Workshop

Compputer an
nd Intern
net
Train
ning Guid
de
For Heealth Proffessionalss
Informattion Technollogy
Departm
ment, Collegee of physicians
and surggeons pakistaan, Karachi.
COLLEGE OF PHYSICIANS AND SURG

GEONS, PAKISTAN
P N
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
B
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Contaact @:
Deparrtment of Inforrmation Techno
ology
Email. dit@
@cpsp.edu.p
pk
User’s Gu
uide
Introduction to Co
omputers & Internett
Version 0.02
October 17, 2011.
Prrepared by:
Arbab
b Ali Solan
ngi ‐ Assisttant Manaager IT
Su
upervised
d by:
Shahzzad Abid ‐ Chief Manager
M ITT.
C
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
COLLE
EGE OF PH
HYSICIAN
NS AND SURGEON
S NS, PAKIST
TAN
D
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
TAB
BLE OF CON
NTEN
NTS
Objective.............................................................................................................................................. ‐ 1 ‐
Section One Objectivess ................................................................................................................................ ‐ 1 ‐
Section Twwo Objectives ................................................................................................................................ ‐ 1 ‐
Section Thhree Objectivves ............................................................................................................................. ‐ 2 ‐
Section Foour Objective es ............................................................................................................................... ‐ 2 ‐
Section Five Objectivess ................................................................................................................................ ‐ 2 ‐
Day‐01 ................................................................................................................................................. ‐ 3 ‐
Section ‐AA ............................................................................................................................................ ‐ 3 ‐
Introducttion To IT ................................................................................................................................ ‐ 3 ‐
Definition
n Of Compute er & Information Technology ................................................................................... ‐ 3 ‐
Computerr System Chart ....................................................................................................................... ‐ 3 ‐
Hardwaree And Softwarre............................................................................................................................... ‐ 4 ‐
Software .....................
. .................................................................................................................................. ‐ 4 ‐
System So oftware .......................................................................................................................................... ‐ 4 ‐
Operatingg System......................................................................................................................................... ‐ 4 ‐
Applicatioon Software.................................................................................................................................... ‐ 4 ‐
Personal Computers
C And Our Lives ............................................................................................................. ‐ 4 ‐
Where Co omputers Migght Be More Appropriate A T
Than People .................................................................... ‐ 5 ‐
Hazards Of
O Computer Usage ........................................................................................................................ ‐ 5 ‐
Hardwaree ..................................................................................................................................................... ‐ 6 ‐
Computerr Peripherals .................................................................................................................................. ‐ 6 ‐
Input Devvices................................................................................................................................................ ‐ 6 ‐
Keyboard.............................................................................................................................................. ‐ 6 ‐
Mouse.................................................................................................................................................. ‐ 7 ‐
Scanner ................................................................................................................................................ ‐ 7 ‐
Joy Stick ............................................................................................................................................... ‐ 7 ‐
Output Deevices............................................................................................................................................. ‐ 8 ‐
System Unit/Cpu .......................................................................................................................................... ‐ 8 ‐
Data Storage ................................................................................................................................................ ‐ 9 ‐
Storage Devices
D ............................................................................................................................................ ‐ 9 ‐
Day ‐ One e ........................................................................................................................................... ‐ 11 ‐
Section‐BB ........................................................................................................................................... ‐ 11 ‐
Introducttion Microsofft Windows Xp X ................................................................................................. ‐ 11 ‐
Windows Xp ............................................................................................................................................... ‐ 11 ‐
Operatingg System Funcctions ...................................................................................................................... ‐ 11 ‐
Controls The
T Compute er Hardware: ..................................................................................................... ‐ 11 ‐
Runs The Computer Prrograms:........................................................................................................... ‐ 11 ‐
Managingg Files & Fold ders: ................................................................................................................. ‐ 11 ‐
Mouse Fu unctions ........................................................................................................................................ ‐ 11 ‐
Mouse Leeft Button Fun nctions ............................................................................................................. ‐ 11 ‐
Mouse Rigght Button Fu unction ............................................................................................................ ‐ 11 ‐
A
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Mouse Wheel
W Function n ...................................................................................................................... ‐ 12 ‐
Get Starteed With Wind dows Xp ................................................................................................................... ‐ 12 ‐
Using Thee Start Menu ................................................................................................................................ ‐ 13 ‐
To Accesss The Start Me enu And Set Properties:....
P ................................................................................ ‐ 13 ‐
Icon.............................................................................................................................................................. ‐ 13 ‐
Types Of Icons .................................................................................................................................... ‐ 14 ‐
Create/ Hide/ Unhide The T Quick Lau unch Icon ..................................................................................... ‐ 14 ‐
Task Bar ....................................................................................................................................................... ‐ 14 ‐
Desktop ....................................................................................................................................................... ‐ 14 ‐
Working WithW Window ws ............................................................................................................................. ‐ 15 ‐
Working WithW Window ws Accessories ......................................................................................................... ‐ 17 ‐
Working WithW Display Properties ............................................................................................................... ‐ 20 ‐
Working WithW Search ................................................................................................................................. ‐ 25 ‐
Control Paanel.............................................................................................................................................. ‐ 26 ‐
Getting Help ............................................................................................................................................... ‐ 29 ‐
Good Byee Windows .................................................................................................................................... ‐ 30 ‐
Day‐02 ............................................................................................................................................... ‐ 31 ‐
Introducttion To Micro osoft Word 20 007 ............................................................................................... ‐ 31 ‐
An Over View
V Of Ms Office 2007 ............................................................................................................... ‐ 31 ‐
Introduction Of Microssoft Word 200 07 ....................................................................................................... ‐ 31 ‐
Getting Sttarted........................................................................................................................................... ‐ 32 ‐
Word 200 07 Main Scree en Layout ................................................................................................................ ‐ 33 ‐
Navigation Techniquess ............................................................................................................................... ‐ 36 ‐
Selection Techniques ................................................................................................................................. ‐ 37 ‐
Editing Teechniques ..................................................................................................................................... ‐ 37 ‐
Basic File Operations .................................................................................................................................. ‐ 39 ‐
Data Form matting ......................................................................................................................................... ‐ 39 ‐
Font Form matting: ........................................................................................................................................ ‐ 39 ‐
Paragraph h Formatting:: ............................................................................................................................... ‐ 40 ‐
Page Form mating .......................................................................................................................................... ‐ 42 ‐
Word View ws ................................................................................................................................................ ‐ 42 ‐
Working WithW Tables.................................................................................................................................. ‐ 43 ‐
Working WithW Columns .............................................................................................................................. ‐ 43 ‐
Headers AndA Footers ................................................................................................................................. ‐ 44 ‐
Links ............................................................................................................................................................ ‐ 44 ‐
End Note / Foot Note ................................................................................................................................. ‐ 46 ‐
Spelling, Grammer
G & Thesaurus
T ................................................................................................................ ‐ 46 ‐
Commentts .................................................................................................................................................. ‐ 47 ‐
Recommeended Task ................................................................................................................................... ‐ 48 ‐
B
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Day‐03 ............................................................................................................................................... ‐ 49 ‐
Introducttion To Micro osoft Power Point P 2007..................................................................................... ‐ 49 ‐
Screen Eleements......................................................................................................................................... ‐ 49 ‐
Differencee Between Slide And Preseentation.............................................................................................. ‐ 52 ‐
File Operaations ........................................................................................................................................... ‐ 52 ‐
Editing Teechniques ..................................................................................................................................... ‐ 53 ‐
Navigation Techniquess ............................................................................................................................... ‐ 54 ‐
Data Form matting ......................................................................................................................................... ‐ 54 ‐
Slide Layo out ................................................................................................................................................ ‐ 55 ‐
Slide Designs .............................................................................................................................................. ‐ 56 ‐
Slide Anim mation .......................................................................................................................................... ‐ 56 ‐
Slide Tran nsition........................................................................................................................................... ‐ 56 ‐
Insert ........................................................................................................................................................... ‐ 57 ‐
Table, Chaart, Smart Artt, Pictures, Clip Art, Mediaa, Shapes ....................................................................... ‐ 57 ‐
Hyperlinkks, Action Butttons ........................................................................................................................ ‐ 57 ‐
Text Box, Header & Footers, Word Art, A Date & Time, Slide Nu umber ...................................................... ‐ 58 ‐
Custom Shows ............................................................................................................................................ ‐ 58 ‐
Add Moviies/ Sound Efffects ........................................................................................................................ ‐ 59 ‐
Add Comm ments .......................................................................................................................................... ‐ 59 ‐
Review Questions.......
Q ................................................................................................................................ ‐ 60 ‐
Day‐04 ............................................................................................................................................... ‐ 61 ‐
Introducttion To Spss .......................................................................................................................... ‐ 61 ‐
Over View w Of Spss ...................................................................................................................................... ‐ 61 ‐
How To Laaunch Spss ................................................................................................................................... ‐ 61 ‐
Screen Eleements......................................................................................................................................... ‐ 62 ‐
Variable View
V ............................................................................................................................................. ‐ 63 ‐
D ............................................................................................................................................. ‐ 68 ‐
Entering Data
Statisticall Analysis ...................................................................................................................................... ‐ 70 ‐
Descriptivve Statistics .................................................................................................................................. ‐ 71 ‐
Crosstabss .................................................................................................................................................... ‐ 75 ‐
Creating Charts
C & Grap phs .......................................................................................................................... ‐ 76 ‐
Review Questions.......
Q ................................................................................................................................ ‐ 82 ‐
Day‐05 ............................................................................................................................................... ‐ 83 ‐
Introducttion To Intern net ................................................................................................................... ‐ 83 ‐
Internet Anotomy
A ...................................................................................................................................... ‐ 83 ‐
Microsoftt Internet Exp plorer Window w Elements ......................................................................................... ‐ 84 ‐
Working WithW Links .................................................................................................................................... ‐ 85 ‐
How To Create Email Account A ................................................................................................................... ‐ 85 ‐
Searchingg Techniques ................................................................................................................................ ‐ 90 ‐
Google Seearching Keyw words ...................................................................................................................... ‐ 90 ‐
Medical WebW Sites ..................................................................................................................................... ‐ 92 ‐
C
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
INTRODU UCTION TO E‐LOGBOOK

How To Access
A E‐Logbo
ook.......................................................................................................................... ‐ 93 ‐
E‐Logbook (New Versio on) Login Pagge: ....................................................................................................... ‐ 94 ‐
Log In E‐LLogbook Account: ......................................................................................................................... ‐ 95 ‐
E‐Logbook Home Page e: .............................................................................................................................. ‐ 96 ‐
1. Proofile: ......................................................................................................................................................... ‐ 97 ‐
2. Reegistration Info ormation: ............................................................................................................................ ‐ 99 ‐
3. Rootation Informaation: ................................................................................................................................ ‐ 100 ‐
4. Traaining: ..................................................................................................................................................... ‐ 101 ‐
Make A Neew Entry .................................................................................................................................................. ‐ 102 ‐
x Form Type: ............................................................................................................................................ ‐ 102 ‐
x Date Of Admisssion:................................................................................................................................ ‐ 103 ‐
x Competency Group: G .............................................................................................................................. ‐ 103 ‐
x Level: ..................................................................................................................................................... ‐ 103 ‐
x Outcome: .............................................................................................................................................. ‐ 104 ‐
x Submit: .................................................................................................................................................. ‐ 104 ‐
5. Rotational Trainin ng:......................................................................................................................... ‐ 105 ‐
6. nal Club: ................................................................................................................................... ‐ 106 ‐
Journ
7. Papeer / Poster Pre esented: ............................................................................................................... ‐ 108 ‐
8. Papeer Published In Pmdc – App proved Journal, Int: Journaal: ......................................................... ‐ 110 ‐
9. Feed
d Back Form:.............................................................................................................................. ‐ 111 ‐
D
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Objectiive
The Main objective of this training manual is to equip medicaal professionals with the Computer
C skills, so
that they can work ind dependently on different Computer Prrograms such h as Microsofft Office proggrams,
SPSS and eLogbook etcc. Book is equ uipped with Task
T oriented activities wh t Post graduates
hich enables the
to improvve their skills to
t operate co
omputers proofessionally.
The Bookk is divided in

nto five differrent Sectionss, each Sectio
on covers speecific set of objectives
o as given
below.
Section
n One Obje
ectives
In this secction we havee started our discussion froom the scratcch, means witth the definition of Compu
uter
and sectio on one is agaiin classified in
nto two sub sections.
s
1. Th
he first sectio
on covers the theoretical concepts
c of Co
omputer Scieence, Basics of
o Hardware and
a
so
oftware with definitions annd their Applications in meedical field.
2. Th
he second section covers the
t definitionn and functionns of operatin
ng system; in this manual we
w
haave discussed
d Windows XPP Operating System
S in detail.
After commpleting this section succeessfully, one can

c understan
nd the basic terminologies
t s used in com
mput‐
er sciencee field.
Section
n Two Obje
ectives
After the successful co ompletion of Section
S one, we
w assume th hat trainees are
a fully awarre about the Basics
B
of Compu uters, In this section
s we will lead the traainees in littlee bit advance level. Follow
wing are the main
m
objectivess of section tw
wo:
1. Understandingg of Application programs.
2. Sccreen elemen
nts of Microso
oft Word 200
07 interface.
3. Comprehensivve knowledge of Data Form

matting.
nsert Tables, Borders, Headers and footters, Charts, Pictures

4. In P in MS Word file.
5. In
nsert the Refe
erences in thee document
a. Cross Reference
b. Footno
ote and Endn
notes
6. Print Word documents with

h different layyouts.
After com
mpleting this section,
s traineees can indep
pendently nott only write th pers, Articles, Syn‐
heir term pap
opsis but also they willl be able to fo
ormat the reqquired docum
ments according to the requirements.
‐1‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Section
n Three Ob
bjectives
The basic objective of this
t section iss to furnish th
he Trainees knowledge up to a level, where they can n de‐
ofessional pow
sign a pro wer point preesentation. Thhere are threee basic stagess of any profeessional Poweer
point pressentation.
1. Seelection of Prroper layout.
2. Apply approprriate Slide dessign.
3. Assign suitable
e animation schemes.
These three stages are e discussed in details alongg with additio

onal requirem
ments of preseentation, such
h as
insert chaarts, pictures, Media clips or
o create links between th he presentatio
ons. After com
mpleting this sec‐
tion traineees not only create
c a profeessional presentation but they can check the differeent componen nts of
presentattions.
Section
n Four Obje
ectives
In the secction four we will discuss the SPSS, a staatistical progrram use for data analysis. Following aree
main areaas this section
n will cover:
1. In
ntroduction of
o Main screen
n elements off SPSS.
2. Basic terminologies.
3. Variable declaration and daata entry in SP

PSS environm
ment.
4. Apply different analytical procedures.
5. Graphical pressentations (Ch

harts) of geneerated reportts.
6. Charts Formattting and movving the chartts/ tables in the

