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Int. J. Production Economics 103 (2006) 585–599


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Strategic management of logistics service:


A fuzzy QFD approach
Eleonora Bottani, Antonio Rizzi
Department of Industrial Engineering, viale delle Scienze 181/A, Campus Universitario, University of Parma, 43100 Parma, Italy
Received 20 April 2005; accepted 15 November 2005
Available online 3 March 2006

Abstract

Logistics and Supply Chain Management literature indicates that customer service management has become a strategic
issue for companies in the new millennium. By improving logistics performances, companies increase customer satisfaction
and gain market shares.
The aim of this paper is to propose an original approach for the management of customer service. The approach is based
on the quality function deployment (QFD), a methodology which has been successfully adopted in new products
development. Specifically, the paper addresses the issue of how to deploy the house of quality (HOQ) to effectively and
efficiently improve logistics processes and thus customer satisfaction. Fuzzy logic is also adopted to deal with the ill-defined
nature of the qualitative linguistic judgments required in the proposed HOQ.
The methodology has been tested by means of a real case application, which refers to an Italian company operating in
the mechanical industry.
r 2006 Elsevier B.V. All rights reserved.

Keywords: Logistics service; Customer service management; Fuzzy QFD; House of quality

1. Introduction customers cannot be acquired counting only on


brands or on technical characteristics of products.
The importance of customer service as a strategic On the contrary, the breath of logistics services
issue has emerged in particular during the last related to products may play a significant role in the
decade, due to a twofold reason. First, brand power competitive scenario (Vandermerwe and Rada,
has progressively decreased, making products al- 1988; Bailey, 1996). As a consequence of this shift
most undifferentiated in terms of trademarks. towards service, customers have become more and
Customers do not rely on brands except in a few more exacting about logistics performances (Lee-
market niches, such as fashion. Second, due to Kelley et al., 2002).
technology diffusion, the functionalities and tech- Customer service, hereafter understood to be the
nological features of products tend to be the same service performance perceived by customers as a
(Franceschini and Rossetto, 1997). Today, new result of logistics processes and activities, has been
widely recognized as a mean to gain competitive
Corresponding author. Tel.: +39 521 905872; advantage. Through customer satisfaction, compa-
fax: +39 521 905705. nies retain their customers and gain new mar-
E-mail address: e.bottani@ied.unipr.it (E. Bottani). ket shares (Zeithaml, 1988; Christopher, 1998).

0925-5273/$ - see front matter r 2006 Elsevier B.V. All rights reserved.
doi:10.1016/j.ijpe.2005.11.006
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586 E. Bottani, A. Rizzi / Int. J. Production Economics 103 (2006) 585–599

