Restrict entry of unwanted & Unauthorised personnel at Work place/ in Hazardous area

Code of Practice

Document no: SS/Gen -56

Version: 0.0, Issue Date: 17thAugust 2016

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Prepared by Signature
S ta Authorised by Signature

N S Suman
li d Dinkar Anand / Vilas N Gaikwad

Alok Mehrotra

Anil Kr Sah
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CONFIDENTIALITY
The information contained in this document is confidential to Tata Steel. Accordingly, copyright of
this document is retained with Tata Steel and no copying in any format of this document is permitted
without the written permission from the approver of this document.
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Change Authorization
Document Number SS/ Gen -56

Overall Process Owner Apex Safety standard Safety Sub Committee

Process Change Authorization Standard Owner - TSL

To be Reviewed By Standard Owner – TSL

Periodicity of Review of this Document Three Years

Version Control History

Ver. Date Version Details Prepared by Authorised by
N S Suman, Alok Mehrotra, A Dinkar Anand/ Vilas
0 17.08.2016 0.0
K Sah N Gaikwad

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Table of Contents

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1.
2.
Purpose
Scope and applicationS ta
3. Definitions
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4.
5.
6.
Communication
Monitor
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Roles and responsibilities

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7. Audit and Review
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1 Purpose

The purpose of this code of practice is to provide guideline to the Line management to
identify and stop entry of unwanted and unauthorized person at Workplace in order to
improve safety at Shop floor.

2 Scope and application

This Code of Practice is applicable to all locations of TSL (I&SEA).

This code of practice sets out the process for stopping entry/ movement of unwanted and
unauthorized personnel at Workplace/ in Hazardous area. It describes how to manage
safety of people at Work place/in hazardous area and reduce the risk related to entry of
unauthorised person in the area.

3 Definitions

Workplace: A place where people work, such as an office or factory.

Hazardous Area: Hazardous area is defined as locations or places where flammable

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liquids, gases or vapors or combustible dusts are present to produce an explosion or fire and
requires special precautions to protect the safety of workers". .

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Unwanted & Unauthorized personnel: An ‘Unwanted & Unauthorized’ person (employee

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as well as contractor) means a person who is not deployed to work at a workplace or is not
engaged by any operations/ maintenance/ service agency to perform a job in the area. It is

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not only limited to the work-force but it also includes pedestrians, visitors, suppliers entering
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or crossing the Work place/ hazardous area.

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Line Management: A line manager is a person who is directly responsible for managing the
work of other employees or a team in the organization.

Supervisor: Person in the first line management who monitors and regulates employees in
their performance of assigned or delegated tasks.

Worker: Worker means a person employed directly or through any agency (including
contractors) for any kind of work connected with the manufacturing process or services.

4 Roles, responsibilities and competences

Responsibility:
Line Management shall be responsible for implementing this Code of practice and the
accountability shall lie with the Head of section/ Chief of the department. The responsibility
of various agencies to identify and stop entry/ movement of unauthorised person at
Workplace/ in Hazardous area is mentioned below for more clarification.
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Chief/ Head of department:

 Provision shall be made by the department to restrict entry of unwanted/

unauthorised persons in their work area as well as in high hazard area with display of
cautionary signage at prominent location. CCTV at entrance/ restricted places may
be provided to identify and control unauthorized entry.

 Visual cautionary signage shall be displayed at prominent location and entry point of
each and every workplace to alert people about the hazard in the area.

 Pathways and signage for safe movement shall be defined and marked for safe
access to the drinking water, canteen/ eating place, toilets, urinals, movement to
workplace, rest area etc. by the department for the personnel working in the area.

 Provision of separate toilets/ urinals shall be made for female employees.

 Toilets/ urinal/ drinking water point shall be provided for the Workmen within 200
meters of the working area or as per the applicable local rule.

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Provision of adequate number of eating place and other necessary amenity shall be

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made by the department to facilitate all employees and Contractor employees
working in/ for the department.
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 S ta
Adequate and suitable lighting shall be provided and maintained in every part of the

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Factory including yards and open spaces where any person may be deployed to
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Work or he/ she may have to pass through. This should be maintained as per the
requirements of Factories Act 1948- as mentioned below:

o The general illumination over those interior parts of a factory where persons
are regularly employed shall be not less than 65 lux measures in the
horizontal plane at a level of 90 centimeters above the floor:
o The illumination over all other interior parts of the factory over which persons
employed pass, shall not be less than 5 lux at floor level.
o For detailed requirement related to illumination level at various working places
in the Factory, IS-6665 (Code of practice for Industrial lighting) and IS-3646
(Code of practice for Interior illumination) or any other relevant rule related to
the area/ nature of industry to be followed.

