TMM - 01 - Material Master - V2.0

Material Management
User training Manual Material Master ECC 6.0
Training Manual
Materials Management
TMM_01– Material Master

(Material Master Creation, Change, Display and Reports)
T-Systems Classification Date State Version Page

Systems Integration Confidential 8 October 2018 Released 2.0 Page 1 of 56
Material Management
Document Identification TMM01_Material Master_V1.0
Process Area Process Organizational Unit
MM Material Master Depok
VERSION CONTROL
Prepared by Renuka Gorthi
Date 30-Aug-2018
Reviewed by Dhiraj Bhagat, Lee Wingkong, Bustillo Ronaldo Jay
Date 08-Oct-2018
Approved by
Date
RECORD OF CHANGES
Type: A = Added; M = Modified; D = Deleted; C = Created; F = Finalization
Date Versio Create by Type Changed Items Description

n
30-Aug-2018 0.1 Renuka C Creation of document
12-Sept.-2018 1.0 Renuka C Incorporated

review
comments.
08-Oct-2018 2.0 F Incorporated Final Version

CSSD, Diet and
Linen fields

Material Management
Table of Contents
1. Process Overview............................................................................................................. 4
2. Key Data Element:............................................................................................................ 4
3. Process Specific Pre-requisites:.....................................................................................4
4. Process Scenario: Material Master Creation..................................................................5
5. Process Scenario: Material Master Extend...................................................................42
6. Process Scenario: Material Master Change.................................................................45
7. Process Scenario: Material Master Display..................................................................48
8. Process Scenario: Display Changes Material Master..................................................51
9. Process Scenario: Flag Material for deletion...............................................................53
10. Process Scenario: Materials List...................................................................................55

Material Management
1. Process Overview
The material master contains information on all the materials that a company procures or produces,
stores, and sells. It is the company's central source for retrieving material-specific data. This information
is stored in individual material master records which materials have been previously offered or supplied
by a specific vendor
2. Key Data Element:

Sr. No Key Data Element Value Comment
1 Company Code 1. 1105 1. PT RAGAMSEHAT MULTIFITA
2 Plant 1. 1610 1. MIKA DEPOK

2. 1620 2. MIKA DEPOK RJ
3. 1000 3. MIKA HOLDING
3 Storage Location 1. Excel file is attached with all storage location

for MIKA.
Storage
Location.xlsx
4 Purchasing Group Excel file is attached with all purchasing

group for MIKA
Purchasing
Group.xlsx
3. Process Specific Pre-requisites:

Before a Material can be created, the following information is required:
Org Structure Configuration – Company Code, Plant, Storage Location and all other Organization
Structure.

Material Management
4. Process Scenario: Material Master

Creation
4.1 Process Step: Create Material Master
This process pertains to the Maintenance of the Material Master by the Master data team. All of the
Material Master Requests for creation, modification and deletion should be done in the proper form
and approved by the Manager.
The Maintenance of Material Master should be centralized for control purposes.
1.1.1 Access for Creating Material Master
Logistics → Materials Management → Material Master →Material →

Easy Access Menu
Create General →Immediately
Transaction Code MM01
Screen/Explanation
Enter the following data in the fields (as per Figure Below)
Field Description Value
Material Material number of an existing material or leave the e.g. 1100000001

field blank for creation of new material
Industry Sector The branch of industry e.g. H Healthcare
Material Type Assigns to a group of materials e.g. ZFAR Farmasi
Material type should be selected as per requirement.

Material Management
Material Material Type

Proposed Number Range Remarks
Type Description
ZDMD DISPOSIBLE Internal Number Range. External for

MEDICAL DEVICE 1200000000-1299999999 Data migration upload
ZFAR FARMASI Internal Number Range. External for

1100000000-1199999999 Data migration upload
ZLAB LABORATORY Internal Number Range. External for

ZRAD RADIOLOGY Internal Number Range. External for

ZSUP SUPPLIES Internal Number Range. External for

ZSPR SPARE PART Internal Number Range. External for

ZNVL STOCK NON Internal Number Range. External for

VALUATED ITEM 1700000000-1799999999 Data migration upload
ZNST NON STOCK Internal Number Range. External for

ZMST MATERIAL SET Internal Number Range. External for

ZRMD REUSABLE Internal Number Range. External for

MADICAL DEVICE 2100000000-2199999999 Data migration upload
ZMLP MEAL PACKAGE Internal Number Range. External for

