UNIVERSITY OF MINES AND TECHNOLOGY (UMaT),

TARKWA

FORMAT FOR
THE PRESENTATION OF
FIELDTRIP AND ATTACHMENT REPORTS

OCTOBER 2014
 Compiled by Training Officers
Joseph C. Attachie
(Committee Chairman, Faculty of Engineering)

Edward Kwesi
(Member, Dept. of Geomatic Engineering)

Dr George M. Tetteh
(Member, Dept. of Geological Engineering)

Dr George Agyei
(Member, Dept. of Mining Engineering)

Joseph J. K. Gordon
(Member, Dept. of Mineral Engineering)

Stephen K. Adzimah
(Member, Dept. of Mechanical Engineering)

Fuseini Mumuni
(Member, Dept. of Electrical and Electronic Engineering)

Joseph Acquah
(Member, Dept. of Mathematics)

William A. Agangiba
(Member, Dept. of Computer Science and Engineering)

Eric Broni-Bediako
(Member, Dept. of Petroleum Engineering)

Savior Mantey
(Co-opted Member, Dept. of Geomatic Engineering)

Thomas Wi-Afedzi
(Member/Secretary, Dept. of Environmental & Safety Engineering)

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1 INTRODUCTION

This format is to provide a concise guide for all fieldtrip or attachment reports. Students
are expected to carefully present their report in a clear and orderly manner, in terms that
will be readily understood.

2 THE STRUCTURE AND FORM OF FIELDTRIP AND ATTACHMENT

REPORTS

The content of a fieldtrip and attachment reports shall be presented in the following order
as guided by the UMaT Format for the Presentation of Theses and Project Reports
(Amegbey et al., 2011):

Title and Title Page

Candidate’s Declaration and Supervisor’s Endorsement
Abstract (Not to be included in the case of fieldtrip report)
Dedication (Optional)
Acknowledgements
Table of Contents
List of Figures
List of Tables
List of Symbols (Optional)
Nomenclature (Optional)
Introductory Chapter
Central Chapters
Concluding/Recommendation Chapter
References
Appendices

2.1 Title and Title Page

Specimens (or samples) of a title page are shown in Appendices A and B of this document.
The following information is given on the title page.

Title

The title should indicate the contents and scope of the report in as few words as possible.
While the title should be as brief as possible it should be accurate, descriptive and
comprehensive, clearly indicating the subject of the fieldtrip/attachment/investigation. It is
most important that the title of a report be an accurate description of the contents of the
work. The title is best printed in capitals.

Author’s name

The full forenames followed by the surname are usually given under the title.

Date when the fieldtrip/attachment was undertaken or completed.

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This lowest line should be no more than 25 mm from the foot of the page, and should
include the place and date of completion of the fieldtrip/attachment, e.g. Bibiani, 2014.

2.1.1 Student’s Declaration and Supervisor’s Endorsement

An example of the conventional form of declaration and endorsement is as follows:

DECLARATION

I declare that this fieldtrip/attachment report is my own work. It is being submitted to the
(insert name of Department/University Training Unit) of the University of Mines and
Technology (UMaT), Tarkwa. It has not been submitted for any examination in this
University or any other University.

………………………………………………
(Signature of student)

……………day of……………………………………….. (year)………………..

ENDORSEMENT (For Attachment Only)

Name of Supervisor:………………………………………………………………
Signature/Stamp:………………………………………....………………………
Date:……………………………………………………….………………………

The declaration and endorsement should appear on the same page and each copy of the
report should be individually signed by both the student and the sectional supervisor
where the attachment was undertaken.

2.1.2 Abstract

The abstract is a brief information or summary of not more than 150 words for an
attachment report. It outlines the objective of the report, the research methods and
procedure employed, as well as the major results and conclusions. The abstract should
always start with a topic sentence that is a central statement of the major theme of the
report.

The abstract is extremely important. It should give as concisely as possible significant

facts, the main conclusions and any recommendations. An abstract should be written in
normal and not telegraphic style.

2.1.3 Dedication

This is a brief, optional statement paying tribute to the writer's spouse, family, or other
associated person. It is typed centrally on a separate page starting on the chapter line and
does not require a heading, e.g.

Dedicated to my uncle
Kwesi Tweneboah

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2.1.4 Acknowledgements

Assistance received in carrying out the work or in preparing the report should be
acknowledged, although it is not usual to acknowledge routine checking, minor assistance
or general advice.

2.1.5 Table of Contents

The contents should be given on separate sheets and follow the plan of the structure of the
report (section 2) and the headings in the report itself. The contents should only contain
the first three levels of headings in the report. It must also include the relevant page
numbers. A specimen contents page is shown in Appendix C of this document.

2.1.6 List of Figures

A list of figures follows the contents on a new page, and precedes a list of tables. A
specimen list of figures is shown in Appendix C of the UMaT Format for the Presentation
of Theses and Project Reports (Amegbey et al., 2011).

2.1.7 List of Tables

A list of tables follows the list of figures on a new page. A specimen list of tables is shown
in Appendix D of the UMaT Format for the Presentation of Theses and Project Reports
(Amegbey et al., 2011).

2.1.8 List of Symbols

A list detailing the symbols for physical quantities used may be provided when necessary
and may be optional. A specimen list of symbols appears in Appendix E of the UMaT
Format for the Presentation of Theses and Project Reports (Amegbey et al., 2011).
Symbols vary from discipline to discipline and candidates should consult their supervisors
with regard to the correct symbols for their field of research.

2.1.9 Nomenclature

Authors should avoid jargons, abbreviations and acronyms which are not in common use
in the field or which have not been defined. If there are acronyms or unusual technical
terms, these should be defined in alphabetical order in a list of nomenclature. In any case,
each symbol or unusual term should be defined when it first occurs in the text.