C t Word doccuments or po
ower point prres‐
en
ntation file.
The objecctive of this se

ection is to im
mprove the an
nalytical skillss of trainee an o work on SPSS.
nd the skills to
Section
n Five Obje
ectives
In this secction we havee addressed the queries off trainees that when they are
a searchingg articles, boo
oks,
presentattions or any other
o academic stuff on intternet (www..Google.com)), millions of links are displlayed
as search results. How it is possible to access all the results? Every
E one waants to reducee the search re‐
r
sults as minimum
m as po
ossible.
In this secction we have e focused on the

t searchingg technique, which
w enables trainees to minimize thee
search ressults to satisffactory number. Second paart of this secction is orienttation of elog book.
‐2‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DAY-011
Section
n -A
Introdu
uction to IT
T
Definitiion Of Com
mputer & Informatio
I on Techno
ology
Computer is a collectio on of devices that functionn as a unit. The
T most basic collection in ncludes a Commput‐
er CPU, a Monitor, a Keyboard,
K andd a Mouse. TheT Computer CPU is norm mally a rectan
ngular box thaat sits
on your desktop
d (called a "Desktop p Case") or neext to your kn
nee under thee desk (calledd a "Tower Caase").
The comp puter's CPU iss actually a small
s electronnic device insside the casee but the term
m is often ussed to
refer to th
he whole collection of elecctronics inside the box.
While thee concept of Information technology refers to the faact that it is now very easyy to link comp
puters
together and
a access re esources fromm other comp
puters. The Co omputer Netw work is a good
d example off shar‐
ing the infformation/ haardware reso
ources.
By conneccting to the in
nternet you gain
g access too millions of other
o computters that are connected arround
the world
d. You can coommunicate viav email with
h any one on n this planet assuming theey also have email
connectio
ons.
CO
OMPUTER
R SYSTEM
M CHART
‐3‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
HARDW
WARE AND
D SOFTWA
ARE
The term Hardware re efers to the physical
p partss of computer, such as CP
PU, Monitor, Keyboard, Mouse,
M
Printers and Scanners etc.
SOFTW
WARE
Software is the set of electronic
e instructions that make the haardware funcctional & provvides the facility to
perform different
d operation/ functions, for exam mple when yoou type wordds via keyboard, the softw
ware is
responsib
ble for displayying the correect letters, in the
t correct place on the sccreen.
SYSTEM
M SOFTWA
ARE
Electronicc instructionss purely desiggned to activaate the hardwware, control all the partss of computeer and
keep log of
o devices thaat are attached with the computer
c sysstem, Operatiing systems are
a the best exam‐
e
ple of System Software e.
OPERAT
TING SYST
TEM
The instruuctions that allow
a the commputer to starrt working an
nd permit it to
o run other programs.
p The ma‐
jor Operaating System types
t includee MS‐DOS, Windows
W Famiily, Macintoshh, UNIX, and LINUX. The most
popular OS
O in use at present is Win ndows XP. Most
M computeers come with h one of these pre‐installeed op‐
erating syystems.
APPLIC
CATION SO
OFTWARE
Applicatio
on software are
a the prograams designed d to perform specified
s taskks, such as paper drafting,
creating presentations
p s, perform callculations, draawings, painttings, browsinng etc. Each and
a every taskk can
be addresssed by a sepaarate program
m.
What cann be done witth general pu

urpose appliccation software is only lim
mited by the imagination
i o the
of
user. Examples of genneral purposee application software are Word Proccessing Softw ware, Spread sheet
programss, Presentations programs etc.
PERSON
NAL COMP
PUTERS AN
ND OUR LIIVES
Personal Computers have h become a large part of our lives and have prroven to makke society a better
b
place to liive. The follow
wing questionns will demonnstrate the im
mportance of computers in
n our daily livees.
• Have they (Com mputers) really helped us in every way?
• Have they brought up new problems thaat never existted?
• Do they really benefit us orr are they really harming our o society and our children?
Plan to exxplore these issues and ho ope to provee that PC’s are very valuab
ble in almost every way iff used
and monnitored properly.
PC’s have helped socie ety in many ways.

w Allowingg the PC to doo most of thee work for us,, it cuts our time in
half. Proggrams, written
n by a prograammers (tech hnical expertss), enable thee PC to think of solutions faster
f
than any human,
h making the possibbilities endlesss.
Computerrs have prove en to help sm

mall businessses to very large enterprisses become more
m efficien
nt and
have a beetter chance of
o improving the
t productivvity & profitab bility.
‐4‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Banking programs
p can help businessses watch evvery penny an
nd know exacctly where it went
w and whhere it
is intendeed to go.
Computerrs can also help us to plan a vacation,, from bookin ng the flightss and hotel ro
ooms, to giviing us
driving dirrections. The more that PCC’s are around, the more we
w can find evven more usees for them.
WHERE
E COMPUT
TERS MIGH
HT BE MOR
RE APPROPRIATE TH
HAN PEOP
PLE
Beyond th he fact that computers
c play pivotal ro
ole in our gen neral lives, there are somee areas where it is
pretty diffficult for hum
man to perform different functions. Folllowing are the main areass where comp puters
can perform more efficciently than human
h beingss:
1. Repetitive task:
It is human nature that rep petitive jobs can
c result borringness, while computer can perform same
seet of instructiions repeateddly in way as first
f instructio
on was performed.
2. Co omplex Math hematical Callculations:
Computers are e ideally desiigned to perfform mathem matical calculaations. Beforre the use of com‐
puters Accoun ntants used too work manuaally, create sp pread sheets and perform text compossitions
m
manually. On a large arrayy of values diffferent operaations were being
b performmed, such as addi‐
tion, subtractio on, division & multiplicatio
ons etc., after final calculaations if any change
c were made
n the list of vaalues, Accoun
in ntant need to re‐apply the calculations manually.
u of computters almost all spread sheeet programs have
But after the use h the re‐calculation ability.
HAZAR
RDS OF COM
MPUTER USAGE
U
Many peo ople think thaat PC’s starve families of quality time to ogether. Healtth reports sho ow PC’s can be
attributed
d to bad healtth; attracting people to staay indoors, sitting in a chair, in front of a monitor, most
of the day. There has been a study showing th hat spending all their timee sitting in a chair, staringg at a
monitor can
c be unheallthy. Followin ng are the few
w health prob blems caused by excessive use of computers.
1. Repetitive straain Injury:
Repetitive straain injury (RSSI), also know wn as Cumulative Traumaa Disorder (C CTD), occupattional
ovveruse syndrrome, non‐sp pecific arm pain or work related uppe er limb disorder (WRULD), is a
diagnosis used d for hand annd arm pain that
t is believeed to be caussed by chronic misuse of these
boody parts, for instance, while
w using a computer on n the job. Connditions suchh as RSI tend to be
asssociated with both physiccal and psychosocial stresssors.
A 2008 study showed thatt 68% of UK workers suffeered from so R with the most
ome sort of RSI,
co
ommon problem areas being the back, shoulders, wrists, w and hannds.
2. Glare from Scrreen:
G
Glare ulty seeing in the presence of bright ligght. While sittting sufficien
is difficu nt time beforre the
M
Monitor screen there is a possibility
p of glare.
g It is goo
od practice to
o spend few minutes to seet the
M
Monitor resoluution, Windo ows themes oro back groun nd and fore ground
g colors which suitss your
eyye sight.
‐5‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Bad Posture:
ndard way to oper‐
Bad posture siitting may alsso cause diffeerent sorts off back problems. The stan
atte the compu c be adjusted to suit you
uter is that set the Monitor screen at eyye level that can u.
HARDW
WARE
All the ph
hysical parts of computerr are known as Hardwaree such as CPU, Monitor, Mouse, Keyb
board,
Scanner, Printer,
P Speaker, and Videeo camera etcc.
COMPU
UTER PERIIPHERALS
Computerr peripherals are electronic devices thaat can be hoo oked up to a computer otther than the stan‐
dard inpu
ut‐output devvices (monito or, keyboard, and mouse). Peripheral devices incllude speakers, mi‐
crophonees, printers, sccanners, digittal cameras, plotters,
p and modems. Peeripherals oftten require sp
pecial
software packages called "drivers". These driveers are usually included with
w the perip pheral at purchase
time.
INPUT DEVICES
D
Devices used to input the
t data into computer.
Keyboarrd
The main tool to get information into the com
mputer and th he most common way to tell the computer
what you want it to do.
d Most keyyboards havee the same arrangement of keys as a typical typew writer
keyboard. Computer keyboards
k have additional keys that perform compu
uter‐specific functions.
f
‐6‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Mouse
A commo on pointing input device. With
W the inven ntion of the Macintosh
M an
nd Windows operating
o systems,
computerr users needeed a device to
o point at objeects on the sccreen and select the objecct and perform
m any
operation
n
Scannerr
This devicce is used to scan
s the imagge or picture
JOY STI CK
A joystickk is an input device
d nd reports its angle or direection
consisting of a stickk that pivots on a base an
to the devvice it is conttrolling. Joystticks are ofteen used to control video games,
g and ussually have one
o or
more push‐buttons wh hose state can n also be read d by the computer.
‐7‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
OUTPU
UT DEVICES
S
As discusssed above, In
nput devices are
a used to enter the data or apply insstructions to computer, exxactly
in the same way som me devices arre use to gett the result such
s as Soft display on screens(Moni
s itors),
printed co ugh speakers. Following arre the main output
opies via printers or voice effects throu o devices.
1. Monitor
M
2. Printer
3. Sp peaker
SYSTEM
M UNIT/CP
PU
Computerr System Unitt some time iss also termed
d as CPU (Cen
ntral Processin
ng Unit) contaains many paarts.
CPU without Accessorries
• Motherboard ‐ The main circuit

M c o a computeer, some timees it is also teermed as the main
board of
booard or syste
em board or mother boarrd. Motherbo oard basicallyy provides intterface facilitty be‐
twween differen
nt computer components.
c
• Processor ‐ Th i one of the most importaant componeents within th
he processor is he computer. It de‐
teermines how fast your coomputer will run and its frequency
f is measured in n Kilo Hertz, Mega
Hertz & Gega Hertz.
H
‐8‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• RAM – Rando
R om Access Memory is called the primaary memory or o temporaryy memory of com‐
puter. All the running proggrams informmation is copiied in the RAAM. Memory measuremen nts of
AM can be do
RA one in KB, MB B and GB etc.
• orts and Connectors – As we have disccussed above that motherboard provides connectiviity for
Po
different hardware compo onents. Each device is plu
ugged in a seeparate port. Generally unique
orts are given
po n for every haardware compponent with color
c or pins matching tecchnique.
DATA STORAGE
S
The architecture of Co omputer systtem is based on binary nu umber systemm. Means computer storees the
informatioon in the form ( and oness (1s). Each zeero or one is technically termed as bit. The
m of zeroes (0s)
standard length is called a BYTE (eight bits), wh
hich stores a letter, numb
ber, or symbool ‐ it is aboutt any‐
thing thatt can be typed
d on a keyboaard.
COMPUTTER MEMOR
RY MEASUREEMENTS
• Bit Æ Single 0 or 1
• ByyteÆ Collecttion of Eight bits.
b
• Kilobyte (KB) Æ Kilobyte equals
e about 1000 bytes
• M
Megabyte (MBB) Æ Megabyyte equals about 1000 KB
• G
Gigabyte (GB) Æ Gigabyte equals aboutt 1000 MB
• erabyte(TB) Æ Terabyte equals
Te e about 1000 GB.
STORAG
GE DEVICE
ES
In the earrly days of co
omputing, infformation sto
orage was done on magneetic tape, similar to VCR or
o cas‐
sette tapee. The disadvvantage of using tape as a storage device was thatt it could nott be accessed
d ran‐
domly, as time passes new innovatiions were maade to store the data.
‐9‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
1. Hard Drive
Thhe hard drivee is located in

nside the commputer case. The hard drivve, magnetically stores daata on
sttacks of rotatting disks callled platters. Computerss can have more m than on
ne HDD (Hard d Disk
Drives) and more than onee diskette driives. The HD DD is normally referred to o as the "C: Drive"
D
w
while the diskette drive is commonly reeferred to as the "A: Drive". Addition nal hard disk parti‐
tions will be given differentt drive labels, such as "F: Drive",
D "G: Driive", etc.
2. CD ‐ROM Drive
CD‐ROM is a device
d that reeads informattion stored on a compact disc. CD‐ROM M stands for Com‐
paact Disc Read
d Only Memory. The mem mory size of onne CD is almo
ost equal to 70
00 MB.
3. USB(
U DATA TR
RAVELLER)
Universal Seriaal Bus is data storage device used to traansfer the daata from one system to another
syystem, now days
d USB is the widely used
d device as DAATA TRAVELLLER.
‐ 10 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Day - One
Section
n-B
Introduuction Miccrosoft Win
ndows XP
WINDO
OWS XP
As discusssed in section
n 1, the Operrating System
m is a System
m Software that controls your computeer and
runs in beehind. Windo ows XP is a line of operatting system produced
p by Microsoft foor use on perrsonal
computerrs, including home
h and bussiness deskto
ops and laptop
ps.
The namee “XP” is short for “Experience”. Wind

dows XP is the successor to dows 2000 Profes‐
t both Wind
sional and
d Windows ME
M versions.
As at the end of June 2009,

2 Window
ws XP was the most widely used operating system in the world with
w a
1
66.9% maarket share, having peaked
d at 76.1% in January
J 2007
7.
OPERAT
TING SYST
TEM FUNC
CTIONS
Controls the
t Compute er Hardware:
Operatingg system conttrols the all devices
d plug in to computeer, keep the record of devvices, status of o de‐
vices and also recognizzes any new plug
p in devicee.
Runs the computer Programs:
Operatingg system updates the sequ uence of instructions to beb performed one by one and set the priori‐ p
ties as weell.
Managingg Files & Fold ders:
Besides other efficienccies an Operating system offers
o wide raange of additiional facilitiess including manag‐
ing files and folders in different iden
ntical locationns such as C drive,
d D drive, E drive etc.
MOUSE
E FUNCTIONS
Mouse is an extended input devicee used in GUI (Graphical User U Interfacee) environmen nts. It is a pointing
device thaat functions by
b detecting two
t dimensio ons relative to o its supportiing surface. Physically,
P a mouse
m
consists of
o an object held
h under on ne of the useer's hands, with one or more buttons. It sometimes fea‐
tures otheer elements, such as "wheeels", which allow
a the useer to perform various systeem‐dependen nt op‐
erations like scrolling etc.
e
Mouse Le eft Button Fun nctions
• Siingle Click: Mouse
M left buttton single click is used to highlight/seleect the objectt.
• Double
D Click: Mouse
M left bu
utton double click is used to t open a pro ogram/file/folder/object.
• Drag
D & Drop: Click on anyy item drag mouse
m pointeer to other lo ocation and release
r the mouse
m
button, the selected item willw be reposittioned.
Mouse Right Button Function
1
Operatingg System Statisstics by WWW
W.W3SCHOOLS.COM
‐ 11 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• ove the pointter to any item, right click;; it will displaay the possible operations to be
Right Click: Mo
peerformed on selected item
m/program.
Mouse Wheel
W Function
• Wheel:
W In advvance mouse products, some time a wheel is also fixed in centeer of both butttons,
w
wheeler is used for scrollingg purpose. Whee el
Right button Mouse Left Button

