COVID-19 RESPONSE PLAN

1. BACKGROUND

As we have all witnessed that the COVID-19 (Corona Virus) has kept on spreading and
more cases are being reported in many countries on a daily basis. According to the latest
WHO information the situation is as follows:

For updated WHO information visit bellow link

https://www.who.int/emergencies/diseases/novel-coronavirus-2019/situation-reports/

2. CORPORATE EXPECTATIONS

Supreme Construction has now sent a procedure called: “COVID-19 Mandatory Global
Expectations” Dated 6 March 2020. We have addressed many of the aspects in our
previous correspondence dated 3 March 2020 but we need to include some more
detailed information.

3. UPDATED REGIONAL DOCUMENT (UPDATED FROM DATED 3 MARCH 2020)

3.1 REGIONAL EXPECTATION

All staff members shall ensure that they fully understand the contents of this document
and that all requirements are implemented immediately. The Project manager shall also
ensure that all employees have knowledge of and understand the contents of this
document.

3.2 SCOPE OF DOCUMENT

This document is now mandatory of nature and a guidance document. Also the
requirement is that all information shall be fact based. Please do not spread rumours or
information you are not certain about as this may lead to distress and actions which are
not based on verified information. Use only formal information sources like Government
statements and WHO statements (not social media).

Equally important is the manner in which the information is conveyed. It should also be
fact based and not lead to speculation and panic.

These arrangements shall stay in place till further notice.

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3.3 EXPECTATIONS FROM EMPLOYEES

All employees are expected to help us prevent the spread of COVID-19. Our personal
decisions and actions will play an important part of ensuring that we remain ‘Safer
Together’ in the workplace.

Employees must check their own health prior to attending work. In accordance with
Supreme/Client expectations, employees should stay at home and seek medical attention
if they are experiencing fever, cough, or respiratory symptoms such as difficulty in
breathing.

Project Manager should on a voluntary basis appoint First Responders per/ Project. Each
facility should have as a minimum at least 2 First Responders. The names of these
voluntary First Responders should be made known to all employees in the facility.

What should employees do:

 When having symptoms

o Report situation to Supervisor and HSE immediately who will treat it as an incident
o Immediate isolate from other personnel
o Immediately start using face mask
o Go to Government hospital

 Name and contact details of Government hospitals: Tehsile Headquarter Hospital, Banda
Daud Shah.

At least 1 First responders should accompany the employee to the Government facility
and shall wear face masks, nitrile gloves and follow personal hygiene measures as well as
report back to the Project Manager and HSE Manager that the employee has been
admitted to the Government facility (location and contact information)

 First responders name and contact details: (Will be provided at the time of mobilization)

The families of employees that have been quarantined due to symptoms shall be notified
by Project Manager/HR as soon as possible after being admitted to a quarantine facility
and the family shall be updated on the persons condition regularly subject to medical
information being made available to SCS.

 When having no Symptoms but after having close contact (see definition of close contact
below)
 Report to Supervisor and HSE immediately

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 Immediately self-isolate in accommodation facilities. If in camp report to camp boss

and use available isolation rooms. If in staff villa – self-isolation means staying alone
in room. Project Managers shall ensure that provision is made for such
eventualities.

Note: Reporting of any such cases shall be done immediately by phone to the Project manager
as well as the Project HSE manager. They will inform the Client HSE representative and
the Project department respectively.

Close Contact – A close contact is defined as someone who has had the following exposure to a
laboratory confirmed COVID-19 case:

 Close face-to-face or touching contact.

 Talking with or being coughed on for any length of time whilst the person was
symptomatic.
 Exposure to their bodily fluids.
 Living in the same household at the same time.

It is also expected that employees that have self-quarantined shall continue to work
where it is at all possible and that they shall remain in contact with their Supervisors
and / or other designated Supreme employees.

3.4 SIGNS & SYMPTOMS OF COVID-19

The following symptoms may develop in the 14 days after exposure to someone who has
COVID-19 infection:

 cough
 difficulty in breathing
 fever

A fever is defined as 100.4° F [37.8° C] or greater using an oral thermometer. Generally,

these infections can cause more severe symptoms in people with weakened immune
systems, older people, and those with long-term conditions like diabetes, cancer and
chronic lung disease.

