or check out 5 minutes earlier than the required Time.
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Round Rule The number of minutes before the Time period Start Time or after
the Time period End Time in which employee’s transactions will be treated as if
they occurred exactly at the Start or End Times.
Click ( ), add a rounding rule, and input corresponding data.
Round Time: defines the Time interval (in the unit of minutes) between the
Time when office hours start and the start Time when check-in is considered
late.
Start Time: defines the Time interval (in the unit of minutes) between the
Time when office hours end and the start Time when check-out is considered
early.
End Time: defines the Time interval (in the unit of minutes) between the Time
when office hours end and the start Time when check-out is considered early.
Set an attendance Time range on this interface. Start Time ≤ Round Time ≤ End Time
is required. As for any attendance Time during this Time range, the system records
it as the Time in Round Time. Click Add to continue adding Round Time.
For example, enter 07->05 in Round Time, 07->00 in Start Time, and 07->10 in End
Time. After the setting is completed, the system records any attendance Time in the
range of 07->00 to 07->10 as 07->05.
Avoid setting Round Time as Time period Start or Time period End. The Time range
of Start Time to End Time must be Start Time to End Time < Time period Start or
Time period Start < Start Time to End Time < Time period End or Start Time to End
Time > Time period End.
2.12. Shift Set

To schedule shifts, perform the following steps. It includes 2 main steps.
Click “Setup”“Shift”. The following page is displayed.
Shift Name Name of the shift schedule.
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Pay Code whether to define the type of salary payment.
Time Period Time Period to be scheduled.
1, Set the attributes of shift scheduling, including shifts and dates of the shifts and
the use of cyclic shift scheduling.
Click the date(s) for shift scheduling in the date table and set corresponding
parameters on the right of the date table. Click “Apple to Days”. Shifts on the
selected date(s) are scheduled. If you need to schedule the same Time Period on
multiple dates, hold down the Ctrl key and click the dates required or drag the
mouse to select the dates required.
2, Assign the configured shifts to departments or a single employee.

Click “Assign”. The following page is displayed.
Select the departments or a single employee to which shifts will be assigned and
click “Save”.
2.13. Set Cycle Shift.
Whether cyclic shift scheduling is required. If an employee's work time (working
hours) repeats in a cycle.
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Click “Setup”“Shift” “Cycle Shift”. The following page is displayed.
Start Date Set the start date of the cycle.

Cycle Type and Cycles Set the type of the cycle, which can be set to daily or weekly.
Assign shifts to departments or employees.
2.14. Set Work Code.

Employees’ salaries are subject to their attendance records. Employees may be
engaged in different types of work which may vary with Time periods. Considering
the salaries vary with work types, the system provides a parameter to indicate the
corresponding work type for every attendance record to facilitate rapid
understanding of different attendance situations during the handling of attendance
data.
Click “Setup”“Work Code” “Cycle Shift”. The following page is displayed.
Code Number of the work code.

NameName of the work code.
Page [- 23 -]
After you set the preceding parameters and click “Save”, the new work code will be
added to the left list.
After you set the work code, you can go to Terminal > Data Sync to synchronize the
work code to the device.
2.15. Department Management.
You can set up the organizational structure of departments after you set up your
company.
Click “Setup”“Department”. The following page is displayed.
Set Basic Parameters:

Specify basic company information, including parameters such as Company Code,
Company Name, Pay Class, Operation Mode, and Logo.
Company Name Name of the company to which the added department belongs.
Department Code is generated by the system automatically.
Operation Mode  This mode consists of Hours, Salary. If you select Hours, do not
count working hours based on parameters such as shifts, over-time, early, absence. If
you select Salary, count working hours based on shifts, rounding details, break
round-off, over-time, late, early, and absence. See “Attendance Calculation” in section
4.4.2 for more information.
Pay Class  type of the pay class of the department.
Name  Name of a department, which is configurable.
Shift  shift type of a department.
2.16. Employees Management
You can enroll employee profiles, including basic user information, fingerprints,
shifts, and personal settings. You can import/export employee information to/from
the system.
To add or edit employee information, perform the following steps.
1, Specify Basic information.
Page [- 24 -]
Click “Setup”“Ｅmployees” “General”. The following page is displayed.
Click the date(s) for shift scheduling in the date table and set corresponding
parameters on the right of the date table. Click “Apple to Days”. Shifts on the
selected date(s) are scheduled. If you need to schedule the same Time Period on
multiple dates, hold down the Ctrl key and click the dates required or drag the
mouse to select the dates required.
Status Status of an employee. If you do not click Active, the attendance records of
the employee are ignored and not uploaded to the device.
First Name The first name of the employee.
Last Name The last name of the employee.
Emp Num Employee ID on the device
Department department to which an employee belongs.
Pay Class type of salary payment of an employee.
PasswordPassword registered by an employee. Employees that have registered
their own passwords can perform check-in using the registered passwords.
Card Number Each card has a number, which is assigned to each of the employees.
There cannot be two cards with the same number, i.e., each employee will have a
unique card number. An employee's code and card number do not have to be the
same, although it is recommended.
Note: When the terminals do not have card readers, you may leave the card number
field blank.
Enrollment Date The date when an employee is employed. When adding an

employee, you can take the current system date as the date of hire by default, or you
can change the date. This information is very important, please enter the correct
date.
Operation Mode This mode consists of Hours, Salary. If you select Hours, do not
count working hours based on parameters such as shifts, over-time, early, absence.
If you select Salary, count working hours based on shifts, rounding details, break
round-off, over-time, late, early, and absence.
2, Register fingerprints.
Page [- 25 -]
Click “Setup”“Ｅmployees” “Enroll FP”. The following page is displayed.
Select the device (terminal or sensor) for fingerprint registration. If you click
Terminal, select an existing machine of the system from the Machines drop-down
list (see section 4.4.1 "Terminal Management") and click Connect.
Click one of the numbered fingers shown in the preceding figure and press the
finger on the fingerprint collector of the fingerprint reader correctly for three
Times. A prompt is displayed when the fingerprint is registered successfully. Repeat
the operations if the registration fails.
3, Schedule shifts for employees.

Click “Setup”“Ｅmployees” “Calendar”. The following page is displayed.
Click the date(s) for shift scheduling in the date table. If you need to schedule the
same shift on multiple dates, hold down the Ctrl key and click the dates required or
drag the mouse to select the dates required.
Pay Code Type of salary payment
Page [- 26 -]
Shift Shift to be scheduled
Click “Apply to Days” to schedule the shift.
4, Configure personal settings.

Click “Setup”“Ｅmployees” “Calendar”. The following page is displayed.
Specify the fields in the Address, Emergency Contact Info, and Additional areas.
E-mail: If no E-mail address information, the employee does not receive an event
reminder system sends.
5, Import or export employee information.

Find the tools bar.
IMPORT GUIDE：
If you need to import employee information to the system.
Click “Import”. The following page is displayed.
Page [- 27 -]
Select the type and path of the data to be imported and click “Next”.
Click “Start” to import data.
EXPORT GUIDE：
If you need to export employee data from the system to the local device. Select the
information to be exported in the Employees Export Wizard window.
Click “Export”. The following page is displayed.
Click “Export”. The following page is displayed.
Click “Start” to export data.
Page [- 28 -]
Network & Data Sync &

3 Terminals Management
 Connect the Terminals.
 Terminals Management.
 Sync Data & Information between ZKTime.Net and Terminals.
 Backup and Recovery Attendance Data.
3.1. Terminal Management

In this window, you can define the terminals you are going to use, both the model and
the communication options.
Click “Terminal”“Terminal Management”. The following page is displayed.
Status Status of the device.