 All employees/ contract employees shall be advised to leave the working place after
completion of their duty hours with information to their respective superior and go out
of Factory premises. In any case they should not stay within Factory premises after
45 minutes of completing their duty hours unless they have been asked/ have taken
permission from their superior in writing with reason for overstaying.
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Employees/ Contractor employees:

 During the duty hours, if anybody has to leave their Work place for any reason, he
has to take permission from his Superior in writing. Any deviation from this shall be
treated as violation. The concerned Supervisor has to ensure this. This clause is not
applicable for TSL officers & Service agencies associated with multiple departments.

 Workers working in multiple department/ location must carry written instruction or

authorisation from the respective department in form #EHSMS/WORKS/446/4007.

 The concerned supervisor needs to maintain a list of persons working under him/ her
on daily basis with reason for any changes. He also needs to maintain a list of
workers working in over time.

 Department’s employees have the authority to stop unauthorised entry of people in

their area.

Contractor:

 Responsibility of ferrying contractor’s employees to the Work area lies with the
respective Contractor’s owner. They shall be taken to & from the Work place by
motorized vehicle (4 wheeler/ bus) provided by the vendor.

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The Contractor’s supervisors are responsible and accountable for the safety of
himself and all his employees. He needs to maintain a list of persons working under

of Workers working in over time.

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him/ her on daily basis with reason for any changes. He also needs to maintain a list

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No contractor will appoint a contract employee of other contractors without prior

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approval of the previous contractor and line managers/Contract Owner.

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The supervisor should ensure that all their employees stays within the limitations set
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on the permit

 The supervisor should ensure that all his people have left the work place after the job
for that particular day/ shift is over and he should be the last person to leave the site.
The Supervisor should have self-certified document in this regard.

Visitor:

 Any visitor going to work place in any department should be accompanied by a Tata
Steel employee or the consultant engaged for the job. The responsibility to ensure
this lies with the person raising request for the Visitors gate pass.

5 Communication:
 Life Saving rules, Consequence Management procedure shall be regularly & widely
communicated at all departmental communication forums like employees awareness
program, mass meeting, Contractor AIC, etc. and any violation observed or reported
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should be dealt with existing Consequence management procedure. The

responsibility lies with the concerned Line Manager.

 Persons moving without authorisation in any area (other than his working area/
department) shall be treated as violation of Safety rules and in that case
consequence management will be applied as per consequence management circular
# SFTY / 92-118/ 2016 dated 23/02/2016 (for Contractors) and AO / 652 / 14 dated
01/10/2014 (for TSL officers).

Identification:

 People inside Works can be identified by the colour of their Safety helmet, which is
as below:
Blue colour helmet - Company employees
Yellow colour helmet - Contract employees
Green colour helmet - Safety Professionals
Red colour helmet - Fire fighters & Emergency responders
Orange colour helmet - Visitors

 Identification of particular person can be captured through the information displayed

on their helmet like: Name the person, name of department/ Contractor's name/ Job
title and the blood group of the person written on the helmet of the employee/
contract employees. In case of visitors, “VISITOR” shall be written at the back face of
the Orange helmet. All Trainees need to wear Fluorescent orange colour arm band

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on one of their arm for better identification. During major shutdown, where multi
agencies are required to work, a sticker shall be provided by the department to all
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employees of all Working agencies involved in Major shutdown in the department.
This sticker shall be pasted on the helmet of the concerned employees/ contract

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employees engaged in Major shutdown activities of the department.

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The general identification of the employees/ Contractor employees working in a
department/ particular area may be done by pasting fluorescent sticker (0.5 inch x

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6inch) on both sides of helmet (above his name/ department displayed on the
helmet) of the person authorized to work in the department. This will facilitate
identifying authorized/ unauthorized persons from distance. This needs to be
implemented in all departments by December 2016. The colour code of the stickers
is mentioned below for reference:

Sl. No. Colour code of sticker Department/ Area

Blast Furnaces, HML, LD Shop, Coke Plant,
1 Red
Sinter Plant, Pellet Plant
2 Orange All Mills
3 White RMM, CSD, IBMD
4 Violet Engg & Projects
All Central Maintenance departments, Safety,
5 Green
Security
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6 Monitor, Audit and Review

 Line Managers are required to monitor that the above points are compiled in their
respective area. This can be ensured by involving employees and Contractors
supervisors in Safety observation process, Safety line walk and feedback from
employees/ contractor employees.

 Any deviation related to above shall be captured and discussed in the AIC meeting of
the department / Contractor AIC meetings for necessary corrective & preventive
action (CAPA).

 Summary of the findings & CAPA shall also be reviewed in the respective DIC
meetings once in quarter for policy decision related to the division/ department.

 System shall be established for regular audit & review of the gaps related to above
points and necessary corrective action will be taken.

 Users of this code of practice are encouraged to give feedback, comments or

experiences in implementation of this document to assist in the process of
continuous improvement. Feedback should be given to the Chief, Safety (India &
SEA).

 This code of practice will be reviewed by the Chief, Safety (India & SEA) every three
years and at any point in time if obliged by any feedback mentioned above.

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