iste tee {eam for Criminology Studentsprobs ee >i yar ecey y WHEE My 2 GPA Technical Report Writing 2 For Criminology Students Philippine Copyright, 2014 By: Wiseman’s Books Trading, Inc. and Maria Cristina Bajado- Nano Paulino Ventic Pioquinto No part of this book may be reproduced or transmitted in any form or by means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the publisher and authors. Any copy of this book without the signature of the authors is considered from illegal source or is in possession of one who authority to dispose of the same. Published and Distributed by: WISEMAN’S BOOKS TRADING, INC Unit 302, 34 Floor, DM Building #32 Visayas Ave. corner Congressional Ave. Project 6, Quezon City, Philippines 1100 Email: wisemanbooks@yahoo.com Tel No. 456-3581 ISBN: 978-971-9612-07-0AU Thr LASSES, CATEGORIES, AND TYPES OF POLICE REPORTS This unit is geared towards helping the leamer Identify and distinguish the classes, categories, and types of police reports. It Is necessary that the learners will be exposed to the classification, categories, and types of police reyorts. The classes of reports that are elaborated in this unit are: Technical Reports, Problem Determining Reports, Problem Solution Reports, Fact Finding Reports, and Performance Reports. Moreover, the categories of reports like Operational Reports, Internal Business Reports, and Summary Reports are also emphasized. The specific types and examples of Police reports are also discussed in this unit. The learners will be exposed to all of these reports, specifically, they will be able to identify its importance, and refer to authentic examples used in law enforcement and its related agencies. At the end of this unit, they will be able to compose their own reports basing from the conventions, requirements, and rules of police report writing.2 ~~) At the end of this unit, leamers are expected to: 1. classify different police reports; 2. categorize the different police reports used in law enforcement; 3. distinguish the two general types of police reports; 4. identify the specific types of police reports; 5. examine actual and authentic samples of police reports; 6. utilize actual report samples and formats for writing exercises; 7. write reports using actual formats of different p ice reports. Classes of Reports In every activities that a law enforcer engages himself in, it is expected that there will always be a corresponding report. Therefore, it is expected that he is an expert in writing and utilizing any of the reports classes, categories and types of police reports, Reports are classified into any of the following: Technical, Problem Determining, Problem Solution, Fact-Finding, and Performance reports. These are mentioned by Soriano (2005), and are further elaborated below: J. Technical Reports- These are written reports dealing with technical and specialized subjects. 2. Problem Determining Reports- These are written reports identifying the existence and causes of certain problems, Examples of these are case reports on Causes of Juvenile Delinquency, Causes of Drug Addiction, and Causes of Human Trafficking.28 3. Problem Solution Reports- These are written reports identifying the processes and solutions of Certain problems. Examples of these are case studies on preventive measures against Juvenile Delinquency, Drug Addiction, and Human Trafficking Fact-Finding Reports- These are written reports on the methods of logical gathering and Presentation of data. Examples of these are reports about Facts and Figures of Terrorism, Drug Trafficking, Human Trafficking, etc. Performance Reports- These are written reports referring to information on the status of an activity or operation within a unit or organization,29 Categories of Reports Foronda (2009) enumerated that reports are categorized according to whether they are Operational. Internal Business, or Summary reports. Below are the descriptions of these reports: 1, Operational Reports-these are written reports about police incidents, investigations, arrests, identification of persons, and other miscellaneous reports for routine operations of police organization 2. Internal Business Reports- these are written reports on financial, personnel, purchase, equipment, property maintenance, and general correspondence which are important in the agency or organization's management. 3. Summary Reports- these are reports that are furnished for the necessity of the solution of crime accident, and other police administrative-related problems, Two General Types of Reports ‘There are two general types of police reports as stated by Guevarra, et.al. (2008), these are the Basic or Informal Reports, and the Investigative or Formal Reports. These two types are elaborated below: 1, Basic or Informal Report-these are reports that are mostly related with ordinary, miscellaneous incidents, usually in letter or memorandum form. These are accomplished by any member of a unit, section, bureau, or division within a department in accordance with prescribed regulation. Basically, these reports contain the generic format like the heading, the person or office to whom it is addressed or submitted, the text or the body, and the name of the writer or the source of the report 2. Investigative or Formal Reports- these are reports that cover all the exact and exhaustive narration of facts. These reports are classified as Initial or Advance, Progress or Follow-up, and Final or Closing Reports. (Each of these reports will be discussed in details on the topic about Specific Types of Police Report) Specific Types of Police Report The world of police work is always confronted with tons of writing requirements to be submitted to superiors. In preparation for this police work, it is important that a criminology student will be familiar with all the format, description, styles and conventions of the different types of police reports. Some examples of police reports are: Spot Report, Special Report, Beat Inspection Report, Situation Report,30 Wanted Persons Report, Miscellaneous Incident Report, Arrest Report, Investigat Accident Report, £ n Reports, and Traffic ach type of report is discussed in the following concepts: 4. Spot Report This is a verbal or written report done within twenty-four hours after an important incident. This report is written to inform an immediate chief or those in higher position of Particular occurrences in his command of responsibility. This report should be acted upon within 24 hours. In some cases, a spot report may be in the form of a radiographic message if the Feporting unit is far from the receiving office. The following are indicated in a radiographic message: Originating office, Addressee, Cite numbers, Precedence actions, Precedence info, Date-time group, Text written in capital letters. 