AGENDA NOTES OF 132TH MEETING

OF THE BOARD OF DIRECTORS OF

THE COMPANY
SCHEDULED TO BE HELD ON
SUNDAY,
th
THE 14 FEBRUARY, 2021
AT 12.30 PM
AT REGISTERED OFFICE,
SECTOR 26, CHANDIGARH,
 XYZ LIMITED
INDEX
ITEM PARTICULARS PAGE
NO. NO.

132.1 TO GRANT LEAVE OF ABSENCE.

132.2 TO CONFIRM AND APPROVE THE MINUTES OF THE 131ST BOARD
MEETING HELD ON 14/11/2020
132.3 TO TAKE NOTE OF THE FOLLOW-UP ACTION TAKEN ON THE
PREVIOUS DECISIONS OF THE BOARD
132.4 TO TAKE NOTE OF MINUTES OF THE AUDIT COMMITTEE
MEETING TO BE HELD ON 14/02/2021 at 11:00 am.
132.5 TO DISCUSS THE PERFORMANCE REPORT FOR THE QUARTER
ENDED 31/12/2020.
132.6 TO CONSIDER AND APPROVE UNAUDITED FINANCIAL RESULTS
FOR THE QUARTER ENDED 31ST DECEMBER, 2020 AND
PUBLICATION THEREOF IN THE PRESCRIBED FORMAT
132.7 TO REVIEW DETAILS OF FOREIGN EXCHANGE EXPOSTURES
AND STEPS TAKEN TO LIMIT THE RISK THEREON FOR THE
QUARTER ENDED 31/12/2020
132.8 TO TAKE NOTE OF CLOSURE OF TRADING WINDOW UNDER
SEBI (PROHIBITION OF INSIDER TRADING) REGULATIONS,2015
132.9 TO TAKE NOTE OF COMPLIANCE OF QUARTELY REPORT ON
CORPORATE GOVERNANCE FOR THE QUARTER ENDING
31/12/2020
132.10 TO TAKE NOTE OF RELATED PARTY TRANSACTIONS AS
RECOMMENDED BY THE AUDIT COMMITTEE
132.11 TO TAKE NOTE OF INVESTOR COMPLAINTS RECEIVED AND
DISPOSED OF DURING THE QUARTER
132.12 TO TAKE NOTE OF THE COMPLIANCE OF VARIOUS STATUTORY
PROVISIONS BY THE COMPANY.
132.13 ANY OTHER ITEM WITH THE PERMISSION OF CHAIR.
ITEM NO.132.1

TO GRANT LEAVE OF ABSENCE

Leave of absence may be granted to the Directors who are unable to attend the
meeting.

ITEM NO.132.2

TO CONFIRM AND APPROVE THE MINUTES OF THE 131 ST BOARD MEETING

HELD ON 14/11/2020

Minutes of the 131st Board Meeting held on 14/11/2020 are enclosed. The Board may
please consider the same and may pass the following resolution:

“RESOLVED THAT the Minutes of the 131 st Meeting of the Board of Directors held on
Friday, the 14TH day of February, 2020 at 12.30 p.m., at Registered Office, Sector 26,
Madhya Marg, Chandigarh-160019, be and are hereby approved and confirmed.”

ITEM NO. 132.3

TO TAKE NOTE OF THE FOLLOW-UP ACTION TAKEN ON THE PREVIOUS

DECISIONS OF THE BOARD

A note indicating the follow up action taken on the previous decisions of the Board is
placed below:

PUBLICATION OF UNAUDITED FINANCIAL RESULTS AS ON 30/09/2020

The Unaudited Financial Results as approved by the Board were duly published in
the newspapers as per requirement of SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015.

The Board may please take note of the same.

ITEM NO.132.4

TO TAKE NOTE OF MINUTES OF THE AUDIT COMMITTEE MEETING TO BE HELD

ON 14/02/2021

Minutes of the Audit Committee Meeting to be held on 14/02/2021 shall be placed at the
time of meeting.

The Board may please take note of the same.