However, even though new customers are welcomed  identifying costs and benefits related to each step;
almost in every line of business, the main objective and
of companies is to maintain customers for a long-  implementing the most efficient actions for
time period. The total value of a lifetime customer is customer satisfaction by means of a cost/benefit
almost unquantifiable, and allows firms to achieve a analysis.
competitive advantage against competitors (Chris-
topher, 1998; Bailey, 1996). Bailey (1996), stresses A similar process is followed in new products
the significant role of service quality in achieving development, where customer requirements have to
competitive advantage, and, conversely, the weak be engineered into products features. The quality
importance of sales and profits. function deployment (QFD) methodology has been
According to the so-called ‘‘disconfirmation found as a viable tool which can be successfully
paradigm’’ (Philip and Hazlett, 1996; Zeithaml et applied for this purpose (Akao, 1990). QFD has
al., 1990), customer satisfaction is achieved when been defined by the American Supplier Institute as
logistics performances delivered by the supply chain ‘‘A system for translating consumer requirements into
meet customer requirements. To this extent, Ro- appropriate company requirements at each stage from
bledo (2001), states that customers evaluate service research and product development to engineering and
by comparing their perceptions of the service manufacturing to marketing/sales and distribution’’.
received with their expectations; thus, the gap As detailed in the next section, by assessing how
between customer expectations and perceptions is each ‘‘how’’ (engineering characteristics) impacts on
a synthetic measure of customer satisfaction. Since each ‘‘what’’ (customer requirements), QFD makes
customers will be satisfied when perceptions exceed it possible to rank ‘‘hows’’ in terms of efficiency to
their expectations, understanding these require- reach the required ‘‘whats’’.
ments is an imperative for firms. A preliminary review of the literature has high-
In addition, when speaking about service man- lighted only few references where QFD has been
agement, a dynamic perspective should be adopted. associated to service assessment, none of which can
Customer service is not a steady concept, but is be directly related to logistics issues. Lapidus and
continually in a state of change, and evolves Schibrowsky (1994), illustrate the QFD applicabil-
through a continuous improvement cycle (Morris, ity as a method for improving service starting from
1996; Baines, 1996). Therefore, the quantitative customer complaints. In their approach, customer
measure of logistics performances delivered and complaints become the ‘‘whats’’ to be considered in
expected has to be repeated over time, periodically the house of quality (HOQ). Conversely, we
auditing gaps between expectations and percep- propose a proactive approach to be adopted before
tions. When a lack of correspondence occurs, viable complaints occur: thus, ‘‘whats’’ do not emerge
logistics areas and factors of intervention have to be from complaints but from logistics and supply chain
identified, pondered and ranked in terms of management literature.
efficiency and effectiveness. Since interventions Behara and Chase (1993), illustrate the QFD
imply costs, before taking steps toward implemen- process in matching customer requirements to
tation, a costs/benefits analysis is appropriate, in specific topic areas in service management. How-
order to undertake actions starting from those ever, these applications do not provide a general
factors with the highest impact on customer service. methodology to plan and manage the trade-offs and
To conclude, providing logistics service which correlations associated with customer requirements
meets customer expectations is a continuous pro- and firm viable actions.
cess, which can be summarized in the following Stuart and Tax (1996), propose the QFD
steps: application to manage the service design phase.
They suggest the use of HOQ as an effective mean
 understanding the customer’s voice, that is to plan processes for a successful execution of
requirements and expectations in terms of services. Their approach is of general purpose and
relevant logistics performances; depicts the general traits of a QFD approach to
 assessing customer’s service perception; design service strategies. However, the authors do
 if a gap between perception and requirements not detail how the approach may be deployed for a
occurs, identifying viable steps that can be imple- practical in-field application. In conclusion, the
mented to improve customer satisfaction; works cited above deal with service management
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under a general perspective, and do not focus the This approach is composed of four successive
approach on service performances which stem from matrices (the customer requirement planning ma-
logistics processes and activities. trix, the product characteristics deployment matrix,
Starting from the work of Stuart and Tax (1996), the process and quality control matrix and the
we develop a tool suitable to be adopted in the operative instruction matrix), which are applied in
logistics context. Moreover, one of our main as many phases of the product design process. We
objectives is to introduce a methodology that could focused on the customer requirement planning
be directly adopted by practitioners in the logistics matrix which has been used to develop the model
field. A cost/benefit analysis is also introduced to for strategic customer service management.
identify and rank the most efficient steps toward The customer requirements planning matrix, also
improvement of logistics processes and customer called the ‘‘House Of Quality’’ because of its typical
satisfaction. A fuzzy approach is adopted since shape, is the first step in investigating customer’s
the methodology mainly relays on qualitative needs and requirements. It is composed of two main
judgments given by panel of experts and by parts, related to customer’s requirements (‘‘what’’
customers. customer needs) and technical elements (‘‘how’’ the
The remainder of the paper is organized as product has to be made) respectively. The HOQ is
follows. In the next paragraph, after a brief thus adopted by the design work group to transform
description of the QFD methodology, the approach the customer’s requirements and needs into product
proposed is detailed. Then, a real case application of characteristics.
the QFD methodology is presented. The case refers The HOQ can be built by following an eight steps
to an Italian company operating in the mechanical process. At the beginning of the process, customer’s
industry. Concluding remarks are finally presented. needs and requirements have to be identified.
According to Hauser and Clausing (1988), those
elements are also called ‘‘customer’s attributes’’
2. The fuzzy QFD approach (CAs), and are generally known as a result of
surveys or direct questions to customers. CAs are
2.1. QFD fundamentals listed in row in the HOQ; if necessary, they can be
grouped into sets that express similar expectations
Quality function deployment originated in 1972 (step 1).
in Japan, as a methodology to be adopted to Customer’s attributes are weighted in order to
improve products quality in Japanese firms, such as express their relative importance. The weight of
Mitsubishi, Toyota and their suppliers (Hauser and each CA is inserted in a column in the matrix
Clausing, 1988). QFD methodology has introduced (step 2).
a twofold innovation in traditional product devel- Next, firms have to establish how their products
opment processes. First, the application of QFD perform against those of competitors. Generally,
requires the careful consideration of customer the evaluation of a firm product is carried out by
during the development process (Akao, 1990). directly asking customers how products/services are
Second, the QFD approach has introduced the rated in relation to the competition. Benchmarking
collaboration among different business areas as a analysis can also aid in this evaluation. The results
prerequisite for product design. This is obtained by of this step are thus added in a column in the right
setting up appropriate work groups, whose mem- side of the matrix (step 3).
bers belong to different business units involved in In order to develop a new product, CAs must be
the product design phase (Bouchereau and Row- translated into ‘‘engineering characteristics’’ (ECs)
lands, 2000). that probably affect one or more CAs. Engineering
Two main QFD approaches to production devel- characteristics are measurable attributes concerning
opment emerge from literature analysis (Choen, a firm’s product or service; they are listed in
1995), namely the ‘‘matrix of matrices’’ and the columns in the HOQ (step 4).
‘‘four-phases model’’. In this paper, we focused on The core element of the matrix is the ‘‘relation-
the four-phases approach to product development, ships matrix’’. In order to complete this part of the
whose steps have been thoroughly described by HOQ, the relationships between customer’s needs
Hauser and Clausing (1988) and Bouchereau and and firm’s ability to meet those needs have to be
Rowlands (2000). determined. The relationships are expressed with
ARTICLE IN PRESS
588 E. Bottani, A. Rizzi / Int. J. Production Economics 103 (2006) 585–599

graphic symbols that indicate how and to what


extent each engineering characteristic meets each
customer’s attribute. Usually, symbols express three Correlations matrix
degrees of strength (weak, medium, strong), which
are translated in an appropriate rating scale, such as Engineering characteristics (ECs)
1-3-9 or 1-5-9. In general, no specific justifications