2. Special Report This is written by a police unit or office based from a directive or instruction from higher Police officers. This type of report follows the memorandum format of correspondence. The commander or chief signs this report, or an authorized person signs if the commander is not around. This report should contain the ‘rationale’ and the ‘action’. The rationale is the specifications and details related to the problem, and the action is the expected action or response the receiver or reader will do after reading the report. 3. Beat Inspection Report/After Patrol Reports This is one of the widely practiced written forms of communication in a station. This is a routine report because the duty beat supervisor submits this report daily; those assigned on beat inspection do their routine check on foot, while those on patrol sectors use patrol cars. The Beat Inspection and After Patrol reports use the memorandum format. 4, Wanted Person Report Using the notice on Wanted Person, this report is about those persons who are wanted by the police. Information of wanted persons are flashed on local and national television, as well as posted in conspicuous areas as a notice to the public. This report is done in four (4) copies to be submitted to the following: To the PNP Provincial Director, or to the PNP Chief in Camp Crame if the province is not under the provincial commander, to the Department concerned which will have the original copy in the “Persons Wanted File”, to the National Bureau of Investigation which will have one copy, and the Rogues’ Gallery will have the fourth copy.31 5. Arrest Report This is a report that documents all the events in arresting a suspect including personal information, jail bookings, information about control and release of prisoners, and court Proceedings. This report is based on information received, ensuring probable cause for a warrant/warrantless arrest, 6. Crime Report These are reports written after the conclusion from the preliminary investigation that a crime truly happened. This report also include important factors like corpus delicti (elements of the crime), suspect descriptions, properties taken, evidences collected, property damages, victims’ injuries, and suspects’ modus operandi, See samples of crime report format on page~ 2, Situation Report Also known as SITREP, this is similar to patrol report which is submitted every eight hours but on a need-only basis. {tis important when reporting on a situation to higher authorities, to present the information in a way that is concise, easily transmitted on unreliable radio or telephone systems, easily read and which covers key areas. Normally, they are sent to some central control authority at set times of the day or week, to provide a ‘snapshot of the situation as it develops. This also helps to cut down the pressure ‘on communications that may themselves be disrupted or reduced. The value of the SITREP is to help both the area affected, and the local government authorities to deal with the disaster and ongoing developments in it. (Source: http://www.dalbeattie.com/domesticcivil Idefence/sitrep.html) The Importance of a SITREP: + Completing the SITREP covers all key aspects of community survival. + Astructured message is easier to carry as a document or to send over radio or the telephone. «+ The SITREP can be copied to organizations with different responsibilities, to initiate action and ensure that action is coordinated. + SITREPs from various parts of an affected area can be used to detect variations in general need and so assist in allocating resources most effectively. ‘* SITREPS form a record for the future of the actual situation and the results of action to deal with32 Steps in Preparing a SITREP: 1. Gather information on each aspect covered by the SITREP. Remember that this can be done by several people and the information assembled centrally. 2. Draft the SITREP at an agreed time, preparing one copy to file locally and one to be taken or transmitted to higher authorities. 3. If possible, arrange for the message to be sent through secure official channels (e.g. Fax, Police radio, local authority radio) that are hard for others to interfere with or to monitor for a malicious purpose. 4. Alternatively, send a copy of the SITREP by messenger or transmit by the most secure channel available (in order of security - line telephone, mobile telephone, amateur radio, CB radio). 5. Prepare a modified version of the SITREP as headed paragraphs for a news bulletin for local Rest Centers and official notice boards. Parts of a SITREP: In view of the Government advice, it is wisest to adopt these parts, which match the effects of the disaster rather than the cause. The following classifications are advised but may need to be modified according to events. 1, To: (The Police or local authority control center in charge of relief operations). From : (Author of the Report e.g. Community Council, Community Volunteer) Date and Time of Sitrep draft. Area referred to in the Sitrep (e.g. street, community council area, village, town Nature of the Emergency (e.g. location, type and scale of crisis) Law and order situation (Used ONLY in the absence of any Police presence) Medical Situation (e.g. persons killed, missing or injured, medical support or ambulance needs, vulnerable people needing support) 8, Feeding Problems (e.g. food or drinking water shortages, emergency feeding or delivery requirements) 9. Welfare Problems (e.g. accommodation, rest center, social service needs, vulnerable groups needing support) 10. Road Access (e.g. roads blocked, best routes in. 11. Telephone and Radio Communications (e.g. systems available and any disruptions) 12, Public Utility Availability (e.g. disruptions to water, electricity, gas and sewerage) 13. Organizations Active (e.g. Emergency Services, Voluntary Aid Societies, WRVS, Emergency Volunteers, local authority services and commercial firms) 14, Local assessment of the general situation (keep it brief) Nowswn33 8. Miscellaneous Incident Report Also known as MI Report, this is used to document any incident, situation, or circumstances that are not crimes, or may not be designated by a particular title, The purpose of this report is simply to maintain the integrity of the department's reporting system. 