A SS E S SM E NT

MAT E RI AL

EVIDENCE
GUIDE
Qualification
IT Office Assistant
MAINTAIN ACCOUNTS–BOOK KEEPING
CS Code:
Level: 2
Credit: 15
Version: 1

CONTENTS 1. Assessment Summary and Record

2. Candidate Assessment
3. Assessor Judgment Guide
4. List of required tools/equipment, material and context of assessment

ASSESSMENT AND Competent  Not Yet Competent 

ASSESSOR
DETAILS
Assessment  Re-Assessment 
Assessor’s Name Assessor’s Code

Assessor’s Signature Date

DD MM YYYY

CANDIDATE Candidate’s Name

DETAILS F i r s t N am e L a s t N am e

Father’s Name

Institute Name and District

CNIC/BFORM #

Registration Number issued by

Assessment Body

Gender Male Female Transgender 

Candidate's Consent I agree to the time and date of the assessment and am aware of the requirements
of the assessment. I fully understand my rights of appeal.
Candidate’s Signature

ASSESSMENT
You can use this coversheet as an Assessment Results Summary Form. Simply post a photocopy of this completed
RESULTS coversheet to NAVTTC
SUMMARY FORM
NAVTTC OFFICE
1. DATE 2. DATE E NTERE D INTO
ONLY FORM DATABASE:
RECEIVED: DD MM YYYY DD MM YYYY

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 1 ASSESSMENT SUMMARY & RECORD

ACTIVITY METHOD DESIRED OUTCOMES RESULT

OBSERVATION

COMPETENT
COMPETENT
DESIRED OUTCOMES FOR SUCCESSFUL ASSESSMENT OF
PORTFOLIO
NATURE OF
WRITTEN

NOT YET
COMPETENCY STANDARD: MAINTAIN ACCOUNTS–BOOK
ACTIVITY
KEEPING
ORAL

 Maintain accounts in Peachtree Complete Accounting

Practical Skill
Demonstration  
software.
Enter data and generate graphs in Microsoft Excel.

 Answer all questions your Assessor may have during the

Knowledge
Assessment   practical assessment.

Other
Requirements   N/A

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 2 CANDIDATE ASSESSMENT

Candidate's Name………………………………………………..... Father’s Name …………………………………………………………………..

ALL WORK ASSESSED IN THIS COMPETENCY STANDARD MUST BE YOUR OWN WORK.

GUIDANCE TO CANDIDATE
To meet this standard you are required to complete the following tasks within two hours timeframe:

 Record business transactions in Peachtree Complete Accounting software (Journal and Ledger) and prepare Profit &
Loss statement of the business transactions (Annexures-1 and 2).
 Create worksheet in MS-Excel and generate graph against the entries (Annexure-3).

Important Note: The following general performance criteria will be followed and performed in all the tasks ( where applicable by
the candidate in order to meet this standard :
 Follow precautionary procedures as per requirements of the given tasks
 Select, use and maintain equipment/ tools as per requirement of the task
 Report to supervisor in case of any emergency after taking necessary actions
 Complete the work by following sequence of the operations
 Perform task(s) within standard timeframe