Customer’s attributes

Benchmark analysis
Relative importance
should be provided for the choice of the adopted

of CAs (Wi)
rating scale. Absence of symbols means absence of

(CAs)
Relationships matrix (Rij)
relationships (step 5).
In a similar manner, the top side of the HOQ,
called the ‘‘correlations matrix’’, is then filled in,
expressing how ECs affect each other. A positive
relationship indicates that two ECs can complement Absolute importance of ECs (AIj)
or improve each other, while a negative one suggests Relative importance of ECs (RIj)
that trade offs are required. Correlations are Technical analysis of competitors
indicated with graphic symbols that express the
degree of relation between ECs. Symbols are then Target values of ECs
translated into a four-value rating scale (strong
Fig. 1. The house of quality.
negative, negative, positive, strong positive), such as
1-3-7-9 or 1-3-5-9. Again, it is possible to have no
correlations between ECs (step 6). matrix, j ¼ 1,y,m and i ¼ 1,y,n the number of
Moreover, firm’s products are compared with those ECs and of CAs respectively.
of competitors. To this extent, the work group carries The relative importance RIj can be derived from
out a quantitative benchmark analysis of competitors’ the absolute importance AIj, through the following
engineering characteristics. The results are added in a equation:
row in the lower part of the matrix (step 7).
AIj
Finally, firms have to introduce a target measure RIj ¼ Pm ; j ¼ 1; . . . ; m. (2)
for each EC in the matrix. The target measure j¼1 AIj
translates customer’s expectations into numerical Literature analysis has pointed out that engineer-
values, in order to quantitatively assess firm’s ing characteristics are usually ranked based on RIj
performances against customer’s requirements. rather than on AIj. Thus, the higher the RIj, the
The lower part of the HOQ is therefore completed more important the engineering characteristic that
introducing the goal measure of each EC (step 8). should be incorporated into the product in order to
The typical structure of the HOQ is shown in improve customer satisfaction.
Fig. 1.
The result of the matrix is the ranking of ECs in
descending order of importance. To this extent, 2.2. The proposed methodology
either the absolute and/or the relative importance of
each EC against customer’s requirements have to be The approach proposed is based on the transla-
quantitatively evaluated. tion of HOQ principles from product development
As stated above, in the traditional QFD applica- field to logistics service management. While the
tions the generic position Rij in the relationships traditional HOQ correlates customer requirements
matrix expresses the relationship between the ith (‘‘whats’’) with engineering characteristics of new
CA and the jth EC with a numeric scale. Therefore, product under development (‘‘hows’’), in our
the absolute importance AIj, j ¼ 1,ym of each EC approach customer service requirements in terms
can be calculated as of logistics performances (‘‘whats’’) are crossed over
with viable strategic actions, either technical (such
X
n
as the adoption of a more performing technology)
AIj ¼ W i Rij ; j ¼ 1; . . . ; m (1)
i¼1
or managerial (i.e. a reorganization of processes in
the supply chain), that could be undertaken by the
being Wi the relative importance of the ith CA, Rij firm’s top management to improve logistics pro-
the numerical value added to the position (i,j) of the cesses (‘‘hows’’).
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Correlations matrix (Tkj)

Hows
Strategic Actions (SAs)

Relative importance
Service Factors (SF)

Real importance of
of CFs (Wi)

CFs (Wi*)
Whats

Relationships matrix (Rij)

Relative importance of SAs (RIj)

Real importance of SAs (RIj*)

Cost for implementation of SAs (Cj)

Benefits of SAs (Uj)

Fig. 2. The house of quality for the strategic management of the logistics service.

The resulting customer service HOQ is shown in Table 1


Fig. 2. List of viable indicators for the evaluation of logistics service,
As can be seen from the table, ‘‘whats’’ elements adapted from Franceschini and Rafele (2000)
express service factors SFi, i ¼ 1; . . . ; n affecting Service factors Description
logistics service perception. These factors have been ‘‘whats’’
extensively described by logistics and supply chain
Lead-time Time period elapsing from customer’s
management literature. The reader will find a
order until receipt
comprehensive list of the main criteria that can be Regularity The dispersion around the mean value of
used for the evaluation of the logistics service in the delivered lead-time
Franceschini and Rafele (2000). For the sake of Reliability Capability to deliver orders within the due
clarity, the service factors proposed by the authors date
Completeness Capability to deliver full orders when
are shown in Table 1, together with a brief
required
description. Flexibility Capability to modify orders in terms of
Obviously, service factors listed in table do not due date and quantity when required
provide an absolute description of all viable factors Correctness Avoidance of mistakes in orders delivered
that could be considered when perceived service has Harmfulness Avoidance of damages in orders delivered
Productivity Number of item produced in a given time
to be assessed. Depending on particular circum-
period
stances, factors could be either added or removed.
However, our paper strives to introduce a new
methodology for customer service management
rather than to formalize an exhaustive framework undertake in the logistics field to improve service
of factors affecting customer service perception, performances have to be identified and ranked in
which have been widely addressed by logistics and terms of both effectiveness and efficiency with
SCM literature. regard to customer service improvement. Those
Once customer service has been assessed, viable actions correspond to ‘‘hows’’ in the proposed
strategic actions SAj, j ¼ 1; . . . ; m the firm can customer service HOQ. A list of possible ‘‘hows’’
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Table 2 when customer service performance related to