9. The Traffic Accident Report This report is written by the officer who investigates the accident. This type of report documents all the facts and information about any vehicular accident whether it is fatal or non- fatal. This also examines the nature of the damage of any property, the location of the accident and its causes. Included in this type of report are statements of witnesses, diagrams, and photographs. Delizo (2008) pointed out that the officer of the case should do the these: Follow the uniform traffic accident reporting system, prepare the traffic accident report from evidences, diagram, sketches, and sworn statements of witnesses. The traffic investigation report will be accomplished in five copies to be submitted to: The court or prosecutor's office, TRAECOM (TMG) or Traffic ion, the investigator, the Insurance Company for party involved # 1, and the Insurance Company for party involved # 2. 10. The Investigation Report An investigation report is written to investigate a particular case or crime. This is an internal form of communication that requires the addressee, the officer-on-case, and the chief of investigation section. The addressee of investigation report is the chief or head of a police unit, the officer-on-case will write and sign the report, and it will be noted by the chief of investigation section. An investigation report is important in court proceedings, the prosecutor's office can use this in filing appropriates cases, while the court can use this for minor offenses and for determining whether the accused is guilty or innocent. The investigator writes an investigation report to achieve these objectives for Record, leads, and Prosecution. An investigation report provides a permanent official record of the pertinent information procured during the course of the investigation, it also provides other investigators the lead and information relevant to further advance their own investigation, and provides statement of facts for prosecution action on which designated authorities may base a criminal, either for corrective or disciplinary action. Like any other reports, an investigation report is subject to close scrutiny at all levels of command, therefore it must be grammatically correct, it must use correct and appropriate abbreviations, and it must be free from slang, colloquialism, and unnecessary technical terms.34 Classification of investigation Report: There are three classifications of investigation report namely: the Initial or Advance Report, the Progress or Follow-up Report, and the Final Report. A. Initial or Advance Report-this is an advance information on a_new or fresh case assigned to an investigator; the data in this report is not yet complete, but itis written and immediately submitted after the preliminary investigation of the case. Points to Remember in Writing the Initial/Advance Repo 1. Paragraph No. 1 is the intraductory paragraph of an initial report 2. The objective of the introductory paragraph is to point out to the reader the statement of the objective, and the subject of the report. 3. After presenting the introductory paragraph, the report writer will proceed with paragraph No. 2, narrating the facts gathered in the course of the ongoing investigation, B. Progress Report- this is a written narration of facts developed by the investigator in the course of the follow-up investigation. This is a report on subsequent details which are very vital to the case but have not been incorporated in the initial report. This report should be submitted within three days after the initial report has been submitted, and consequently a monthly report thereafter. Points to Remember in Writing the Progress Report: 1. Inthe Progress Report, the statement of the objective or the subject of the report is changed. 2.The opening statement of the introductory paragraph is also changed from Initial Report to Progress Report 3.For administrative purposes, the case number is not mentioned, an original number is assigned to every new fresh cases throughout the investigation until it is solved. 4, The report progresses through the follow-up investigation done by the35 investigator. C. Final Report- a complete written narration of facts based from a thorough investigation of the case. This is a result of evaluation, summation, and analysis of all facts and circumstances of the case, and the complete accumulation and collection of data. Points to Remember in Writing the Final Report 1.The final report bears the mark “CASE SOLVED/CLOSED” 2. The heading has the same letterhead, case number, date, nature of the crime. The introductory paragraph presents the original facts of the case. 3. The body has the main contents of the report and related facts about the crime and the final sequence of events are unfolded here. 4. The ending has the usual administrative data like the signature of the report writer, the Official endorsement of the section, and the department offices. Parts of an Investigation Report An investigation report has the following parts: Authority, Matters Investigated, Facts of the Case, Discussion, Conclusion, and Recommendation. Each of this part is elaborated as. follow: 2. Authority- this is the part where the investigator cites the authority for making the report, and he states briefly the date, the place, and the person by whom the investigation is made. 3. Matters Investigated: this is the part where the investigator writes the purpose of his report by generally stating what the investigation is all about. Included in this part are the complaints, and the allegations of committed crimes. 