B
GET STA
ARTED WITH WIND
DOWS XP
Windows XP offers a bright
b new vissual design. The
T Start men nu, taskbar, and
a other desktop Elemen nts all
have new
w looks. Featuures new to Windows
W XP keep
k the deskktop and taskbar less cluttered and thee Start
menu perrsonalized to your preferennces.
START MEENU
‐ 12 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
The most frequently usedu programms are automaatically displaayed at the beeginning of the Start Men
nu. Al‐
though on nly few progrrams are disp
played at the beginning off the Start meenu when you u use Windowws XP
for the firrst time.
ottom to Top
Bo
1. Turn offf Computer:
Option is used to shuut down the system
s
4. Log on//off User
Option is used for peersonalize useer logins
5. Help & Support
Window ws XP providees help on different topics
6. Search
Option is used for Seearching files//folders etc.
7. Setting
Option is used for syystem setting (control panel)
8. Documents
Option keeps the log of mo ost recently used
documeent.
9. Program ms
Option is used to acccess all the prrograms whicch are
installed
d on computeer system
NOTE.
Windows XP provides you
y the facilitty to switch between
b Start menu & Claassic Start me
enu.
USING THE STAR

RT MENU
The Start menu provid a programs, most
des access to the most useeful items on your computter including all
recent do
ocuments, he elp and support, Run and d other itemss on your co
omputer. Win ndows XP inccludes
more Starrt menu custo
omization opttions.
To accesss the Start me

enu and set properties:
p
Right Click on StartÎ
S PropeertiesÎ Startt Menu.
ICON
Icon is a graphical representaation of an ny pro‐
ere first timee used when system
gram/objeect. Icons we
‐ 13 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
were upgraded from Command

C drivven interface to menu drivven interface.
Types of Icons
I
• Siimple Icon: Iccons placed on
o desktop, neeeds mouse double
d click to open
• Quick
Q Launch: Icons placedd on Task bar,, needs singlee click to launch/ open.
Create/ Hide/
H unhide the quick lauunch icon
• To o create quicck launch iconn, click on an
ny item, drag to Task bar and drop thee selected iteem on
taask bar.
• To o hide/unhide quick launcch icons:
o Right click on starttÆPropertiessÆ Task barÆ Æ Show quickk launch icon n
TASK BAR
B
The taskbbar displays Start
S Button, Quick Launch icons and opened files,, folders, and d programs. When
W
multiple windows
w are open, you can click on filee, folder, or program
p butto
ons in the tasskbar to switcch be‐
tween windows. On se econd end off task bar a System
S tray iss displayed which
w shows the System Timer,
T
Volume Controller
C etc..
DESKTO
OP
The deskttop is the bacckground disp
played on yoour computer screen. File, folder, and program
p icon
ns can
be displayyed on the desktop for eaasy access to
o your most commonly
c ussed tasks, doccuments, and
d pro‐
‐ 14 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
grams. Th
he desktop caan be custom
mized with th
hemes and baackgrounds to
t personalizee the look off your
Monitor screen.
s
WORKIING WITH WINDOW

WS
Whenever you will lau unch a program in windows environm
ment, program
m will be opeened in a win
ndow,
with different buttons and options.
‐ 15 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Tiitle Bar: Displays the namee of current program/

p opeened program
m
• M
Menu bar: Listt of options which
w contains different co
ommands in drop
d down lisst format.
• oolbar: List of
To o short cut bu
uttons, which
h performs dirrect operation.
• Minimize,
M Maximize and Close
C buttonss: These Threee buttons arre used to Minimize,
M Maxximize
and close the current window
w.
• Sccroll bar (Verrtical and Horizontal): Scroll bars are used

u for naviggation purposse. In window
ws en‐
vironm
ment scroll bars are dynammically appeaared or disapppeared when required.
‐ 16 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
WORKIING WITH WINDOW

WS ACCESSO
ORIES
Accessories are the additional proggrams, which Windows XP offers to perform differen
nt tasks apartt from
Operatingg System Funcctions.
1. En
ntertainmentt:
Th
his program offers
o the faccility to play movies
m with the
t media plaayer, record sound
s and controls
th
he volume as per requiremment.
‐ 17 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
2. A
Address Book
Address Book is a Windowss XP accessoryy program that stores e‐m
mail addressess, home and
w
work addressses, phone and fax num mbers, instant messaging addresses, and a other co
ontact
in
nformation.
3. Caalculator
Thhis additional tool gives yo
ou the abilityy to perform calculations with
w simple as
a well as scieentific
caalculator
‐ 18 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
4. N
Note Pad/Worrd Pad
Thhis program is a simple wo ord processorr program, givves you facilitty to perform
m simple docu
umen‐
taation tasks wiith simple forrmatting.
N
Note. Note pad is also used d as HTML editor.
5. Paaint Brush
Paaint is also a Windows XP accessory pro
ogram that iss used to creaate drawings and
a make basic
diting to the images / picttures.
ed
6. Windows
W Expllorer
‐ 19 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Thhis is an addiitional tool which

w is mostly used by all computer ussers to view files/
f folders.. Win‐
doows Explorerr displays filees and folders in hierarchical format. Windows
W is classified
c intoo two
seections one foor Main itemss and second for sub itemss/programs.
How to Apply::
• StaartÆProgram
msÆAccessoriiesÆAll Accesssories discusssed above.
WORKIING WITH DISPLAY PROPERT

P IES
We are siitting a lot off time beforee the Monitor screen; it iss a good ideaa to set the screen
s settinggs for
easy visuaal effects.
Windows provides you u the facility to perform FIVE
F h the help of Display Properties
differentt setting with
Window.
1. Th heme:
Thhemes are the built in dessigning styles of Windows XPX menus and dialog boxees.
How to Accesss:
a. Right click
c on deskttopÆPropertiesÆTheme
b. Start buttonÆSetti
b ingÆControl PanelÆDispllayÆTheme
‐ 20 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
2. D
Desktop:
Th
his option is used to set desktop
d back ground, Winndows XP pro ovides large number
n of picctures
an
nd back ground shapes forr use, howeveer you can set any picture as desktop background.
b
How to Accesss:
a. Right click
c on deskttopÆPropertiesÆDisplay
b ingÆControl PanelÆDispllayÆDisplay
‐ 21 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Sccreen Saver
Sccreen Savers activates if computer
c beccome IDLE, after
a a selecteed time span
n. With the heelp of
Sccreen Saver tab/Button,
t y can set the
you t different screen saverrs from the given
g Screen saver
gaallery. Screen
n savers are used to serve two purposes, one is Enerrgy saving and
d second to secure
th
he document//file from unaauthorized usser.
How to Accesss:
a. Right click
c on deskttopÆPropertiesÆScreen Saver
S button
b ingÆControl PanelÆDispllayÆ Screen Saver
c. For Password proteection check the
t “On resum me, Password d Protect”
N
Note. Login Paassword will be
b applied on screen saverr protection.
‐ 22 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
4. A
Appearance:
Appearance op ption is used to set the apppearance of Main Windows, sub winddows, Dialog boxes
ettc. This option is also useful to set the font
f size for the
t windows and
a dialog bo
oxes.
How to Accesss:
a. Right click
c on deskttopÆPropertiesÆAppearaance
b ingÆControl PanelÆDispllayÆ Appearrance
‐ 23 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
etting:
5. Se
Th
his tab is used
d to set the Monitor
M screeen pixels and color quality.
How to Accesss:
a. Right click
c on deskttopÆPropertiesÆSetting
b ingÆControl PanelÆDispllayÆ Setting
WORKIN
NG WITH FILES
F AND FOLDERS
Folders onn a computerr provide a sttorage system olders in a filing cabinet. Folders can co
m similar to fo ontain
files and other subfold
ders. Window ws XP provides a numberr of default (personal) follders to startt your
computerr filing system
m. A folder is typically rep
presented by a folder icon. The folder name is undeer the
icon. Emppty Folder doe
es not occupyy any memoryy size on disk unless conteent is stored.
How to Crreate/open Folder

F
1. Right click ÆNewÆFolder
Open/Cut/cop
2. Right click on folderÆO py/Paste/Deleete/Rename//Properties
‐ 24 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DEFAULT FOLDERS
My Docum ment: My Do ocuments fold der provides a place to sto
ore all of yourr files. When you
y save a file, the
default saave location iss the My Documents foldeer
How to Access:
1. By default my documen nt folder is located on desktop.
2. My compu uter Æ C:\ driiveÆDocumeents & SettinggÆMy Docum
ments.
MY Picturres: By defauult, My Picturees folder is lo

ocated in My Documents folder.
f When n you save picctures
from yourr digital cameera or scanner to your com mputer, or savve a file in a graphics
g form
mat, such as Micro‐
M
soft Paint, the default save location
n is My Picturees folder.
RECYCLE BIN B
When you u delete a pro
ogram, file, or
o folder, it is moved to thee Recycle Bin
n. The Recyclee Bin gives yo
ou the
opportunity of later reetrieving yourr deleted item ms if you change your minnd. Items in th
he Recycle Biin still
take up hard disk space. When the Recycle Bin iss full, Window ws XP automaatically clean out enough space
to accomm modate the newest
n deleteed items. By default, the Recycle
R Bin is located on your desktop
Right Clicck on Recycle binÆ Resulting menuÆ SelectS Empty// Open
WORKIING WITH SEARCH

Enhanced d for Window ws XP, the Search Companion is designeed to help you u quickly find
d what you're look‐
ing for. Th
he Search Com mpanion helpps you find filles, folders, printers,
p compputers and peeople, inform
mation
in the Help and Support Center, and d acts as a staarting point to
o search the Internet.
How to Access: Start menuÆSearc
m hÆ For files and
a foldersÆ ÆAll Files andd Folders
Searchingg for all Files and
a Folders
• Click the All
A Files and Fo
olders link in the Search Co ompanion.
• Select the criteria on which
w you want to search and/or enterr a file name or word or PhraseP
in the file.
‐ 25 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Click Searcch.
CONTROL PANEL
L
Control paanel in Windo ows environmment play thee role of Conttrol room, wh
here almost coomplete hard
dware
and softw
ware setting of
o computer system is perfformed.
How to Access:
StartÆSettingÆControl Panel
• ADD
A OR REMO OVE PROGRA AMS:
W
When software(s) are installed on Comp urce information of
puter, Operatting System sttores the sou
in
nstalled progrram in Windo ows registry and
a Short cuts are placed d either on Desktop or on Start
m
menu for easyy access.
After a passage of time if you want to reemove the prrogram, remo oving from Start menu, deesktop
or quick launch toolbar is not
n sufficientt, you need to
o uninstall/ Remove
R the program
p from
m win‐
doows Register as well, for permanent
p reemoval. This task
t can be performed
p thrrough control pan‐
ell Add/Removve program option.
How to Apply::
SttartÆSettingÆControl PanelÆAdd/ Reemove Prograam.
‐ 26 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• SYYSTEM:
Syystem option
n in control paanel offers th
he facility to view
v the curreent configuration of system
m, list
off Hardware devices attachhed with the computer
c sysstem or Windows XP auto update settin ng.
How to Accesss:
SttartÆSettingÆControl PanelÆSystem m
‐ 27 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• MOUSE:
M
M
Mouse optionn in control panel
p is used to perform various
v mousse settings; Mouse
M option
n also
displays the cu
urrent status of Mouse.
H
How to Accesss:
SttartÆSettingÆControl PanelÆMouse
USER ACCOUN
U NTS
Besides other efficiencies Windows
W XP offers
o facility to create Useer accounts of
o your choicee with
iddentical deskttop settings. You
Y can use User Accountts option to create
c new acccount, changge ex‐
issting account setting such as user namee or password d etc.
How to Accesss:
SttartÆSettingÆControl PanelÆUser Acccounts
‐ 28 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
GETTIN
NG HELP
Windows XP has a verssatile Help & Support Center just a click away. While working on nly you need to
t en‐
ter your query
q in searcch box, Windo
ows XP will giive you full deetails about the query.
HOW TO ACCESS:
A
StartÆHeelp & Supportt CenterÆSelect the topic from list/Entter query in search box.
You can also access the upport Center by pressing F1 key from the
e Help and Su t key boardd.
‐ 29 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
GOOD BYE
B WIND
DOWS
After having complete ed the work, you
y need to properly
p shutt down the syystem & waitt for few mom
ments
until operrating system windup all th
he sessions/o
operations.
How to Access
StartÆTu urn of ComputterÆClick on Turn Off.
‐ 30 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DAY-02
2
INTROD
DUCTION TO
T MICRO
OSOFT WO
ORD 2007
AN OVE
ER VIEW OF
O MS OFFIICE 2007
Microsoftt Office 2007 is recent deevelopment of o windows version of Miccrosoft Officee System afteer MS
Office 20003. Office 2007 contains a number of new featuress, the most notable
n of wh hich is the en
ntirely
new graphical user interface(GUI), replacing thee menus and toolbars
t ( wh
hich have beeen the cornerstone
of office since
s its incep
ption – with a tabbed toolbar, known as
a the RIBBONN.
In previouus releases of
o Microsoft Office appliccations, peop nus, toolbars, task
ple used a syystem of men
panes, annd dialog boxxes to get theeir work donee. This system
m worked weell when the applications had a
limited nu
umber of commmands.
Now that the program ms do so mucch more, the menus and toolbars
t systeem does not work as well. Too
many proogram feature es are too hard for many users to find. For this reason, the overrriding design
n goal
for the Offfice FLUENT USER INTERFFACE is to maake it easier for people to o find and use the full ran
nge of
features these
t applicattions providee.
INTROD
DUCTION OF
O MICRO
OSOFT WORD 2007
We can’t deny the po ower of previous versions of Microsoftt word, besid des all
the efficieencies there was
w a gap th hat a majorityy of commands were hidd den in
the shadoow of differennt menus andd dialog boxess and it was quite
q difficultt for a
common user to have a quick accesss over these commands.
Microsoftt Word 2007 is a very useeful word pro ocessing proggram that pro
ovides
the facilityy for documeentation. Documentation may
m be in thee form of Inteernal /
external memos,
m minutes of the meeeting, researrch paper etc.
Another value
v able ad
ddition in Miccrosoft Word d 2007 is its ability of Autto preview, before
b making any
change or applying an
ny setting to the text/objeect, Microsofft Word 2007 7 will display the preview
w, that
how text will
w look like if you will app
ply such setting.
Any otherr shift in the newer versioon is the channge of file type. In previous versions of
o MS Office (.doc)
file type were
w post fixe
ed with everyy word file, ho
owever in thee 2007 environment the file type is (.docx).
‐ 31 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
GETTIN
NG STARTE
ED
Microsoftt Word 2007 is windows based
b applicaation program
m and can bee accessed in
n the same w
way as
previous versions/
v edittions of MS Office.
O
How to open Microsofft Word 2007 7
• Click on Start ButtonÆProg
B gramsÆMS OfficeÆMicro
O osoft Office Word
W 2007
• Sttart ButtonÆÆRunÆWinword
‐ 32 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
WORD 2007 MAIN SCREEN

