LEARNING oUTCOMeS

4 ExpresSing the 1
PRESENTATION SOFTWARE of the presentati
SPECIAL EFFECTS effectively using d
templates

Enhancing the
presentation by u
formatting effects
inserting objects

Tejas's and Jyoti's exams are over. They meet Moz to discuss the project
assigned to them for the holidays.
Hi Moz! Jyoti and I have to work together on a project. The topic is-
Give reasons for what you
prefer: books or ebooks.
The project has to be done in a
presentation format and submitted the
day our school reopens

We are excited about the project. We want to make this presentation

stand out amongst others.

Tejas and Jyoti recollect the features used in their earlier

text and image insertion, font presentation layout,
-

style, etc.
s o CONCEPTS

Layout is the arrangement of components such as text and pictures on

a slide.

We would like to use We have collected information about

some special features the pros and cons of books and ebooks
for our presentation. with a few
interesting quotes.

COMPUTER MAST
 Each slide will contain quotes That's an
interesting idea. You
followed by the benefits of can use
templates. Templates
books and later transition to are
ready-to-use slides with a
ebooks.
pre-designed layout. Templates
provlde a uniform look to the
presentation and can also be
custom formatted.

CONCEPTS

A template is a blueprint of a slide or group of slides that ensures a

consistent appearance. Any new slide added to the presentation will
contain the same formatting as the template.

o
nplates contain layouts, themes, styled fonts, background styles, etc. that
beformatted and applied to slides. Built-in templates are available with
-defined elements. Templates can also be created and stored for future use.

What do you mean by custom formatting in presentations?

Thave seen my sister apply formatting features such as size,

style, colour, bold, background colours, picture effect, colour

schemes, etc.

slide can
Right. The entire presentation or even a single
be formatted.

Ok, nowI understand. Let's start off by using a built-in template.

tion
Software-SpecialEffects 73
 INFO
Impress Toolbar

PowerPoint Ribbon
OO
* LL

'omatPaime d etin A

SKILLS

Steps to choose a template

For LibreOffice Impress users For Microsoft PowerPoint users
Step 1:0pen Impress. Step 1: Open PowerPoint.
Select File - New Templates. Templates appear. Choose any
template.

Title

Click to add Text

.Or,select File > New Sample

Template
Step 2: Choose an appropriate Step 2: Choose an
appropriate
template. template and click Create in the task
pane.

Title Layout

74 cOMPUTER MAST
 For LibreOffice Impress users For Microsoft PowerPoint users
Step 3: To insert
a new slide Step 3: To insert a new slide
.Click New Slide drop-down Click New Slide drop-down arrow
arrow on the toolbar. from the ribbon.
.A panel with different layouts A panel with different layouts for
appear. the chosen template appears.
OLayout
Clck to add Tide E New Reset BIU S ax A Aa

Clok to add Ten T Slide Section

lon

w.iwwww

Content Section Header

Title Slide Title and

. Choose the required layout.

Two Content Companson TileOnly

*****

Picture with
Content with
Blank
Caption Caption

Quote with
Panoramic Picture Title and Caption
Caption
with Caption

3 Picture Column
Name Card 3 Column

Ruplicate Selected Slides

Slides from Outline.

Beuse Slides..

Choose the required layout for the

next slide.

75
Presentation Software-Speclal Effects
 INFO
enes Simplify the process of creating presentations and provide
consistency to a presentation. Using a pre-designed theme makes it easy to
change the overall appearance of the presentation. A theme can be designer

from a built-in
theme by changing its default colours, fonts and effects. A
neme with its settings changed can be saved as a new theme in the theme
gallery. Layouts and backgrounds of slides differ with different themes.
h e Design tab in PowerPoint contains a panel with themes.
Fe

an

03

l s there a way to change the background of a slide?

Yes, we can customise the presentation

by changing the background of a slide.

SKILLS

Steps to format the background

For LibreOffice Impress
usersFor Microsoft PowerPoint users
1. Click the Gallery icon on 1. Select Design Format
the sidebar. Background from the Customize
group.

