MINUTES OF THE MEETING WEEK 22 (MAY 31, 2021-JUNE 6, 2021)

1ST MEETING (SERVICE, INVENTORY AND ADMIN DEPARTMENT)

JUNE 5, 2021 (8:10-9:00 AM)

ITEM ISSUE/ AGENDA SUGGESTION RESPOND

1 S.O.P. FOR IN HOUSE, TPL,
WALK-IN CLIENTS
2 QUALITY MANUAL (BRIEF
DISCUSSION)
3 PROCEDURE FOR CORRECTIVE
ACTION
4 DRIVER’S DUTY AND
RESPONSIBILITY
5 INVENTORY PROCESS
6 ISSUANCE OF CLIENT’S
FEEDBACK FORM
7 CLEANLINESS OF
DOORS/GATE, AND
STOCKPILES ETC.
8 “ FOR PREPARATION” BOARD
9 UNIFORM
10 STOCKROOMS
11 PROPOSAL FOR STAGING AREA
FOR PACKAGING ITEMS TO
LAZADA, SHOPPEE, ETC
12 TRAFFIC VIOLATIONS
(DRIVERS)
GIVE EACH DEPARTMENT CONCERN A
COPY OF THE SOPs ONCE IT IS
APPROVED BY SIR JOEY
TO INFORM THEM ABOUT THE
STANDARD OF THEIR WORKS
TO INFORM THEM ABOUT WHAT WILL
HAPPEN IF ANY PROCEDURE UNDER
SOP IS NOT MET
DAILY STANDARD MAINTAINANCE OF
SERVICE VEHICLES AS WELL AS
CLEANLINESS, SUGGESTION FOR A
WEEKLY CARWASH
TO KNOW WHEN IS THE INVENTORY
OVERALL TAKES PLACE
TO GATHER SUGGESTIONS FROM
CLIENTS ON HOW CAN WE IMPROVE
OUR SERVICES, PRODUCT HANDLING
FOR THE EMPLOYEES TO OBSERVE
CLEANLINESS AS WELL AS CLOSING
DOORS/ GATE TO AVOID ACCIDENT,
TO MINIMIZE SPACE USAGE ON
GROUND FLOOR
TO INFORM INVENTORY, PACKAGING
PERSONNEL AND SALES ABOUT WHAT
ARE THE LISTED ITEMS FOR
PACKAGING, ALSO TO AVOID
MISCOUNTING OF PRODUCTS.
TO INFORM EMPLOYEES ON THEIR
DUTIES ON THE COMPANY BY
WEARING UNIFORMS
TO HAVE AN ORGANIZATION ON THE
STOCKROOMS INSIDE THE BUILDING.
TO AVOID ACCIDENTS ON PRODUCTS,
AS WELL AS CLEARANCE OF THE
HALLWAY.
IN ORDER TO AVOID CONFUSION TO
DRIVERS ON WHEN HE “WILL PAY “
FOR THE VIOLATION
Waiting for approval
Waiting for approval
Waiting for approval, to be
proposed to HR
Done, daily checking to be
organized by OIC
Done, to be scheduled next month.
Waiting for approval
Done, to be observed by oic (this
issue will always be on the minutes
for further monitoring of the issue.
Done, “board” will be hung near
the admin office and will be written
by supervisors
Other employees requesting for
more comfortable uniform because
its affecting their work
Waiting for next week’s clearance
of stockroom in Potrero for transfer
of non-moving items.
Thinking of an available location in
the building.
-For vehicle related violations (like
smoke belching), the company will
be responsible
-For driver related violations (like
disregarding traffic signs) the
driver will be responsible.

DRAFTED AND FACILITATED BY:

G. CASTRO
OIC, AWSEI