Supervisors and HSE should use large degree of “common sense” it analysing the
situation and the potential for infection cases.

3.5 TRANSMISSION METHOD

From what we know about other coronaviruses, spread of COVID-19 is most likely to

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happen when there is close contact (within 2 meters or less) with an infected person. It is
likely that the risk increases the longer someone has close contact with an infected
person.

There are two main routes by which people can spread COVID-19:

 Person-to-Person Spread

It is thought to spread mainly from person-to-person who are in close contact with one
another. This via respiratory droplets produced when an infected person talks, coughs or
sneezes. These droplets can land in the mouths or noses of people who are nearby or
possibly be inhaled into the lungs.
 Spread from Contact with Infected Surfaces and Objects

It may be possible that a person can get COVID-19 by touching a surface, object or the
hand of an infected person that has been contaminated with respiratory secretions and
then touching their own mouth, nose, or possibly their eyes Such as touching door
handles or shaking hands and then touching own face).

3.6 GENERAL WORKPLACE HYGIENE

Common aspects to comply with are the following:

 Ensure fixed hand sanitizer equipment is readily available and refilled regularly
 Ensure personal are issued with hand sanitizer recommended by medical / pharmacy
personnel
 No hot-desking is allowed – do not share computers (desktop or laptop) as well (ensure
cleaning of desk area where this risk exists of sharing desks)
 Use your own mobile phones as far as possible
 Ensure door handles are cleaned regularly and use sanitizers to clean hands after entering
or leaving rooms with doors
 Ensure sanitisers are available at ablution facilities as well
 Controlled use of re-usable cutlery / crockery items – preferably use own cups and other
items
 Ensure cleaning staff are using nitrile gloves when handling items and doing general office
cleaning
 Limit general meetings to as few employees as possible and for a little time as possible.
However, this does not mean no meetings or toolbox talks – it only means be effective
with the communications.
 Daily cleaning of all offices.

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3.7 PERSONAL HYGIENE

This is a key factor in protecting yourself and others in the prevention of spreading the virus.
This revolves around the following:

 Washing your hands frequently and thoroughly.

 Covering coughs and sneezes.
 Practice food safety.
 Avoid close contact with unwell people.

In addition to the above the following should be practiced as well:

 Proper washing of hands with well-known sanitizers

 Avoid touching your eyes, nose, and mouth with your hands

Personal hygiene is always important but especially so in the event of close contact with
an infected person.

3.8 VISITORS

 Couriers

 When they drop off or pick up parcels they should just enter and leave as soon
as possible (remember they should complete the entry / exit logs)
 Avoid touching and stay at least 1 meter away
 Sanitize hands after handling parcels / documents from courier

 General Visitors (meetings, employees from other locations etc.)

 Minimize external contact / visitors as a first option

 Receptionist to request visitor to complete screening questionnaire before
entering the working/office area
 If the receptionist has any doubts about the well-being of the visitor this should
be reported discreetly to the host who will then handle situation

3.9 TRAVEL

 Strongly advise personnel not to travel to Cat 1 and Cat 2 countries

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 If travelling to Cat 1 counties a mandatory 14-day quarantine period with no

compensation for that period is required
 Employees need to declare if they have visited (within 1 day of returning) Cat 1
countries. Lack of such declaration shall lead to disciplinary action

 ACCOMMODATION TO WORK TRAVEL

 Travel from home to work is personal of nature. When travelling in public buses
follow personal hygiene guidelines
 Travel from camps / villas is considered to be company provided and is subject
to cleaning regimes just like offices and project areas. This means cleaning door
handles, handrails and seats. Drivers are responsible for this.

4. COMMUNICATION

Please ensure that you add in local Project information and that all this information is
spread to all the employees in all locations. Everybody should be clear what is expected
of them. This cascading of information must please happen before the start of project.

5. SUMMARY

Let’s all work together to ensure we take all the above-mentioned actions while also
maintaining our ability to continue to do business.

If you need any clarity or have additional questions, please contact us:

Muhammad Shafique
Manager Projects

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