Active: the device is enabled and you can perform the following operations
on the device: user uploading/downloading, work code uploading, and record
downloading.
Inactive: the device is not enabled.
Connection Information  Configuration of the network.
Name: Name of the connected device.
Port: The port number is 4370 by default. You do not need to change the
default port number.
IP Address: IP address of the device.
Password: A password for terminals.
Page [- 29 -]
After you set the preceding information, click “Test Connect” to check whether the
device is connected to the system. If the device fails to be connected to the system,
check whether the connection parameters of the device are consistent with the
communication parameters in the menu of the device or communication cable is
connected appropriately.
Terminal Info  Show all information of the selected terminal in the text boxes.
When the device is successfully connected to the system, device information will be
displayed, including the terminal type, algorithm version, fingerprints, punches, date
format, users, and faces.
Management  Sync the parameters to terminals.
Apply to device: Set the date format of the device.
Sync Time: Set the synchronization Time of the device.
Clear All Fingerprints: Clear all fingerprints in the device.
Clear Administrator: Clear the administrator in the device.
Clear All Punches: Delete all punching records from the device.
Clear All Users: Clear all users from the device.
Clear All Data: Clear all data from the device.
After you set communication parameters, click “Save”. Device information is added to
the left list.
3.2. Data Sync
You can synchronize data between the system and device. Generally, we need
following steps.
1, Download Data from Terminals.

Click “Terminal”“Data Sync” “Download Data from Terminals”. The following page is
displayed.
Select a device in the left list by clicking the box behind the device name.
Click Overwrite exists data if you want to overwrite the existing data. Click
“Download” to start downloading. The system downloads user information
(Including fingerprints and faces) from the device. The downloaded user
Information is displayed in the list below.
Click “Save” after downloading to save the downloaded user information
(fingerprints and faces) to the software.
Click “Delete” if you need to delete data from the device. You can delete user
information or delete only fingerprints, faces, or passwords.
Page [- 30 -]
2, Upload Data to Terminals.

Click “Terminal”“Data Sync” “Upload Data to Terminals”. The following page is
displayed.
 Select a device in the left list by clicking the box behind the device name.
 Click employees in the list below that you need to upload to the device.
 Select the data to be uploaded to the device and click “Upload”. You can
upload user information or upload only fingerprints or faces.
3, Upload Work Code to Terminals.

Click “Terminal”“Data Sync” “Upload Work Code to Terminals”. The following page
is displayed.
 Select a device in the left list by clicking the box behind the device name.
 Click the work codes to be uploaded in the list below and click “Download”.
 Select the data to be uploaded to the device and click “Upload”. You can
upload user information or upload only fingerprints or faces.
4, Download Punches.
You can download attendance records from the device to the system.
Click “Terminal”“Download Punches”. The following page is displayed.
If data fails to be downloaded, connect to the device and start downloading again.
Page [- 31 -]
Get Report &
4 Attendance Calculation
 Attendance Reports Processing.
 Attendance Logs & Calculation Overview.
 Attendance Report Calculate Rules & How to Read Out.
 How To Back up Your Attendance Reports.
4.1. Attendance Record Processing

You can upload attendance records by using a USD drive or connecting to the device,
add attendance records and exception records, and work out the attendance
result. Reports can be generated after attendance records are processed.
4.2. Exceptions Assign
You can set exceptions (such as sick leave and vacation) during normal workdays for
employees.
Click “Attendance”“Exception Assign”. The following page is displayed.
 Select an employee in the left list, for whom you need to set an exception.
 Select a date in the calendar, to which the exception will be assigned.
 Specify Pay Code, Start Time, and End Time above the calendar and click
“Assign”.
4.3. Attendance Calculation