ACTIVITIES CANDIDATE RESPONSE

1. Complete During a practical assessment, under observation by an assessor, I will correctly :
practical task
of maintaining  Record business transactions in Peachtree Complete Accounting software (Journal and Ledger) and
accounts– prepare Profit & Loss statement of the business transactions (Annexures-1 and 2)
book keeping  Create new dummy company in Peachtree software
under  Create and save Charts of Accounts for the dummy company’s business transactions in
observation by Peachtree Complete Accounting software.
an assessor  Record the dummy company’s business transactions in General Journal of the Peachtree
Complete Accounting software.
 Record the dummy company’s business transactions in General Ledger of the Peachtree
Complete Accounting software.
 Prepare Profit & Loss statement of the dummy company’s business transactions in the
Peachtree Complete Accounting software.
 Create worksheet in MS-Excel and generate graph against the entries (Annexure-3).
 Create MS-Excel worksheet as per format attached in Annexure- 3
 Apply format on “sale price” and “Total sale” column in $ currency in MS-Excel worksheet as
per Annexure – 3.
 Apply formula to calculate the total sales against the dummy entries in MS-Excel worksheet as
per Annexure – 3.
 Apply formula to calculate the sale percentage in “% of sales” column of MS-Excel worksheet
as per Annexure – 3.
 Apply formula to sum up “unit sale” and “Total Sales” columns in “Total” field of MS-Excel
worksheet as per Annexure – 3.
 Generate 3D bar graph of “product line” against “Total sales” in MS-Excel worksheet as per
Annexure – 3.
 General Performance Criteria
 Follow precautionary procedures as per requirements of the given tasks
 Select, use and maintain equipment/ tools as per requirement of the task
 Report to supervisor in case of any emergency after taking necessary actions
 Complete the work by following sequence of the operations
 Perform task(s) within standard timeframe
2. Other  N/A
requirements

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 3. Answer any My answers to questions are correct and demonstrate my understanding of the topics and their application.
questions your
assessor may
have during
the practical
assessment

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 3 ASSESSOR JUDGEMENT GUIDE
Candidate’s Name …………………………………………………. Father’s Name.……………………………………………………..

INSTRUCTIONS
This section contains minimum evidence requirements. Oral questioning may be used to clarify
FOR candidate understanding of the topic and its application .
ASSESSOR

ASSESSOR
ACTIVITIES MINIMUM EVIDENCE REQUIRED YES NO
COMMENTS
1. Complete During a practical assessment, under observation by an assessor, the
practical task of candidate correctly carried out the following tasks:
maintaining
accounts–book
keeping under
observation by
an assessor
Record business Created new dummy company in Peachtree software
transactions in
Peachtree Complete Created and saved Charts of Accounts for the dummy company’s
Accounting software business transactions in Peachtree Complete Accounting software.
(Journal and Ledger) Recorded the dummy company’s business transactions in General
and prepare Profit & Journal of the Peachtree Complete Accounting software.
Loss statement of the Recorded the dummy company’s business transactions in General
business transactions Ledger of the Peachtree Complete Accounting software.
(Annexures-1 and 2). Prepared Profit & Loss statement of the dummy company’s business
transactions in the Peachtree Complete Accounting software.
Create worksheet in Created MS-Excel worksheet as per format attached in Annexure- 3
MS-Excel and
generate graph Applied format on “sale price” and “Total sale” column in $ currency in
against the entries MS-Excel worksheet as per Annexure – 3.
(Annexure-3). Applied formula to calculate the total sales against the dummy entries
in MS-Excel worksheet as per Annexure – 3.
Applied formula to calculate the sale percentage in “% of sales”
column of MS-Excel worksheet as per Annexure – 3.
Applied formula to sum up “unit sale” and ”Total Sales” columns in
“Total” field of MS-Excel worksheet as per Annexure – 3.
Generated 3D bar graph of “product line” against “Total sales” in MS-
Excel worksheet as per Annexure – 3.
General Performance Followed precautionary procedures as per requirements of the given
Criteria tasks
Selected, used and maintained equipment/ tools as per requirement
of the task
Reported to supervisor in case of any emergency after taking
necessary actions
Completed the work by following sequence of the operations

Performed task(s) within standard timeframe

2. Other N/A
requirements

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3. Answer any Candidate’s answers to questions are correct and demonstrate
questions the understanding of the topics and their application.
assessor may have
during the practical Assessor to document below all questions asked and candidate
assessment answers. Use extra sheets if required and attach.

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 LIST OF TOOLS, EQUIPMENT, MATERIAL AND
4 CONTEXT OF ASSESSMENT
This section contains information regarding;
INSTRUCTIONS  Context of the assessment
 List of required tools and equipment.
 List of consumable items required during the service
1. Context of
Assessment This task will be performed in real time environment.

