Software Project Management (KOE-068)

UNIT-4 (Lecture-5)
Prioritizing Monitoring, Project tracking & Change control
Prioritizing Monitoring
The process of prioritizing projects is an activity for defining what projects within a
portfolio to perform in what sequence.
It is an attempt to make the project portfolio more effective through identifying the most
effective way of implementing the projects.
Project Prioritization Process is a structured and consistent activity that aims to analyze
the current operational environment to identify any projects running in parallel within the
same portfolio, develop a scoring model including ranking criteria, and apply that model
to prioritizing the projects in order to determine the execution order that ensures the
highest efficiency of the overall portfolio.
The process serves as a framework for managing the effectiveness of parallel projects.

Steps involved for prioritizing monitoring:

Collection – you must collect and gather all the data about your projects.
Ranking – you must develop and use a ranking model that includes criteria for
prioritizing.
Verification – you must approve the ranked projects.

Project tracking
Project tracking is a project management method used to track the progress of tasks in a project.
By tracking your project, you can compare actual to planned progress, and identify issues that
may prevent the project from staying on schedule and within budget.
Tracking is the process of determining how well you are sticking to the cost estimate and
schedule.
It is the same as adapting the schedule according to the latest developments

Benefits:
Project tracking helps project managers and stakeholders know what work has been done, the
resources that have been used to execute those tasks, and helps them create an earned value
analysis by measuring project variance and tracking milestones.

Steps to track the project:

Start with a project outline

Create deliverables and milestones
Set realistic, clear and measurable goals

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 Software Project Management (KOE-068)

Use a project tracker template or a project tracking software to keep track of time, costs
and tasks
Meet regularly with team and stakeholders
Have clear deadlines
Support transparency

Change control
Change control is a methodology used to manage any change requests that impact the baseline of
your project. It’s a way to capture that change from the point where it’s been identified through
every step of the project cycle. That includes evaluating the request and then approving, rejecting
or deferring it.
Change control is the process used to manage all these variables. If change happens (which it
always does) then it’s crucial that you have a mechanism in place to control that process.

Purpose:
To make sure that you’re not changing things in the project that don’t need to be changed.

Benefits:

Change control not only reinforces your team’s ability to work better together, but the
positive effects bleed into overall efficiency. It works hand-in-glove with teamwork, of
course.
Managing change effectively is crucial to bringing in your project on time and within
budget.

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