You can work out the attendance result after you have downloaded, modified, and
supplemented attendance records.
Click “Attendance”“Calculate”. The following page is displayed.
Page [- 32 -]
 Select an employee in the left list, for whom you need to work out the attendance
result.
 Select the date when you will perform attendance calculation from the Date
drop-down list.
 Click “Calculate” to overview the logs.
4.4. Modify Attendance Log
If you need to supplement the attendance records of some employees.
Click “Attendance”“Calculate” ”“Modify Punch”. The following page is displayed.
 Select an employee in the left list, for whom you need to add attendance records,
and “Click”.
 Specify the date and Time of adding attendance records, work code and work
state of the employee, and reason for adding attendance records. Click “Save”.
4.5. Export/Import Data to USB Pen Driver
You can import attendance data and employee information and export employee
information by using a USB drive. Insert a USB driver first, then
Click “Attendance”“Import/Export”. The following page is displayed.
Page [- 33 -]
 Click one of the terminal types in the Select Terminal Type area, including Black
and White Screen and Color Screen. When you click Color Screen, you need to
choose between Algorithm 9 and Algorithm 10. Select parameters based on the
actual conditions of the device. Ensure that you have selected the correct device
type; otherwise, data cannot be imported or errors will occur during the import
process.
 Select the USB drive containing attendance data from a list of USB drives that is
displayed when the system detects multiple USB drives. Perform one of the
following operations:
Import Punches Import attendance records from the USB drive.
Import Employees Import employee information from the USB drive.
Export Employees Export employee information from the system to the
USB drive.
 Click the operation you need to perform. A prompt is displayed when the
operation is successful.
4.6. Attendance Record Management
You can check attendance records, import attendance records to the system, and
export specified attendance record from the system.
Click “Attendance”“Punches”. The following page is displayed.
 Select an employee in the left list, whose attendance records you need to export.
Page [- 34 -]
 Specify the start date and end date of the attendance records to be exported
from the Start Time and End Time drop-down lists.
 Click “Search”. All attendance records of the selected employee maintained
during the specified period will be displayed in the list below.
 Click “Search”. All attendance records of the selected employee maintained
during the specified period will be displayed in the list below.
4.7. Export/Import Attendance
If you need to import attendance records, click Import. You can only import
attendance records from the local computer.
Click “Attendance”“Punches” ”“Import/Export”. The following page is displayed.
You can import attendance records in the MS Excel, Text File, and CSV File formats.
Select a format and the file to be imported. Click “Next” and wait until the file is
imported successfully.
Page [- 35 -]
Set Privilege &
5 Add System Administrator
 System User Management.
 Role Management.
5.1. System User Management

You can manage system users and roles in the Privilege menu. You can create a system
user and assign rights to the system user.
Click “Privilege”“User". The following page is displayed.
User Name user name input by the user to log in.

Password password input by the user to log in.
Role Role of the user. You can assign rights to the role when you define the
role.
Remark Specify it based on requirements.
5.2. Role Management
You can manage system users and roles in the Privilege menu. You can create a system
user and assign rights to the system user.
Click “Privilege”“Role". The following page is displayed.
Page [- 36 -]
Role Name name of the role of the user that logs in.
Remark Specify it based on requirements.
Set Privilege Set the range of rights assigned to the role based on actual
conditions. After you set the role and save the settings, the role
will be displayed in the left list.
For example, the super administrator can set a registrar for the administrative
department based on actual conditions of the company and the registrar is assigned
with the rights to maintain the information of all employees. Therefore, you can select
the Companies, Departments, and Employees operation options.
Page [- 37 -]
Setting up
6 Attendance Rules
 Employee Report Processing.
 Attendance Report Processing.
 Salary Export/Import.
6.1. Employee Report Processing

You can generate, print, and export different types of reports (including employee
information, attendance records, and salaries reports) in the reports menu. You can also
generate a report for the specified employee and work out the attendance result of the
employee during the specified period.
Click “Reports”“Employee Report". The following page is displayed.
Title Set the title of the employee report. The default title is the title of the
report template.
Filter Select the range of employees to be displayed in the employee
report.
The report template in the left section of the page contains the “Employee Report” and
“Employee Information Report”. You can add, save, delete, and preview reports (Click
“View”) only after you have selected one of the two report types under the report
template. You cannot preview the report template directly.
1, Preview Employee Report.

Click “Employee Information Report”“View". The following page is displayed.
Page [- 38 -]
2, Preview Employee Information Report.

When you select the employee information report, you can perform relevant setting in
the following fields.
Click “Employee Information Report”“View". The following page is displayed.
Page [- 39 -]
Select Columns Select the types of information to be displayed in the
columns of the employee information report. You can set up to 8 columns and
select up to 16 information types.
After you set the preceding information, click “Accept”. Then you can click “View”, the
following page is displayed.
You can perform operations on the report by using the menu above the report.
6.2. Attendance Report Processing

You can
Click “Reports”“Attendance Report". The following page is displayed.
Attendance Report There are 11 types of report templates, which are