List of viable strategic actions logistics activities has to be improved is shown in
Strategic actions Description
Table 2.
‘‘hows’’ Again, Table 2 does not provide a definitive
framework of all the options available, which
Just-In-Time JIT is a philosophy originated in the depend on the particular circumstances.
philosophy manufacturing sector which has been
The roof of correlations, the weights Wi [n  1],
extended to supply chain management. It
helps to streamline the logistics pipeline the relationships matrix Rij [n  m] and the relative
through the efficient flow of materials and importance of SAs vector RIj [1  m] complete the
information, i.e. by providing the right HOQ. It is worth stressing that the weight vector,
materials, in the right quantities and the correlations matrix and the relationships matrix
quality, in the right place at the right time.
translate linguistic judgments given by human
beings. Therefore, an effective mean to deal with
Warehouse The efficiency and the effectiveness of the them would appear to be fuzzy logic.
management logistics flows are deeply affected by
The fuzzy set theory was originally introduced by
optimisation optimized warehouse & distribution
centres management policies. Shipping & Zadeh (1965) to deal with ill-defined problems,
receiving, storage, picking activities can characterized by a certain degree of uncertainty and
largely benefit from ad hoc optimization vagueness. The main advantage of the adoption of
tools. fuzzy logic is the opportunity to express ill-defined
Transport Transportation has been recognized as a judgments, such as the impact of a SA on a SF.
management paramount factor affecting effectiveness Moreover, the use of fuzzy numbers becomes very
and efficiency of logistics processes. important in decision-making problems, where
Through transportations, the product
linguistic scales are adopted and where a panel of
value is increased by making it available
where and when it is required. However, decision makers (DMs) is involved in the judgment
transports add significant costs, which process. To this extent, fuzzy numbers make it
could jeopardize the profitability of the possible to reproduce the typical subjective way of
supply chain. Therefore specific thinking of human beings. As an example, let us
optimization tools can be considered as
assume a firm scores 90% in fill rate. In a crisp
viable actions to improve logistics
performances perceived by customers. approach, this value will match one and only one
linguistic value, that is there is a biunivocal
Information Information technology is generic term
relationship between performances and judgments.
technology used to include hardware, software and
networking technologies, such as servers, Therefore, a performance judgment ‘‘very high’’
computer networks, expert systems, under ‘‘fill rate’’ factor means a score of 90% and
software for communication, such as only 90% for every DM, even though DMs may
Enterprise Requirement Planning (ERP), have a different perception of ‘‘very high’’. Con-
Electronic Data Interchange (EDI), etc.
versely, in a fuzzy approach, DMs may mean
All these tools play a significant role in
synchronizing the flow of goods with the different performance with the same value, i.e. if
flow of information, which affects the the firm scores 90% in fill rate, its service
logistics performance of the supply chain. performance against fill rate parameter could be
Demand forecasting Accurate forecasting methods make it considered as ‘‘very high’’ by a customer, and
methods possible to match supply and demand, ‘‘high’’ by another one, with a certain degree of
smoothing uncertainty, reducing safety membership. This implies that the value ‘‘90%’’
stocks and stock outs. The set up of should belong to the two categories ‘‘very high’’ and
collaborative programs, such as CPFR,
‘‘high’’ at the same time and to a different extent.
VMI, or consignment aimed at reducing
uncertainties may be encompassed in this The degree of membership is assessed through the
category. respective membership functions.
To conclude, fuzzy logic allows to take into
Other Depending on the particular
circumstance, other strategic actions in account the different meaning that we may give to
the logistics field may be considered. the same linguistic expression. As a matter of fact,
this is why the fuzzy approach has been so widely
adopted in different research fields, as witnessed by
the massive literature on the subject. The reader
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may refer to Zadeh (1965), and Zimmermann (1991), can be computed as


for a complete description of fuzzy numbers and Z
 
related algebra. dðmA ðxÞ; mB ðxÞÞ ¼ mA ðxÞ  mB ðxÞdx, (3)
From now on, unless specified, all parameters X
should be thought of as fuzzy triangular numbers.
In our approach, four new fuzzy elements have been where X is the universe of discourse. Due to the
added to the traditional HOQ, namely: calculation method, the resulting Hamming distance
is a crisp value.
The di parameters are then calculated according
 the weighted importance of service factors; to Eq. (3). Then, the weighted importance Wi* of
 the weighted importance of strategic actions; SFs can be derived as follows:
 the cost for the implementation of strategic
actions; and W i ¼ d i  W i ; i ¼ 1; . . . ; n. (4)
 the marginal benefit of strategic actions.

These elements, as well as their role in ranking 2.2.2. Weighted importance of strategic actions
SAs, are detailed below. This element strives to determine which strategic
action has the highest impact on customer satisfac-
tion. It takes into account the weighted importance
2.2.1. Weighted importance of service factors of service factors, the relationships matrix and the
The weighted importance Wi* of SFs is a [n  1] correlations matrix.
vector which expresses the real importance of each As already detailed, the generic position Rij in the
SF. The introduction of Wi* is required to weight relationships matrix expresses the relationship
each service factor considering not only the between the jth SA with the ith SF. Again, a
importance the customer gives it, which is expressed fuzzy linguistic scale may be usefully adopted by
by the value Wi, but also the performance delivered DMs to interpret the vagueness and incomplete
by the firm for that factor. To gain a competitive understanding of the relationships between ‘‘hows’’
advantage, the firm must provide superior service to and ‘‘whats’’.
the customers on critical service factors, that is The importance RIj of each strategic action
either those that are perceived as the most can then be calculated applying the following
important ones or where service perceived is equation:
inferior. Conversely, improving service either for a X
n

