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Business Terms

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Business Terms

1. Perform Integrated Change Control

The Perform Integrated Change Control is a procedure through which all amendment

demands are reviewed, thus effecting modifications and handling them to the final outcome,

structural procedure resources, task documents, and the task organization design, and delivering

their disposition. Under this process, all demands for change and alteration of project documents,

deliverables, and baselines are reviewed and approves or rejects change. The key aim of the

Perform Integrated Change Control is to calculate the effects of change on all project confines.

Modifications to any part of the task might be executed as the task progresses, particularly during

the project execution, monitoring, and control phase (Munson, 2019). All changes are not usually

executed because they are either accepted or rejected based on their evaluation and impact. An

intended change is examined for its effects on cost, scope, risk, quality, resources, and customer

satisfaction.

2. Validate and Control Scope

According to Pan, Li & Wu (2016), Validate and control scope is a process through

which the required work is identified and defined to ensure successful completion of the project.

The process ensures that the final project deliverable will be acceptable by providing that it has

been done depending on the task scope and the customer guidelines. Analysis of scope

performance can lead to a request for a modification to the scope baseline or other project plan

components. Recommendations for change are mainly aimed at preventing or correcting actions

or repairing defects. The main advantage of this process is that it looks for acceptance without
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regard to individual emotions, points of view, or feelings. Therefore, it is essential to identify and

validate the scope as early as possible to prevent any changes due to its creep and slippage.

3. Control Schedule

According to Munson (2019), Control Schedule is a course through which the situation of

task undertakings is monitored to determine whether the baseline requirements of a project are

being met. Schedule variance is determined using measurement standards such as the status of

activities, resources, and workforce utilization. The project manager uses these tools to carry out

integrated project changes to revive the schedule performance. Arguably, schedule control is a

vital factor that project managers consider in project execution. When you deviate from the

schedule, it becomes very problematic to uphold the initial project schedule. Project managers

can monitor variance in the program using pro-active risk assessment methods such as the Monte

Carlo Simulation. This method predicts the likelihood of an incident occurring and its influence

on the project schedule.

4. Control Costs

Control Costs are the process through which project status is monitored so that project

costs can be updated and changes to the cost baselined changed. The project performance is

observed from a cost perspective, and project cost based is managed depending on the proposed

project changes. This process is vital because it helps identify any changes to the planned cost

budget and gives a way of executing change and reducing associated risks. The control cost

process is easy to carry out because various tools can help identify a cost risk. Earned Value

Management is one of the primary tools that make it easy to examine activity performance

depending on the budgeted plan against the actual cost (Pan, Li & Wu, 2016). The sooner a
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Control Cost is carried out, the earlier the project will be able to realize and deal with any issues

related to costs.

5. Control Quality

The Control Quality Is a process through which the performance of a project is monitored

from a quality standard standpoint and proposes changes needed to reinstate planned

performance. This is an essential process because it helps identify the process that has a negative

impact on the quality performance and suggests the change progressions necessary to reinstate

the quality of the task and customer satisfaction. Every project strives for a product that satisfies

the quality standards and expectations of customers. Therefore, tools like the Seven Basic

Quality Tools, Sampling, and inspection are used in the quality control process to guarantee

standards are upheld (Munson, 2019). Project managers are tasked with ensuring that quality is

maintained from the commencement of the project so that any change in quality is recognized

and corrected early enough.

6. Control Resources

The Control Resources process ensures that the scheduled physical assets are available by

observing them alongside the design and executing counteractive measures when needed.

Through this process, the accurate amount of assets is always presented for the task at the right

moment and place and kept when not necessary. Physical assets usually comprise tools, facilities,

materials, and infrastructure. Through the control resources process, a track of how resources are

being used is kept along with their expenditures, shortages, surpluses, use, and release. The

method also addresses factors that influence the use of resources and address change

management. This is done by the use of diverse techniques such as cost-benefit analysis,
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alternatives, problem-solving, reviews, and analysis of trends, influencing, and negotiation. The

process is carried out throughout the project's lifecycle since all resources are not needed at all

the time (Pan, Li & Wu, 2016).

7. Monitor Communications

According to Pan, Li & Wu (2016), Monitor Communications is a process under

monitoring and controlling that ensures information requirements of the project stakeholders are

being met. Under this process, communication is monitored and controlled from the start of the

project up to its conclusion. This process ensures that stakeholders get the required information

so that they can execute their part of the project successfully. Poor communication results in

delays, thus undermining the progress of the project. Project managers are tasked with

monitoring communications. Failure to pass the correct information to the right stakeholders can

lead to confusion and unintended problems. This process can succeed if the informational

requirements of a stakeholder are identified and communicated clearly and concisely.

8. Monitor Risks

Monitor Risks is a procedure through which project managers observe the

implementation of response strategies towards risks, track known threats, identify and analyze

new threats, and evaluate the efficiency of the risk process throughout the task. This process

allows task choices to be made depending on the existing data concerning the general task risk

contact and specific task dangers. Monitor Risks process support a continuous project

examination and the development and application of new risk response plans. The development

of a risk management plan allows the project manager to design procedures for the

implementation of risk response and provide a way of tracking the effectiveness of the response
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(Munson, 2019). Additionally, the process helps in identifying new risks and developing

effective response plans. Monitoring risks ensure that the project is completed according to the

schedule, cost, and intended quality.

9. Control Procurements

According to Pan, Li & Wu (2016), this process comprises the development of

procurement relationships, monitoring of contracts, and the execution of changes concerning the

vendor relationship and performance of the agreement. The process entails change control,

review of the procurement performance, audits, reports, claims, payments systems, and records

management. The control procurement method is used to guarantee that all parties in the

agreement satisfy their contracted role. The project manager is obligated to monitor and control

the procurement process as agreed in the agreements. The Control Procurements process ensures

that buyers and sellers satisfy the performance expectations under the provisions of the

procurement contracts. Watching over the performance of the procurement process vigilantly is

another level of controlling risks and assuring quality.

10. Manage Stakeholder Engagement

Munson (2019) established that Manage Stakeholder Engagement includes maintaining

stakeholder relationships through a continuous and growing engagement procedure. The project

manager is tasked with ensuring that the engagement activities are designed to ensure that the

needs of each stakeholder are understood and satisfied. Continuous and positive engagement

attracts stakeholder support through the project's life cycle, resulting in a successful completion.

Manage Stakeholder Engagement process to ensure efficiency and effectiveness when the project

management and stakeholder work together. This process also includes connecting and operating
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with sponsors to satisfy their anticipations, report on matters as they happen, and form a good

investor arrangement in task undertakings. Effective communication channels such as emails,

meetings, messages, and competence in interpersonal skills such as building trust and resolving

conflicts are essential in managing stakeholder engagements.

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References

Munson, K. A. H. (2019). Monitoring and controlling: Understanding your project’s status.

In The Practitioner’s Handbook of Project Performance (pp. 191-204). Routledge.

Pan, J. N., Li, C. I., & Wu, J. J. (2016, May). Monitoring and controlling the process quality for

multistage manufacturing systems. In 7th EDSI Conference (p. 37).

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