UTILITIES EXPENSE AND OTHER POSSIBLE DISBURSEMENT

Control activities:
1. Documentation procedure
2. Establishments of responsibilities
3. Segregation of duties
4. Independent verification

Procedure on utilities expense and other possible disbursement :

1. In the accounting department, creditors or third parties will provide proof of bills and other
expenses we incurred at the cashier.

2. The Accounts payable clerk will reviews and verify the legitimacy of the document received.

3. After reviewing the vouchers by AP clerk, they will send it to cash disbursements clerk. For
each disbursement, the clerk prepares a checks and record the check numbers , peso amount,
voucher number, and other pertinent data in the check register.

4. Another cashier clerk will compare and reconcile the checks to the invoices they received.

5. The check, along with the supporting documents goes to the cash disbursements manager for
his approval and signature.

6. The bookkeeper will verify the existence of the account and the correctness of the entry and
will record the disbursements.

7. At the end of the day, those file will goes and keep to the accounting records and supporting
documents.
UTILITIES EXPENSE AND OTHER POSSIBLE DISBURSEMENT

ACCOUNTING DEPARTMENT

Creditor/Third Bills and other evidence

party provider of expenses

Bills and other evidence

of expenses Bookkeeper

Accounting
Verifies the existence of the Record
Cashier
accounts and the
correctness of the entry. Supporting
doc.

Reviews and Verifies the

Legitimacy of the
Documents received Supporting Documents

Bills and other evidence

of expenses.

Bills and other evidence

of expenses