Regional Manager

State Bank of India

Regional Business Office-3
GNG Tower, Plot No.-10
Sector-44, Gurgaon
Pin-122002

Dear Sir/Madam

REPLY
PENALTY OF RS. 7, 57,750.00 IMPOSED BY RBI CHANDIGARH
ON MEHRAULI ROAD BRANCH (01565)

I refer to your letter no. RBO-3/GB/566 dated 28.07.2020 on the captioned matter and submit my
reply as under.

1. On 13.12.2019 a mail from agmfslo.lhocha@sbi.co.in was received at M.R. Branch (01565)

regarding remittance of soiled notes of Rs.78.30 Crores to RBI Chandigarh under RBI Order
No.201900000974 dated 13.12.2019. On getting this mail I came into action and issued Office
Order No.84 dated 16.12.2019 (14.12.2019 and 15.12.2019 was holiday) whereby joint
custodians of cash and Umed Singh (Senior Assistant PF No.5394562) were ordered to arrange
the said remittance following all the norms regarding sending of remittance to RBI and ensure
that remittance must reach RBI Chandigarh on 09.01.2020. Umed Singh was identified for the
arrangement of cash at Branch level and also to escort the same to the RBI. Office Order was
duly seen by the joint custodians and Umed Singh. Ultimately remittance was sent by the Branch
duly escorted by Umed Singh which reached at RBI Chandigarh on 09.01.2020.

2. Again on 03.02.2020, another mail from agmfslo.lhocha@sbi.co.in was received at M.R.

Branch (01565) containing the RBI remittance Order No.2019000001027 dated 03.02.2020
for remittance of soiled notes of Rs.18.5572 Crores. Regarding this remittance, Manish
Kumar Jha (Customer Assistant PF No.6462510) was identified to escort the remittance and
also advised to prepare the remittance as per the norms and escort it to RBI Chandigarh.
Accordingly, soiled note were made ready for remittance and sent to the RBI Chandigarh on
24.02.2020 as per RBI instruction.

3. During counting of notes at RBI Chandigarh, Mr. Umed Singh was present and in his
presence counting of total notes was concluded.

4. Further, I wish to bring to your notice that I was habitual to monitor the IBT entries on daily
basis. On 27.02.2020 while I was monitoring the entries, I noticed that under noted entries
have been originated by Chandigarh Branch (0628) on account of Cash shortage found at RBI
Chandigarh during the counting of cash thereat. Any separate communication regarding cash
shortage was not received at the Branch. These entries were accepted at Branch.

Date of entry Branch Code Amount

27.02.2020 0628 38,000.00
27.02.2020 0628 76,700.00
27.02.2020 0628 1,05,200.00
 27.02.2020 0628 1,01,500.00
27.02.2020 0628 78,600.00
27.02.2020 0628 59,200.00
Total: 4,59,200.00
5. Again on 20.03.2020 while monitoring the IBT entries I noticed that undernoted entries were
originated against my Branch by Chandigarh Branch (0628) on account of Cash shortage
found during the counting of soiled notes which were sent by M.R. Road Gurgaon Branch on
24.02.2020. These entries were also accepted at Branch.

Date of entry Branch Code Amount

20.03.2020 0628 71,500.00
20.03.2020 0628 3,01,600.00
Total: 3,73,100.00
6. All the entries originated at Chandigarh Branch (0628) were responded to at our end as per
detail mentioned here under by recovering the concerned amount from the account of Joint
Custodians and the same was also advised to our controller vide letter no. SBI/MRG/2020-
21/32 dt 20.04.2020. I also confirmed the controller in response to their letter no.
DAO/RM/RBO1/AUDIT/3715 dt 21.03.2020 that Operating Staff (Cash Officer, Service
Manager and Umed Singh) were warned to be cautious while sending remittance and no
occurrence of short remittance to happen in future vide Office Order No.03 dated
15.04.2020 which was duly seen by them.

Date of entry Amount Amount Date of Recovery Recovered from (Person)

27.02.2020 4,59,200.00 1,16,600.00 03.03.2020 Ram Khilari (Cash Officer)
20.03.2020 3,73,100.00 1,05,200.00 13.03.2020 Ram Khilari (Cash Officer)
1,35,900.00 23.03.2020 Ashok Kumar (Sr. Manager)
1,01,500.00 04.04.2020 Ashok Kumar (Sr. Manager)
1,86,550.00 20.04.2020 Ashok Kumar (Sr. Manager)
1,86,550.00 24.04.2020 Ram Khilari (Cash Officer)
Total: 8,32,300.00 8,32,300.00

7. In this connection I would further like to bring to your notice that cash verification of the
Branch was conducted on 13.12.2019 and 15.02.2020 i.e. just prior to sending the
remittance as on 09.01.2020 and 24.02.2020. One more cash verification was conducted on
19.03.2020 by RBI team. As per all these three cash verification reports cash were found in
order and no shortage of cash was detected.

8. In view of the above, I feel that I, in the capacity of Chief Manager, M.R. Gurgaon Branch
have discharged all the duties properly. I do not think that, in given situation, there was any
more duty on my part as Chief Manager of the Branch which was left for proper compliance.
I, therefore, do not agree with the views expressed in your letter under reference that there
exist any dereliction of duty on my part under SBIOR 1992.

9. Sir, at the last I request you to take into consideration the above facts while coming to any
conclusion in regard to the contents contained in your letter no.RBO-3/GB/566 dated
28.07.2020.
(Awadh Kishor Sah)
(PF. No.3935256)
SMGS-IV
State Bank of India
HLST, Gurgaon