N LAYOUT
1. O
Office Button::
All basic options you can access from th
he office buttton, office bu
utton is displaayed on left top
t of
th
he screen.
2. Q
Quick Access Toolbar:
T
M
Microsoft office provides you easy waay to place the most freq d button on Quick
quently used
Access tool bar.
‐ 33 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Tiitle Bar:
Th
he bar appeaared at the rigght top sectio
on of Word sccreen, that displays the naame of curren
nt file
w extension
with n, program naame, minimize, Maximize & Close butto ons.
4. Ribbon:
Ribbon Brings the most freequently used commandss onboard, yo ou don’t need to open menus,
m
options or dialog boxes. Ass you change the tab, the relevant com
mmands will be
b displayed classi‐
c
nt groups.
fied in differen
5. Taabs:
Thhe Ribbon haas seven basicc options acro
oss the top. Each
E termed as
a TAB which
h represents an
a ac‐
tivity area.
(1) Home
(2) Insert
(3) Page Layout
L
(4) Refere
ences
(5) Mailings
(6) Revieww
(7) View
‐ 34 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
6. G
Groups:
Eaach tab has several
s group
ps that show related items together. At
A the left bottom of grou
up tab
th
here is menu launcher buttton.
7. Co
ommands:
A command is a button, a menu,
m or a bo
ox where you can enter infformation
8. Zo
oom:
Zo
oom tool barr appears at most left botttom of screeen, offers diffferent zoom sizes from 10
0% to
50
00%.
9. V
View Buttons::
View buttons appears
a at staatus bar, offeers immediatee access to fo
ollowing Word d views.
(1) Print Layout
L View
(2) Full Sccreen Readingg View
(3) Web Layout
L View
(4) Outline View
(5) Draft View
V
N
Note. Move th he mouse to view
v button, you
y can view the button name
n in displaayed tool tip.
‐ 35 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
10. Sttatus Bar:

Sttatus bar app
pears at botto
om of Word screen,
s displays the numbeer of pages in
n “current pagge OF
Tootal pages” fo
ormat followeed by total nu
umber of worrds.
NAVIGA
ATION TEC
CHNIQUES
S
Microsoftt Word 2007 offers
o versatiile ways to move your con ntrol/Curser within
w the doccument. Wheen the
size of do
ocument com mprises of maany pages, evvery one wan nt to move th he cursor/insertion point at re‐
quired loccation very qu
uickly. You caan do this with
h one of two ways.
1. MOUSE:
Movee the mouse pointer
p (I beaam shape) at the position and click wh here you want to enter thee text
or waant to do anyy editing in entered text/o object. If full text is not visible on the page you can use
Scroll bars or arrow
w keys to move the cursorr within the document.
2. KEYBAAORD:
In gen
neral practicee, it has beenn experienced d that the usee of mouse iss time consum ming as compared
to keyyboard shortt cuts. Compu uter professionals prefer the use of keyboardk to perform
p quick and
smartt job/task. Following are th he main key board
b short cuts for navigaation.
1. Arrow
A Keys:
Fo
our Arrow keys are used fo or moving your control po oint in four diffferent directtions
1. Left arrrow key: Mo oves curser ch haracter by ch haracter in lefft direction.
2. Right arrow
a key: Moves
M curser character
c by character in Right
R directio
on.
3. Up arrrow key: Movves control lin ne by line in upward
u directtion.
4. Down arrow key: MovesM controol line by line in downward d direction.
2. Paage up key:
Paage up key moves
m one pagge in upward direction.
3. Paage down key:
Paage up key moves
m one pagge in downwaard direction.
4. Home key:
Home Key movves the curso or at the begin nning of line.
5. Ennd key
Home Key movves the curso or at the end of o line.
6. CTTRL + Home key k combinattion:
M
Moves controll at first page,, first line and
d first column n.
7. CTTRL + End keyy combinatio on:
M
Moves controll at last page, last line and last column.
8. CTTRL + Î key combination n:
M
Move the curssor word by word
w in rightwward direction n.
‐ 36 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
9. CTTRL + Í keyy combination n:

M
w in leftwaard direction.
SELECT
TION TECH
HNIQUES
To perforrm any operaation on text, image, draw wing or any other
o object, the first and foremost job you
need to perform
p is to select
s the speecific text, im
mage, drawingg or object. Microsoft
M Wo ord 2007 offers dif‐
ferent tecchniques for selection
s purp pose.
1. MOUSE:
We caan select the text with onee of different ways through Mouse.
1. “I”“ beam shap pe:
C
Click and drag over some text as a ressult text will be selected//highlighted the t mouse passed
o
over.
Double click on n word, it will select the word.
w
H
Hold the Ctrl key and click on any word in the senten nce; it will sellect the full seentence.
4. ÜMouse
Ü shappe:
C
Click next to a line, it will select the full line.
5. ÜMouse
Ü shappe
C
Click next to line and dragg mouse to downward/up pward, it will select rows, the mouse passed
o
over.
Note. If you
y want to selects non‐concurrent textt, hold down Ctrl and clickk on specific word, senten nce or
p
paragraph
2. KEYBO OARD
1. Shift+Í:
S
S
Select charactter by character to the leftt.
2. Shift+Î:
S
S
Select charactter by character by to right.
3. Shift+Ï:
S
S
Select line by line to the up pward direction.
4. Shift+Ð:
S
S
Select line by line to the do ownward direection.
5. Shift
S + CTRL+Î:
S
Select word by b word to thee right.
EDITIN
NG TECHNIIQUES
By default, Microsoft Word open ns a blank page/file. Thiss is the main area to en nter and ediit the
text/conteents. At the left top of working
w area “I” beam is blinking, which shows thee control oveer the
screen. Th
he blinking (I)) is technicallyy termed as Cursor/Inserti
C ion point.
In almost all the programs of Micro osoft Office same techniqu ues are used to for editingg data, such as
a cut,
copy and paste. These e options can be applied th hrough HOMEE tab or shortt cut key strokes.
1. Cut:
Cut the sourcee text / objectt to be pasted d elsewhere.
‐ 37 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
2. Coopy:
Create a copy of text/ objecct to be pasteed elsewhere.
3. Paaste:
O
Option is used to paste the copied text/ object at targgeted locatioon.
4. Foormat Painteer:
Thhis button shaped like a brush is ussed to copy the format of source teext to destin nation
teext/object.
5. Fiind:
Thhe function of
o this option is to search for specific lettter, Word orr sentence in the
t documen nt.
6. Replace:
Replace option n replaces thee searched teext with new one
o in the do ocument.
7. Go
G to:
Go to option isi helpful when you want to move con ntrol to speciific page nummber, section, line,
Fooot note/ enddnote.
How to Apply::
• Home TabÆClip art groupÆ Cut, Copy, Pastee, Format Painter (left top p of screen)
• nd, Go to & Reeplace (Right top of screen

Home TabÆClip art groupÆ Fin n)
8. M
Move:
Th
his is a drag and
a drop facility, it moves the selected text to any position in thee document.
How to Move:
1. Select the text
2. Move the mouse ovver the text, when”
w “moouse shape displayed overr the text, draag the
mouse e to new locattion.
3. Releasse the mouse button, text will be repossitioned.
‐ 38 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
BASIC FILE
F OPER
RATIONS
1. N
New:
Thhis option is used to creatte new blank document, covering
c letteer, Resume annd many morre dif‐
feerent text formats. You can n access this option in Offfice Button lisst.
2. Saave:
Byy default, savve option savves the docum ment in Word d 2007 formaat with (.docxx) extension. How‐
evver you can change
c the format to .doc in compatibillity setting.
3. Saave As:
Saave as Saves the
t documen nt with new name, new exttension or at new location n.
4. Close:
Close option iss used to closse the open fiile, you can close the file byb selecting “Close”
“ from office
button list or click
c on Cross button from right top of the t screen.
5. Open:
O
O
Open option iss helpful to oppen the savedd file.
6. Print:
Print option offfers to get thhe document printed. It aSSlso gives thee facility to vieew the docum
ments
beefore applyinng the print coommand.
How to Apply::
• MS offfice ButtonÆ Æall options.
• Quick launch toolbaarÆSave/opeen.
DATA FORMATTI
F ING
Microsoftt Word offerss the three basic
b ways to format the data,
d Charactter/font form
matting, Paraggraph
formatting & Page forrmatting. In fo ng you can seet the font size, font type, color and effects
ont formattin
and in Paaragraph form
matting you can
c apply diffferent alignm
ments, indenttation, line sp
pacing and bullets
b
and numb
bering to the typed text.
FONT FORMATTI
F ING:
1) Bold:
Changge the font faace to bold
2) Italic::
Changge the font faace to italic sttyle
3) Under line:
Draw the line unde er the selecteed text.
4) Font Face:
F
Micro osoft Word offfers wide range of predeefined font
face styles.
s Ariel, Times
T New Ro oman and co
omic are few
generrally used font face styles.
‐ 39 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
5) Font Size:
S
By default, font sizze is (8‐72), ho
owever Micro ont size from 01 to 1638 points.
osoft Word offers to set fo
6) Font Case:
C
By default, Word set
s the Senten nce case; you
u may change the text to UPPER
U CASE, LOWER
L CASE etc.
7) Fontss face Color:
Wordd gives a good d range of colo ors.
How to Apply::
• Home TabÆFont Group. G
• Font GroupÆWind
G ow launcher button.
• Key bo oard short cutts (already discussed in Ed
diting Techniqques).
PARAGRAPH FOR
RMATTING
G:
Once you have comple eted the fontt formatting, the
t next step p is formatting the paragraaphs. In paraggraph
formatting following are main form
mats which can n be applied to
t the paragrraphs.
1) Bulletts:
Bulletts are the symmbols assigneed to unorderred lists, geneerally used to o separate thee topics. Micrrosoft
Word d 2007 has wiide range of builtb in list off bullet styless, however too create custo
om bullet usee “De‐
fine New
N bullet” option.
o
2) Numb bering:
Numb bers are assiggned to generrate ordered lists, Word 2007 2 offers vaarious numbeer formats, suuch as
Decimmal numbers, Alphabetic leetters or Rom man formats.
3) Multilevel list:
Multileveled bullets/ Numbers are used to identify the sub topics. Word W 2007 su
upports up to o nine
levelss of bullets/ Numbers.
N
4) Sortinng:
This button
b is used
d to arrange the
t list in asceending or desscending ordeer.
5) Alignm ment:
Alignmment is the position of texxt/ content on n a page.
1. Le eft: Text will be
b displayed from left sidee of page.
2. Right: Text will be displayed d from Right side of page.
3. Ce enter: Text will
w be displayed on center of page
4. Ju ustified: Text will be justifiied on full linee.
6) Line spacing:
s
With the help of th his option, yoou can set thee free space between
b the lines.
‐ 40 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
7) Shadiing:
Shading is backgroound color forr the text.
8) Bordeer:
Bordeer option is ussed to set parragraph border(text bound
dary line).
How to
t Apply:
• Home TabÆParagrraph Group.
• Paragrraph GroupÆÆWindow laun ncher button.
• Key bo
oard short cutts ( already discussed in Ed
diting Techniq
ques)
Note.
Move thee mouse pointter over the button,
b played to show its (button) function.
tool tiip will be disp
‐ 41 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
PAGE FORMATIN
NG
Once fontts and paragrraphs are formatted, the third t step in formatting iss to format th
he pages; norrmally
following settings are needed
n for paage formattinng.
1) Page setup:
Page setup settingg is most impo ortant part off page formattting; followin
ng settings arre assigned in
n page
setup
p.
a. Margins:
ee space from
Set fre m left, Right, Top
T and botto om of the pagge.
b. Page size:
s
Specifyy the paper size for outputt such as Lettter, Legal, A3 or A4 etc.
c. Page orientation:
o
This opption is used to set the page orientation, i.e Portraitt or landscapee.
2) Line numbers:
n
Line number
n optioon supports to o assign line numbers
n to coomplete docu ument autom matically.
3) Page borders:
As disscussed earlie
er, borders caan be applied to selected text/ content or to the com mplete page.
4) Hyphenation:
Microosoft Word 20 007 offers hyyphenation sttyle of compo osition, in which words aree dynamicallyy con‐
necteed when, word size exceed ds the line.
How to Apply:
• Page laayout Tab
o Page Setup p group, page background & theme.
WORD VIEWS
Microsoftt Word 2007 offers five different techn niques to view w the document. Each vieew has its ow wn dis‐
play properties.
1) Print layout View:
Print layout view displays
d the document
d w work on print layout view. It
witth all formattting; mostly we
displaays the content in final shaape as it woulld be printed..
2) Full Page
P Reading View:
Reading View is ussed to read th he documentss in Book stylee.
3) Web Layout View::
Web Layout view converts the document in n web page style,
s no headders and footters are displlayed.
Comp plete docume ent is treated as single page.
4) Outlin ne View:
This View
V Change display patteern of text to outlined stylee. Dynamicallly bullets are assigned to topics
t
and sub topics.
‐ 42 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
5) Draft View:
e as Normal view
Draft view is same v ous versions of MS word, text is displaayed in simple for‐
in previo
mat, and
a no drawings, watermaarks etc. are displayed.
d
How to
t Apply:
• View TabÆAbove
T m
mentioned all views
WORKIING WITH TABLES

Microsoftt Word 2007 offers vide variety
v to disp
play the dataa such as Plaiin text formaat, Chart form
mat or
Tabulation format. Following are th
he main operaations generaally performedd on table.
1) Insertt Table:
2) Insertt Rows/ Columns
3) Delete Rows/ Colu umns
4) Merge Rows/ Colu umns
5) Spilt Rows/
R Colum
mns
How to ap pply:
b Æ Table gro
Insert tab oup
WORKIING WITH COLUMNS