Slide Format
Size-Background
Customize

76 A cOMPUTERMAS
 For LibreOffice Impress users For Microsoft PowerPoint users
2. Click Backgrounds from the 2. Select Fill and other
Gallery. options.
Callery

NCW Theme. Format Background

AfoW
O u n d s

iers

a Diagrams
a Environment

sckgrounds Fill

O Solid fill
gradient ll

icture or teture fill

Pattern fill

Hidebackground graphics
Ppeset gredients

Type Linear

3. The background selected is Direction

dragged to the slide and is Angle 90

expanded to cover the slide. Gradient stops

Bodks Vs EBooks
Color
0%
Position
Iranspareny 07%

Brightnes 95%

Rotate with shape

Applyto AllReset Background

3. These options can be applied

either to a single slide or all the
slides in the presentation.
4. The formatting can be undone
by clicking the Reset Background
button.

Presentation Software-Special Effects

77
 INFO
PowerPoint has a few other additional features to format the background such
as adding background colour, gradient, inserting picture as background, etc

W e applied the Apex theme with Lucida font to a slide in PowerPoint

Bools Vs EBooks
DOÖV DOO

Pros and Cons

Let's format the slide with various elements.

We will require
pictures, charts, different font styles, shapes and text box.

CONCEPTS

A text box is used for

inserting text.
A chart is a pictorial representation of data.
A picture is used for
pictorial description.
a

WordArt (PowerPoint) and Fontwork

text styles.
(Impress) provide a gallery of
Shapes are graphics used to present information in an
manner. attractive

You both have gathered sufficient

information about the various
elements of a presentation.

78 cOMPUTER MAST
 INFO
Formatting features for elements
picture insertion allowS formatting of picture styles.
Text box insertion allows formatting of font face, size, colour,
alignment, etc.
Fontwork or WordArt allows decoration of text.
Inserting a chart allows formatting of its design, layout, etc.
inPowerPoint, the Format tab under Drawing Tools is used to Drawing Tools

format an inserted element. Format

In Impress, the Properties icon from the side bar is activated to

format the inserted element.

SKILLS

Steps to insert elements

For LibreOffice Impress users For Microsoft PowerPoint useers
Select Insert tab from the Select Insert tab from the ribbon.
toolbar. Insert

Insert
Various groups such as Tables,
Various elements such as Images, llustrations, Links, Text
Symbols and Media appear.
Image, Media, Chart, Object,
Shape, Fontwork, etc. appear.
w Vi

Chart

SLudes oljed
hase
ontwork aliey-
Tabin

Canien ulal
ine
loaling rahe

ads
peun

ormatling Ma
Pag4umbs
"ue and i uster.

orm Contro

79
Presentation Software-Speclal Eifacti
 For LibreOffice Impress users For Microsoft PowerPoint users
1. Steps to insert Picture
Select Insert >Image. Select Insert> Pictures from the
Image properties like Images group.
brightness, contrast,
transparency, etc. can be ne Insert Design Transitions
changed from Properties
window in the task pane.
Properties Pictures Online Screenshot Photo
Distance 0pt Pictures Album
Transparency Images
0%
Color
.Use the Format tab to alter picture
Gray 6

Image
styles, picture effects, etc.
Brightness Contrast
0% 0%
Color mode
Iansparency
Default 0%
0% 0%
% 2 100
Ue

none
Width
Color
Iransparency: 0%
2. Steps to insert charts
Select InsertChart. Select Insert Chart from the
Illustrations group.

Shapes SmartArt Chart

.The toolbar comprises tools
specific to charts. llustrations

80
cOMPUTER MASTI
 For LibreOffice Impress users For Microsoft PowerPoint users

The Properties window The All Charts dialog box appears.

corresponding to the chart
appears in the tasks pane with
which you can format the
chart.
Select a category from the left
the
pane anda chart type from
horizontal pane above.