4, Facts of the Case- this part is the coherent presentation of all the important facts supported by evidences involving the whole investigation. 5. Discussion- this is the part indicating all the factual information related to the investigation, The investigator discusses all the circumstances to give the reader a clear picture of the whole investigation in order to establish the conclusion and recommendation of the report.36 sy & Conclusion- this is the part indicating the summary of the result of the whole investigation Process. The summary should be supported by facts basing from the order of statement of allegations. Recommendation: this is the last part which is consistent with the conclusion, This is where the investigator writes his judgment and the practical suggestions for appropriate actions to be taken, for proper disposition of the case, for remedy of unsatisfactory situation, and for a recommendation that a case be closed. Steps in Writing an Investigation Report |n order for an investigator to write a good and complete report, he needs to follow certain steps, and these steps are discussed below: 1. Initial preparation- this is the first step of writing the investigation report where the investigator determines his purposes and objectives in writing the report. He then gathers the facts and circumstances related to the case. 2. Final Organization of the collected data- using chronological order, all the gathered facts, and evidences related to the case should be sequentially presented. 3. Preparation of the first draft- just like the second step, the first draft should also follow the chronological order of presentation. The draft should be based from the outline and should be presented in a clear manner with the use of appropriate transitions to maintain the coherent flow of ideas. 4. Rewriting and polishing the report- this is the step where the investigator will recheck, edit, and review the rough draft to check and correct the errors, and goes on rewriting to improve the whole report. 5. Finalize the report- this is the last step where the investigator prepares the fina’ report based from the rewritten and corrected draft. (Refer to the next pages for the samples of these 10 types of police reports.)(1) Sample Format of Spot Report in Memorandum form: Republic of the Philippines Natlonal Police Commission Philippine National Police MEMORANDUM. To FROM SUBJECT : ‘SPOT REPORT DATE — 1. (Indicate briefly the time, date, and place of occurrence) 1. (Brief facts of the case) 2. (Other facts) 3, Requested/recommended actions from qs. 4, Progress Report will follow 37(2) Actual Sample of Spot Report in Memorandum Form Republic of the Philippines National Police Commission Philippine National Police CEBU CITY POLICE OFFICE POLICE STATION 4 3uan Luna Extn,, Mabolo, Cebu City Tel No, : 231-5411 ; Email: 107 cebucpo_ps@yahoo.com MEMORANDUM FOR : CXTY DIRECTOR Cebu City Police Office ‘Camp Sotero Cabahug, Gorrodo Avenue, Cebu City (atin: Opns Branch) ‘SUBJECT : SPOT REPORT re Arrested Suspect for Theft (Snatching) Alarm DATE + October 19, 2012 1, Please be informed that OOA 04:50 PM of October 19, 2012 at Carmelite Monastery, 3. Luna St., Mabolo Cebu City one 25 years old, single, a resident of Bonifacio, Barangay Pari-an Cebu City was arrested at the said place, time and date after the victim was riding @ passenger jeepney, suddenly the minor snatched his above mentioned item/article and handed it his companion as the Second suspect. But one PO1 Tubalde, Russeline R. an FTP of LLCPO, witnessed and saw the incident. The said FTP responded and apprehended the suspect, The item was recovered at the suspect's possession. Thus caused of his arrest. 2. Victim was represented by Bonifacio, Bray. Batlang, Danao City, 20 years old, single, a resident of with contact No,“ 3. Recovered from the suspect possession one (1) Unisilver Necklace 925- Worth P750.00 4. Progress report will follow. 5. For information and request acknowledge receipt. ENRIQUE LIMBAGA BELCIAA, CSP Police Chief inspector Officer-In-Charge(3) Actual Sample of Spot Report in Radio Message Form RAD MSG FOR XMSH FA: COASTS RESTD FOR: CIC CMAMCPO (ATTH: OPM SEC) og CNR 2 STUSC - 08-05 - 09-6300 05 8136..09 ‘SPOT REPORT RE ARRESTED PERSON FOR VIOL OF PAPA DELTA 1019 PD THAT ON OR ABOUT 042220H AUGUST 03 ONE (1) CIMA 23 YRS QLD CHA SINGLE CHA PES AT PUROK TAMBIS BRGY UMAPAD TAANDAUE CITY PD WAS ARRESTED BY VERLADE DEMAPE CMA TOSIMO AUAGE CMA ROFINO MONECILO CHA ELPIDIO DECHOS CHR AND ROQUITO DIDHISIO ALL BTE MEMBER OF BRGY UMAPAD THIS CITY PO SAID SUSPECT WAS ARRESTED INFLAGRANTE DELICTO SNIFFING AND HAVING IN WIS POSSESSION CONTROL AND CUSTODY ONE(1) PLASTIC” CELLOPHANE CONTAINING YELLOWISH SUBSTANCE RELIEVE TO RE ALAA RUGEY PD SAID BMIDENCE NOW MARKED AS "ICM" TO BE SUBMITTED AT THE REGIONAL CRIME LAB OFFICE PD SUSPECT TEMPORARILY DETAINED AT THIS OFFICE READY FOR FILLING OF CHARGES IN THE PROPER COURT PD PROGRES REPORT WILL FOLLOW PD REQUEST ACKNOWLEDGE RECIEPT ET END WAIRANG ORTIZ IR ‘Senior Inspector40 (4) Sample Format of Special Report in Memorandum Format ee NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE CEBU POLICE PROVINCIAL OFFICE Dojia ModestaSingsonGaisano St., Lahug, Cebu City | Republic of the Philippines | SRPS-IN MEMORANDUM. FOR E FROM SUBJECT : SPECIAL REPORT ON. DATE 1. Reference | 2. (State significant incident, place of occurrence, specific month, day, year, name and other personal circumstance of the suspect) 3. (State how the incident occured, why the incident happened, anf result of consequence of the incident. ident which may answer another set of SW’s and 4, (Other information relevant to the 1H |S. (Police action conducted-search, follow-up, pursuit operations, filing of charges, further | investigation. 6. Other developments regarding the incident shall be submitted as soon as obtained.