ZFIT FOOD ITEMS Internal Number Range. External for

ZING INGREDIENT Internal Number Range. External for

ZPIP PIPELINE Internal Number Range. External for

MATERIAL-MIKA 2500000000-2599999999 Data migration upload
ZRBT REBATE Internal Number Range. External for


Material Management
ZLIN LINEN Internal Number Range. External for

Enter the following information in the “Create Material: initial screen” and press EXECUTE button
(F8) to see the Select View screen
Views required per material type are given in below table:
Materia Classific Work Plant & Accounti

Description Basic Pharmacy Purchasing Sales MRP Forecast Costing
l Type ation schedling Storage ng
ZFAR FARMASI   X  X  X    
ZLAB LABORATORY   X  X  X X   
ZRAD RADIOLOGY   X  X  X X   
ZSUP SUPPLIES   X  X  X X   
ZSPR SPARE PART   X  X  X X   
STOCK NON
ZNVL VALUATED   X  X  X X   X
ITEM
ZSRV SERVICE   X  X X X X X  X
ZNST NON STOCK   X  X  X X   X
ZLIN LINEN   X  X  X X   
PIPELINE
ZPIP MATERIAL-   X X X  X X X  X
MIKA
MATERIAL
ZMST     X   X   
SET
REUSABLE
ZRMD MADICAL   X  X  X X   
DEVICE
DISPOSIBLE
ZDMD MEDICAL   X  X  X    
DEVICE
MEAL
ZMLP    X  X X X   
PACKAGE
ZFIT FOOD ITEMS    X  X  X   
ZING INGREDIENT       X    

Material Management
Note 1: The two encircled buttons to Select All or Deselect All items, respectively
After selecting the desired view/s, press CONTINUE button or click on to go to Org
Levels screen and enter the following information.
Note 2: Classification view will only be selected for Batch Managed materials and Dietary related material
master, Meal Package, Food item and Ingredient.
Organizational Level:

Material Management
Enter the following information in the fields
Plant Plant Code e.g. 1610
Storage Location Where the material is stored e.g. FM05
Sales Org Institution Code for Food Item and Ingredient e.g. 1600, 2400
Fixed Value for Meal Package and Generic DIET

Ingredient
Distribution Channel Fixed Value for Meal Package, Food Item and 01
Ingredient
Press button to go to Basic Data 1 screen and enter the following information in the fields
Basic Data view:

Material Management
Enter the following information in Basic Data view:
Short Text (max. of Describes the Material ANOXI TABLET

40 characters)
Base unit of Unit of Measure e.g. PC, EA

measure
Material group Group mats. with the same attributes e.g. 0704
Old Material Number Number under which you have managed e.g. F201506646

Material Management
the material so far or still manage it
X-Plant Material This field restricts the usability of the Blank – No blocking is applied
Status material for all plants.
01 – Blocked for Procurement and
01 - Require for Linen Set material master Inventory Movements
and Generic Ingredient
Lab/Office Laboratory/design office e.g. H01
External Material Material group determined according to 2TRAPIPNJ

Group external systematics
Ref. mat. for pckg Reference material for materials packed in e.g. 11000000002
same way. This is used to assign Generic
Food item to Actual Food item
Authorization Group The authorization group enables you

protect access to certain objects.
Note: Always remember that refers that the field is obligatory or it must contain data.
Click on to enter Additional Unit of Measures and conversion
Enter the following only if alternative unit of measure needs to be maintained for the material.
Maintain 1 line for each alternative unit of measure:
X Denominator of the quotient that specifies the ratio of the alternative unit 1

Material Management
of measure to the base unit of measure
AUN Unit of measure in which quantities can be entered alternatively to the e.g. BT
base unit of measure
Y Numerator of the quotient that specifies the ratio of the alternative unit of e.g. 10
measure to the base unit of measure
The example mentioned above denotes that 1 BT = 10 EA
For Food item with Size of unit, please select unit of measure group
UOM conversion will then be copied

Material Management
Click on to return back to the main screen.
Once the required data on Basic Data Screen has been entered, Press “Enter” or click on button.
The system will go to the next view selected during initial selection or you can click on the view for which
you want to enter the information.
Pharmacy view:

Material Management
Enter the following information in Pharmacy view:
Approval Type IS-H MM: Approval Type e.g. 01 or 02
Material Billing Mode Mode for Case-Related Material Billing e.g. 2 – Billing using default
Material Service
Ind. Std Desc. To capture the model number of Reusable Free Text
Medical Device
Sales View:
Step 1 Enter 0 for tax classification and then click on Sales Org 2 tab page