Properties Cal
Custered Column

Bements
Titles c

Suface
Ttde Subtitde
Hstegrn
R e w h

Placement: Right Combe

Axes

Xaxis X istit
OY axis tit
Z axis tit A spreadsheet appears for
Zaxis
entering the data corresponding
Grid nes to the x and y axes.
Horizontal major Horizon
Yertical major ertigal
P r i Boc

Eil None

Select the chart in the slide.

Irensparency: |None

ine .Use the Design, Layout and Format

under the Chart Tools to format
the chart.

Width:

LColor

Presentation Software-Spedal Effects 81

 PowerPoint users
For LibreOffice Impress users For Microsoft

3. Steps to insert font style

Select Insert
WordArt drop
Select Insert Fontwork.
down arrow from the Text group.
Choose the required style and
click Ok. .Choose the required WordArt.

A AAA
AAA A A
AA A A A
|A A AA A
Double-click the inserted WordArt styles can be changed
element to edit the fontwork from the Format tab also.
text. Type your own text in the
placeholder. ILkomat
ATet F
The Properties window in the pe uti A A ATe Outtne
upe Blec A Tet Enectt
task pane appears to format Wordat SOles
the text and its alignment.
The Format tab with WordArt
Propertles Styles group contains options to
- character

fill the text with colour, apply text

LiberationSans 18
effects and give outline colour too
BIU S A A A the text.
A A
Paragraph
E

Spacdng: Indent

0.00 E0.00
0.00 .00
0.00

82 cOMPUTER MASTI
 For Libre0Office Impress users For Microsoft PowerPoint users
. The text and alignment can

also be formatted from the

Fontwork toolbar.

F Aa

4. Steps to insert text box

Select Insert > Text Box
Select Insert Text Box.
under Text group.
T 4
Text Header WordArt Date & Sid
Time Num
Bax J Footer
.Place the cursor on the slide. Ten

Left-click and drag the mouse to Place the cursor on the

slide.
insert the text box.
Left-click and drag the mouse to
insert the text box.

Use the corresponding

window in the task
Properties box to
pane to
format the text. Right-click on the text
fill colour,
apply theme styles,
Propertles
Character
edit text,etC
| 18
Liberation Sans o

A A
BIU SA

9 A A

Paregraph Ee Tes
Ps

ET r gt ror
e n d to Bace

Indent
spacing
Sa a d a Tes B

: E 0.00" and Psi

o.00
: E 0.00
0.00
0.00 U s e the Format
tab to enable
text formatting.

83
Presentation Software-SpecialEiecs
 For Libreoffice Impress users For Microsoft PowerPoint users

5. Steps to insert shapes

Shapes like lines, arrows
and other basic shapes are
available in the standard
toolbar.
E
Choose and insert the
Shapes like lines, arrows and other
basic shapes can be inserted.
Select Insert> Shapes drop-down
arrow from the lustrations group.
required imarAt Oe Myd-ins

Rece Ued Sh
shape. OO4L10G

Use the corresponding Lnes

Properties window in the task ect

pane to fill the shape with DODOOO0OO
S
colour, apply shape effects and 90 AAO00000O
GOOOrL/¢OBa
give outline to the shape.
Codt A r
Properties

ubention Sans 18
SvnODDTOS
BIU & A A

-
O 0 DO00OoOU
E
Qe0o
Se
Spacing: Indent 00@008e

0.00 0.00
0.00 a.00
0.00

FIlL Color .Choose and insert the required

A
shape
Transparency (None
The Shape Styles group under the
- Shedow Format tab contains options to
Enable fill the shape with colour, apply
shape effects and give outline
colour to the shape.

hape
Cape One
Spe Ueds

84 cOMPUTER MAST
 Eor LibreOffice Impress users For Microsoft PowerPoint users
6. Steps to insert text in shapes

. Click Gallery Text Shapes to Click on the shape and type

insert text onto any shape. the text.
Gallery

New Theme...