(5) Sample Format of Special Report in Civilian Letter Format Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE CEBU POLICE PROVINCIAL OFFICE Dofia ModestaSingsonGaisano St, Lahug, Cebu City SRPSAN November 16, 2006 MICHAEL DASIGAO Governor Cebu Province Sirs ‘This pertains to the (what significant incident). that transpired at (where-place of occurrence) perpetrated by (who-name and other personal Greumstances of the suspect) ‘on (when-month, date and year) at (specific time) in the (morning, aftemoon, evening) Report revealed that (how the incident occurred and why the incident happened) resulted in (result or ‘consequence of the incident), Further investigation disclosed that (other information relevant to the incident, which nother set of SWs and 1H, if necessar Elements of (unit taking action) are/have (police action conducted-search/follow-up/ pursuit operations, filing of charges, further investigation, etc.) that resulted in the (result of poli n= seizure, arrest, surrender, confiscation, recovery, issuance of arrest warrant, etc Other developments regarding the incident shall be submitted as soon as obtained. Respectfully yours, BEINARC JOHN CANETE Police Senior Superintendent Provincial Director42 6) Sample Format of Beat Inspection Report in Memorandum Form Republic ot the Philippines CEBU METROPOLITAN DISTRICT COMMAND HEADQUARTERS CEBU CITY POLICE STATION 1 F, Ramos Supermarket Building, Cebu City CcPSi-o1 FOR FROM SUBJECT : Beat Inspection Report DATE Submitted is the Beat Inspection Report from ( time and date)_ Time Inspected Team Personnel on Beat Place 2. Following Beat were replaced by the reserves for reasons indicated: a b. © J. 3, Requests acknowledge receipt Duty inspector(7) Sample Format of Patrol Report Republic of the Philippines National Police Commission PHILIPPINE NATIONAL POLICE LAPU-LAPU CITY POLICE STATION Barangay Pusok, Lapu-Lapu City Telephone No. (032) 341-1311 PATROL REPORT 1" Shift Tour of Duty, Date. crew: Team Leader. Member, Member, Driver Car No, Time Location Purpose/Events Person Contacted, (Signature Team Leader]1 ‘8) Actual Sample of Beat Inspection Report MEMORANDUM FOR FROM SUBECT DATE 1 Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE MANDAUE CITY POLICE OFFICE Police Station 4 ‘rgy, Casuntingan, Mandaue City Tel. no, (032) 344-7752 (Cty Director Mandaue City Police Office ‘Mandaue City (Attn: C, Opns Br and C, CIB) Chief, Police Station 4, MCPO ‘Beat Inspection Report 29 July 2012 ‘That on or about BOOH 23 July 2012, some personnel of this station composed of PI JIMMY ETULLE FORTES, SPO4 Marissa Basiga, PO2 Jim Patoc and PO1 Richard Cabillo conducted a patrol Under the Maguikay Fly-over. 2 During the sald patrol, two (2) motorcycles were apprehended for violation of RA 4136 however, all were released after having been Issued a Temporary Operator Permit. 3 4. Forinfo. “The sald patrol ended at about 1000H of same date with no untoward Incident occurred. JIMMY ETULLE FORTES Police Inspector(9) Sample format of After Operation Report Republic of the Philippines Department of the Interior and Local Government NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE Oe __ MEMORANDUM FOR FROM SUBJECT 3 After Operation Report DATE I Authority ul Mission a Period Covered IV__ Area of Operations v Participating Elements vi Chronological Events a, Background b. Intelligence Build-up c. Narrative account of operational activities vil Comments. vill Assessment.46 12) BOOKING OF ARRESTED SUSPECTS FLOW CHART ‘SUSPECT IS ARRESTED ARRESTING OFFICER BRINGS THE SUSPECT TO THE POLICE STATION DESK OFFICER ENTERS INTO THE BLOTTER THE ARREST AND PREPARES REQUEST FOR MEDICAL EXAMINATION OF SUSPECTS ARRESTING OFFICER BRINGS SUPECTS TO THE GOVERNMENT HOSPITAL FOR MEDICAL EXAMINATION I ARRESTING OFFICER BRINGS BACK ‘SUSPECTS TO STATION AND ACCOMPLISH ARREST AND BOOKING FORMS ARRESTING OFFICER REFERS THE SUSPECTS TO THE DUTY INVESTIGATOR DUTY INVESTIGATOR ASSISTS PREPARATION OF BOOKING FORMS ‘AND TAKES THE TENPRINTS AND MUG SHOTS. DUTY INVESTIGATOR TURNS OVER ‘THE SUSPECTS TO THE DUTY JAILER DUTY JAILER TAKES CUSTODY OF ‘THE SUSPECTS AND PLACE THEM. IN THE LOCK-UP CELL(11) Sample form of Booking Sheet and Arrest Report Republic of the Philippines CEBU METROPOLITAN DISTRICT COMMAND HEADQUARTERS CEBU CITY POLICE STATION 1 F. Ramos Supermarket Building, Cebu City 1 PMFCe- BOOKING SHEET AND ARREST REPORT Name. Date: (Last) (First) (Middle) Address: TimeBooked: Place of Birth: Date of Birth, Sex: Marital Status: Occupation Weight: Height: Age: Education: Scars and Marks: Other Identifying Characteristics: Name and Address of Father: Name and Address of Mother: Name and Address of Nearest Relative: Offense Charged: Arrested by: Unit: Where Arrested: Date/Time Arrested: Booked by: Br/Sec: Facts Known to Arresting Officers:Signature of Person Arrested: Arresting Officer: a ee amb) (Index) (Middle) (Ring) (Little) Left Signature of Person Fingerprinted:(12) PNP Booking Form -4 “Jailer’s Receipt of Suspects” Form Republic of the Philippines Department of the Interior and Local Government PHILIPPINE NATIONAL POLICE Blotter Entry Nr: Date. JAILER’S RECEIPT OF SUSPECT/S This is to certify that the following arrested suspects identified as indicated: Name: Address: Sex: Age: DOB: POB Sex: Age: DOB: POB Sex: Age: DOB: POB Sex: Age: DOB: POB who was/were arrested by the (Rank/name) (designation) on, 20 at were fumed over by (rankiname) (designation) on (lime/date) to the Duty Jailer. This further certifies that the arrested suspect/s have been examined by Dr. on at (attached copy of Medical Examination results)50 2PTt ARY MES AMES UNEVWERSIOY LIBR Rank/Name/Signaie a Rank/Name/Signature of Arresting Officer/s or, Rank/Name/Signature of Duty Investigator Time/Date: Rank/Name/Signature of Duty Jailer Time/Date Rank/Name/Signature of Witness(13) Actual Sample of Certificate of Detention Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE POLICE REGIONAL OFFICE 7 REGIONAL AWTI-SLLEGhL BRUGS TEL GREPATIONS TREY GROUP Camp Sergio Osmetia Sr., Osmefia Blvd., Cebu City August 27, 2008 CERTIFICATE OF DETENTION To Whom It May Concern ‘This is to certify that the following arrested persons were detained at this Police Office for violation of Republic Act 9165, to wit: a, 42 yrs. old, married of Kalawisan, Lapu-Lapy iy. b. 36 