factor whose importance is trivial or where the firm RIj ¼ W i  Rij ; j ¼ 1; . . . ; m, (5)
i¼1
already delivers a superior service is useless.
The weighted importance Wi* is computed by where Wi* is the fuzzy weighted importance of
assessing the distance di between firm performance ith service factor, while Rij is the fuzzy number
and that which is perceived by customers as expressing the impact of the jth SA versus the ith
superior, the latter being the performance that SF.
allows the firm to achieve customer satisfaction. In a similar manner, the generic position Tkj, j,
Both the performance delivered and the target k ¼ 1,ym, k6¼j, in the correlations matrix expresses
superior value could be retrieved from customer the correlation between the kth and the jth ‘‘hows’’.
service surveys by asking the customer directly. In order to quantitatively ponder the correlation
Since both performance values are fuzzy, a distance between ‘‘hows’’, we adopt the approach of Tang et
between fuzzy numbers has to be assessed. To this al. (2002). According to the authors, the correlation
extent, the Hamming procedure is suggested to be Tkj can be interpreted as the incremental changes of
adopted (Chien and Tsai, 2000). This procedure the degree of attainment of the jth ‘‘how’’ when the
identifies the distance between two fuzzy numbers as attainment of the kth one is unitary increased.
the distance between the centres of gravity of the Using this definition, the weighted importance RIj*
respective membership functions. From a mathe- can be computed as follows:
matical point of view, given two fuzzy sets A and B, X
the Hamming distance dðmA ðxÞ; mB ðxÞÞ between two RIj ¼ RIj  T kj  RIk ; j ¼ 1; . . . ; m. (6)
fuzzy numbers belonging to A and B respectively, k¼j
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2.2.3. Cost and marginal benefit of strategic actions robustness and consistency, where robustness and
In order to complete the assessment and ranking consistency are respectively understood to be
of strategic actions, their cost of implementation related to the applicability of the methodology
should be considered. In this situation fuzzy logic and to the reliability of the result obtained. On the
becomes a fundamental tool in dealing with ill- other hand, the application strives to consider
defined issues such as the evaluation of costs. While practical implications in managing customer service
a DM may find objective difficulties in quantita- through a QFD approach.
tively assessing the costs of implementation of
strategic actions, he/she can more easily give a 3.1. The company
judgment on a linguistic scale, ranging for instance
from Very High to Very Low. This is why, in the Since it was established in 1973 in Northern Italy,
lower part of the HOQ a fuzzy parameter Cj has the firm has been acquiring specific experience in
been added to ponder the cost of implementing the designing and manufacturing special piping compo-
jth strategic action. nents. Specific expertise has promoted high-level
The marginal benefit Uj of strategic actions can be specialization in stainless and carbon steel manu-
calculated through the ratio between benefits and facturing, making the firm an industry leader in the
costs, as expressed by the following equation: domestic market of special piping parts. Products
1 are used as components in assembly lines. The
U j ¼ RIj  ; j ¼ 1; . . . ; m. (7) automobile and mechanical industries are one of the
Cj
most important markets for the firm sales, account-
Since both RIj* and Cj parameters are fuzzy ing for almost 60% of the company’s revenue. The
numbers, Eq. (7) describes an operation between rest of the turnover comes mainly from sales to
fuzzy numbers; the resulting Uj is thus a fuzzy appliances industry and process plants. Other
number. In order to make SAs comparable and relevant figures for 2001 are: 450 employees, 45
rank the results, defuzzified values should be millions Euro of aggregate turnover, about 35,000
computed. Due to its simplicity, the Yager method tons of steel are processed every year, while every
(Yager, 1981) is suggested as a viable tool to adopt day 40 km of welded pipes of stainless and carbon
in order to obtain final crisp marginal benefits. steel are shipped from warehouses directly to the
Starting from a fuzzy triangular number a(l,m,u), assembly lines of the buyers.
the defuzzified value is computed as The main customers of the firm are major
l þ 2m þ u manufacturers which have recently set up programs
. (8) to streamline the supply processes. Buyers have
4
been requiring adequate logistics performances
Once crisp values have been computed, SAs can from their suppliers to reduce inventory, avoid
be finally ranked. In particular, according to control of orders accuracy and turn the supplying
Trappey et al. (1996), the greater the crisp Uj process from a traditional approach to a JIT one.
parameter, the higher the implementation priority As a consequence, the firm has been asked not only
of the corresponding strategic action. Strategic for remarkable products from a technical point of
action which scores the highest is the one which view, but also for remarkable logistics perfor-
has the highest impact on customer service, and mances, basically in terms of lead time, reliability
therefore whose implementation should be consid- and accuracy of shipments. Operating in a very
ered by the firm top management to improve the competitive scenario from a logistics point of view,
logistics performance. the firm needs to proactively manage customer
service to retain its customers and gain new market
3. Application of the methodology shares. To this extent the QFD approach proposed
in this paper has been recognized by the company
In this paragraph, the methodology developed is top management as a valid tool to control logistics
applied to a real industrial case, which refers to a performances and promptly tune service delivered
major Italian company operating in the mechanical to match customer requirements.
industry. Practical consequences of the application of the
The main objective of the application is twofold. QFD tool were expected in the assessment of service
On the one hand, it is aimed at assessing its provided by the firm and in the evaluation of the
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most efficient actions that the management could Table 4