Material Management

Material Management
Sales Organization An organizational unit responsible for the sale of certain e.g. DIET
products or services
Distribution The way in which products or services reach the customer e.g. 2 – 01
Channel
Delivering Plant Plant from which the goods should be delivered to the customer. e.g. 1610
Item category A grouping of materials that the system uses to determine item e.g. NORM
group categories during the processing of sales documents.
Material Group 1 Select price group for Food item or Ingredient
Press Enter or click on button.
Purchasing View:

Material Management
Enter the following information on “Purchasing” view.
Order Unit Specifies the unit of measure in which the e.g. BOX
material is ordered
Purchasing Group Key for a buyer or a group of buyers, who is/are e.g. 201 Farmasi
responsible for certain purchasing activities
Source List Indicator Specifies that the source list must have been e.g. X
maintained
Batch Management Specifies whether the material is managed in Select the check box only
Indicator batches if material is monitored by
Batch
Purchasing Value Key Key defining the reminder days and tolerance e.g.1

Material Management
limits valid,
Indicator: Critical part Specifies whether the material is a critical part, e.g.X
that is, a particularly important part.
Purchase Order Text:
Purchase Order Text Text which will flow to Purchase Order
MRP1 View:

Material Management
MRP Type This field in the master material is used to e.g. VV, PD, V1, ND.
determine the type of planning for a material.
Reorder Point If the stock falls below this quantity, the system E.g. 10 qty.
flags the material for requirements planning by
creating a planning file entry. This is used only
with MRP type V1 or VB.
MRP Controller This field is showing the personal / organization e.g. F01, F02
responsible for the planning process (MRP).
Lot Size Lot size is used as the basis for calculating the e.g. EX, HB.
amount to be purchased or produced.
FX for material set for CSSD
MRP Area States whether the specific MRP parameters E.g. 16101-1
have been maintained for this material.
Fixed Lot Size For CSSD material Set, enter 1 to generate
planned order with 1 qty or each order

Material Management
MRP2 View:
Procurement Type Indicator indicating a material produced or e.g. E, F, X

purchased from outside the plant
Special Procurement For Linen material e.g. external linen and in e.g. 50
Type house linen, enter 50 for phantom explosion in
linen order
Prod. Stor. Location Default storage location as issuing location in e.g. CSD1
BOM/order
Storage loc. for EP Specifies the default Storage location when E.g. FM05
receiving a purchase
In house production The number of working days required to e.g. 1 day

produce one material.
Planned Deliv. time The number of working days required to procure e.g. 1 day
one material.

Material Management
Stock Determination Group to determine issuing storage location e.g. CSD1

Group from Goods Issue in pick list
Schedule Margin Key The parameters used for scheduling timings are E.g. ‘000’
more detailed than procurement proposals
Coverage Profile Profile that contains the target stock to be E.g. Z25
achieved in days / weeks / months
MRP3 View:
Period Indicator Indicator specifying the periods in which the material's e.g. T
consumption values and forecast values are managed.
Availability Check This field is used to specify; E.g. KP , 02
Whether and how the system checks the availability of
MRP element (For example Purchase order,
reservation etc.) for material planning and generates

Material Management
individual requirements or summarized requirements if

you enter sale order or deliveries for material planning.
MRP4 View:
Selection method Indicator determining the selection of the alternative e.g. 2

BOM when requirements are exploded in material
requirements planning.
Indicator Repetitive Indicators indicating that a material is produced E.g. Check Box
Manufacturing Allowed using the repetitive manufacturing (REM) feature.
This indicator is applicable for premade compound
production.
REM Profile Parameters that show system treatment during REM E.g, Z001
Confirmation. This indicator is applicable for premade
compound production.

Material Management
Sloc MRP indicator This Indicator is used for Reservation program which E.g. 1
creates the reservations.
Reorder Point This indicator is used as reorder point which is used E.g. 10
in calculation of create reservations.
Work Scheduling View:
Note: This view is applicable to ZMST and ZFIT material type.
Production Supervisor Group responsible for controlling the production of a e.g. ZC1
material.
Prod. Sched. Profile Profile that you can use to specify that certain E.g. ZC0001
business transactions are carried out in parallel in a
production order / process order (you can, for

Material Management
example, create and release an order at the same

time, or release an order and print the shop papers).
Batch Mgmt Rqt To activate batch management E.g, Check Box
Forecasting View:
Note: This view is needed to maintain only for materials with MRP type “VV”.

