Jonathan Dela Cruz BSAIS 2C

1) Required: Prepare a document flowchart, a BPD, a context diagram, a Level 0 data flow
diagram, and a Level 1 DFD for the XYZ cash disbursement process.
ABC, a vendor, sends an invoice to XYZ for data warehousing support services. The invoice is sent
directly to Leo, the accounts payable clerk, who manually records the invoice in the account
payable subsidiary ledger. Once the invoice is recorded, it is forwarded to Stan, the cash
disbursements clerk, for processing. Stan prepares a check to pay the invoice and sends the check
and invoice to John, the company treasurer. John approves and signs the check and cancels the
invoice. John then mails the check to ABC and returns the canceled invoice to Stan for recording
in the cash disbursements journal and filing. Once a week, Leo manually posts disbursements
from the cash disbursements journal to the account payable subsidiary ledger.
Document Flowchart (Made with Lucid App)

D
D
BDP

Context Diagram

Level 0 data flow diagram

 Level 1 DFD

2) Prepare flowcharting segments for each of the following operations:

a. processing transactions stored on a sequential medium such as a magnetic tape to update a
master file stored on magnetic tape

b. processing transactions stored on magnetic tape to update a database

c. querying a data base and printing the query result

d. using a terminal to enter paper-based source document data and send it to a remote location
where a corporate computer updates the company database

e. using a terminal to query your customer sales database

f. a scheduled automatic backup of a database to an external hard drive

g. uses a terminal to enter employee hours recorded on time cards to update both the payroll
transaction file and the wage data in the payroll master file

h. uses a terminal to access a price list in the sales database to complete a purchase order. An
electronic copy of the purchase order is sent to the vendor and a backup copy is printed and filed
by vendor name
I. make an airline reservation using your home computer