undertake to improve logistics performance and Service factors considered in the real case application
customer satisfaction. Service factors Description
A workgroup has been set up to apply the
methodology. The team was headed by academi- Lead-time Time period elapsing from customer’s
cians from the Department of Industrial Engineer- order until receipt.
Flexibility Capability to modify orders in terms of
ing of the University of Parma, and included firm
due date and quantity when required.
executives reporting directly to logistics, IT, and Accuracy Avoidance of mistakes and damages in
production chief officers. The group has worked for orders delivered.
4 months, mainly through roundtable discussions, Reliability Capability to deliver orders within the due
where the main elements of the HOQ and their date.
Fill rate Common indicator of customer service
mutual relationships have been defined. In the
performance related to inventory. It can
following paragraph the main results obtained are be defined as the percentage of units
presented. available when requested by customers.
Frequency Number of deliveries accomplished in a
given time period.
3.2. Results and discussion Organization Customer’s opportunity to establish a
accessibility contact with firm’s staff. Usually,
When applying the proposed HOQ to the real customers need to contact firms because
they have some questions to be answered,
case, appropriate ‘‘whats’’ have to be identified. To
they need firm’s actions, they have some
this extent, four firm main buyers were asked to problems with products, they want to
take part in the application. In the following, they submit complaints.
will be indicated as C1, C2, C3, C4. Complaints Process subsequent to the recognition of
First of all, the importance of each customer has management some errors in service provided, that
allows service quality standards to be
been weighted through the percentage of profit
reestablished.
margin generated, as shown in Table 3.
The main service factors ‘‘whats’’ to be consid-
ered in the real case application have emerged from
therefore a first instructive phase was required to
a preliminary survey phase, which has been
introduce the workgroup members to fuzzy set
performed through direct interviews carried out by
theory and fuzzy logic. In a similar manner,
academicians with the customers involved in the
appropriate linguistic scales were set up for the
project. A survey has been adopted because it
evaluation of relative and weighted importance of
emerged as one of the most efficient and effective
SFs, the relative and weighted importance of SAs,
ways to ponder the performance perceived for each
the costs for the implementation of SAs, together
factor affecting customer satisfaction (see Keller
with values in the relationships and correlations
et al., 2002).
matrixes.
The relevant logistics ‘‘whats’’ are shown in
Strategic actions ‘‘hows’’ were identified based
Table 4, together with a brief description.
both on literature analysis and the firm character-
The second part of the application focused on the
istics, whose peculiarities have emerged from round-
assessment of viable SAs ‘‘hows’’, their mutual
table discussions. Results are shown in Table 5 with
correlations, as well as of the relationships judg-
a brief description for each point.
ments between SAs and customer SFs. The work-
During the survey phase, the four customers have
group agreed to adopt a linguistic approach,
also been asked about the importance of service
factors, in order to determine the relative impor-
Table 3 tance of service factors, as well as to assess the
Importance ranking of the firm’s main customers distance between the service delivered for each
Customer Importance (%) Importance judgment
factor and the performance that is perceived as
superior. The four customers have been asked to
C1 0.35 Very high rank the relative importance of each SF on a 4-point
C2 0.30 Very high linguistic rating scale, ranging from VL (Very Low)
C3 0.25 High
C4 0.10 High
to VH (Very High). The fuzzy scale is shown in
Table 6.
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Table 5 weighted average takes into account the issue that


Strategic actions considered in the real case application not all customers are equal: being resources limited,
Strategic actions Description
the firm should tend to provide best class service for
those factors which are important for key custo-
Just-In-Time JIT is a philosophy originated in the mers. In the specific case, the following equation is
philosophy manufacturing sector. It helps to smooth applied.
the production process through the
efficient flow of materials, i.e. by X
4
providing the right materials, in the right Wi ¼ I x  wi;x ; i ¼ 1; . . . ; n; (9)
quantities and quality, Just-In-Time for x¼1
production.
Order picking Order picking is the activity by which a being Ix the importance of xth customer surveyed
optimization number of goods are retrieved from a (x ¼ 1,y,4).
warehousing system to satisfy a number
Based on values shown in Table 3, the work
of customer orders.
Information Information technology is generic term group has expressed a fuzzy importance judgment
technology used to include hardware, software and using the same 4-point linguistic scale. The resulting
networking technologies, such as servers, fuzzy numbers have been used in the computation
computer networks, expert systems, of Wi. Results are shown in Table 7. As can be seen
software for communication, such as from the table, the four customers consider delivery
Enterprise Requirement Planning (ERP),
Electronic Data Interchange (EDI), etc. reliability, accuracy and flexibility as the most
Demand forecasting Forecasting methods are tools that aim at important factors.
methods foreknow customers’ demand, in order to Once Wi were calculated, the weighted impor-
reduce its uncertainty. tance Wi* ½n  1 of SFs was computed in accor-
Customer CRM is a generic term which dance with Eq. (4). As regards to the crisp distance
relationship encompasses methodologies, software,
management and Internet capabilities that help the firm di between the firm’s performance and the one that
to manage customer relationships in an is perceived by customer as superior, the parameter
organized way. has been computed as the average of crisp distances
Warehouses lay-out Warehouses lay-out embrace the optimal di,x the generic xth customer perceives against ith
optimization assignment of items to storage locations,
service factor, as shown in the following equation:
the arrangement of the functional areas of
the warehouse, the number and location P4
d i;x
of docks and input/output (I/O) points, d i ¼ x¼1 ; i ¼ 1; . . . ; n. (10)
the number of aisles, etc. 4
Parameters di,x have been obtained basing on the
survey results and by applying Eq. (3). To this
extent, a section of the survey was dedicated to
Table 6
Linguistic judgments and corresponding fuzzy numbers performance judgments about the service delivered
by the firm to its customers. The customers were
Judgment Fuzzy number asked to judge the service level they were receiving
Very high (VH) (0.7; 1; 1)
for each service factor, using the linguistic scale
High (H) (0.5; 0.7; 1) shown in Table 6. Moreover, for each SF, the
Low (L) (0; 0.3; 0.5) customers had to indicate the judgment which best
Very low (L) (0; 0; 0.3) matched their perception of a superior service. di,x
parameters as they result from the survey, di values,
and the corresponding weighted importance Wi* are
wi,x is the fuzzy triangular number which is shown in Table 8.
adopted to translate the linguistic importance From outcomes analysis, it emerges that custo-
judgment given to the ith SF by the xth customer. mers perceive a significant difference between the
wi,x fuzzy numbers have been pooled to determine firm’s service performance and optimum one in
an aggregate value to be used in the HOQ, that is terms of delivery accuracy. As can be seen compar-
the relative importance Wi previously defined. To ing Tables 8 and 7, delivery accuracy is not
this extent, the relative importance Wi of service considered as the most important service factor
factor ith can be computed as a weighted average of from customers’ point of view, but since the
wi,x, being weight the importance of customers. The performance delivered is far from meeting customer
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E. Bottani, A. Rizzi / Int. J. Production Economics 103 (2006) 585–599 595