S
Besides all the rich forrmatting faciliities, Microso
oft Word 2007 also offers to display thee data in New
ws pa‐
per style. By default Word
W offers maximum
m thrree columns, but Microsofft Word offerrs up to maximum
thirteen columns
c on a page.
How to Apply:
• Page laayout TabÆC Columns
• Page Layout
L TabÆ More Columns.
‐ 43 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
HEADERS AND FO
OOTERS
Headers and
a footers are
a the messsages displayeed on the to op and bottomm of the pagge. Generally Page
numbers, Authors nam
me, File locatio
ons, date or time
t are used
d as headers and
a footers.
How to Apply:
• Insert TabÆ Headeer/ Footer
LINKS
As discusssed in previous sections that Microsoftt Word 2007 offers OLE (O Object Linking and Embed dding)
facility. Means
M User can
c create lin nks within the document or can creatte links between differentt files
saved on different locaations or vario
ous web pagees. Following are the main
n techniques to
t create linkss.
1) HYPERLINK:
Hyperrlink is a versatile feature, which gives the ability to create links with
w different files or linkss with
the Web
W sites etc. To create thee link follows the followingg steps
1. Select thhe text/ objecct which leadss you to destiination file.
2. Select Insert Tab than n click on Hyp
perlink/ CTRL++ K
3. Select the destination n file
4. Click Ok
‐ 44 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Note..
Movee the mouse pointer
p over the source teext/ object, when
w mouse shape changed to pointin ng fin‐
ger shhape [-], au
uto message will be displaayed “CTRL+ Click to follo ow the link/ Click
C to followw the
link”. When you will
w click on thee link the file// website willl be opened.
How to Apply:
• Insert TabÆLink GrroupÆ Hyperrlink
Note.
Set th
he “Use CTRL+ + Click to follo
ow link” ON// OFF from Word
W OptionÆÆ advancedÆ Æ Check /UN check
for ON
N/ OFF respectively.
2) CROSS‐REFERENCEE:
Cross references are added d with docu uments to link the staatement witth source (docu‐
ment//file/book/we eb site address) from whicch you have extracted
e the statement.
Proceedure to inserrt cross reference
1. Open the document
2. Generate the Referen nce list (at th
he end of do
ocument)
3. Add auto numbers lisst
4. Position the
t curser att the end off statement//word/phrasse to which you want to
o add
cross refe
erence
5. nsertÆ RefeerenceÆ Cross ReferenceÆ Select Numbered item from Refer‐
Click on In R
ence typee and paragrraph numberr from Insertt Reference to:
6. Check on Insert as hyyperlink
7. Select anyy numbered item from “For“ which numbered
n iteem”
8. Click on In
nsert
9. Click on Close.
C
Note..
How to access: GoG to the document wheere you havee inserted th he referencee, move the poin‐
ter over the refeerence numb ber insertedd automaticaally, as message will bee display “CTTRL +
click to follow link”, hold th
he ctrl, then
n click, you will directlyy move to the
t source refer‐
r
ence//book.
How to Apply:
• Insert TabÆLink GrroupÆ Cross Reference
‐ 45 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
END NO
OTE / FOOT NOTE
Explanato ory text displaayed at the end
e of page or
o at the end of documentt. Follow the following steeps to
insert thee end notes/ foot
f notes
1. M
Move the inse ertion point at the end of o word/ senntence/ paraggraph, wheree you want to o add
en
ndnote/footn note.
2. Click on Refere
ence Tab, theen Select “Inse
ert Endnote// Insert footnote” on footn
note group.
nter the Explaanatory text.
3. En
4. Click elsewherre on the pagee.
Note.
Repeat th
he above proccess wheneveer you need to
o add endnotte/ footnote.
SPELLIN
NG, GRAM
MMER & TH
HESAURUS
S
Besides other
o facilitiess Microsoft office
o offers dynamic spell checker, which
w checks the documen nt for
grammatiical and spellings errors/ mistakes
m and offers synon
nyms words fo or replacemeents if requireed. By
default sp
pelling and grammar checkk remains swiitched ON, an nd starts checcks as you typ
pe a word. Fo ollow‐
ing are the basic steps to apply spellling and grammmar check on
o the docum ment.
How to Apply:
• Review
w TabÆ Proo
ofing groupÆ Spelling & Grammar command.
‐ 46 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
COMME
ENTS
Commentts are the Revview Notes ad dded to the document,
d whhile the sourcce document remains uned dited.
The application of com
mments beco ome more im mportant wheen we forwarrd the sourcee file for revieew to
anybody else,
e the revie
ewer adds hiss/ her opinion
n rather than making any changes
c in th
he source file.
Follow thee given below

w steps to insert the comm
ments.
1. Move the insertion point att the end of word/

M w sentencce/ paragraph
h
2. Click on Review
w Tab
3. Seelect new com
mment comm mand from co omments grouup.
4. Add the text in
n comment paane, linked with
w the selectted word/ sen ntence/ paraggraph.
Note.
Use Delette, Previous and next com
mmands from
m comments group to deelete commen
nt or move to
t the
next/ prevvious commeent.
‐ 47 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
RECOM
MMENDED TASK
Write a th
hree pages article on any topic of your choice, following formats should be applied to th
he ar‐
ticle.
1. Apply approprriate five diffeerent font sizees & font typees in the articcle.
2. Apply unique indentation, page
p marginss to the articlee different froom the default setting.
3. Apply at least three
t differen
nt line spacing and alignments setting to t the documment.
4. ets and numbering styles to
nsert six bulle
In o separate th
he topics/ sub b topics.
5. In
nsert topic in the header ini the left top corner, filee location from right top corner
c of the page
annd apply grayy shade to thee header.
6. In
nsert any app propriate picture on every page from clip art and place in three different locaations
on the page.
7. nsert the page
In e numbers (foormat x of y) as footer.
8. In
nsert Word arrt text “CPSP”” and set it waater mark efffects.
9. Seet paper A‐4, paper layoutt as “Portrait””
10. In
nsert foot nottes or end nottes for techniical term refeerences.
11. In
nsert Cross reeferences for Reference bo ooks/ sourcess of Information.
‐ 48 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DAY-03
3
INTROD
DUCTION TO
T
MICROS
SOFT POW
WER POINT
T 2007
Microsoftt Office Powe er point 20077 is an applicaation program
m, which is primarily used d for presentaations
in the classs rooms, Teaam briefing presentations in business meetings
m or new product in ntroduction by
b the
manufacturers. Microssoft Power po oint 2007 is co
omparativelyy easy then itss previous verrsions.
SCREEN
N ELEMENT
TS
1. O
Office Button::
All basic optio
ons you can access
a from the
t office bu
utton, office button
b is displayed on lefft top
orner of the screen.
co s
2. Q
Quick Access Toolbar:
T
M
Microsoft office provides you easy waay to place the most freq
quently used
d button on Quick
Access tool bar.
‐ 49 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Tiitle Bar:
Th
he bar appeared at right top section off Power pointt screen, where name of file
f with exten
nsion,
program namee, minimize, Maximize
M & Close
C buttons are displayedd.
4. Ribbon:
Ribbon Brings the most freequently used commandss onboard, yo ou don’t need to open menus,
m
options or dialog boxes. Ass you changee the tab, thee relevant commands willl be displayed
d in a
cllassified group formats.
5. Taabs:
Thhe Ribbon haas seven basicc options acro
oss the top. Each
E termed as
a TAB which
h represents an
a ac‐
tivity area.
‐ 50 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
6. G
Groups:
Eaach tab has several
s group
ps that show related items together. At
A the left bottom of grou
up tab
th
here is menu launcher buttton.
ommands:
7. Co
A command is a button, a menu,
m or a bo
ox where you can enter infformation
oom:
8. Zo
Zo
oom tool barr appears at most left botttom of screeen, offers diffferent zoom sizes from 10
0% to
50
00%.
‐ 51 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
9. V
View Buttons::
View buttons appears at leeft bottom off status bar, offers
o immed
diate access to following Power
P
oint 2007 views.
po
1. No ormal View
2. Slide Sorter Vieew
3. Slide Show View w
N
Note. Move thhe mouse to view
v button, you
y can view the button name
n in displaayed tool tip.
10. Sttatus Bar:

Sttatus bar app
pears at botto
om of Word sccreen, displayys the slide number
n in (x of
o y format).
DIFFER
RENCE BET
TWEEN SLIIDE AND PRESENTA
P ATION
Slide in power
p point is like a page in document file or workksheet in exccel workbook, Slide is the main
working area
a where teext and other content is en
ntered.
While thee presentatio

on contains multiple
m slidess as documen
nt file contain
ns many pagees and excel work‐
w
book conttains many worksheets.
w
The exten
nsion/ type ofo power poin
nt 2007 file iss .pptx, as .p
ppt was the extension/
e type of power point
2003 pressentation file..
FILE OP
PERATION
NS
Traditionaally all MS offfice Applicatio
ons use samee techniques to w file, save the changes or open
t create new
and close the opened file.f Almost alla mentioned options are placed in the file menu off every applicaation.
As for as Power point 2007 is conceerned, go to office
o button appeared at the left top corner
c of the pow‐
er point 2007
2 screen & click on, a drop down menu will bee opened, sellect any apprropriate command
from the list.
How to Apply:
• Home TabÆFont groupÆ Selecct required co
ommand
‐ 52 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Note:
To insert the slide (s) in the presentation file seelect the Homme tab and click on New slide command dis‐
played onn slide group or move the pointer to th mbnail displayyed from left side of the screen
he slide thum
and presss [Enter] key tot add the neew slide in prresentation.
EDITIN
NG TECHNIIQUES
As we have discussed editing tech hniques in Microsoft word d section, the same editing techniquees are
available with power point
p 2007 & can be applieed almost in the same stylee.
1. Cut:
Cut the sourcee text / objectt to be pasted
d elsewhere.
2. Co opy:
Create a copy of text/ objecct to be pasteed elsewhere.
3. Paaste:
O
Option is used to paste the copied text/ object at targgeted locatioon.
4. Fo ormat Painteer:
Thhis button shaped like a brush is ussed to copy the format of source teext to destin nation
teext/object.
5. Fiind:
Thhe function of
o this option is to search for specific lettter, Word orr sentence in the
t slide.
6. Replace:
Replace option n replaces thee searched teext with new one
o in the slid de.
How to Apply::
• Home TabÆClip art groupÆ Cut, Copy, Pastee, Format Painter (left top p of screen)
• Home TabÆClip art groupÆ Fin nd & Replace (Right top of screen)
‐ 53 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
NAVIGA
ATION TEC
CHNIQUES
S
1. AArrow Keys:
Fo our Arrow keys are used fo or moving your control po oint in four diffferent directtions
5. Left arrrow key: Mo oves curser ch
haracter by ch harter in left direction.
d
6. Right arrow
a key: Moves
M curser character
c by charter in Rigght direction.
7. Up arrrow key: Movves control lin ne by line in upward
u directtion.
8. Down arrow key: Moves M contro
ol line by line in downward d direction.
2. Paage up key:
Paage up key moves
m one Slidde in upward direction.
3. Paage down key:
Paage up key moves
m one slidde in downwaard direction.
4. Home key:
Home Key movves the curso or at the beginnning of line.
5. En nd key
Home Key movves the curso or at the end of
o line.
6. CTTRL + Home key k combinattion:
M
Moves controll at first slide in the presen
ntation.
7. CTTRL + End keyy combinatio on:
M
Moves controll at last Slide in the presenntation.
8. CTTRL + Î key combination n:
M
Move the curssor one word one word rigghtward direction.
9. CTTRL + Í keyy combination n:
M
w leftward
d direction.
10. Sp pace key:
Sp pace key is ussed to move the t curser/insertion point one characteer in left to rigght direction (Eng‐
lissh language typing).
t
DATA FORMATTI
F ING
As we havve discussed in our early sessions thatt Microsoft word
w matting facilities to
2007 offfers rich form
format th
he text/ conteent accordingg to your req
quirements. Instead of haaving certain formatting liimita‐
tions pow
wer point also
o provides thee basic formattting facilitiess. In power pooint 2007 envvironment yo ou can
format the data with one
o of the folllowing ways.
FONT FOR
RMATTING:
In font formatting, pow

wer point alloows to set thee font size, fo
ont face style,, font effects such as subsscript/
superscrippt and highlight the text. To apply any option thee first step iss to select th he text, which you
want to foormat then cllick on subseq
quent commaand from the font group on Home tab as a shown belo ow.
How to Apply:
A
• Home TabÆFont groupÆ Selecct required co
ommand
‐ 54 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
PARAGRA
APH FORMATTTING:
After settting the font formatting according to the t requirem ments, the nexxt step is to insert the bu ullets/
numberin ng to separatte the topicss/ sub topics,, set the line e spacing (sp pace between n the lines on the
slide), sett the text position (alignmeent) on the slide, either teext will be dissplayed from left side, center or
from the right side, if you
y want to place
p the text on full line th
hen you may select the jusstify alignmen nt.
How to Apply:
• Home TabÆParagrraph groupÆ Select requirred command
d
SLIDE LAYOUT
L
Layout is the
t way to orrganize the teext and other contents on the slide. Pow
wer Point 200
07 gives numerous
pre defineed layout styles, however one can chan
nge the layout according too requiremennts.
‐ 55 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
SLIDE DESIGNS
D
When anyy suitable layyout is selectted the next step is to givve presentation a professsional look, Power
P
point 200 07 offers wide
e range of dessign templatees (pre defineed slide desiggns). You need
d to select acccord‐
ing to thee requirementts of presentaation.
How to Apply:
• n TabÆThem
Design me groupÆ Sliide Designs
SLIDE ANIMATIO
A ON
Animation
n is a visual movement on o the slide, Animations gives
g impresssive look to the
t presentations,
however it is advised that
t keep the presentation
ns as simple as
a possible.
How to Apply:
• Animaation TabÆAnimation groupÆ Select required
r command
SLIDE TRANSITIO
T ON
A transitio on controls the way one slide
s moves off
o the screen n to make a way
w for the next
n one during an
electronicc slide show. Transition is applied to selected slides separatelyy or to the co omplete pressenta‐
tion. In sliide transition user has faciility to contro
ol the speed of
o slide movement as well..
How to Apply:
• Animaation TabÆTrransition to th
his slide groupÆ Select reequired comm
mand
‐ 56 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Note.
Click on “Automaticall
“ ly After” checck box and assign any appropriate tim me to move on o next slide auto‐
matically and click on “apply
“ to all” to apply thee setting to co
omplete preseentation file.
INSERT
T
TABLE,, CHART, SMART

S AR
RT, PICTUR
RES, CLIP ART,
A MEDIIA, SHAPES
S
During the selection of
o Slide layoutts, it should be decided fiirst that whicch content will be selected
d and
where it will
w be placed d on the slidee. It is recommended thatt if you want to add table,, Charts, Smaart art
graphics, picture fromm file or clips art gallery or any video/ audio effectss to the presentation then you
need to seelect the appropriate slidee layout.
How to Apply:
• Insert TabÆIllustraations/Tables groupsÆ Select required command
• Select “Any Conten nt” layout theen select requ uired object and
a click
Note.
Once any suitable layo out is selectedd, now you need to click on o any objectt such as table, picture, cliip art,
movies ettc, as a result clicked objecct will be inseerted into the slide.
HYPERL
LINKS, ACTION BUT
TTONS
Besides other
o featuress of Microsofft Power poin nt 2007, one of the most attractive feaatures is to create
c
links within the presen
ntation/ with any other filee located elseewhere or anyy web page address.
Power pooint 2007 has built in set of Action butto

ons with iden
ntical function
ns. Buttons caan be used ass link‐
ing objectts.
How to Apply:
• Insert TabÆ Links groupÆ
g Hypeerlink/ Action
n
• Insert TabÆ ShapeesÆ Action Bu uttons
Note.
To create a link with any action buttton, first of all
a insert the action buttonn, then click on
o Action fromm the
link groupp, select the hyperlink
h and any approprriate linking action then prress ok. Hyperlink or action
n but‐
ton will on
nly be executted in slide sh
how view.
‐ 57 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
TEXT BOX,
B HEAD
DER & FOO
OTERS, WO
ORD ART, DATE
D & TIIME, SLIDE
E NUMBER
R
When wee are talking about the prrofessional Presentation, we do not mean m just texxtual form off data
written in
n a plane style on the slid des. To makee the presenttation more professional,
p it needs to be
b in‐
serted top
pic related picctures, differeent shapes, graphs,
g headeer & footers etc.
e
Microsoftt power pointt 2007 has built in text stylles, shapes clips art images to be includ
ded in the slid
de.
How to Apply:
• Insert TabÆ Text groupÆ

g Text box, header & footer, datte/ time, slidee number
Note.
Text box is
i used to inse
ert text at any position on
n the slide oth
her than pre defined
d text boxes
b or text place
holders.
CUSTOM
M SHOWS
The last stage in creating a presenttation is to ru
un the final slide show, whhenever you click
c on slide show
button froom the ribboon or press keey board short cut keys fo or slide show. All the slidees in the pressenta‐
tion will be
b executed sequentially.
Power point 2007 also offers to commpile the presentation acccording to thee subject/ top
pics & run thee slide
show onlyy for selected
d slides from the presentaation. Once custom show is created yo ou can run onnly se‐
des any time you want, cu
lected slid ustom show will
w run only selected
s slides instead of all
a the slides in
i the
presentattion.
How to Apply:
• Slide Show
S TabÆ Start
S Slide sho
ow groupÆ Custom
C Show
w
‐ 58 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
ADD MO
OVIES/ SO
OUND EFFE
ECTS
Microsoftt Power pointt 2007 has givven different ways to desiign presentattion more effective, meaningful
and attraactive by add
ding differentt design them mes, Visual movements
m (
(Animations) or sound efffects.
Power point 2007 givees the ability to
t add video clips
c or relateed audio effeccts to the preesentation.
How to Apply:
• Æ Movies/ So
Insert TabÆMedia Clips groupÆ ounds commaands
ADD CO
OMMENTS
Commentts are the ad dditional information to elaborate
e anyy word/ senteence or paraagraph. Commments
some times are also termed as Reeview notes. The
T best app plication of co
omments is when
w reviewer re‐
commend ds any recommendations / suggestions, and then reviewer can add commentss rather than mak‐
ing any ch
hanges in the source documment.
How to Apply:
• Review w TabÆThem
me groupÆ New
N Comments
Note.
mands to remove the comments are making
Use edit / Delete comments comm m any ch
hanges in the com‐
ments pane.
‐ 59 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
REVIEW
W QUESTIO
ONS
1. What
W is new in
n Microsoft Power point 20
007 as compaared to MS Po
ower point 20
003?
2. Sttate briefly th
he Power poin
nt 2007 main screen elements/ components?
3. What
W are the applications
a o Microsoft Power
of P point 2007?
2
4. What
W do you mean
m ut, what is the difference b/w the slidee layout and slide design?
by layou
5. Exxplain the Animation, diffeerentiate the Animation an

nd Transition?
6. What
W do you mean
m d we use Acttion buttons, discuss the process?
by hypeerlinks, why do p
7. Why ows & how we can create the custom show?

