Venu and

Event
Managment
Streamlined with Artifax

SINCE 1986
 STREAMLINED WITH ARTIFAX - SINCE 1986
ABOUT

Formed in 1986, Artifax Software originally specialised in

software for artists’ managers called ARTIFAX (ARTi
filoFAX), later renamed ArtifaxAgent. This was adopted by
most of the leading artists’ managers in the UK and
subsequently in Europe, the USA and the Far East..

Soon afterwards, development began on a new product for

room booking and resource management for the Wigmore
Hall in London and the Grieghallen in Norway. ShowRoom,
now ArtifaxEvent, became accepted as the industry
standard for performing arts centres, used by the Barbican
and the Royal Festival Hall, as well as many other concert
halls worldwide. National museums, galleries, theatres,
cathedrals, government and local authority buildings all
rapidly adopted the software. Later, working in conjunction
with the Edinburgh International Festival, ArtifaxEvent was 02-13
expanded to cater for arts festivals.
 We now have clients all over the world—from
auditoria to zoos—using ArtifaxEvent and
ArtifaxAgora to help their businesses thrive.

Artifax Software’s senior management team

comprises:

Andy Wheeler (Managing Director)

Tim Leighton (Head of Operations)

Adam Pepper (Head of Products)

Minal Thakkar (Head of Software

Development)

Russell Lawton (Head of Technical Services)

Michael Gray (Finance Manager)

Ksenia Molodych (Head of Marketing)

03-13
.
 04-13

ARTIFAX
EVENT
TAKE CONTROL OF ROOM AND
RESOURCE BOOKINGS WITH
ARTIFAXEVENT.

Join Auckland Museum, Barbican Centre,

Corning Museum of Glass, Edinburgh
International Festival, Grieghallen, Houses
of Parliament, Melbourne Recital Centre,
National Gallery, Royal Opera House
Muscat, Science Museum of Minnesota,
Southbank Centre, St Paul’s Cathedral,
Toronto International Film Festival and
many other venues and festivals using
ArtifaxEvent to manage their room hire,
event planning, finances, artistic and
production schedules, education
programmes and tour scheduling.
05-13

''WE WOULD NOT BE ABLE TO RUN

OUR BUSINESS WITHOUT IT.''
Handling all aspects of your venue
bookings from the initial enquiry to the
wash-up invoice and seamlessly tracking
your events from the planning stage to
post-performance review, multilingual
ArtifaxEvent is accessed via a web
browser (hosted or on-premises).
Cultural, community and commercial
organisations of all sizes will see a
significant return on their investment in
ArtifaxEvent.

