STEP 5: IMPLEMENTATION OF VILLAGE LAND ADMINISTRATION:

ENHANCEMENT OF SECURITY OF LAND TENURE

 What does it contain?

1.Conditions to start
Important conditions to be met before starting this step are:
 Village boundaries established;
 An approved Village Land Use Plan
 Approved Village Land Use Management By-Laws;
 Villagers are aware of the process, need and use of CCROs and well mobilized;
 An efficient and motivated PLUM team and VLUM committee;
 The required resources for this step are made available
2.Activities to be involved during implementation of village land administration
 Establish a District Land Registry
 Establish a Village Land Registry
 Conduct land parcels adjudication
 Processing, registration and issuance of Certificates of Customary Right of Occupancies
(CCROs)
3.Required inputs and expected outputs
Inputs
 Conduct land parcels adjudication
 Prepare land parcel cadastral digital maps and hard copies
 Prepare and produce CCROs
 Register CCROs at District and Village Land Registries
 Issue CCROs to land owners
Output
 A District Land Registry established;
 Village Land Registries established;
 Sign boards prescribing different land uses and regulations
 Private and communal land parcels adjudicated, documented and mapped in the District
(data base) and Village Land Registries;
 CCROs are processed, registered and issued to land owners;
 Land tenure security enhanced;
 Land owners are able to use title deeds as collaterals.
4.Monitoring and evaluation
Involves the following activities
a. The Participatory Land Use Management (PLUM) team ensures the preparation and
follow-up of the work-plans on a daily and weekly basis. Considering time, materials,
budget, and leads to the desired results.
b. The PLUM team monitors the cooperation among the district staff and with the villagers
 c. Considering the key indicators which are used to measure progress are the quantifiable
expected outputs of implementation of village land administration
d. Reference should be made to the Community Action Plan, to identify the activities which
have been implemented so far.
e. The PLUM team should prepare monthly and quarterly reports, and present them to
District Land Use Planning Authority, through routine meetings of the District Council

 How is it done
This step is done through the following activities
1. Establish a District Land Registry
The District Land Registry is particularly important to register(Certificates of Customary Right of
Occupancies) CCROs and resulting transactions.
Under this stage the PLUM team should conduct the Mapping and land registration for establishing and
demarcating property boundaries.
This enables to use the cadastral data-base to facilitate issuing title deeds.
2. Establish a Village Land Registry
It is a branch of the District Land Registry; kept by the Village Executive Officer (Section 21 of the
Village Land Act)
The Village Land Registry is necessary to register Certificates of Customary Right of Occupancies
(CCROs) requiring the VEO`s office.
Village land registry enables easy management of data obtained by PLUM team facilitating the process of
issuing land registration documents.
3. Conduct land parcels adjudication
This is a field based process, involving adjudication of private and communal land parcels.
It should be done in public including stakeholders.
Before field the following should be done.
I. The Village Council should make a recommendation for Systematic Adjudication to the
Commissioner for Lands and posts publicly in the village.
II. The Village Assembly should consider application/recommendation of Systematic Adjudication
done by the Village Council
The following steps are recommended to be followed in the field work;
I. Refer to basic data of the village in the village land use plan eg number of sub-villages
II. Using the above data to prepare a schedule for field work foreach team
III. Land owners should register with the VEO
IV. land owners and adjoining neighbors should identify their boundaries
V. Trace the agreed boundaries of the land parcel on the satellite image
VI. If the satellite image is not available a GPS should be used
VII. The Recorder should record the parcels details
VIII. The land owner and adjoining land owner should sign a consensus on their boundaries on a
Systematic Adjudication Record Form (SARF)
 IX. Screen digitize/map coordinates the identified land parcels and enter the parcel details in the
attribute table and load the digital photos.
X. Copies of the digital maps and lists of land parcel details are lodged in the District Land Registry
and hard copies in the Village Land Registry.

4. Processing, registration and issuance of Certificates of Customary Right of Occupancies

(CCROs)
Applications are made and processed simultaneously with the adjudication exercise as follows
I. The Systematic Adjudication Records Form (SARF) is used to open a file for preparation of
CCRO in the District Land Office;
II. The District Land Officer prepare a CCRO in triplicate and send them to Village Executive
Officer;
III. The land owners sign the CCRO before VEO and pay requisite fees;
IV. Village Chairperson and Village Executive Officer sign and seal/stamp the CCRO;
V. The Village Executive Officer send the signed CCROs to the District Land Officer;
VI. The Authorized District Land Officer sign, seal, register and laminate one copy of CCRO;
VII. The District Land Officer file one copy of the CCRO in the District Land Registry; and send to
the respective Village Executive Officer two copies of the CCRO (including the laminated copy);
VIII. The Village Executive Officer make record and file one copy of the CCRO in the Village Land
Register; and issue one copy of laminated CCRO to the applicant (land owner/owners).

 Who are supposed to do it?

 Village Council
 Village Assembly
 District PLUM team (1Adjudicator (PLUM team), 1Recorder (PLUM team),2 Villagers
(VLUMC/Adjudication Committee), Hamlet chair person.)
These adjudication teams are essentially field work teams, each working in a designated area
e.g., hamlet, and supported by: -
a) Village level: Village Executive Officer (Maintaining the Village Land Registry + logistics
and arrangements); Village Land Council (Dealing with land disputes which are not easily
resolved in the field).
b) District level: 2 GIS experts (PLUM team) + Authorized Land Officer
 Is it applicable in our studio project, If Yes or No, why?
No, its not applicable due to following reasons
 The community action plan for land use management which was created by villagers
at the end of the Participatory Rural Appraisal (PRA), is further implemented in this
step and worked out in detail involving leaders.
 Land security is enhanced through land adjudication, registration and issuance of
Certificates of Customary Right of Occupancies (CCROs). In which this is done to
the specific authority in district level and village level.