Table 7
Fuzzy importance wi,x assigned to service factors by each customer and the relative importance of service factors Wi

Service factors

Lead-time Flexibility Accuracy Reliability Fill rate Frequency Organization Complaints


accessibility management

Importance C1 VH H H VH VL L L L
judgment C2 L H H VH L L VL L
C3 L H VH H L L VL L
C4 H VH H H L VL L L

Relative importance C1 (0.7; 1; 1) (0.5; 0.7; 1) (0.5; 0.7; 1) (0.7; 1; 1) (0; 0; 0.3) (0; 0.3; 0.5) (0; 0.3; 0.5) (0; 0,3; 0,5)
wi,x C2 (0; 0.3; 0.5) (0.5; 0.7; 1) (0.5; 0.7; 1) (0.7; 1; 1) (0; 0.3; 0.5) (0; 0.3; 0.5) (0; 0; 0.3) (0; 0,3; 0,5)
C3 (0; 0.3; 0.5) (0.5; 0.7; 1) (0.7; 1; 1) (0.5; 0.7; 1) (0; 0.3; 0.5) (0; 0.3; 0.5) (0; 0; 0.3) (0; 0,3; 0,5)
C4 (0.5; 0.7; 1) (0.7; 1; 1) (0.5; 0.7; 1) (0.5; 0.7; 1) (0; 0.3; 0.5) (0; 0; 0.3) (0;0.3; 0.5) (0; 0,3; 0,5)

Relative importance (0.740; 2; 3) (1.3; 2.59; 4) (1.3; 2.59; 4) (1.48; 2.98; 4) (0; 0.72; 1.8) (0; 0.81; 1.8) (0; 0.51; 1.6) (0; 1.02; 2)
of service factors Wi

requirements, it should be considered as one of the Then, the cost Cj for the implementation of each
key service factors to tune. strategic action was determined to evaluate the
The next step in the construction of the HOQ was marginal benefit Uj. To this extent, the work group
the assessment of the relationships matrix Rij members were asked to express a linguistic judg-
½n  m. To this extent, strategic actions SAs for ment about the investment required for each
customer satisfaction have been listed in columns, strategic action, by using the same 4 value fuzzy
while service factors SFs have been crossed over in scale previously shown in Table 6. Results are
rows. The degree of relationship (weak, medium, shown in Table 11. It should be remarked that fuzzy
strong) between SAs and SFs has been expressed by logic was found to be a very consistent and easy to
the work group using graphics symbols, which are use tool to handle such a vague, imprecise and ill-
usually adopted in crisp QFD approaches. Since defined issue as costs estimation for strategic
fuzzy logic is exploited to well cope with the ill- actions.
defined nature of linguistics judgements, graphics Then, the fuzzy resulting benefits Uj have been
symbols have been then translated into as many computed according to Eq. (7). Finally, fuzzy Uj
fuzzy triangular numbers instead of crisp ones. parameters were de-fuzzified applying Eq. (10).
Table 9 shows the correspondence between symbols Crisp Uj obtained can be regarded as synthesis
and fuzzy numbers. parameters, expressing the overall efficiency of
During this phase, the work group benefited from implementing the jth strategic action. The final
a preliminary literature survey phase, which strived ranking of strategic actions together with the fuzzy
to highlight the relationships between service factors and crisp Uj values are shown in the last two rows of
and strategic actions. The resulting relationships Table 11.
matrix is shown in the centre of Table 11. As a result, Information Technology emerged as
The roof of correlations was built up in a similar the strategic action with the highest implementation
manner. Again, traditional QFD symbols have been priority, since, despite the very high cost for
used to express the correlations between strategic implementation, it makes it possible to improve
actions (strong negative, negative, positive, strong the most important service factors, such as delivery
positive); symbols have been thus translated into accuracy and reliability. In addition, Information
fuzzy triangular numbers, as shown in Table 10. Technology has positive relationships against lead-
Once the relationships matrix and the roof of time, fill-rate, delivery frequency and organization
correlations were compiled, the relative importance accessibility, and it has been proved to have positive
RIj and the weighted importance RIj* of each correlations against other strategic actions. In
strategic action were computed in accordance with particular, a strong positive relationship can be
Eqs. (5) and (6) respectively. Results are shown in found between information technology and JIT
Table 11. implementation and there is a positive relationship
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Table 9

(0.056; 0.150; 0.225)


(0.163; 0.324; 0.5)
(0.423; 0.842; 1.3)
(0.111; 0.224; 0.3)
Degree of relationship, graphic symbols and corresponding fuzzy

importance Wi*

(0; 0.102; 0.32)


(0; 0.203; 0.45)
(0; 0.09; 0.225)
numbers

(0; 0.225; 0.5)


