REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

YE
INTERNAL CONTROL QUESTIONNAIRE (ICQ) NO REMARKS
S
1) Does the organization structure provide a clear-cut separation
of cashiering function from accounting function?
2) Are the employees of the cashier’s office denied access to
accounting records? Is the collecting officer closely
supervised by a responsible officer of the agency?
3) Are all accountable officers given instructions regarding their
duties and responsibilities?
4) Do accountable officers keep a file of COA and other circulars
pertaining to their work?
5) Are the collecting officer and other employees handling cash
provided with safe?
6) If so, is the duplicate combination of the safe filed with an
authorized official?
7) Is the combination of the safe changed whenever there is a
change of custodian?
8) Is the cashier office amply protected against intrusion by
unauthorized persons?
9) Are all employees handling cash adequately bonded?
10) Are surprise cash counts frequently made by department
examiners?
11) Are official receipts booklets used? If so,
a) Are these pre-numbered?
b) Are the booklets issued in numerical sequence?
c) Is the form of payment indicated in the receipts?
d) Is the numerical sequence of issued officials
receipts and booklets checked by the accounting
department?
e) Is a register of forms maintained? If so, is it kept
up-to-date?
f) Are unused booklets physically safeguarded?
12) Are official receipts issued for every receipt of payment?
13) Is it the practice of collecting officer not to accept postdated
checks payment of charges or fees?
14) Are collections deposited intact and as frequently as required
by regulations?
15) Is the person making deposit escorted by armed guards and
provided with transportation facilities?
16) Are items of deposit subsequently dishonored by the
Bank/Treasury promptly adjusted in the collecting officers’
records?
ACCOUNTING UNIT
17) Are both the totals and details of bank authenticated duplicate
deposit slip matched by the accounting department against
the corresponding official receipts?
18) Are totals of bank-authenticated deposit slips compared with
the debit to respective bank accounts in the book of original
entry?
19) Are all cash funds and cash receipts compared with the debit
 REPUBLIC OF THE PHILIPPINES
COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

YE
INTERNAL CONTROL QUESTIONNAIRE (ICQ) NO REMARKS
S
to respective bank accounts in the book of original entry?
20) Are collection and deposits recorded daily in the cash book?
21) Is the cash book balance compared daily with the cash on
hand?
22) Are collection reports submitted regularly to the accounting
division?
23) Is reconciliation made monthly of the collecting officer’s book
balance and the accounting subsidiary ledger balance?

Name of Process/System
Results of Walkthrough

Source of the Gap (Weakness

- absence of control;
ICQ Ref. No.
Description of the Gap Breakdown - no evidence that Effect
the control was applied)

Prepared by:
Date
Reviewed by:
Date