W do we use Custom sho
nal presentation?
8. Discuss any fivve qualities off a profession
RECOM
MMENDED TASK
Create a ten
t slides CASSE presentation on any case of your sp ormats to the pres‐
pecialty; applyy following fo
entation.
1. In
nsert at least six different slide
s layouts in
i the presen
ntation
2. Apply any five

e different sliide design th
hemes and five appropriaate slide backkgrounds and
d font
faace colors acccording to you
ur choice.
3. Eaach slide has unique font size,

s font facee type for “Tittle text” and “Body text”.
nsert three acction buttons on any five slides for navigation/ moveement (Back‐Home‐Next) .
4. In
5. Remaining five
e slides will move
m automatically after 5 seconds delay,
d apply five
f differentt slide
trransitions.
6. In
nsert your nam
me in headerr, display slidee number on every slide.
7. Apply unique animation

a efffect (Entrancee & Exit) to evvery slide.
8. Add sound effe

ects from thee clip art galleery.
9. Apply at least three

t text aliggnments in th
he presentation.
10. Repeat last slid

de until click.
‐ 60 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DAY-04
4
INTROD
DUCTION TO
T SPSS
OVER VIEW
V OF SP
PSS
SPSS is a Statistical
S anaalysis program
m available too the studentts and facultyy for researchh studies and other
projects that
t demand data analysiss. Anyone wh ho works with h numerical data
d will find this programm use‐
ful. Whilee it is easy to use and powerful program m because of the mathematical manipu ulations it can
n per‐
form. In this
t training manual,
m you will learn thee basics of co
omputer proggram SPSS – Statistical
S Package
for the Soocial Science.
HOW TO LAUNCH
H SPSS
To launch
h/ open SPSS program is ass simple as otther programss.
How to Laaunch
• Start buttonÆProg
b gramsÆ SPSS for windowssÆ SPSS 10.0 for windowss.
Note.
Click on any SPSS shortt cut icon disp nch the SPSS program
played on thee desktop/ tassk bar to laun
‐ 61 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
SCREEN
N ELEMENT
TS
The SPSS main screen layout is rellatively similaar to the Miccrosoft office Excel prograam. Howeverr SPSS
opening screen
s has following key ellements.
1. Tiitle bar:
Siimilar to othe
er programs Title
T bar displays the name of running program (Pro
ogram in use)), title
baar appears att the top of screen and co
ontains three buttons for Minimize,
M Maaximize & Clo
ose at
right top corneer of the screen.
2. M
Menu bar:
M
Menu bar is thhe list of options such as File,
F Edit, View, Data etc., each option contains thee drop
do
own list of otther option/ commands.
c G
Generally ppears below the title bar.
it ap
3. To
oolbar:
To
ool bar is thee list of smalll icons (imagges), each ico
on is assigned
d an identicaal function su
uch as
O
Open, Save, Prrint, Undo, Reedo etc. Tool bar appears below
b the meenu bar by deefault setting..
4. Sccroll bars:
Almost every program
p offers two Verticcal and horizoontal Scroll baars for moving the control from
upward to dow wn ward and from left to right
r or vice versa.
v
5. Rows/ Column ns:

Siimilar to spre ograms SPSS screen is disttributed into Rows and Co
ead sheet pro olumns. The Inter‐
se
ection of Row w and Colummn is Called Cell.
C In SPSS environmentt rows repressents the reccords/
Cases while co olumns repressents the variiables in the record/
r Casess.
6. Variable
V View
w & Data Vieww Buttons:
W
When SPSS is opened you will
w notice tw wo Tabs/ buttons at the lefft bottom of SPSS Screen (Vari‐
a View & Data
able D View as highlighted
h in
n following screen shot.
Variable View
V w button is heelpful to defin
ne the variables to be useed in the stud
dy/ Research while
D
Data view is used to enter the data in SP
PSS program..
‐ 62 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
VARIAB
BLE VIEW
Defining Variable:
V
Before yo
ou begin to enter
e the daata, first of all
a you need to specify what
w variable each column will
representt. You do this by moving in
nto the windo ows labeled Variable
V View
w.
Fill the vaariable characcteristics by putting

p valuess in each column such as Name,
N Type, Width,
W and Decim‐
D
als etc. In the Variablee view window w, you will haave a row (Hoorizontal) of information fo
or each variable in
the data set.
s
• Variiable Name:
The first step is to
t specify an abbreviated name that willw represent the variable. Although yo ou can
use the default (VVar001), but it is recommended that assign more meaningful
m naame. By defau
ult va‐
riable name is limmited to eighht characters, However SP PSS will not permit
p the usse of some sppecial
charracters, such as () % * /. = + &. If you will enter theese illegal characters, an error
e messagge will
be displayed.
d
‐ 63 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Variiable type, Width

W & Decimmal places:
Oncce you have selected
s the variable
v namee and attemppt to move to
o the next co
olumn, inform
mation
will automatically appear in the
t remainingg row cells, th
his informatio
on represents the “defaullt set‐
tings” assigned by
b SPSS.
Althhough you can enter data using these default settings, it is easier in the lon ng run if you work
throough these co
olumns enteriing the speciffic characterisstics of the paarticular variaable.
If yo
ou move the cursor and click on the smmall grey box in the column reading “Numeric”, a su ubme‐
nu will
w appear th hat allows you to insert information ab bout the typee of variable. The T default varia‐
ble type
t is Nume
eric. Numeric refers to the Numbers and d String referrs to the actuaal Words.
In thhe most casees the default setting is used
u becausee numeric vaariables perm mit more statistical
analysis. Which explains whyy quantitativee researcherss tend to con nvert nominaal (categoricaal) va‐
riables into numbbers?
In thhis window, you

y also speccify the width and numbeers decimal places
p for thee variable. Th
he de‐
faultt width for variable is 08 characters. The
T numbers 24 is two characters in width;
w while 24.5
2 is
fourr characters in
n width, becaause you musst count the decimal
d point as a characteer.
To determine
d thee width of a variable,
v conssider the maxximum value that
t you are likely to obtaain for
a vaariable.
For example, if you

y were collecting data on o patients’ systolic
s blood
d pressure, yo
ou would pro
obably
speccify width of variable
v as 3 because you are unlikely to
t obtain a vaalue in the thoousands.
mpleting this step adds a safeguard fo
Com or data entry, if you attem mpt to enterr a number that is
greaater than the specified widdth, SPSS will put an asterisk (*) in the cell
c rather thaan the numbeer.
Note.
Unfoortunately, we
w discoveredd last term th hat this safegu
uard is operaational in onlyy some versio
ons of
SPSSS.
• Variiable Label:
The next column is called labeel. In this colu
umn, you can insert a morre complete name
n for the varia‐
ble.
‐ 64 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• u collect the data on patieents’ systolic blood pressu

For exxample, if you ure, you migh
ht use
BP for the variable name and th hen indicate “systolic
“ bloo
od pressure” for
f the variabble la‐
bel.
It is useful to incclude this add

ditional informmation as thee variable labbel is printed on all SPSS output
o
(thee results of the data analyssis). Inclusion of these labeels makes it easier to interrpret findings.
• Variiable Values:
The next column n is labeled “V u click on thee little grey box that appeears in
Values”. Oncee again, if you
the values colum
mn, the followwing submenuu will appear:
In th
his window yoou give meanning to the nu
umbers entereed in the dataa file.
• For exxample gendeer is a commo on study variable. Obviously, there aree two possible res‐
ponses – Male and d Female. If we
w want to en nter as numeeric variable, we would neeed to
assign numeric valu d make male = 1, female = 2
ue to each terrm. For example, we could
• SPSS doesn’t
d a assigned to the variables.
cares what values are
Put 1 in the box labeled
l “value”, and Male in the box labeled “value label” and thhen click “Add
d”.
Note.
Repeat the
t process according
a to the number of
o values to bee assigned to the variable.
‐ 65 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Misssing Values:
The next column n is labeled “Missing”. During data collection, situaations may arrise when relevant
information is no ot collected.
• For exam mple, a subjecct may opt noot to answer a certain queestion or som mething occurs that
preventss you from collecting a speecific piece of information.
• Although h it is always preferable to
o avoid this sittuation, it is important
i to indicate in th
he da‐
ta file wh
hen a piece off datum is miissing.
ou click on the
If yo e small grey box
b in this collumn, the folllowing submeenu will appeear.
If compllete data are collected for all cases in your study, yo ou can use thee default of “N
No missing daata”.
Howeve er if there is possibility foor missing daata, it is advise able to sppecify the value(s) that will
w be
used to indicate this.
• Often the daata file createed while you wait for ethical approval or during th he full times in
i the
data collectio
on. In this situ
uation, it is a good idea to
o define missiing values (so
o there are reeady if
you need the em).
By convvention, a value of “9” or some

s combinnation thereo of is used to signify
s missing data.
• When assigning a value to o the missing data, it is important to en nsure that thee number selected
is out sided the
t range of possible
p valuees.
o For example,
e if wee were coding age in a sam mple of patients, 9 might beb a possible value
may even 99. Con nsequently, we
w might defin ne the missing value as 999.
Some reesearchers will
w include mo ore than onee number in this
t section. They
T use diffferent numbeers to
help expplain why datta are missing. For examp ple, they mayy use:
• a combinatio on of “9s” to signify
s data th
hat should be e there but issn’t, and
• a combinatio on of “8s” to signify
s data that is missingg because variable is not applicable
a fo
or that
subject.
‐ 66 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
o For example,
e nummber of pregnnancies in proobably not a question thaat you would ask a
malee subject.
• Colu
umn Format:
The next column n specifies thhe width of each
e column in the data file. The deffault setting is “8”
whicch indicates that
t the colum
mn could holdd up to 8 charracters.
Howwever you can n make the column
c widerr specifying a larger numb ber, or make them narrow wer by
indiccating smalle
er number.
• Align Format:
The next column n specifies hoow characters are positioned in the ce ell. The defau
ult of “Right”” indi‐
cate
es that all datta are positio
oned “Flush Right”.
R
Howwever you can n change the setting so thaat data are poositioned in the “center” or
o flush “Left””
Once aggain, this option is more fo or personal preference. Trry out the varrious options and see whaat you
like.
• Meaasure:
The last column is used to sp pecify the levvel of measurrement generated for thee variable. Yo ou will
likelly have some vague recolleection of disccussing “levels of measurement” in your research co ourse.
• Nomin nal:
o Most basic level of meassurement
o Numbers assigned arbitrarily (lack meaning in and d of themselvves)
o Reflect different categories of a variaable such as gender,
g ethniccity or blood type.
• Ordinaal:
o Possesses characteristic
c cs of nominal plus
o Number ind dicate an ordering or rankking
o Distance orr magnitude between
b nummbers is not assumed to bee equal
o Variables such as a num merical pain scale
s with “0”” being no paain and “10” being
worst pain possible.
• Scale:
o Possesses characteristic
c cs of nominal and ordinal plus
p
o Numbers have meaningg and orderingg
o Interval bettween numbeers are equidistant (equal distance)
o Use in place of tradition nal “INTERVALL” and “ratio”” level of meaasurement
o Variables such as systoliic blood presssure, age, bod dy weight, or days in hosp pital
Completin ng this colum
mn is helpful because
b ng about the type of data that you aree han‐
it gets you thinkin
dling. As you
y will soon n learn, the leevel of measu urement has implications
i f the statisttical tests thaat can
for
be performed.
‐ 67 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Once youu have adjuste ed all the setttings for the first variable
e in your dataa set, move your
y cursor to
o Row
2, Columnn 1 and repeaat the process for the seco ond variable..
Note howw the first variiable in my daata file is “Casse Number”
Repeat thhis process un

ntil you have defined the characteristics of each variable in your data file.
Here is an
n example off a data file with
w four variaables. Generaally, data files are much laarger than th
his ex‐
ample.
ENTERIING DATA
A
Once you have defined all the variaables in the “Variable
“ Vie
ew” window, move back to
o the “Data View”
V
window by
b clicking on
n the “Data View” tab/ Bu utton.
This will bring

b the “Daata View” win
ndow forward
d; Notice how
w this window
w has change
ed.
The “variaable Names” that you assiggned now appear at the to

op of each co
olumn.
You are now ready to enter

e data for each subjecct or case in your
y study.
‐ 68 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Remember you will end up with a row of

o data for eacch case.
Entering data
d is a simp
ple process:
• Siimply type th
he number into the appropriate cell an
nd press the “Enter”
“ key. This
T will movve the
cu
ursor so the cell
c below (in the next row
w) is highlighteed.
• Alternatively iff you want to

o enter all thee data for onee case at a tim
me (work acro
oss a row), yo
ou can
press the arrow w key which will
w highlight the cell to the right.
As you en
nter data, you
ur file will beggin to look som
mething like this:
t
For thosee who are mo

ore comfortable with worrds, SPSS will display the actual value labels. To do
o this,
simply:
• Click on “View
C w” button froom the menu
u bar, a popu
up list will bee displayed, select
s Value labels
from the dropp down list.
However as you work with your daata file, you will

w soon beco
ome very fam
miliar and com
mfortable witth the
numerical values.
Saving Daata File
To save ass SPSS data file, follow thee same processs as you wou
uld for savingg any window based file:
‐ 69 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
• Click “ File”
• hen Click “Savve”

