Appendix B – Schedule to prepare for meeting

Goals Tasks Resources needed Timelines

What do you want How will you What will help me When do I need to
to achieve? achieve this? get there? achieve this by?

- Invitation all - E-mailing for - Appointment 4 Aug 2017

participants agenda, minute of software: outlook,
meeting email

- Pre-reading - Sent previous - Email 4 Aug 2017

materials for agenda and
attendees minute meeting

- Catering ordering - Find any supplier - Bakery and 7 Aug 2017

and preparing and order meal catering supplier
sets
- Internet/ phone
to contact

- Venue booking - Set up the seats - Building’s team or 7 Aug 2017

and management and tables department ‘s
secretary
- Book the meeting
room

- Get responding - Collect - All participants 8 Aug 2017

email information from
- Email software
each functional
team
- Documentation - Coordinate with - All functional 10 Aug 2017
and material team to get and leaders as General
providing and organize soft file Manager (Sonia
contributing for Monthly Hurst), Finance
budget report Director (Brett
Simons),
Marketing
Manager (Seth
Gorman), Buying
Director (Vincent
Khoo), Warehouse
Manager (Chris de
Kunder) and
Regional
Operations
Manager (Jeremy
Singh).

- Coordinate with - Coordinate with

team to get and design team to get
organize soft file summary report.
for “international
fashion trends”

- Coordinate with the IT Director

team to get and (Jamie Priddle)
organize soft file
for Sales terminal
upgrade progress
report

- Coordinate with - Coordinate with

team to get and HR Manager
organize soft file (Maria Angelus)
for draft
workforce
agreement

- Equipment - Checking - Building’s staffs 11 Aug 2017

providing microphone and
- Secretary
speaker and
audio
- Checking
presenting files
- Checking laptop,
projector,
program,