OVERVIEW: Job Scope for Welfare Heads:

1. Plan and execute welfare sessions during CCA

2. Select and print photos for Fish Tank
3. Design and liaise with vendor for Duty Tees (and pins)
4. Money!
5. In charge of CCA funds (if needed)
6. Plan and prepare for special events
7. In charge of Studio cleaning duty
8. Teacher to approach
9. Recruitment
10. Notice Board
Welfare sessions
- No specific format, you can come up with any ideas you want!
- No specific proposal requirements/format, but do inform the teachers beforehand what
has been prepared
- Must be careful of SMM measures when planning physical sessions (new measures to
be updated when school reopens)
- Discuss timeline of welfare/training sessions with the rest of the EXCO, other than
scheduled photography courses, the rest of the sessions are totally planned for by the
EXCO
- Some suggestions/what we have done before: Amazing race, Solving the Murder, Online
Escape Room, Station Games
- If yall need any references, do ask us!

Fishtank photos
Printing details:
- Size: S8R (AKA A4)
- Glossy finish
- Print at foto hub (JP basement)
- Photos to be downloaded in USB beforehand
- Pay with cash (estimated one photo $5)
- Get receipt to claim
- Collect the next day

Photos details
- Select the photos and send to the teachers for approval
- Photos can be those submitted from school events or even from outside of school if yall
have a specific theme in mind!
- 9 panels in total, 18 sides
- Both sides of panel should have photos
- If photos are landscape: 2 photos per side
- If photos are portrait: 1 photo per side
- Check quality and dimensions - cfm with Training Heads
- No watermark (print out photo credits instead)

Duty tees and pins

- This year: tees have been ordered. They are in the midst of production and will require
new WHs (yall!) to take over the collection and dissemination. Currently, Mdm Ang and
we are the ones contacting the vendor, so check w us if you need updates
- Pins: there are leftover pins in the cupboard in the studio, check if there's enough before
ordering more
- Requirements and list of vendors are in the folder (there might be new updates next year
so do confirm with Mdm Ang before proceeding to contact the vendor)
- There are also designs from last year for reference purposes
Money!
- Before spending any money, please check the studio for the materials you need. The
studio has plenty of craft/random materials in the cupboard so don’t spend
unnecessarily!
- All materials that need to printed (normal paper, not photo paper) can be requested to
the teachers, DO NOT spend money printing
- If you do spend money on logistics, pay in CASH and strictly no discount/member cards
can be used. Collect the receipt and pass them to Mdm Ang for claiming in 3 working
days (best to be the very next day). Mdm Ang will return either via cash or paynow/lah.
- If you happen to receive any freebies, pass them to Mdm Ang as well, they need to be
passed to the School!
- You are allowed to spend on prizes for welfare sessions, but do not purchase snacks
solely for the purpose of feeding the CCA (this was previously allowed but has now been
restricted as it is difficult for the teachers to explain why rvpc is spending these money
TT) - hence, Mdm Ang has suggested to buy more snacks when purchasing prizes to
stock up for future use :) - pls dont overbuy tho.

In charge of CCA funds (if needed)

- CCA funds are money collected from the members. They should be spent on non-official
activities outside of CCA sessions (eg. bonding trip etc)
- Funds are currently with Rui Yi, please collect from her when school reopens!

Plan and prepare for special events

- Teacher’s day! Do prepare gifts for teacher’s day for Mr Yap and Mdm Ang. You can
work with the rest of the EXCO team for this but yall should be the main ics
- Step down for seniors :) Do plan something for the seniors too! There are no rules or
requirements for this heh (other than SMM TT)

In charge of Studio cleaning duty

- Allocate one team to clean the studio every month (rather flexible, so yall can arrange
the frequency depending on how dirty the studio is)
- You can buy wet wipes (Value Dollar has good and cheap ones) and claim the money
from the teachers (Good to notify teachers in advance before buying)
- Make sure that all the teams on duty are clear that they are on duty as well as some
equipments that they shouldn’t touch (You can also have one EXCO member present
whenever any team is on duty so that there will not be any unnecessary
damages/trouble)
- Link to the plan we made but couldn't execute on time (feel free to edit) -
https://docs.google.com/document/d/1LqS2sKbNAx7C89m_HbTV16jKhxUCTJyIpx4m5A
jCfAw/edit?usp=sharing
Teacher to approach
- Mdm Ang is the overall TIC for all welfare head duties, including duty tees, claiming of
money etc
- However, do send in any questions, requests or updates directly into the exco gc with
both teachers so that Mr Yap is informed as well!

Recruitment - with discussion with rest of the exco

- START EARLY!!!
- Design the recruitment poster
- Main job! But you also have to help the exco in other aspects such as creating
google form - depends on how you distribute your tasks among EXCO members)
- Designing include planning the format of the poster, taking photos for it and
having a number of versions so that it won’t be as boring
- After approval, do put it up on our instagram page and send to @rvibe
- You can also choose to print it and put it up in J1 classrooms
- (teachers can help to print in coloured but do notify a few days in advance)
- Alternatively, you can put it up on the electronic tvs in school
- (liaise with the teachers for this)

Notice Board
- Decorate the notice board outside the studio however you like!
- We’ve just redesigned the board so yall can redo it whenever it becomes nasty..
- OH and we were thinking of hanging team photos on the board too but did not have time
to do so, do consider it!

ALL THE BEST YALL :DD feel free to ask us anyth!!!! YALL GOT THIS WOOHO