Material Management
Forecast Model Indicator that defines on which forecast model e.g. J , G

the system bases its calculation of future
requirements of the material.
Hist. periods The number of historical values the system uses E.g. 90 days
for the forecast.
Forecast periods Number of period splits for which a forecast E.g, 7 days
should be created.
Consumption History:
Note: This view is needed to maintain only for materials with MRP type “VV”.
Click on on forecast view of material master to enter consumption

values as below.

Material Management
Total Consumption Total consumption for the period e.g. 10
Note: For MRP area, maintained MRP1, MRP2, Forecast views and Consumption values as above.
Plant Data / Stor 1 View:
Enter the following information on “Plant Data/Stor. 1“ view.
Unit of Issue Unit of Issue that is not based unit e.g. based unit = kg but issuing unit
is EA or the other way round
Storage Bin Maintain maximum Quantity allowed for e.g. 1000

material in that storage location

Material Management
Storage conditions Identify if Material is applicable for Auto Applicable Values :

PO or not.
Blank : No Auto PO
Z1 : Auto PO Medis
Z3: Auto PO Pt Cash Gizi
Z5: Auto PO Pt Cash Umum
Min. Rem. Shelf Life Minimum amount of time for which the e.g. 30 (This field needs to be
material must keep upon goods receipt for entered only if the material is batch
the goods receipt to be accepted by the managed)
system
Total shelf life Period for which the material will keep in e.g. 365 (This field needs to be
total, that is, from the date of production to entered only if the material is batch
the shelf life expiration date. managed)
Storage percentage Percentage specifying how much of the Eg 10%

minimum remaining shelf life must be left if
the material is to be sent to another plant
For Pipeline material the Plant data 1 view, there will be additional subscreen to include MRP relevant
fields “backflush” without MRP view

Material Management
Plant Data / Stor 2 View:
Profit Center For profitability analysis and e.g. 31

representing restricted assets

Material Management
Accounting 1 view:
Enter the following information on” Accounting 1” view.
Valuation Class Assignment of a material to a group of G/L e.g. 1101

accounts
Price Control Used to valuate the stock of a material V = Moving Price
Price Unit Number of units to which the price refers 1
Moving Price Price that changes in consequence of goods e.g. 23.42

movements

Material Management
Click on button to save the data. The following message will be displayed at the bottom of the screen
Note: For the Batch Managed items you need to select the “Classification” view during initial selection
One more pop-up window will be displayed to select the class type.

Material Management
Enter the Class “Z_DUMMY_BATCH” then click on Enter, upon clicking enter, the characteristic of the
class will be displayed.

Material Management
Expiration date, shelf Specifies the Expiration Date to be used Blank

life in Batch Determination according to First
Expiry First Out
For Ingredient Material Master
Step 1 Select class type 001

Material Management
Step 2 Search Class by class group with class group ZDM_I00001 then hit Enter button or press
on icon.

Material Management
Step 3 Select Class then hit Enter button or press on icon.
Step 4 Hit Enter button to continue
Step 5 Assign characteristic value according to the table below and then click

Material Management
Field Description R/O/C Values User Action/Comment

Food Allergen Food Allergen of Select from search help
O Dynamic
Ingredient Multiple Selection Allow
Generic Indicator for generic Select from search help

R Yes or No
Ingredient ingredient Yes for Generic Ingredient
Indicator No otherwise
Ingredient Group of ingredient for Select from search help
O Dynamic
group search help
Dimensional Dimensional UOM of Select from search help
C Dynamic
UOM of ingredient Required if base unit of measure
ingredient is non-dimensional UOM
Nutritional Nutritional content Enter the content of nutrition per
R Dynamic
Content 100g or 100ml

Material Management
Step 6 Click insert button to assign another class
Step 7 Search Class by class group with class group ZDM_F00001 then hit Enter button or
press on icon.

Material Management

Material Management

Al la carte Indicate if food item is Select yes or no
R Yes or No
Indicator available in Al la carte
menu
Food Item Indicate whether it is an A1 – Actual Food item
R A1
Type actual food item, generic G1 – Generic Food item
food item or menu food G1 M1 – Menu Food Item
item
M1
Menu Category for Al la carte 01 – Main Food
O 01
Category menu
02 – Dish
02
03 – Fruit
03
04 – Drink
04
05 – Snack
05
06 –Bakery
06
Food Applicability of Food Select from search help
O List
Preference Preference for kitchen
Applicability report
After entering above values, hit Enter button or press on icon.