2. List of tools and equipment required (for five candidates)

S. No Items Quantity
1 Computer 05
2 Peachtree Accounting software and Microsoft excel 05
3 Printer 05

3. List of consumable items required (for five candidates)

S. No Items Quantity
1 Ball pens, Pencils, Erasers, Sharpeners 05
2 A4 Papers 01 Rim

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 Annexure-1

Account ID Account Description Active? Account Type

100 IDBP Yes Cash
101 cash on hand Yes Cash
102 petty cash Yes Cash
105 HBL Yes Cash
106 Account Receivable Yes Accounts Receivable
107 Inventory Yes Cash
108 office furniture Yes Fixed Assets
109 Office Computers Yes Fixed Assets
110 Other EQPTS Yes Fixed Assets
111 Office Supplies Yes Other Current Assets
112 Prepaid Expense Yes Other Current Assets
113 Other Assets Yes Other Assets
201 Account Payable Yes Accounts Payable
202 Sales Tax Payable Yes Other Current Liabilities
203 Income Tax Payable Yes Other Current Liabilities
204 Wages Payable Yes Other Current Liabilities
208 Bank Loan Yes Long Term Liabilities
301 Beginning Equity Yes Equity-Retained Earnings
303 Owner's Contribution Yes Equity-gets closed
304 Owner's Draw Yes Equity-gets closed
401 Sales Yes Income
415 Sales Discount Yes Income
419 interest received Yes Income
420 Capital Yes Equity-gets closed
Swiss Miss
501 Perfume(France) Yes Cost of Sales
502 Medora Perfume(China) Yes Cost of Sales
515 Purchase Return Yes Cost of Sales
516 Product Cost Yes Cost of Sales
601 Other Expenses Yes Expenses
602 Rent Expenses Yes Expenses
603 Salaries Expenses Yes Expenses
604 MISC. Expenses Yes Expenses
605 Income Tax Expenses Yes Expenses

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 Annexure-2

Account Credit
Date Reference Trans Description Debit Amount Account Description
ID Amount
12/1/08 104 BEGBAL 880,000.00 MCB
12/1/08 105 BEGBAL 990,000.00 HBL
12/1/08 420 BEGBAL 1,870,000.00 Capital
12/1/08 301 BEGBAL Beginning Equity
12/1/08 104 BRV#01 Cheque received from debtors 30,000.00 MCB
12/1/08 106 BRV#01 Cheque received from debtors 30,000.00 Account Receivable
12/1/08 602 CPV#01 Rent paid by cash 1,000.00 Rent Expenses
12/1/08 101 CPV#01 Rent paid by cash 1,000.00 cash on hand
12/1/08 603 CPV#02 Salaries paid by cash 50,000.00 Salaries Expenses
12/1/08 101 CPV#02 Salaries paid by cash 50,000.00 cash on hand
12/1/08 604 CPV#03 Paid Misc. Expenses 15,000.00 MISC. Expenses
12/1/08 101 CPV#03 Paid Misc. Expenses 15,000.00 cash on hand
12/1/08 606 CPV#04 Paid utility bills 10,000.00 Utility Bill Expenses
12/1/08 101 CPV#04 Paid utility bills 10,000.00 cash on hand
12/1/08 108 CPV#06 Purchased Furniture by cash 100,000.00 office furniture
12/1/08 101 CPV#06 Purchased Furniture by cash 100,000.00 cash on hand
12/1/08 109 CPV#07 Purchased Office Computer 60,000.00 Office Computers
12/1/08 101 CPV#07 Purchased Office Computer 60,000.00 cash on hand
12/1/08 101 CRV#01 Cash Receive from debtors 50,000.00 cash on hand
12/1/08 106 CRV#01 Cash Receive from debtors 50,000.00 Account Receivable
12/1/08 101 CRV#02 Cash Received from debtor 20,000.00 cash on hand
12/1/08 106 CRV#02 Cash Received from debtor 20,000.00 Account Receivable

Total 2,206,000.00 2,206,000.00

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 Annexure-3

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