yrs old, married of Bankal, Lapu- Lapu City. c 29 yrs. old, married of Babag II, Lapu-Lapu City. Further certify that the aforementioned persons are mentally and physically fit (Med. Cert. hereby attached) and is issued for COMMITMENT to Lapu-Lapu City Jail, MARVIN BARBA SANCHEZ Police Superintendent Executive Officer, RAIDSOTG714) (14) Sample Release Order (NPS Form 2) REPUBLIC OF THE PHILIPPINES DEPARTMENT OF JUSTICE NATIONAL PROSECUTION SERVICE PROVINCIAL/CITY PROSECUTION OFFICE OF, Complainant, oNetSus: 1. S.No. FOR: Respondent. x x ar RELEASE ORDER, (Of Detained Person) Unless otherwise detained for some other legal cause, you are hereby directed to release the person of ‘who is presently under your custody in connection with the above-captioned case appearing that: (Check appropriate box/boxes and affix your initial.) oO respondent was not lawfully arrested pursuant to the provisions of Section 5, Rule 113 of The Rule on Criminal Procedure the documents required by the undersigned have not been submitted by the police investigating officer. C1 there exist no probable cause on the basis of the evidence presented In this connection you are hereby directed: a to serve upon the above mentioned respondent the attached subpoena together with the copies of the charge sheet/ complaint, affidavit and other supporting document/evidence. C1 tofile the corresponding case with this Officer for regular preliminary investigation.20, = Philippines. Inquest Prosecutor (Signature over printed name) APPROVED: City/Provincial Prosecutor (Signature over printed name) Received copy this, day of 20. Copy received by Investigating /Police Officer (Signature over printed name)54 (18) Sample Form of Turn-Over of Arrested Suspect Republic of the Philippines Department of the interior and Local Government PHILIPPINE NATIONAL POLICE Piidiamnnaneen Sa ‘TURN-OVER OF ARRESTED SUSPECT BLOTTER ENTRY NR: Date. “This is to certify that the following arrested suspects identified as indicated: Name: Address: eS. SSS eee Sex, Age: DOB: POB Name: Address: Sex: Age: DOB: POB Name: Address: Sex: Age: DOB: POB Name: Address: Sex: ‘Age: DOB: POB Who wasiwere arrested on, 20__at (ime/date). This further certifies that the arrested suspect/s have been examined by Dr., on at Rank/Name/Signature of Duty Investigator Rank/Name/Signature of Arresting Officer Received By: “Rank/Name/Signature of Duty Jailer Time/Date:(16) Sample Format of Crime Report Republic of the Philippines PHILIPPINE NATIONAL POLICE {The Command) (Group, District or Unit) Case Report No, Date, RIME REPORT NATURE OF CASE i COMPLAINANT/VICTIM: (NAMES AND PERSONAL CIRCUMSTANCES OF VICTIMS) {IN RAPE CASES, ENCLOSE THE MEDICAL FINDING) DATE/TIME/PLACE : OF OCCURRENCE : SUSPECTS. : (NAMES PERSONAL CIRCUMSTANCES, ADDRESSES, IF KNOWN AND PHYSICAL DESCRIPTION IF AT LARGE) EVIDENCES. 7 WITNESSES z (NAMES AND ADDRESSES) FACTS OF THE CASE: NAME OF OFFICER-ON-CASE RANK PNP DESIGNATION NOTED AND FORWARDED: NOTED AND FORWARDED: _ CHIEF/HEAD OF GROUP/UNIT RANK PNP DESIGNATION47) Sample Format of Situation Report Sampled nc of Medical Comet) om Report pe ctmatne Fi) sent an situation update fom the 1 background and Gurren Situation: (Geet bacrroun © tas TRE) Euumpl: “nose rng ham fs ing conan eon ed hat 1 on econ mest ad 2a cen man spe Dt SA Tm i ease vf the fire Rae eee camer fresno conned esterday ern Ba ' a eed ofurakane enters trate omracer worn te marin ts fori ‘1 Operations StatusAjpdte: Provide over sins by ctor code: Green Yellow, Red 9 Bl ~Ptcaed by naraine proving species rlaing ie response fo he ever, and # appacatie Infermatoy vt to effort ato fll operauonal slats wih an estimated date) Examples Fay Sta “Wel” 1 Naremg he ibmsvs curt pening ican wp pe ap hung 4801 Ponte vor inna ms nme ase ar emt aA eum Ht Pte bn cetera emplane or mane a mance ae esi Gienerad Comms pec ncein wheter rer oan warned mans! he i a 5 Psat dar re 8188008 in roy cama noe pit pen ml nes meer ines nha ds87 CIDENT REPORT FORM INCIDENT REPORT FORM* To be completed by activity organizerswalk leaders as soon as practical after the incident. This report should be kopt by the club secretary as a formal club record. In the ovent of any serious injury (an injury roquiring modical treatment) copies of the incident report must be forwarded to the Insurance Convener for the State of the Member ‘Report prepared Contact details: | Date of Incident: | Location: Type of Incident: Injury, missing person, damage fo property, hen, fre, ofc. Incident Details: ‘Actions Taken: External Involvement: Were authonties or other agencies notified al the tine? if so who, by whom, and how? Did they then take a role in managing the incident? If appropriate have the Insurers beon notified? Final Outcome: What was the final outcome of the incident? When was & resoved? 3 Can this incident be prevented al future Club aclivitios? If so, how? in: This section can include a ist of attachments, such as a map, witness Supplementary Informal statements etc. Privacy Note The inclusion of the names of individuals and their contact details in this report must be done in accordance with relevant Privacy lawss8 (21) Sample Format of Miscellaneous Incident Report MI REPORT FROM: : To: WHat: 2 WHEN: WHERE: WHO:(NAME OF ViCTIM/S), NAME OF SUSPECT/s: How: CASUALTIES: A) CRIMINAL SIDE: B) GOVERNMENT SIDI C) CIVILIAN: REMARKS: (Name of Officer on Case) eztved Correct GE Desk Officer;___——=—$_$_$_$_$_$_$_$________(20) Sample Format of a Traffic Accident Investigation Report PC/INP Form, ‘TRAFFIC ACCIDENT INVESTIGATION REPORT 1 WHERE (Near/Km Post Nt) (Hwy (SRC) uw. WHEN (Day of week) u WHAT Vehicle vs. 1. Another vehicle 2. Pedestrian 3. Animat 4, Motorcycle TYPE OF ACCIDENT: 1. Fatal Ww. HOW: 1. Head-on 4. Sideswipe-same direction 2. Rearend 3. Angle 6. Others (specify) Vv. VEHICLE Vehicle 2 TPE... ‘Make and Model. Plt. Nr. Decal Nr. Classification & Place of Issue. Driver's Lic. Nr. Nationality ABC 5, Sideswipe-opposite direction Width of shoulder m/ft.. (Near Intersection/Landmark) (Dist/Bo) (Mun/City) (Prov) (Date) (Time) 5. Bicycle 9. Animal-drawn vehicle 6 Scooter 10. Fixed Object, 7. Railroad train 11. Non collision 8. Push Cart 2. Non-Fatal 