School& University Text in Shapes

Sounds

a Svmbols
TextShapes
ransportaion

9 Text Shapes Use the WordArt Styles from the

Format tab to fill the text with
colour, apply text effects and give
outline colour to the text
Dravwing Tools Prezentatian2 - Powe Paint
Tell me what you sent to do

Format
Shepe Fil
ATet Fill-
AA Ted Outfine
Shape Outine A Tet EMects
Shape Blects WordArt Styles

Choose the shape, drag it to

double-click
the workspace and
insertion.
on the shape for
text

Text in Shapes

85
Presentation Software-Special Efects
 INFO
ubreOffice Impress is saved with the extension odp and PowerPoint
presentation with ppt

Rere are the four slides we created using templates and by

inserting elements.

Pros and Cons

B0OKSALou rou TO
Books Vs EBooks RLLY ENPLORE A TOPC
AND MERSE YOURSELF
NADEEPER WAYTHAN
Pros and C e MOST NEDA TODAY

Pros and Cons

2012

We are now confident that our presentation will be liked by everyone in

our class. Thanks, Moz

You're welcome! Chin Chinaki!

6 coMPUTR
a n 0 I 5

OOUBLE TAP

Microsoft
soft PowerPoint is available for mobile devices. The interface of the mobile
n is slightly different from that of the computer version. Let us learn more
abou
the PowerPoint app for Android devices.
Open the app on your mobile device.
P
Step 1: Tap on 'Blank presentation' Step 2: To apply background, tap
the title. the Design button. Tap on Format
and change
Background.
11:00 am
10:39 am
Presentation Saved

PowerPoint New ransitions Slide Show

File Home Insert Draw Design
Create in
Recent AaThemes Design Ideas Format Background
OneDrive - Personal |

Older Format Background

Theme Colors
Presentaion

Blank presentaton

HHHH
Standard Coors

No F

G) More Colors

Notes Comments

Open other presentations

87
DOUBLE TAP A
anDROI
Step 3: Pictures, Shapes, Text Box, Step 4: To insert a lext Box, tap on the
Smart Art, etc. can be inserted from Insert drop-down arrow. Tap Text Bo
the Insert tab.

ime

Double tap to add ttle

Double tap to add title

Niote Comen PAoks Commms

Step 5: To insert a shape, tap the Step 6: To insert Pictures, tap the
Shapes button. Tap the required Pictures button. Tap Photos or Camera
shape. and select the picture you want to
insert.
uer
gn ans.iors

ps
Pclu

Cerera

Double tap to add title

Double tap to add title

Na PCarme

=
88 cOMPUTER MASTI
 WORKSHEET

1. Answer the following.

(a) Given below is a set of jumbled slides from a presentation. Rearrange
the slides by numbering them according to the correct sequence.

Water Pollution - Effects

Water Pollutlon- What we can do?

Long term exposur to water pollution caan be Den't dhrew paints, olls or o h lorme e don

harmful to our heeth. in or draln.

Dontowue pencdes endrsken

Water pollutants are often hermful for aqustie

end dhemials into wete
animals and those who consume these
Prevent nunorls of fluen
animals.
Alweys Diro imer in duetbins. Hep deen o
Oll is Insoluble in water, t fornms a film on the e e en beches or h ven end lales.

water surface, obstructng sunllght and thus

endengering marine life.

Water Pollution Water The Elixir of life

Weter coven over 70% dth Gerhs e

t ls the contamination ol wster, espedelly urfec

water by the
dischndischarge, lizer Important netnlresora nd
Industrial dhemical unolfM, etc
fatilizer runoll, ote Rbeeny
c e n n o t b e e d by o e r s o r a

Types
Point source pollution: f the polhution comes rom
abeohtely necassarylor
a singe source. Example: en ollspl Rbmportant to conserve weter.

Nonpolnt-Ouroe poludon: Wthe pollution comes

from many sourcs Eample: Leeching o nitrogen
containing fertlters from gicukural lend.

two
(b) Read the above slides and
name
Why should we conserve water?
types of water pollution. Only 1%
f te weter wvelabhle on
Earthb surleca i

tresh and M b

ol the weter a e l a l e o n the

parcent

suitable title to the presentation.