2.2 Body of the Report

Basically, the body of the report should focus on three things:

 Accurate descriptions of what you observed on the trip or during the attachment
period, in your own words (be specific);
 Clear explanations of the scientific concepts and principles illustrated by what you
observed; and
 An explanation of what you found scientifically valuable and informative about
the trip or attachment, in your own words.
The chapters may readily be divided into three categories: the introductory chapter; the

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central chapters comprising general operations/observation, results/knowledge gained
(divided into logical divisions) and the concluding chapter, which should contain the
conclusions and recommendations.

2.2.1 Introductory Chapter

The first chapter should contain the following items:

 Objectives of the fieldtrip/attachment;
 Location/Accessibility;
 Brief history/Overview/Background information of the Mine/Establishment;
 Date(s) of visit/start and completion of attachment;
 Equipment/Facilities used/Sites visited;
 Organisation of report.

2.2.2 Central Chapters

Chapter 2

This chapter should focus on the general operations/field observations. It should have
logical subsections that cover the safety, general and technical practices or activities (in
the case of companies) and observations (in the case of field visits). The following may be
included:
 A detailed account of what you observed and if required, some comments on its
significance;
 Photographs and field sketches and/ or refer to other relevant document(s) or
research that has been done.

Chapter 3

This chapter should include the results/knowledge gained. Under this chapter, students are
expected to share their experiences in terms of departments/sections visited or worked and
also to make known any knowledge acquired within the period. Students should discuss
results if appropriate or applicable.

Additional chapters could be created depending upon the student’s programme.

2.2.3 Conclusions and Recommendations

Conclusions

The concluding chapter should be a summary, restating the developments of previous

chapters and showing succinctly the more important findings and conclusions of the whole
fieldtrip/attachment. The author may list unanswered questions that have occurred to
him/her during the fieldtrip/attachment period. Draw together the key issues as a series of
bullet points.

Recommendations

Recommendations may be provided for the solution of any technical problem(s) identified
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during the fieldtrip/attachment.

2.3 Other Relevant Information Regarding Formatting

The following information regarding formatting are dealt with in detail in the UMaT
Format for the Presentation of Theses and Project Reports (Amegbey et al., 2011):

 References and Bibliography;

 Appendices;
 Headings and Numbering;
 Style and Punctuations;
 Extra-linguistic Material;
 Production of the Report;
 Editing and Revising.

3 SPECIAL REQUIREMENTS

 The number of pages required for the fieldtrip report should not exceed 20 pages
while that for attachment should not exceed 30 pages.
 The university requires one (1) copy each of the reports. In the case of attachment, it
is recommended that, students submit an additional copy of the report to their
respective institutions/companies where the attachments were undertaken. It is also
in the interest of the student to keep a copy of the report.

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REFERENCE

Amegbey, N., Mireku-Gyimah, D., Dzigbodi-Adjimah, K., Cobblah, A., Temeng, V.A.,
Suglo, R., Kuma, J.S., Adetunde, I.A. and Eshun, P.A. (2011), “Format for the
Presentation of Thesis and Project Reports”, Unpublished, University of Mines and
Technology, Tarkwa, 34pp.

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APPENDICES

APPENDIX A

SPECIMEN TITLE PAGE (For Attachment)

UNIVERSITY OF MINES AND TECHNOLOGY (UMaT),

TARKWA

FACULTY OF ENGINEERING
DEPARTMENT OF ELECTRICAL AND ELECTRONIC ENGINEERING

(Insert UMaT Logo)

REPORT ON INDUSTRIAL ATTACHMENT TRAINING

BY

KENNETH KWAABOADU ADUSEI

(INDEX NUMBER: 42200111)

CLASS: EL III

TARKWA, 2014

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 APPENDIX B

SPECIMEN TITLE PAGE (For Fieldtrip)

UNIVERSITY OF MINES AND TECHNOLOGY (UMaT),

TARKWA

FACULTY OF ENGINEERING
DEPARTMENT OF ELECTRICAL AND ELECTRONIC ENGINEERING

(Insert UMaT Logo)

REPORT ON INDUSTRIAL FIELDTRIP

BY

KENNETH KWAABOADU ADUSEI

(INDEX NUMBER: 42200111)

CLASS: EL III

COURSE NUMBER: EL 371

TARKWA, 2014

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 APPENDIX C
SPECIMEN CONTENTS OF F PAGES
TABLE OF CONTENTS

Contents Page

DECLARATION i
ABSTRACT ii
ACKNOWLEDGEMENTS iii
TABLE OF CONTENTS iv
LIST OF FIGURES vii
LIST OF TABLES viii

CHAPTER 1 INTRODUCTION 1

1.1 Objectives of the Fieldtrip/Attachment 1

1.2 Location/Accessibility 1
1.3 Brief History/Background Information of the Mine/Establishment 3
1.4 Date(s) of Visit/Start and Completion of Attachment 4
1.5 Equipment/Facilities Used/Sites Visited 4
1.6 Organisation of Report 4

CHAPTER 2 GENERAL OPERATIONS/OBSERVATION 5

2.1 Safety Practices 5

2.2 Organisational Structure 5
2.3 Sections/Units/Departments 6
2.4 Main Operations 6
2.5 Other Activities 7

CHAPTER 3 RESULTS/ KNOWLEDGE GAINED 8

3.1 Mining Department 8

3.1.1 Production 9
3.1.2 Data Mining and Statistical Learning 10
3.1.3 Facilities and Operations 12
3.2 Environmental Department 13
3.2.1 Environmental Management Systems 13
3.2.2 Physical Environment 15

CHAPTER 4 CONCLUSIONS AND RECOMMENDATIONS 17

REFERENCES 17
APPENDICES 18