3. Property damage Width of road......./ft Number of lanes... Number of Vehicles Involved (Use supplemental TAIR if more than two vehicles) Vehicle 2 960 vi vu, vil, x. Sex and Status, Driving experience. Vehicle owner... Address, Reg.Cert.Nr. & File Nr Estimate Damage. WHAT DRIVERS WERE DOING: 12. (Check appropriately) Going straight Turning right Turning left Making U-turn Slowing Abrupt stopping Stopped Entering parked position Leaving parked position wane awne WHAT PEDESTRIANS OR ANIMALS ARE DOING Crossing between intersection Crossing at intersection Crossing upon signal Crossing against signal No signal Crossing at pedestrian lane Crossing without pedestrian lane Coming from behind moving vehicle ‘Coming from parked vehicle 10. Along roadway on sidewalk BeONDUaUNe CONDITION OF MOTOR VEHICLE 12 No defects noted Brakes defective Headlights glaring Both headlights insufficient Both headlights out ‘One headlight insufficient One headlight out Tail ight/s insufficient eNO RN VIOLATIONS INDICATED 12 1. Disregarding traffic signs and signal 2. Weaving in-and-out of traffic 3. Exceeding lawful speed 4, Unsafe passing between intersections 5. Unsafe passing in hill/curve 12 10. Backing wn Evading vehicle 12. Evading pedestrian 3. Evading animal 14, Evading object 15. Overtaking 16. Parked 2. Others (specify) 11. Along roadway outside sidewalk 12. Along roadway without sidewalk 13. Standing in safety zone/island 14, Getting on vehicle 15. Geiting off vehicle 16. Evading other vehicle 17. Pushing cart/wagon 18, Pulling cart/wagon 19. Vending on road 20, Others (specify)... an 2 9. Tail ights out 10. Brake lights defective un. Signal lights defective 2 Steering mechanism defective 13. Windshield wipers defective 14, Defective tires 15. Others (specify). 12 9. Wrong side of road 10. Norright of way ld, Dangerously loaded 2. Under the influence of intoxicants 13, No valid driver's licenseOperating defective vehicle i No driver's license 7. Failure to signal 15. Others (specify). 8 Hit-and-run X. CONDITION OF DRIVER OR PEDESTRIAN: 1. Absolutely normal 5 Had been drinking liquor 2. Physical defects (eyesight...) 6 Was absolutely drunk 3, Sick erill 7 Others (specify). 4, Apparently sleepy XI, VISION OBSCURED BY: 12 1. Trees, plants, crops, etc. 6 Moving vehicle 2. Building, house, fence, etc. 7. Its own cargo 3. Hillcrest, embankment & Rain 4, Signboards 9. Falling objects 5. Parked vehicles 10. Others (specify) ur XII ROAD CHARACTER, SURFACE: 1. Straight road 1. Concrete 2 Cune 2. Asphalt 3. Level road 3. Gravel 4 Dip 4, Sand 5. Killerest 5. Earth 6. Upgrade 6 Coral 7. Downgrade XIll, ROAD CONDITION, WIDTH, LANES: 1, Nodefectsnoted = 1. Oy 2. Lanes marked 2 Wet 3. Defective shoulder. © 3. Muddy 4. Loose material 4. Dusty 5. Holes, deep ruts 5. Under construction 6 Lines separated 6 Other(specify) XIV. WEATHER CONDITION, DAYLIGHT CONDITION: 1. Fair 1. Sunny 2. Cloudy 2. Dim (cloudy) 3. Fosey Dark-moonlight 4. Stormy 4, Dark-artificial light good 5. Rainy 5. Dark-artificial light poor 6 Smoky 6 Darkness 7. Windy XV. POINT OF IMPACT: 12 1. Frontend 7. Frontleft side 2. Right front 8 Center left side 3. Left front 9, Rearleft 4, Frontright side 10.__Rear end 6162 Centerrightside a, Right rear 6 Rear right side 12, Left rear XVI. SKETCH OF ACCIDENT: (Use separate sheet if necessary and indicate File Number) INSTRUCTIONS: 1. Number each vehicle and show 3, Show pedestrians or animals by ‘the direction of travel by arrow. 2. Use solid ine to show direction before impact. “Show North by Arrow. Dotted lines after impact... 4, Draw out roadway in solid lines Conforme: Driver vehicle 1.. . Vehicle 2. XVII. BRIEF NARRATION:XVII, CASUALTY LIST: Legend: K-klled; SESerious Injury; SPI-Slight Physical Injury; D-Driver; Pd-Pedestrian; Ps-Passenger NAME Svmpot ADDRESS AGE SEX HOSPITALTAKEN NAME ADDRESS XX. ACTION TAKEN: XX. RECOMMENDATION: XML, STATUS OF CASE: XXIll, REPORTED BY: XXIV. INSURANCE COVERAGE DATA: Vehicle 1 Vehicle 2 Insurance Company and Policy Nr. And Sticker Nr Certificate of Cover Date Issued Period Cover XXV. ENCLOSURES .. XXVI. INVESTIGATED OR PREPARED BY: (office) print name and sign) 63(21) Actual Sample of Police Report on Vehicular Accident with Physical Injury Republic of the Philippines NATIONAL, POLICE COMMISSION PHILIPPINE NATIONAL POLIC MANDAUE CITY POLICE OFFICE, Uraffie Management Unit fia cake no Avenue, Brgy. Centra, Mandaue City PIA pH MEETISW camailtmna_meporavahon com. Website: ow prp-mepa: REPORT TUS ISTO CERTIFY that an entry no 138 found on page n0.65 of Traffic Book of Fvents volume 125-4 series of 2012 ta mit Parc P Hurpos St, Alang-Alany, Mandaue City wy OFS AM, August OL, 2012 DSIVS INVOLVED © Kia Wagon with plate JCLA65, driven by —————— 50 old at Sinco Cmpd_ Al Mandaue City with license¥? GO1-92. 1aKoo2 Rew Owner of 386 LapucLapu Cuy Contact ts B — | Mandaue City with license G05- —— 0 cea Prime, Jagobiao, Mandaue City Conwer Ofease: POL Dejeto, Ma VACTS {itil investigation conducted disclosed that on above cited time, date and place, vehicle A was exceuting feMt turn when vas Mit by vehicle H whieh was travelling IN Burgos Street ound t6 Opao, Mandaue City As a result thercof, vehicle A passenver door portion while vehicle 1 incurred damay portion and driver af vehicle B sustuined injury REMARKS: 10:40 A.M., August OL, 2012. 