Flexible Benefit Policy

1.1 Objective: The objective of the policy to effectively plan for income taxes within the provisions of
The Income Tax Act, 1961.

2.1 Scope: The coverage will be for the employees of e4e Healthcare Business Services Private Limited;
For the purpose of this policy the special allowance, currently being part of CTC of an employee will be
termed as “Flexible Benefit Allowance”. The overall reimbursement of the expenses will be limited to
the amount of Special Allowance of the employee as stated in the salary structure (refer point 4.7 for
more clarity).

Band 1 Senior Vice President, Executive Vice President and President

Band 2 Associate Vice President and Vice President
Band 3 General Managers
Band 4 Manager’s and Senior Managers
Band 5 Team leaders and Assistant Managers
Band 6 Agents, Executives and Senior Executives

3.1 Applicability: This will be applicable for the financial year 2012-13. The limits will be reviewed for
each financial year.

4.1 Eligible Reimbursements: The following expenses incurred by the staff are eligible of claiming the
benefits under this policy;

- Telephone Bills Reimbursement

- Books and Periodicals
- Fuel Reimbursement
- Driver Salary

4.2 Telephone Reimbursement: The limits for each category of employees are provided below:

Band Amount of Reimbursement

Per Month Per Annum
1 8,000 96,000
2 7,000 84,000
3 5,000 60,000
4 3,000 36,000
5 1,000 12,000
6 750 9,000

Documents to be produced:

- Telephone should be subscribed in the name of the employee;

- Both Landline and Mobiles are eligible for reimbursements, this includes broadband connection;
- Original bills should be submitted along with final tax declaration;
- Company subscribed connections are not eligible for this benefit;
4.3 Books and Periodicals: The limits for each category of employees are provided below:

Band Amount of Reimbursement

Per Month Per Annum
1 1,000 12,000
2 1,000 12,000
3 1,000 12,000
4 1,000 12,000
5 1,000 12,000
6 500 6,000

Documents to be produced:

- News papers, journals and magazines to enrich the knowledge of the staff are eligible for
reimbursement. Example: Journals like Femina, Auto and Car are not eligible for reimbursement.
- Original bills to be submitted along with final tax declaration

4.4 Fuel Reimbursement: The limits for each category of employees are provided below:

Band Amount of Reimbursement

Per Month Per Annum
1 15,000 180,000
2 13,000 156,000
3 11,000 132,000
4 9,000 102,000
5 7,000 84,000
6 5,000 60,000

Documents to be produced:

- Original Fuel bills to be submitted along with tax declaration;

- Copy of Registration Certificate should be submitted;
- The vehicle should be owned in the name of the employee;
- If the employee owns vehicle of relative or friend, a confirmation letter from the owner should be
produced;

4.5 Driver Salary: The limits for each category of employees are provided below:

Band Amount of Reimbursement

Per Month Per Annum
1 10,000 120,000
2 10,000 120,000
3 NA NA
4 NA NA
5 NA NA
6 NA NA
Documents to be produced
- Supporting document for payment of wages in the form of receipt or voucher to be submitted for
the month of April, June, September and December

4.6 Eligibility at a Glance

Band Telephone Books & Fuel Driver

Periodicals Reimbursement Salary
1    
2    
3    
4    
5    
6    

Eligibility table per annum

Band Telephone Books & Fuel Reimb Driver Total

Periodicals Salary
1 96,000 12,000 180,000 120,000 408,000
2 84,000 12,000 156,000 120,000 372,000
3 60,000 12,000 132,000 NA 204,000
4 36,000 12,000 102,000 NA 150,000
5 12,000 12,000 84,000 NA 108,000
6 9,000 6,000 60,000 NA 75,000

4.7 The reimbursements are carved out of the special allowance component of the compensation package
of the employees. The total amount of reimbursement which is eligible to an employee will be restricted
to the maximum amount of special allowance entitlement of the employee. The same is illustrated below:

Example of Band 4 employee: Assume his / her special allowance is Rs. 10,000 per month (Rs.120,000
annually) and a Band 4 employee as per the limits are eligible for the following amounts:

Reimbursement Annual Eligibility

Telephone 36,000
Books and Periodicals 12,000
Fuel Reimbursement 102,000
Driver Salary NA
Total 150,000

In the above scenario, though the employee has an eligibility of Rs. 150,000 towards flexible benefit, he /
she can submit the bills only to the extent of Rs.120,000 (Maximum).

4.8 Employee’s unable to furnish appropriate documentary evidence for claiming the reimbursement or it
is found that the bills are invalid or fake, exemptions will be disallowed and the amounts would be subject
to tax.