ITEM NO.132.5

TO DISCUSS THE PERFORMANCE REPORT FOR THE QUARTER ENDED

31/12/2020

The performance report of the Company for the quarter ended 31/12/2020 is enclosed
herewith.

The Board may please take note of the same.

ITEM NO.132.6

TO CONSIDER AND APPROVE UNAUDITED FINANCIAL RESULTS FOR THE

QUARTER ENDED 31ST DECEMBER, 2020 AND PUBLICATION THEREOF IN THE
PRESCRIBED FORMAT

Pursuant to Regulation 33 of SEBI (Listing Obligations and Disclosure Requirements)

Regulations, 2015 with the Company is required to furnish the audited financial results
for the quarter 31/12/2020 to the Stock Exchanges as also publish the same in
newspapers.

Accordingly, a statement showing the unaudited financial results for the quarter
31/12/2020 shall be placed before the Board at the time of the meeting.

The Board may please consider & authorize the furnishing of the unaudited financial
results for the quarter ended 31/12/2020 to the Stock Exchanges and also the
publishing of the same in newspapers.
ITEM NO.132.7

TO REVIEW DETAILS OF FOREIGN EXCHANGE EXPOSTURES AND STEPS

TAKEN TO LIMIT THE RISK THEREON FOR THE QUARTER ENDED 31/12/2020

Company transacts business in various foreign currencies involving activities like import
of raw materials, machinery and export of finished products etc. Which are subject to
risk associated with the effects of Foreign Currency Exposure

A report on Forex/ Derivative Exposure/ Transactions during quarter ending 31/12/2020

is enclosed separately.

Board may please take note of the same.

ITEM NO.132.8

TO TAKE NOTE OF CLOSURE OF TRADING WINDOW UNDER SEBI (PROHIBITION OF

INSIDER TRADING) REGULATIONS,2015

As per the company‘s code of conduct for Prohibition of insider trading (“the code”)
adopted by the company pursuant to the SEBI (Prohibition of Insider Trading)
Regulations, the trading window for dealing in the securities of the company would
remain closed for the promoters/directors/officers/designated employees of the
company with effect from November 06, 2021 and would remain closed until 48hrs after
the announcement of unaudited financial results of the company to the public.

The board may please take note of the same.

ITEM NO.132.9

TO TAKE NOTE OF COMPLIANCE OF QUARTELY REPORT ON CORPORATE

GOVERNANCE FOR THE QUARTER ENDING 31/12/2020

Copy of the Quarterly Compliance Report on Corporate Governance for the quarter
ended 30/12/2020 under Regulation 27(2) of SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015, duly filed with the stock exchange, is enclosed.

The Board may please take note of the same.

ITEM NO.132.10

TO TAKE NOTE OF RELATED PARTY TRANSACTIONS AS RECOMMENDED BY

THE AUDIT COMMITTEE

The list of transactions, if any, will be placed separately at the time of meeting.
The Board may please take note of the same.

ITEM NO.132.11

TO TAKE NOTE OF INVESTOR COMPLAINTS RECEIVED AND DISPOSED OF

DURING THE QUARTER

Pursuant to the Regulation 13(3) of SEBI (Listing Obligations and Disclosure

Requirements) Regulations 2015 the status of Investor Complaints for the quarter
ended 31/12/2020 is as under:

Particulars Number
Number of Investor complaints pending at the beginning of the
quarter.
Number of investor complaints received during the quarter.
Number of investor complaints resolved during the quarter.
Number of investor complaints remaining unresolved at the end of
the quarter.

The Board may please take note of the same.

ITEM NO.132.12

TO TAKE NOTE OF THE COMPLIANCE OF VARIOUS STATUTORY PROVISIONS BY

THECOMPANY

A copy of the certificate dated 07/02/2021 duly signed by the Additional Managing
Director and the secretary to the effect that necessary compliance has been made by
the company in respect of various statutes are enclosed.

The board may please take note of the same.

ITEM NO.132.13

Any other item with the permission of the chair.