1¢ appears im the investigation conducted by th olficer-on-case (POL Degeta, MU), that driver of vel sidle of vehicle A. NOE: Driver of vehiete [4 was advised to undergo medical check-up, ACTION TAKEN: Driver of vehicle 18 vas issued TOP red damage on ils left side front wheel rim and left side He B ts the party at fault for hitting the lett Hus certification ts being issued upan requ purpose this may serve best Hssnied this 7" day of Augyust 2012 at Mandaue City, Phils tof the party concern for whatever legal bogey vesitea yf ) dds / STELLA MARIE 8, SUICO SPO4 APOL doses NEIS Prooder Cluef, {ny oF 1) ao FRO Noted by A. Mandaue City 08 OT2002 HCLIIMMY YxGtUTSAl ia ve) ewes, ayy /65 er- 460 tr JOk@- AD ya way " tients MOT MOYCLE _nasdelte axl] 20r h Baetes Fe opflr Prat : ol 1 ou 1 yp ot cinencmme Dinning AC (Pees cammonany Corian ythe i Gol 92 “1A ee GOP 10— satzqu be 8 EADY Lary CITY 1s Pecan smce raa®, anmianae e Pere Gar of LANG ALAC AWARE CTY ent SEISAM AuRUst oe}, a0: ‘ 7 I" Prver op veleite & wn ewtizned ecleages eetical check -up ~« w poe ope eet a fates de steed = baweef eftel tacctot 4 hoe oi fet ase fsey tga! fare Hes “hy vel S which roves, aa ata Se paca, a fen] “Thoveep Yel F ane A Tete ye hjzte & inane chimege On ae eae cool Ope farted tives op weltete & oehieel Zyyy REMARKS FINDINGS sei Dopey olen Ut Po aon fie Aneerticntion emetic foot See oy, coe cage POPP fel, MT, Yio clriver op velinds ie pint poli ge “ths, Re eee ease vette fe wees font TOP:2. (22) Sample Format of investigation Data Form Republic of the Philippines Department of Justice NA HONAL PROSECUTION SERVICE Office ofthe City Prosecutor apts INVESTIGATION DATA FORM be aecomplishe by the Office DATE RECEIVED. peruse: ~ (stamped ane inubatedy Tinme Received, Receiving Stall COMPLAINANTS: Name, Ses, Age Adaress OFFENSES COMBUTTENLAWhs VIOLATED: LACE of COMMISSION DATE. & TIME of COMMISSION: dar complaint been file before ay other office? KO_ 1 Hosa si ina nature of counter change? NO Ifyes, indicate detaits below 2. Tsthis compl F Toth complaint related to another case before this office? NO M3. ibete deals below NPS Docket ra = andting Prosecutor — CERTIFICATION sex very. wn uth that al be information om this het ae tre and comet the best af my knowledge aod bei ta J yone wot runes ny ei filed ay eli laoling the ame sus a corti of quasi gency, et ao ne tam hat xsi acon bas ben ed andor pending sal rept tha et 8s Honorable ce wthia five (5) days from krowtodee thereat {Sipnawre over primeu sume) SUBSCHINED AND SWORN TO before me ths _day of —_____ ln Lapu-lapa City, Philippines rosecitor Adminisering Oath(23) Sample Request for Preliminary Investigation and Waiver of Article 125, Revised Penal Code (NPS Form 3) REPUBLIC OF THE PHILIPPINES DEPARTMENT OF JUSTICE NATIONAL PROSECUTION SERVICE PROVINCIAL/CITY PROSECUTION OFFICE OF. Complainant, -versus- Respondent. x a REQUEST FOR PRELIMINARY INVESTIGATION AND WAIVER OF ARTICLE 125, REVISED PENAL CODE | wish to avail myself of my right to a preliminary investigation and, for this purpose, | hereby voluntarily waive my rights under the provisions of Article 125 of the Revised Penal Code. Pending the completion of the preliminary investigation proceedings, | agree to remain under police custody. Philippines, (Place) (Date) Respondent (Signature over printed name) Assisted by: Counsel/respor (Signature over ie person ted name)CERTIFICATION (For Information in Inquest Cases) hereby certify that the f formation is filed pursuant to Section 7, Rul 112 of the ertity that the foregoing Information p , Rule fis vet on 180s Rules on Criminal Procedure, as amended, the accused not having opted to avail of 10 preliminary im at and not having, executed waiver sant to Article of tomas 'Y investigation and not having, executed waiver pursu: 125 of the ‘nal Code. | further certify that this information is being filed with the pric further is in is being filed with the prior authority of the City/ Provincial Prosecutor. . Inquest Officer {Signature over printed name)69 (24) Sample of Memo for Preliminary Investigation Republic of the Philippines OFFICE OF THE CITY PROSECUTOR Manila Related to: LS. No. 1.S No. Prosecutor Prosecutor Date Filed MEMO OF PRELIMINARY INVESTIGATION en MANTIS: RESPONDENT/S Address: (Aaa 2. 2 3. 3. CHARGE: 4. Place of Commission 5. Date Time (Use back hereof for add, accused) Witness: Name Address NOTE:1. Has a similar complaint been filed before any other office? (YES OR NO) 2. Is this complaint in the manner of a counter-affidavit? (YES OR NO) 3. Are all the above information true and correct (YES OR NO) THE ABOVE SHOULD BE FILLED UP BY COMPLAINANT OR COUNSEL Investigation on Postpone to On relation of, (Signature of complainant or counsel)70 TAKE NOTE: Sufficient copies of the affidavit ACTION TAKEN: Of complainant and witnesses and other Supporting document should be submitted. Investigation Prosecutor IMPORTANT! A complainant shall be required to file his complaint in the bad oe ee “hi must be appended affidavit of witnesses, annexes and other supporting peshon bhatt statements of the complainant and his witnesses, shall be, far as Pet to aCinisled oaths, a the investigating Prosecutor. If sworn before any Officer Stn (AMINED THE AFFIan administering Officer shall CERTIFY THAT HE HAS PERSONALL’ AFFIDAVIT T AND THAT HE VOLUNTARILY EXECUTED AND UNDERSTOOD HIS Late resolution given to Stenographer Nee EE Investigating Prosecutor Stenographerm1 (25) Sample Format of Initial Investigation Report Republic of the Philippines Department of the Interior and Local Government PHILIPPINE NATIONAL POLICE MEMORANDUM FOR FROM SUBJECT : Investigation Report on DATE | AUTHORITY 1. Memo from that Office dated re-investigation report on the above subject. 2. Inherent Il MATTERS TO BE INVESTIGATED 3. To determine the surrounding circumstances of the killing of the said police 4 Fo possibly identify the suspects that will led to their apprehension and possible prosecution lll FACTS OF THE CASE 5. (D/TIP Occurrence and events) IV_ INVESTIGATION/FINDINGS 6. etc. Vv CONCLUSION vi RECOMMENDATIONIDISPOSITION Chief of Office(26) Sample Format of Progress Report .e Philippines COMMISSION OLICE Republic of th NATIONAL POLIC PHILIPPINE NATIONAL (The Command) (Group, District or Unit) MEMORANDUM FOR FROM SUBJECT: PROGRESS REPORT DATE 1. Reference: (previous related Memo) 2. (Indicate briefly the date/time and place of occurrence) 3. (Brief facts of the case) 4, (other facts) 5. Requested/ recommended actions from Has. 6. Disposition/Action Taken 7. Final Report will follow INVESTIGATING OFFICER(27) Sample Format of Final Report Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE {The Command) (Group, District or Unit) MEMORANDUM FOR FROM SUBJECT =: FINAL REPORT DATE Reference: (previous related Memo) (Indicate briefly the date/time and place of occurrence) Background/Brief facts of the case Sequence of Events ‘Summary of Action Recommendation/Conclusion Dispositions/findings PN One wn pe For your information INVESTIGATING OFFICER B