Th
• In ext to “File Name”, insert a title for thee data file

n the space ne
• Note in space next to “Savee as type” thaat all SPSS datta files end with the postfixx (.sav)
Warnning: Unlike your

y ogram, SPSS will not periiodically savee your file. Conse‐
word prrocessing pro C
quenttly, it is essen
ntial that you
u do! Once yoour data file has a name, you can periiodically savee it by
simplyy clicking on the
t picture iccon of the disk.
STATIS
STICAL ANA
ALYSIS
The menttioned below fake data sett will be used to demonstrrate some of the
t basic taskks in SPSS.
Data file with

w value lab
bels and with
hout value lab
bels
‐ 70 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DESCRIIPTIVE STA
ATISTICS
The first step
s in data analysis is to double
d check your data forr entry errorss. In SPSS, thiss is easily don
ne
with basicc descriptive statistics.
s Desscriptives are also useful to summarize your data ussing measuress of
central tendency and variance.
v
Double Ch
hecking Yourr Data File
When all of your data are entered, run the follow

wing program
m to double ch
heck the entrries before ru
un‐
ning any statistical
s anaalysis.
1. Click on “Analyyze” menu, a drop down menu

m will app
pear.
2. Move
M the mou
use pointer to e Statistics”, a sub menu will
o “Descriptive w appear.
3. Click on “Frequ
uencies” from
m resulting su
ub menu, freq
quencies wind
dow will appeear.
‐ 71 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
All the variables in you

ur data set will be listed on
n the left in th
he order in whhich they werre defined. High‐
light and move
m all the variables
v you
u want to analyze to the vaariables box on o the right (u
using the forwward
arrow poiinting right be
etween the boxes
b to movee the variablee over) and thhen press Ok button.
4. Click on “Statisstics” Button, a dialog boxx will appear.
‐ 72 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
5. In
n this window
w under “Centtral Tendencyy” area there are four optiions Mean, Median,
M Mode
e and
Su
um. Choose any
a option acccording to yoour need.
6. In
n above displaayed window
w under Dispe
ersion area, th
here are six options, choosse any option
n ac‐
co
ording to you
ur requiremennts.
7. In
n the Frequen
ncies window
w, click on Format button, a dialog box will
w appear.
This window gives you options to foormat your ou utput result in Ascending or Descendin
ng values. You
u can
nize your variiables output or simply you can compare variables.
also organ
DESCRIPTTIVES
1. Click on Analyzze menu, a drop down listt will be displaayed.
2. Move
M mouse pointer
p to Descriptive Stattistics, a sub menu
m will app
pear
‐ 73 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Click on Descriiptives, descrriptive window

w will appearr
4. Highlight the variables

v yourr want to analyze and movve them over to the variab
ble box.
5. 9 Check the ones you wantt or uncheck the

t ones you don’t from the options bu
utton.
Descriptivve Statistics
‐ 74 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
CROSST
TABS
Frequencies and Descrriptives can provide you im mportant infoormation abou ut your variabbles. The limitta‐
tion is thaat each variab
ble is analyzedd independen
ntly. For exammple if we waant to analyzee gender wisee
education n status, this type
t of tasks can be completed by using CROSSTABSS.
1. Click on analyzze menu, seleect Descriptivve statistics frrom drop dow

wn menu.
2. Click on Crossttabs from ressulting sub meenu, Cross tab window willl appear
3. Crosstab dialog box will app

pear with thee variables defined on the left. Select geender for Row
w and
Ed
ducation for Column
C to prroduce Cross tabulation
t byy Gender wisee Education Status.
S
‐ 75 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
CREATIING CHART
TS & GRAP
PHS
Accompan nying chart or graph existss for nearly evvery statisticaal analysis offfered in SPSS.. All charts an
nd
graphs aree stored in th
he output View
wer. Click on Graphs from m the top men nu bar. Noticee the range off op‐
tions available.
There aree two ways to create a grap

ph, either seleect from the frequencies or
o from the Graph
G menu, select
s
appropriaate graph acco
ording to youur requiremennts.
Creating bar
b Graph
1. Click on Graph
h menu, selecct Bar from th
he drop down
n list.
2. Seelect Simple, Clustered orr Stacked, dep

pending on yo
our need
3. Click on Define ndow will appear.

e Button, a simple bar win
4. Move
M Variable
e to Category Axis box by clicking
c on the forward arrrow button
5. Seelect any one

e option from the Bars Rep
presents, Dep
pending whatt you want the bars to
reepresents.
6. Click on Ok
CREATE BAR
B GRAPH FO
OR CONDITIO
ONAL DISTRIB
BUTIONS
1. Click on DATA menu from the

t menu barr, a drop down list will be opened
o
2. Click on Spilt file, Spilt file window

w will appear.
a
‐ 76 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Seelect the optiion Compare Groups
4. Move
M the Gender to the Grroups based on
o Box by cliccking on arrow
w button
5. Click on Ok Button
6. Again click on Graph from the

t menu barr
7. Click on Simple
e then Definee on the resulting dialog bo
ox
‐ 77 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
8. In
n the Bar reprresent area, Select
S “% of Cases”
C and move
m the variaable Educatio
on to the Cateegory
boox by clickingg on arrow bu
utton and then Click on Op
ptions button displayed at right bottom
m of
dialog box.
9. C
l
i
c
k
o
n
D
i
s
p
l
a
y
G
r
o
ups defined byy missing valu
ues check box then click on
o continue.
10. Press Ok
Note.
Look at th
he output Viewer window,, conditional bar
b chart gen
nder wise edu
ucation will bee displayed ass
shown in mentioned below
b example.
‐ 78 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
PIE CHAR
RT
Representting the data in PIE Chart, follow the fo
ollowing stepss.
1. Click on Graph
h menu, selecct PIE from the drop down list
2. Click on Define
e Button, a neew dialog boxx will appear
‐ 79 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Click on N. of cases
c
4. Move
M variable to the Define
e Slices By Bo
ox by clicking on arrow buttton
5. Click on OK bu
utton
After com
mpleting the above
a steps viiew the outpu
ut viewer for results.
‐ 80 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
‐ 81 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
REVIEW
W QUESTIO
ONS
1. What are the main applicattions of SPSS?

W
2. W
What ence between the Variable View & Datta View Butto
is differe on?
3. W
What are the three levels of
o measurements?
4. W
Write the proccedure to creeate any chartt in the SPSS??
5. W
What do you mean
m by qualitative and quantitative tyype of data?
6. W Value lab
Why bels are impo
ortant in SPSS data files?
RECOM
MMENDED TASK
A Researccher planed a study to evaluate singletoon’s neonatall profile to assess relationsship of neonaatal
birth weigght with socio
o‐economic sttatus. To conduct her stud
dy, she made a structured proforma as given
below:
Data of first
f 10 neonaates:
Id Sexx Locality Heeight Weight SES Outcomme
01 Male Rural 333 2.35 Poor Died
02 Fem
male Urban 366 2.85 Poor Died
03 Fem
male Urban 333 3.50 Middle Survived
04 Male Rural 355 3.10 High Survived
05 Fem
male Rural 388 3.25 Middle Survived
06 Male Rural 344 3.75 Poor Died
07 Male Urban 400 2.46 High Survived
08 Male Rural 322 2.65 High Died
09 Fem
male Urban 388 3.40 Poor Survived
10 Fem
male Urban 311 4.00 Middle Survived
Tasks
1. Design
D this qu
uestionnaire in SPSS and en nter the data given.
2. Find
F average neonatal
n weigght & height; make approp priate graphicc presentatio
on also.
3. Give
G appropriate descriptivve statistics and graphs forr sex, locality, SES and neoonatal outcom
me.
4. Give
G a frequen ncy distribution of the neoonates with lo
ow, normal an nd high birth weight.
‐ 82 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
DAY-05
5
INTROD
DUCTION TO
T INTERNET
INTERN
NET ANOT
TOMY
1. N
Network:
Network is sim mply, connectting computeers so that they can share some inform mation or other re‐
ources such as
so a Printers, Sccanners etc.
Thhe basic need d of Networkk is to share work
w among a group of peeople. The ulttimate objecttive is
to
o reduce the operating cost instead of having separrate devices liike printers/ scanners for every
usser, when Co omputers are interconnectted with eachh other any Single device can
c be accesssed by
alll the users on
n the network.
2. LAAN:
A LAN (Local Area
A Networkk) is a systemm where indivvidual PCs arre connected together witthin a
coompany or organization. Generally
G when within offfices computeers are conneected to sharre the
haardware reso ources and wo ork files with each other, the
t concept iss technically termed
t as LAN.
3. WAN:
W
A WAN (Wide Area Networrk), as the nam me implies alllows you to connect
c to otther computeers lo‐
caated over a wide
w area.
4. In
nternet:
In
nternet is the e best examplle of Networkk, it makes vaarious compu uters at various locations in
i the
w
world to be co
onnected togeether and shaare the work files. Besidess this, it allow
ws many otheer ser‐
viices like Emaiils, Web site surfing
s etc.
5. w
www:
Th
he web technology (World Wide Web b) has changed individual life tremendously, the whole
w
w
world become o your fingerr tips. WWW is a graphicaal environment that allows text
e as near as on
an
nd pictures to be displayeed on your sccreen, via sofftware called
d browsers su
uch as Interneet Ex‐
plorer, Mozila etc.
6. Emmail:
Emmail is available over the internet enabling you to send and recceive the messages on a global
g
baasis. Even bettter, You can communicatte globally forr the cost of local
l phone call.
c The reaso on for
th
his is that you
u are connectted to the intternet via ISP (Internet Service Provider)by dialing a local
number. Once e connected to the interneet, you can send and receivve emails witth someone on o the
saame room orr on the other side of the world. It makes no differeence to your phone bill. Emails
E
haave reduced the
t paper wo ork dramaticaally.
‐ 83 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
MICROS
SOFT INTE
ERNET EXP
PLORER WINDOW
W E
ELEMENTS
S
• Titlee bar:
Titlee bar displayss the name off web site. At right corner of a displayed for
o title bar three buttons are
Minimize, Maxim mize and closee the window w respectively.
• Backk & Forward Buttons:

The backward arrow switchess the last visited web page//site and forrward button switches the next
pagee.
• Add
dress bar:
Address bar is the actual area where one can
c type the web
w site addrress
• Refrresh & Stop Buttons:

B
Thiss button reloaads the curren
nt web page. This button is use full wheen page down nloading is
stoppped and you can’t see thee text/ graphiics due to somme problem or
o poor internnet connectioon.
Whiile stop buttoon will stop th
he downloading the curren nt web page, this button iss useful when
n you
wannt to abort/ caancel the actiion due to po
oor internet sp
peed/ wrong web site add dress or any other
o
reasson.
• Men nu bar:
The menu bar is same, as we have discusseed in MS officce programs. Menu bar is listl of differennt
option, each optiion contains list
l of commaands/ sub opttions in a drop p down menu u style.
‐ 84 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
WORKIING WITH LINKS

When you
u visit the web site, you wiill find that th
here are somee text/ pictures that when mouse pointter
moves ovver them, it is changed from
m Arrow shap pe [ Û] to thee pointing fingger shape [*],
] pointing fin
nger
shape reppresents that the text/ object is linked to
t another weeb page, just you need to single click an nd
you will move
m to the next web pagee.
HOW TO CREATE
E EMAIL AC
CCOUNT
Besides otther services of Internet, the
t mailing seervice is one of o the most im
mportant facilities for inteernet
users. Beffore using maailing service, the pre requ
uisite is to create an email account on any mailing seervice
such as Gmail, Yahoo and
a Hotmail etc.e
We have selected
s the Gmail to creaate an accounnt to send and d receive the mails, the process of creating
email acco
ounts and sen
nding / receivving the emaiils are almostt same.
FOLLOW THE
T FOLLOW
WING STEPS TO
O CREATE EM
MAIL ACCOUN
NT ON GMAILL
Steps to Create
C new email accountt:
1. O
Open any web b browser (Intternet Exploreer, Mozila etcc.) enter “ ww
ww.gmail.com
m” in address box
an
nd press “ Enter” key. OR enter “ www w.google.com” in address box b and then click on Gmaail
option appeared at the top of page.
2. O
Once you have e opened the gmail home page, click on
n “Create An Account” buttton, after a while
w
yo
ou will have a new screen..
‐ 85 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. W
When you will click on the “Create
“ an Acccount” a new
w form will be displayed, enter
e the required
in
nformation ass follows:
a. Enter the
t first Name in given box
t Last Name in the given

b. Enter the n box
c. Enter the
t desired lo ogin Name( email account you want to create), when you enter de‐ d
sired email
e accountt, click the bu
utton “ Check availability” button, if your desired loggin
name already existss, error message will be diisplayed, channge the login name and aggain
check the availability.
d. Enter the
t password d, password must
m not be leess than eightt characters, it is recommeend‐
ed thaat enter comb
bination of texxt and numbeers as passwo
ord.
e. Select any security question and

d enter the an
nswer, it will be
b helpful if you
y will forgeet the
password/ User Name.
f. Enter secondary
s em
mail, this is op
ptional requirrement.
g. Select the “Location” Pakistan
h. Enter the
t Verificatio
on Code as it displayed.
i. o the “I accept. Create myy Account” button.