Weighted Degree of relationship Graphic symbol Fuzzy number

Strong K (0.7; 1; 1)
Medium J (0.3; 0.5; 0.7)
Weak m (0; 0; 0.3)
importance Wi

(1.48; 2.98; 4)

(0; 0.51; 1.6)


(0; 0.72; 1.8)
(0; 0.81; 1.8)
(1.3; 2.59; 4)
(1.3; 2.59; 4)
(0.740; 2; 3)

(0; 1.02; 2)
Relative

Table 10
Degree of correlation, graphic symbols and corresponding fuzzy
numbers
Distance di

Degree of correlation Graphic symbol Fuzzy number


0.075
0.075
0.125
0.325

0.125

0.25
0.25
0.2

Strong positive K (0.7; 1; 1)


Positive J (0.5; 0.7; 1)
0.1
0.1

0.5
0.1

0.6
C4

Negative (0; 0.3; 0.5)


0

0
0

&
Strong negative ’ (0; 0; 0.3)
0.1
0.1
0.1

0.5
C3

0
0
0

0
Distance di,x

0.6
0.5
0.1

0.1

0.5
0.5
C2

0
0

0.1
0.5
0.6
C1

between information technology and demand fore-


0
0
0

0
0

casting methods.
Distances di from the optimum performance and weighted importance Wi* of each service factor

VH
VH
VH

VH
C4

H
H

H
H

4. Conclusions
Optimum performance

VH
VH
VH
VH
VH
C3

H
H

This study has addressed the applicability of


L

QFD in the logistics and supply chain management


context. More specifically, an original methodology
VH
VH
VH
VH
C2

H
H
H

has been proposed and adopted to rank viable


strategic actions a firm can undertake to improve
VH
VH
VH

VH
C1

logistics performances.
H
H

H
H

The methodology developed could be rightly


considered as a useful tool for selecting the most
C4

H
H
H
H

H
H

L
L

efficient and effective logistics leverages to reach


customer satisfaction. In particular, the methodol-
Performance judgments

VH
VH

ogy allows the identification of the service factors


C3

H
H

H
H

L
L

that are perceived to affect logistics performances


from the customer’s point of view, enabling the
VH
C2

H
H

assessment of possible gaps between customers’ and


L
L
L
L

firm’s perception of logistics service. As a matter of


fact, this is why firm’s perception should not be
VH
VH
C1

H
H
H
L
L

considered as the starting point in developing


service strategies, while direct interviews with
Organization accessibility
Complaints management

customers are required. In our approach, such an


issue is addressed through the computation of the
distance between firm performance in terms of
logistics service and that which is perceived by
Frequency
Reliability
Lead-time
Flexibility
Accuracy

customers as superior.
Fill rate
Table 8

In a similar manner, basing on the importance of


customers, the weighted importance of service
Table 11
The customer service house of quality

0;0.3;0.5

0.7;1;1

0.5;0.7;1

Strategic actions Relative Real importance


importance W i W i*
Just-In-Time Order picking Information Demand Customer Warehouses
philosophy optimization technology forecasting relationship lay-out
methods management optimization

Service factors Lead-time (0.7; 1; 1) (0; 0.3; 0.5) (0.7; 1; 1) (0; 0.3; 0.5) (0.740; 2; 3) (0.056; 0.150; 0.225)
Flexibility (0.7; 1; 1) (0.3; 0.5; 0.7) (0; 0.3; 0.5) (1.3; 2.59; 4) (0.163; 0.324; 0.5)
Accuracy (0.3; 0.5; 0.7) (0.3; 0.5; 0.7) (1.3; 2.59; 4) (0.423; 0.842; 1.3)
ARTICLE IN PRESS

Reliability (0.3; 0.5; 0.7) (0.3; 0.5; 0.7) (0; 0.3; 0.5) (1.48; 2.98; 4) (0.111; 0.224; 0.3)
Fill rate (0.3; 0.5; 0.7) (0.3; 0.5; 0.7) (0; 0.72; 1.8) (0; 0.09; 0.225)
Frequency (0.3; 0.5; 0.7) (0; 0.3; 0.5) (0; 0.81; 1.8) (0; 0.203; 0.45)
Organization accessibility (0.7; 1; 1) (0.7; 1; 1) (0; 0.51; 1.6) (0; 0.102; 0.32)
Complaints management (0.7; 1; 1) (0; 1.02; 2) (0; 0.225; 0.5)

Relative importance RI j (0.3125; 1.1076; 2.16) (0; 0; 0.0675) (0.248; 0.99; 2.3075) (0; 0.045; 0.2475) (0; 0.357; 0.97) (0; 0; 0.0675)
Real importance RI j* (0.486; 2.099; 4.5013) (0; 0; 0.0675) (0.4665; 2.131; 4.715) (0.124; 0.7391; 2.555) (0; 0.357; 0.97) (0; 0.3323; 1.1475)
E. Bottani, A. Rizzi / Int. J. Production Economics 103 (2006) 585–599

Cost of implementation C j (0.7; 1; 1) (0.5; 0.7; 1) (0.7; 1; 1) (0.5; 0.7; 1) (0.5; 0.7; 1) (0.7; 1; 1)
Utility factor U j (0.486; 2.099; 6.430) (0; 0; 0.135) (0.4665; 2.131; 6.736) (0.124; 1.056; 5.11) (0; 0.51; 1.94) (0; 0.3323; 1.639)
Crisp values 2.779 0.03375 2.8659 1.836 0.74 0.5759
597
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