Professional Documents
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EXCEL WORKBOOK (*.xlsx). Use when there are no macros or VBA code.
EXCEL MACRO-ENABLED (*xlsm) Save your workbook as this file type when the
workbook contains macros or VBA code.
EXCEL TEMPLATE (*.xltx). Save your workbook as this file type when you need a
template.
EXCEL 97-EXCEL 2003 WORKBOOK (*.xls). Use when you need to share with some-
one working in a previous version of Excel.
MICROSOFT EXCEL 5.0/95 WORKBOOK (*.xls). Use when you need to share with
someone using Microsoft Excel 5.0. (while the earlier versions of Office share
the same extension - .xls - they are not the same format.
EXCEL MACRO-ENABLED TEMPLATE (*.xltm). Use when you need a template and the
workbook contains macros or VBA.
EXCEL BINARY WORKBOOK (*.xlsb). Save your workbook as this file type when you
have an especially large workbook; this file type will open faster than a very
large Excel Workbook will. You’ll still have the new Excel features with this file
type, but not XML.
PDF – Microsoft Office has an add-in that allows you to save a file as a PDF docu-
ment, allowing for cross-compatibility with virtually any operating system or
office suite.
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Exploring Microsoft Excel 2007
OPENING TEMPLATES
*Some templates require validation—follow the prompts to validate. This means that if
you do not have a legally installed version of Office you will not be able to open these
templates.
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Exploring Microsoft Excel 2007
Each worksheet has a name on the sheet tab at the bottom left
of the workbook window.
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Exploring Microsoft Excel 2007
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Exploring Microsoft Excel 2007
In the anatomy of the cell displayed above, you see that there are many dif-
ferent components to a cell.
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Exploring Microsoft Excel 2007
The Cell Row is the identifier of the vertical position, extending across
the entire range of the sheet from 1 to over 1,000,000!.
The Cell Column is the identifier of the horizontal position, up and down
the entire range of the sheet from A to XFD.
The Cell Location is the coordinates of the cell that is currently the ac-
tive cell (A3, or XFD10,333).
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Exploring Microsoft Excel 2007
Cells are where you enter data in a worksheet. A cell is a placeholder of data,
numbers, formulas, or nothing.
You can enter data wherever you like by clicking any cell in the worksheet
to select the cell.
When a cell is active, it is outlined in black, and the headings for the column
and the row in which the cell is located are highlighted.
Column C is highlighted.
Row 5 is highlighted.
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Suppose, for example, that your mortgage payment, your bonus, or your
raise is located in cell E35 (or cell BF684).
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Exploring Microsoft Excel 2007
To change the date format go to the Home Tab > Number and click on the
Pull-down arrow by General.
TIP: To enter today’s date, press CTRL and the semicolon together. To en-
ter the current time, press CTRL and SHIFT and the semicolon all at once.
To enter a time, type the numbers, a space, and then ―a‖ or ―p‖ — for exam-
ple, 9:00 p. If you put in just the number, Excel recognizes a time and en-
ters it as PM.
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Exploring Microsoft Excel 2007
ENTERING NUMBERS
When entering numbers Excel defaults to view-
ing the number in the cell without the decimal.
To change the number format that is viewed in
the cell, go to the Home Tab > Number Group.
To enter a fraction only, enter a zero first. For example, 0 1/4. If you en-
ter 1/4 without the zero, or Excel will interpret the number as a date,
January 4.
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Exploring Microsoft Excel 2007
EDITING CELLS
What happens when you have entered the data, but you need to change
it?
You edit letters or numbers by selecting them and then typing something
different. There are two ways to select the cells for editing:
Click the cell, and then edit the data in the formula bar.
What’s the difference? Your convenience. You may find the formula bar,
or the cell itself, easier to work with.
Whatever you do, when you’re all through, remember to press ENTER or
TAB so that your changes stay in the cell.
Excel assumes that when you once format a column to number or text,
that is what all content will be.
To remove formatting from a cell you must change it. You cannot delete
it.
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Exploring Microsoft Excel 2007
BORDERING
The gray lines you see on a spread sheet do not print. They are called Grid-
lines. In order to print borders, you must format
them.
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Exploring Microsoft Excel 2007
You can set the Print Area, telling Excel exactly what columns and rows you
want to be on your printed spreadsheet. The settings you need are on the
Page Layout Tab, in the Page Setup and Scale to Fit groups.
If you have too much data to fit on one page, Excel has a Scale to Fit option
that scales the data to fit on the page how you need it (say, 1 page by 1
page), without you having to reformat the
pages manually.
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Exploring Microsoft Excel 2007
Page Preview is a great way to see exactly what your page will look like when
it is printed. Looking at a spreadsheet is not going to show you that. All of
the nice gridlines (which do not, print, by the way) are great for showing
you each cell, but it gets in the way when you want to see just the data. Ex-
cel now provides a way to look at your spreadsheet in an entirely new way.
From here you can also add Headers and Footers. When you click in the
―Click to Add Header‖ area, another Tab will appear, Header and Footers
Tools.