Material Management
For Food Item
Step 1 Select class type 001
Step 2 Search Class by class group with class group ZDM_F00001 then hit Enter button or press on
icon.

Material Management

Al la carte Indicate if food item is Select yes or no
R Yes or No
Indicator available in Al la carte

Material Management

menu
Food Item Indicate whether it is an A1 – Actual Food item
R A1
Type actual food item, generic G1 – Generic Food item
food item or menu food G1 M1 – Menu Food Item
item
M1
Menu Category for Al la carte 01 – Main Food
O 01
Category menu
02 – Dish
02
03 – Fruit
03
04 – Drink
04
05 – Snack
05
06 –Bakery
06
Food Applicability of Food Select from search help
O List
Preference Preference for kitchen
Applicability report
After entering above values, hit Enter button or press on icon.
Click on to exit from classification tab and move on to the next view.

Material Management

Extend
5.1 Process Step: Extend Material Master

This process is used when you want to extend the already created material for other Org Levels
or Views (Plant/Sloc/Sales Org/MRP views)
1.1.2 Access for Extending Material Master

Easy Access Menu
Create →Immediately
Screen/Explanation
Material Material number of an existing material or leave the field e.g. 1100000871
blank for creation of new material
Select views to be extended to another Sloc/Plant etc.

Material Management

Material Management
Message displayed: The material already exists and will be extended.
Enter all the data in the Views and save the material by clicking on .
Confirmation of material creation/extension will be displayed

Material Management

Change
6.1 Process Step: Change Material Master

This process is used when a change in material master standard information is needed. All
changes made are not retroactive on documents already created prior to the change in the
material master.
Choose the appropriate material master view/s where the change should apply and the
corresponding organizational level.
1.1.3 Access for Changing Material Master

Easy Access Menu
Change →Immediately
Screen/Explanation

Material Management

Material Management
After all of the adjustments in the material has been entered (from all the selected views -
Purchasing) click-on Save button to save the changes in the material.
Confirmation message received

Material Management

Display
7.1 Process Step: Display Material Master
1.1.4 Access for Display Material Master

Easy Access Menu
Display → Display Current
Screen/Explanation

Material Management

Material Management
Press Enter or to display next screen.
On the last screen, message will be displayed.
Press Yes to exit the display material screen.

Material Management
8. Process Scenario: Display Changes

Material Master
8.1 Process Step: Display Changes Material Master
1.1.5 Access for Display Changes Material Master

Easy Access Menu
Display → Display Current
Screen/Explanation
Material Material number of an existing material or leave the field blank for e.g. 1100000001
creation of new material
Plant Existing Plant code e.g. 1610

Material Management
Click on Execute to display changes.
Display Changes: Material Overview
This provides you with a list of all the change documents for a particular material. It will show
the Date and Time when it was changed as well as the USER ID and the Transaction Code
used in changing.
o Position the cursor on the change document containing the changes you want to view,
and click “Choose” button.
Once all the information is displayed click to exit.

Material Management
9. Process Scenario: Flag Material for

deletion
9.1 Process Step: Flag Material for deletion
1.1.6 Access for Flag Material for deletion
Logistics → Materials Management → Material Master → Material

Easy Access Menu
→ Flag for Deletion → Immediately
Screen/Explanation
After entering all of the data, click on Enter to view “Flag Material for Deletion: Data
Screen”.

Material Management
Note:
Other Material (Shift + F5) – returns the user to the Flag for Deletion: Initial Screen
Display Material (Shift + F6) – the user will go to Material Display (MM03)
Display Changes (Shift + F7) – the user will go to Display Change: Material
Overview (MM04)
The user can just put a Check mark to flag the material for deletion at the client level or plant
level or storage location level as per the requirement.
To save the marked materials for deletion click on save button. As confirmation, this will
display below your screen .

Material Management
10. Process Scenario: Materials List
10.1 Process Step: Materials List
1.1.7 Access for Materials List
Logistics->Materials Management->Purchasing->Master Data-

>Subsequent Settlement->Vendor Rebate Arrangements-
Easy Access Menu
>Environment->Condition/Arrangement->Environment->Material-
>Other->Materials List.
Screen/Explanation
Click on Execute to run the Material report.
Material List is displayed with all the details.

Material Management


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Material Management

User training Manual Material Master ECC 6.0