SPH SUPERVISORS BASIC COURSE

UNIT II – ORGANIZING

LEARNING DIARY:
Record your daily supervisory planning activities for the next 2 weeks. Summarize your
learning/insights and/or areas of concern related to the module on ORGANIZING for the next
two weeks. Use another sheet as necessary.

Week 1:
Organizing is a management role that comes after planning. It is a function that involves the
coordination and combining of human, physical, and financial resources to ensure the
accomplishment of objectives. It is important that we structure our action plan so that we can
better understand it and put it into an efficient practice. From the word itself, it is one of the most
critical managerial activity that helps an institution in place with stability and consistency. I
consider myself as an organized person and we can all correlate this concept when we are
housekeeping. I learned that the four steps of organizing our workplace is no different that
organizing our things inside our home. These steps are as follows:
1. Identification of activities – When I try to organize, identifying which ones that needed
some attention is vital. For example, we clean our house when it is dirty, but leave it as
is when it is clean. All activities needing to be performed must be identified.
2. Departmentally organizing the activities – Organizing is a difficult task that requires
adequate manpower to perform them properly. In our house, I delegate certain tasks to
my children for us to clean the house efficiently. For example, I assign my son to clean
the car, my daughter to wash the laundry, and my wife to sweep the floor. The manager
seeks to group similar and related operations into units or departments in this step. The
process of splitting a company into autonomous sections and departments is known as
departmentation.
3. Classifying the authority - The management likes to classify the abilities and their
extent to the managers after the departments have been established. Within a group,
there are always exceptional candidates that will be vetted by the administration but only
one will stand out which can give them the opportunity to handle bigger responsibility in
leading their team. Hierarchy refers to the process of assigning a rank to managerial
roles.
4. Co-ordination between authority and responsibility - Relationships are formed
between diverse groups to allow for smooth interaction in the pursuit of the
organizational purpose. Everyone is made aware of his or her authority, and they are
aware of who they must obey, to whom they are accountable, and to whom they must
report. A precise organizational structure is drawn and communicated to all personnel.

Week 2:
I learned that it is important that all managers practice organization because it makes a group
work in harmonious symphony. An organized team will strive to meet their common goal without
confusion and misunderstanding. Members of an organized group are all at the same page –
know who they report to, have a fair share of work, and finish their tasks in a timely manner. If a
manager does not practice this step, it will result in an inefficient and decreased productivity. It
is important that we are always organized so we can maximize our potential towards an
improved overall performance that is not just beneficial for our self, but for the whole company.