Transactions Report, Daily Totals Report, Time Card Report, Total Time Card
Report, Early Out Report, Late Come Report, Absence Report, Employee Shift
Report, Exception Report, Hours Summary Report, and Time Card List
Report.
Title Set the title of the report. The default title is the title of the report
template.
Page [- 40 -]
From/To Date Select the start date and end date of the report.
Filter Select the range of employees to be displayed in the report.
After you set the preceding information, click “Save”. You can click “View” to check the
report.
Report List:
Report Tables Solved Issues

Transactions Report Attendance punch-card time records
Daily Totals Report A daily summary of all staffs
Time Card Report Display the employees’ punch information
Total Time Card Report A summary punch time record of one
Early Out Report Show leave early case
Late Come Report Show late case
Absence Report Absence time statistics
Employee Schedule Report Show employees’ scheduling records
Time Card List Report Show staff's daily attendance time by department
Hours Summary Report Show staff’s time attendance list
Exceptions report Show exception like sick, holiday
1, Preview Transactions Report.

Click “Transactions Report”“View". The following page is displayed.
2, Preview Daily Totals Report.

Click “Daily Totals Report”“View". The following page is displayed.
Page [- 41 -]
6.3. Salary Export
You can export attendance statistics from the system to the salary software through the
salary software interface for salary calculation.
Click “Reports”“Salary Export". The following page is displayed.
Name Name of the certain Payroll software.

report.
Config Select the parameters in the report.
1, Set the export format.

Click “Reports”“Salary Export” “Config”. The following page is displayed.
Layout Code Name of the certain Payroll software.

report.
Page [- 42 -]
Config Select the parameters in the report.
Specify Field index and select an item from the Pay Code drop-down list. Click “Save”.
2, Set the Time range of the attendance statistics to be exported.

From/To Date Select the start date and end date of the report.
Filter Select the range of employees to be displayed in the report.
3, Set the range of employees whose attendance statistics will be exported.

After you set the preceding information, click “Export” to export attendance statistics to
the salary software.
Page [- 43 -]

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ZKTime.Net User Manual

SOFTWARE PRODUCT LICENSE

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS.

Main Time Attendance Setting Tools

List of Person & Shifts

Calendar & Shifts Setting

1.1. Basic Information about ZKTime.Net Running Environment.

Component Minimum System Requirements

1.2. Software Installation.

After successful installation, click “Finish” to exit the installation.

After installation is complete, a shortcut of ZKTimeNet.exe ( ) will be created on

Send your “Unique Product”

1.5. ZKTime.Net Tray Menu.

“Check update” Check for software updates.

2.1. System Setting Steps Overview.

3, Set late come & 4, Arrange shifts for

1, Fulfill Company 2, Set Up How To

7, Add device & sync data. 8, Calculate attendance log.

E-mail Message Notification

Note: ZKTime.Net E-mail function does not depend on mail management

2.4. Plan Task.

2.5. Employee Group.

1, “Employee Group”  here, only eight first level groups.

1, Set Basic Parameters.

Note: “Hours”, Salary”. Generally refers to pay by the hour

Address Specify company address information, including parameters such as

Click “Items” to set holiday names, as shown in the above figure;

3,  Apply Holiday Names in Calendar Days.

Click “View All” to list all holidays;

Payment Period Conception

Overtime (OT) SettingSet up the over time working level.

Method of Overtime Level Calculation: (Calculated in subparagraph)

Code a number automatically assigned by the system to the pay code.

2.9. Setup Time Period.

2.10. Break Manage.

Break ID A break code automatically generated by the system.

2.11. Rounding Set.

Rounding Specific description of the pay code.

2.12. Shift Set

Shift Name Name of the shift schedule.

2, Assign the configured shifts to departments or a single employee.

Start Date Set the start date of the cycle.

2.14. Set Work Code.

Code Number of the work code.

Set Basic Parameters:

Enrollment Date The date when an employee is employed. When adding an

3, Schedule shifts for employees.

4, Configure personal settings.

5, Import or export employee information.

Click “Export”. The following page is displayed.

Click “Start” to export data.

Network & Data Sync &

3.1. Terminal Management

Status Status of the device.

1, Download Data from Terminals.

2, Upload Data to Terminals.

3, Upload Work Code to Terminals.

4.1. Attendance Record Processing

4.3. Attendance Calculation

5.1. System User Management

User Name user name input by the user to log in.

6.1. Employee Report Processing