Retention time for records

In general all records mentioned in par. 10.1 in the ISPS Code should be filed for 3 years.

TITLE OF DOCUMENT RETENTION TIME LOCATION

Declaration of Security (DoS) 3 Years / 10 ports Deposit by SSO
Port Call Security Level 3 Years Deposit by SSO
Audits and reviews 3 Years Deposit by SSO
and Unisea Database
Training, drill and exercise log 3 Years Deposit by SSO
Record of Visitor log 10 ports Deposit by SSO

5.3 Retention time for checklists , delivery notes and bunker samples.

In general all checklists and bunker sample shall be kept onboard for minimum 12 months.
Checklists listed below shall be filed for another retention time.

TITLE OF CHECKLIST RETENTION TIME LOCATION

Work permits and isolation 6 months Bridge / engine control room
certificates
DP Checklist bridge and engine 6 months Bridge / engine control room
Entering 500 zone 6 months Bridge
Safety Induction As long as person stay onboard Bridge or Ship office
and 6 months after person has
departed vessel.
MOB-/ Work boat and Crane 6 months Bridge
operation checklists
Helicopter Safety and Security 6 months Bridge
checklist
Bunker delivery note/ Note 3 years Chief Engineer Office
bunker sample Sample 12 month Chemical store or other safe
place.
Bridge/engine watch Hand-over 1 month Bridge / engine control room
and watch Inspection checklists.