Minety-en
terth eby and the other bro peroent locld up'h

(c) Give a loe caga and declerz

So tis lmportant thal we aave weter end ewold welar

Given to the right is a slide that needs pollution

(d)
to be inserted in the
presentation.
Where will it fit?
numbers
It will fit between slide
and

89
Presentation Software-Speclal Effects
 2. Match the
function to its feature.
(a) Apply background Text box

(b) Text decoration Picture

(c) Insert text in a slide Format background
(d) Drawa line Text in shapes
(e) Write in a rectangle kontWorkor WordArt
() Images in slide Shapes
3. Which of the following will help you maintain consistency

presentation?
(a) Applying a uniform font style to the text in all slides.
(b)
Applying a template to the presentation.
c)Adding the same background picture to each slide.
4. A group of students collect information about the life cycle of a frog.
A conversation between two group members on how to present the
information in the form of a presentation is given below.
Tanya: Let's apply a template with a background and font to all the slides.
We can import pictures of frogs, tadpoles and shapes like arrows to the
slides.
Jasmine:I think it is betterto design each slide uniquely with different
backgrounds and fonts.

(a) Which student is suggesting the correct way of designinga

presentation? What is incorrect about the other student's suggestion?
Explain ina sentence.

in the
(b) What are the other elements that are required to be inserted
presentation?

cOMPUTERMAST

90
 ACTIVITY
Presentations are an excellent way to
explain your work, passion and interests
to people. For example, Rahul goes to
the dentist with a toothache. The doctor
shows him a presentation on different
types of teeth and healthy dental
practices. The presentation contains an
outline of the topics covered and slides
elaborating the topics. Can you recreate
a presentation on the same topic using a
template to make it look attractive?

2. Create presentation about the types of software discussed in the earlier

a

chapter. Design the presentation using a template. Each slide should

discuss
one type of software along with examples.
To be healthy, we should have a balanced diet that supplies all five
3. (a)
and
components of food namely carbohydrates, fats, proteins, vitamins
minerals. Given below are labelled pictures of food eaten at breakfast
and lunch.
Rice Palak paneer
Salad Butter milk
Milk
Sambar
-Besan laddu
Vada
ldli Rice
Dal
Chapati

The following table gives the names of food items and the
corresponding food components. Complete the table by filling in the
blank spaces.
Components of Food

Carbohydrates Fats Proteins VitaminS Minerals

Presentation Software-SpeclalEffect 91
 Component of food
Food item
Palak paneer Proteins, vitamins and
minerals
spinach, paneer and vegetables)

Buttermilk

Vada (dal)

Milk

Salad (vegetables, fruits)

Chapati (wheat)

Salad (vegetables, fruits)

Paratha (wheat)

Besan laddu (dal, sugar)

Idli (rice, da)

Dal

Rice

(b) Create presentation for the components of food by choosing an

a

appropriate template. The title and key points about each component
in the presentation should be given in such a way that it makes the
students aware of the disadvantages of
consuming excessive fooc
junk

cO U ERM
92
 8PROJECT
This project can be done by dividing the students into groups of five.

Each group has to select a profession in which people have to work during the
night. For example, firemen, doctors, nurses, pilots, drivers, security guards,
people working in call centres, news reporters, etc.

Each group should interview people from a profession and find out why they
have to work at night. Gather information about how they manage their day and

night schedules. If possible, collect photos and interesting anecdotes from the
people you interviewed and prepare a report.
Create a presentation
for the information
that has been
collected.
Give it an interesting
title. Provide catchy
subtitles when writing
about various aspects
ofthe topic by
including pictures. Use
formatting concepts
you learnt to make
your presentation
interesting.
Night workers

EXPLORE!
1. The Audio feature available in the Media group under the Insert tab enables
insertion of audio to the slides. Try to apply it to the presentation.
2. Explore how Clipart available in the earlier versions of PowerPoint has been
replaced in the latest version.
3. Try to open the presentation you've created on an Android device. Make
a note of any differences you observe with the display of slides and other
features.

Presentation Software-Special Effect

W93