Bahwan Engineering Group

Functional Specification Document

FICO
Development of New Payment Workflow Process

FS_FI8000002611

Prepared By Submission Date Reviewed By

Kailash Negi 03/05/2020

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 Table of Contents

DOCUMENT NAME: ENHANCEMENT TO ZFIAUTOICPS1 REPORT.................................................................................3

VERSION HISTORY......................................................................................................................................................3
LEGEND - CHANGE TRACKING...................................................................................................................................3
1.1 DESCRIPTION OF BUSINESS PROCESS...................................................................................................................3
1.2 NAME OF CLOSEST SAP OBJECT..........................................................................................................................3
1.3 REASON WHY STANDARD SAP MUST BE CHANGED.............................................................................................3
1.4 PROPOSED DEVELOPMENT....................................................................................................................................4
1.5 REQUIRED DEVELOPMENT OBJECTS.....................................................................................................................4
1.6 FUNCTIONAL DESIGN OF THE DEVELOPMENT.......................................................................................................4
1.7 HOW THE OBJECT SHOULD GET EXECUTED..........................................................................................................4
1.8 TEST CASE FOR THE DEVELOPER TESTING..........................................................................................................4
1.9 Assumptions/Notes..............................................................................................................................................4

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Document Name:

Description
Prepared by Kailash Negi
(Functional person)
Business Owner
Technical person
Submission Date 03.05.2020

Version History
Previous Current Ver. Changed By Changed on Remarks
Ver.
1.0 Initial Version

Legend - Change Tracking

Added Deleted Changed

1.1 Description of Business Process

Development of New Payment Workflow Process

1.2 Name of Closest SAP Object

NA

1.3 Reason why Standard SAP must be changed

NA

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1.4 Proposed Development

Finance -
Will create new T code for Finance that will display the open items as in FBL1N. An option will
be provided to select the required documents and send it to Payables Team.

Payables
New T code which list all the documents selected by Finance to remove the Payment Block.
Each document can be opened by double clicking the document number ( FB02) and they can
change the Payment Block. Notification will be sent to Finance ( Cheque creating team ) once
Payment Block is removed.

Finance/Payables ( Cheque Creation )

Cheques creation will be done as existing process ( F-58 ) .

Credit Control (HOLD Removal form workflow)

New T code with Payment document details and Vendor number will be provided. Can check
Vendor master data and Payment document (FB03) from here. Can select the payment
documents and send it to Audit Team

Audit
New T code with Payment documents. Can cross check the document by displaying it (FB03).
Once Audit team select the document and Approve this payment document will be removed
from Audit teams pending list.

Payment
Workflow_Process_Chart.xlsx

HOLD removal of Credit Control Team

We have to remove Credit Control Teams form the workflow Process Client want to process manually
with this.

After this amendment we have now only 3 teams in Process.

1) Finance Team 2 ) Payables Team and Audit Team

We have to modify it that once check is prepared for invoices which are approved by Payables Team
check details along with payment should move to Audit Team queue.

Any rejection from audit should now go to Payables Team.

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We have to bring the payment document and check details like check number, bank and check
issuer for Credit Control and Audit Team for the invoices which are in their queue and give a
link to the document so that they can view with a click on it.

Payment doc you can take by passing invoice number and co code and year to BSEG and take
the corresponding BSEG-AUGBL for Payment doc and BSGE-AUGDT for Payment Date.

For check information you can pass BSEG-AUGBL and BSEG-AUGDT to PAYR, you can take
PAYR-CHECT for check number and PRIUS for Check issuer.

For bank name pass the PAYR-HBKID to T012 and pass T012-BANKL to BNKA and get
BANKA for bank name

We have to add approval metrics for approval of invoices, payment documents, need to follow
below order

I had discussion with the user regarding metrics for approval we have below information in
hand right now.

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 1) Finance Team all members can see the invoices which are pending for process and each and all
member can work on each or all invoices, i.e. there is no metrics to follow let it be as it is.

2) For Payables Team we will follow the existing metrics which works based on Vendor release
group, Doc type and amount, T code is ZFIPBM for metrics details.

This should work like for an invoice which is sent by Finance Team system should check the metrics table
and based on the approver should that invoice should appear in the respective approver workflow only.

3) For Audit team approval metrics details.

Condition Approver  
mohammedrawahi.audit@becoman.c
98541 om
Payment up to RO 5000
mahmoodmujaini.audit@becoman.co
99898 m
     
66534 ramu.kc@becoman.com
Payment from and above RO 22391 ravivarma.r@becoman.com
5001 66552 sundararajan.g@becoman.com
66553 chaudhary.sl@becoman.com

1.7 How the object should get executed

NA

NA

1.9 Assumptions/Notes
NA

Issues # Description Resolution

List all open issues NA

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