LEARN ABOUT ARTIFAXEVENT >

 ARTIFAX EVENT
STREAMLINED WITH ARTIFAX - SINCE 1986
CUSTOMIZE YOUR
CALENDER
A central calendar is at the heart of
ArtifaxEvent, providing one source of
the truth for your entire organisation.
Drag and drop events on the
zoomable wall-planner, or quickly
06-13
scroll through what’s happening in a
colour-coded list.
INTEGRATE YOUR
ADDRESS BOOK
Capture details of individuals and
organisations, including your
prospects, customers, suppliers,
employees, attendees and artists.
Track their interactions with you,
including from initial sales lead to
final invoice.
STREAMLINE YOUR
EVENTS
Streamline your business processes
with built-in booking wizards,
custom fields and contextual forms,
user-definable templates, task-
driven workflows, plus automatic
emailing of reminders and scheduled
reports.
 ARTIFAX EVENT
STREAMLINED WITH ARTIFAX - SINCE 1986
Set permissions to restrict access to
rooms and events. Create your own
calendar filters and use these for
reports, as well as publishing them
to other calendar applications
(including Outlook, Google Calendar
and iCloud Calendar), your website
and foyer displays.
Produce function sheets directly
from the calendar: they’ll
automatically include the custom
data fields you’ve added for your
bookings.
07-13
Create personalised letters,
proposals, contracts and invoices
with your own branding and images.
Use our templates or create your
own. Email any document direct from
ArtifaxEvent.
Use the MailChimp integration built-
in to ArtifaxEvent for seamless
marketing automation, or integrate
with other email marketing services,
such as Constant Contact, through
our API.
Create your own sales process
stages, booking types, activities,
statuses, price codes, general ledger
codes, cost centres and
departments.
Documents and other files can be
attached to many different types of
records, including people, rooms,
resources and bookings. Control
access by setting your own
document types and security rules.
Upload files by browsing, or drag
and drop. Create shortcuts to your
file server and cloud storage such as
Dropbox, Google Docs and
OneDrive.
 ARTIFAX EVENT
STREAMLINED WITH ARTIFAX - SINCE 1986
CREATE FLEXIBLE
RESOURCES
Create unlimited resources and
flexible resource packages. Specify
when and where they’re available.
Set up prices for each supplier by
day, time or duration.
Caterers can make multiple menus of
different dishes, capturing nutritional
information and allergens, costs and
profit margins.
08-13
Add context-sensitive bespoke
forms to capture information for
specific resource types, including
drop-down lookup fields for keeping
data entry consistent. Make any
custom field optional, desirable or
required.
Attach documents and images, such
as instruction manuals for
equipment, and pictures of plated
menus or floral arrangements.
09–13
Already using
ArtifaxEvent?
Boost
engagement
with
ArtifaxAgora.

Engage directly with the general public,

your staff, customers, suppliers,
performers and guests using
ArtifaxAgora, our new hosted platform for
sharing and collaboration.
 10–13

It’s designed for untrained users with no

knowledge of your processes or data,
providing a simple yet flexible way for
them to view, add and edit the
information you choose to share.

''ARTIFAXAGORA PROVIDES
ULTIMATE FLEXIBILITY FOR
INTERACTING WITH YOUR WIDER
TEAM AS WELL AS THIRD PARTIES.''
The ArtifaxAgora platform can be
accessed from anywhere and you are in
control of who can access your site or
sites.

ArtifaxAgora’s core feature is the What’s

On, displaying a filterable list of events to
your site visitors.

STREAMLINED WITH ARTIFAX - SINCE 1986
11–13
ARTIFAX AGORA
Create Multiple Sites
Creating a site in ArtifaxAgora is
easy. You can do it yourself and no
training is required. You decide what
it’s called, what it does, the data it
contains, how it looks and who has
access. A site can be standalone or
embedded in your existing website.
Dynamic Security
The ArtifaxAgora platform can be
accessed from anywhere, but you
can control who can access each of
your sites.
The rules you set work in
combination to offer maximum
flexibility.
The Future Is Bright
Future features will include the
ability to process payments as part
of the Venue Hire Wizard and to
settle outstanding invoices, editing
and cancellation of events, and the
submission of artistic works for
consideration by festivals.
 ARTIFAX AGORA
STREAMLINED WITH ARTIFAX - SINCE 1986
Your site could be for internal users
who require simplified or focussed
workflows, or for external prospects
or customers. You might configure a
single site for all purposes or decide
that you need multiple sites, each
with its own branding, features and
settings.
Your sites are synchronised in real-
time with your installation of
ArtifaxEvent, ensuring that both
systems are always up-to-date.
12–13
The rules you set work in
combination to offer maximum
flexibility. Once a user has access to
your site, the information they can
see is controlled dynamically,
according to their relationship with
each record. For example, you might
configure the calendar so that
everyone can see the name and type
of every booking, but only the
customer can see additional details.
 Contact details
Get in Touch

ADDRESS

Artifax Software Limited,

5th Floor,

167-169 Great Portland Street,

London,

W1W 5PF

CALL

+44 (0)1372 587587

EMAIL ADDRESS

S T Rhello@reallygreatsite.com
EAMLINED WITH ARTIFAX - SINCE 1986 13–13