Click on b
ou enter any wrong entry,, an error message in Red Color will bee displayed, ch
Note. If yo heck out all reed
entries an
nd make requuired correctio
ons.
‐ 86 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Get startted with Gm

mail
First nam
me: Amjad
d
Last nam
me: Saeed
d
Desired Login
L Name: Enterr a new usernam
me @
@gmail.com
saee
ed.doctor
Examp
ples: JSmith, John.Smith
Choose
e a password
d: ********* Pa
assword stren
ngth: Fair
Pleasse re-enter yo
our desired paassword.
Minim
mum of 8 cha aracters in length.
Re-ente
er password: *********
Pleasse re-enter yo
our desired pa
assword.
Stay signed in
Creating a Google e Account willl enable Web History. Web b History is a

featu
ure that will prrovide you witth a more perrsonalized expperience on
Googgle that includdes more releevant search results
r and re
ecommendatio ons.
Learnn More
E
Enable Web History.
H
Securitty Question
n: Writte my ow n quesstion
Wha
at are the last tw
w o digits of yourr id card
If yo
ou forget yo
our passworrd we will ask
a for the answer
a to your
y
secuurity questio
on. Learn More
M
Answer: 49
Second
dary email:
Thiss address iss used to au
uthenticate your accou
unt should
‐ 87 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
you ever encouunter proble

ems or forget your passsword. If you
y
do not
n have an nother email address, you
y may lea ave this field
blan
nk. Learn More
M
Location: Pakkistan (‫)ناتسکاپ‬
Word Verification:
V : Typ
pe the charracters you see in the picture belo
ow.
tererkst
Thee characters you

y entered didn't match th
he word verificcation. Please
e
try again.
a
Lettters are no
ot case-senssitive
Terms of
o Service: Pleasse check the Google Acco ount informatio
on you've enttered above (ffeel
free to
t change anyything you like), and review
w the Terms ofo Service below.
With Gmail, you won't

w see blinkking banner ads.
a Instead, we
w display ad
ds
you might
m find use
eful that are re
elevant to the
e content of yo
our messagess.
Learn
n more
P
Printable Version
Goo
ogle Terms of Se
ervice
Welcome to Google
e!
1. Your
Y relationship
p w ith Google
By clicking on 'I acccept' below you

y are agreeeing to the Te
erms of Servicce
abovve and both th he Program Policy
P and the Privacy Policcy.
I acccept. Create my account.

a
4. O
Once you havee completed thet above steeps successfully, you will seee following “Congratula‐
“
tions!” Screen, Click on “Sh
how me my account>>” bu utton, to see the
t new created account.
‐ 88 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
5. W ow me my account>>” Buttton followingg window willl be displayed

When you will click on “Sho d on
th
he screen.
Note.
Click on “C
Compose Maail” Button to create new email,
e Click on “Inbox” to check
c receiveed emails or click
c
on “Sent Mail” button to check sen
nt emails.
‐ 89 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
SEARCH
HING TECH
HNIQUES
Google is one of the most
m accessed search engin ne website; seearch engine programs aree those which h are
used to seearch any spe
ecific web pagge, book, jourrnal, image ettc. Various teechniques aree used to filter the
search to targeted term
ms; here we will
w discuss feew mostly useed searching techniques.
t
Things to remember
1. En
nter synonym
ms, alternate spelling
s and alternate
a form
ms for your seearch terms.
2. En
nter all the un
nique terms, which are likely to be included in the document
d or site
s you are seek‐
s
in
ng.
3. Avoid using co
ommon termss, which may lead to prepo
onderance of irrelevant search results.
4. Use a phrase/ proper namee to narrow th

he search; hence you will receive
r more relevant resu
ults.
5. Paay attention to
t proper spaacing and pun
nctuation in your
y search syyntax.
6. Use multiple operators

o (AN
ND, OR, NOT) to narrow thee search.
GOOGLE SEARCH
HING KEYW
WORDS
Google allow few key words
w to minimize the seaarch results matching
m d terms. Following
with the targeted
are few Google
G search key words.
When you u open Google, it is recommended thatt first of all yoou need to deecide what yo
ou want to seaarch
web site address,
a imagges, books orr Journals etcc, then click on any category from availaable list.
The next step

s in search
h process to enter
e the targgeted term in
n available texxt box you waant to search. For
example wew want to seearch journals on topic “Dentistry”, sim
mply enter thee word Dentistry in text box
and click on
o search/ prress Enter Keyy then view the results.
‐ 90 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Now selecct Scholar cattegory then click

c on search
h button and note the diffference betweeen search reesults.
If you anaalyze the searrch results, yo

ou will find a lot
l of differen
nce between the first search and the seecond
search, seecond search results are leess in numberr, because wee have filtered
d the search options
o to Sch
holar
category.
‐ 91 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Again to scrutinize
s the search, Googgle allow usin
ng key words to minimize the
t search results at a sign
nifi‐
cant level.
In
ntitle:dentistrry
Th
his keyword will
w extracts only
o those jou urnals which have dentistrry in title, usee this keyword
d in
ab
bove search and
a notice the search resu
ults.
In the sam
me way you can use (intexxt and inurl) keywords
k in Google
G search
h engine.
Note.
When you u want to seaarch web add u (Uniform Resource Loccator), select the web category
dresses use url
from the available
a cate
egories.
MEDICA
AL WEB SIITES
1. www.pubmed.com
w
2. w
www.medicalp ppt.blogspot.com
3. w
www.cmaj.ca
4. w
www.bmj.com m
5. w
www.openepi .com
6. w
www.emedicin ne.com
7. w
www.pubmed central.com
8. w
www.medicalv videos.us
9. w
www.youtube .com
10. w
www.orlive.co
om
‐ 92 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Introdu
uction To
o e-logboo
ok
The CPSP eLogBook an nd ePortfolio are valuable tools for phyysicians & surggeons under training at Co
ollege
of Physicians & Surgeo
ons Pakistan.
The eLoggBook enables trainees to keep an acccurate and deetailed record d of training experiences while
the ePortffolio providess a place for a CV, trainingg, teaching an
nd examining experience. Use of these facili‐
ties to reggister an up‐tto‐date accouunt of their leearning and practice
p will produce a co omposite reco
ord of
Continuinng Professionaal Developmeent for traineees.
How To
o Access e--logbook
Elogbookk is a computerized dataabase in which every Reggistered PG has to makee the entriess dur‐
ing the training perio
od. To accesss the elogbo ook first of all
a open thee CPSP web site
s with address
www.cpssp.edu.pk.
On the Home
H page (FFirst Page) Click
C on e‐loggbook (New w Version) ass Shown in sccreen shot.
‐ 93 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
e-logbo
ook (New Version)
V lo
ogin page::
As soon as you will click
c on e‐lo
ogbook (Neww Version) option,
o contrrol will be diverted to a new
page as show
s below. In the follo
owing screen
n shot, selecct the USER TYPE (Eitherr Trainee/ Su uper‐
visor) and then ente
er User Name and Passw word and the click on Lo ogin Button. But if you are a
New user then Select “Create Ne ew Account”” Displayed at the botto
om line.
‐ 94 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Log in e-logbook
e Account:
If you will click on Create
C New
w Account op ption, follow
wing page will
w be displaayed, enter your
RTMC No o. after selecting the Usser type(Trainee/ Supervvisor) and prress submit button.
b
Once youu have ente

ered the RTM
MC Numberr your User Name & Paassword willl be sent to your
email add
dress.
After recceiving the User

U Name and a Passworrd open the CPSP web siite again and d Now Click on e‐
logbook((New Versio on) option an
nd then Seleect the user type(Traineee/ Superviso
or) and enteer Us‐
er Namee and Passw word and preess Submit button, you ur control will
w be divertted to e‐loggbook
home Page.
Main Eloogbook scree en, gives co

omprehensivve information about thhe user.Homme Page provides
you the facility
f to vie
ew complete profile andd also makee new logboo
ok entries. Following
F are the
list main functions usser can perfo
orm:
‐ 95 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
e-logbo
ook Home Page:
1. Profile Info: Contains

C you ur Personal Information
I as RTMC's record.
r
2. R
Registration Info: Contains your registration info ormation.
3. R
Rotation Info
o: Contains your
y rotationn registration informatio
on as per RTMC's record d.
4. Training : In this
t option youry will be maintaining
m your Compeetency Train ning Log whicch
w be sent to
will o your Progrram Supervissor through e‐Log Book System)
5. R
Rotational Trraining: this options will be used forr maintainingg your Rotattional Trainin
ng
Lo
og and these e logs will bee sent to youur Rotationaal Supervisorr and Program Supervisoor.
6. Jo
ournal Club:: In this optioonal your wiill be maintaaining your Journal Club logs.
7. Paper / Poste er Presented d
8. Paper Publish hed
9. Fe
eedBack
‐ 96 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
1. Profile:
P
Profile option
n gives the detailed
d perssonal profile of user as per
p RTMC reccord.
Note: if you
y want to change the profile follow the follow
wing steps.
When you se
W elect changee Æ Profile Information
I n, Change Prrofile page will be displayed
ass shown on next page, here
h you cann change entries according the yourr requiremen
nts.
‐ 97 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
In
n change pro
ofile Informaation window w, only high
hlighted field
ds can be ed
dited whileuser is
unable to edit the locked
d/ inactive fieelds.
‐ 98 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
2. R
Registration Information n:
This option giives the Proggram Registration inform
mation as sh
hown below..
Iff you will cliick Registrattion Option on Main paage, above page
p will bee opened, w
where
yo ou can view the registraation details as per RTMC
C record.
‐ 99 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
3. Rotation
R Info
ormation:
Rotaation info op
ption is used
d to displayy the rotatio
on registration informattion updated ac‐
cording to the RTTMC record.
When yoou will click on

o above sho
own Rotatio
on Info buttoon following page will bee displayed,
where yo
ou can view the Complette Rotationaal Details.
‐ 100 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
4. Training:
T
th
his option is very importtant and dayy to day entrries will be made
m in this form.
Note. If you will click abovee Training option,

o n Next page will be disp
then played. Clickk Add
New Training option at right top corner to add new entries.
‐ 101 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Make A New
N Entry
This is thhe main sheeet which gives informaation about the elog bo ook entries and
a provides the
o enter new cases, view existing cases and at the same filter out the rep
facility to port.
x Form
m type:
In
n the first ste
ep of makingg a new entrry user needds to select the
t form typ
pe from follo
owing
caategories:
a. FORM M A: Record of
o Operation ns/ Procedures
b. FORM M B: Record of
o Emergenccy Procedurees
c. FORM M C: Cases Prresented at Clinic/
C Patho
ological Confference
‐ 102 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
x Date of admission
n:
Whenn user will click
c in “Date of Admisssion” text bo
ox, followingg calendar will
w be displaayed,
which
h enables th
he user to select patientss admission date.
x Comp
petency Grou
up:
Once diagnossis has been
O n mentioned, when userr will click onn Competenncy Group, List
L of
Competenciees will be dissplayed. Seleect approprriate Competency Group
p and then Com‐
C
petency Detaails.
But if user is unable to find related Competencyy Group theen click on “Other” option in
he bottom of
th o list, a new text box willl be opened
d, Enter requ
uired Compeetency Group
p.
x Levell:
At this stage User needss to identifyy his/ her status during the Case Examination from
A
lissted optionss:
d. Obserrver
e. Assistant Satus
f. Perforrm under dirrect Supervision
g. Perforrm under inddirect Superrvision
‐ 103 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
x Outco
ome:
When User will
W w click on outcome do ownward arrrow, a list of
o possible outcomes
o w be
will
displayed for selection, but
b if user want to add any
a other ou utcome then click on “Otther”
and enter reqquired outcoome.
N
Next to Outccome in brieef Descriptio
on area, useer can enterr his / her own
o observaations
about the Case. Before sending the case
c to Supeervisor User needs to ennter the Namme of
Supervisor unnder which procedure/
p E
Examinationn performed.
x SUBM
MIT:
Submit is thee Final Stage of a New Entry, after due
d verificatiion/ review select “Yes// No”
frrom the “Sennd to Supervvisor” option. If User wiill select “Ye
es”, case will be forwarded to
Supervisor’s Account
A and
d then User is unable to o make any sort of editts otherwise user
caan press Sub
bmit button with Choicee “No” to Saave the entryy as draft th hat can be edited
laater on.
‐ 104 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
5. Rotational
R Training:
This option will
w display thet rotational entries, entries
e can be
b filtered by
b applying time,
sttatus and diaagnosis tech
hniques.
onal Training option is selected,

When Rotatio
W s neext Rotationaal Training Information page
w be displayyed.
will
‐ 105 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
6. Jo
ournal Clu
ub:
option will diisplay the information about
a the geeneral club entries
e and also
a providees the
option to make a new en ntry.
Once Jounal Club option

O n is clicked,, next Journ
nal Club pagge will be opened
o with
h hig‐
hlighted deccriptions. Fro
om shown below
b page, results can be filtered, New entries can
be made and also You can click on View detail op ption to view
w the existing entries.
‐ 106 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
ollow the Sim

Fo mple highligghted guideliines to makee New Journ
nal Club Entrries.
‐ 107 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
7. Paper
P / Poster Prese
ented:
This option iss used to vieew the paper presented details, and
d also provid
des the facility to
filter the resu
ults on the basis of differrent Conditions.
When n you will click on the Paper/

P Posteer Presented
d option, following pagee will be opeened,
wherre you can slect any option according to your requirements..
‐ 108 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
Paper /Poster Presented Main page, if you will select

s the New button displayed
d at right
to
op corner of last screen
n shot, follo
owing page will
w be open ned, where you can maake a
new entry and then send d to Supervissor.
‐ 109 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
8. Paper
P Publlished in PMDC
P – Ap
pproved Jo
ournal, Intt: Journal:
Iff user have any paper published
p in Approved/ Recognized
d Journal, th
hen these en
ntries
caan be made and forwardded to Supervisor for Ap
pproval.
Once Paaper Publish

hed option is clicked, following Paper published in PMD DC page wiill be
opened, where you can
c search by
b applying different
d Filterations or can
c view dettails.
‐ 110 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
If you will select New

w button theen exactly in
n the same way,
w a new pagep will be displayed,
d w
where
you make a new enttry and then n forward to Superviso or by Selectin
ng Yes from
m the Send to Su‐
pervisor option.
9. Feed
F back form:
f
You can
c Send anyy query to Su
upervisor wiith the help of this optio
on.
When Yo ou will click on played, which helps you view

o Feedbackk option folllowing page will be disp
the existing entries or
o you can seelect New button
b to maake a new enntry.
‐ 111 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
This is a New
N Feed back form, Seelect the datte and then write
w your questions, Query or any thing
you wantt to commun
nicate with the
t Supervissor.
‐ 112 ‐
COMPU
UTER AND
D INTERNE
ET TRAINIING GUID
DE
REFERENCCES:
1) www.microsoft.co om
2) www.w3schools.co om
3) www.google.com
4) www.wikipedia.co om
5) Poweer point 2007 essential Training by MS Lynda.
L
6) Videoo training ‐ Mss office 2007 by nugget
7) Intern
net by Dr. Hishmat .J
8) Deparrtment of Info ormation Tecchnology, CPSSP.
9) IT‐MISS Developme ent Team(e‐Lo ogBook)
THE
HE EN
ND
‐ 113 ‐

Workshop

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Workshop

Uploaded by

Copyright:

Available Formats

Compputer an

For Heealth Proffessionalss

COLLEGE OF PHYSICIANS AND SURG

INTRODU UCTION TO E‐LOGBOOK

The Bookk is divided in

After commpleting this section succeessfully, one can

1. Understandingg of Application programs.

3. Comprehensivve knowledge of Data Form

nsert Tables, Borders, Headers and footters, Charts, Pictures

6. Print Word documents with

1. Seelection of Prroper layout.

2. Apply approprriate Slide dessign.

These three stages are e discussed in details alongg with additio

3. Variable declaration and daata entry in SP

4. Apply different analytical procedures.

5. Graphical pressentations (Ch

6. Charts Formattting and movving the chartts/ tables in the

The objecctive of this se

In this secction we have e focused on the

What cann be done witth general pu

PC’s have helped socie ety in many ways.

Computerrs have prove en to help sm

CPU without Accessorries

• Motherboard ‐ The main circuit

Thhe hard drivee is located in

The namee “XP” is short for “Experience”. Wind

As at the end of June 2009,

Mouse Right Button Function

Right button Mouse Left Button

USING THE STAR

To accesss the Start me

were upgraded from Command

WORKIING WITH WINDOW

• Tiitle Bar: Displays the namee of current program/

• Sccroll bar (Verrtical and Horizontal): Scroll bars are used

WORKIING WITH WINDOW

Thhis is an addiitional tool which

WORKIING WITH DISPLAY PROPERT

How to Crreate/open Folder

MY Picturres: By defauult, My Picturees folder is lo

WORKIING WITH SEARCH

WORD 2007 MAIN SCREEN

10. Sttatus Bar:

9. CTTRL + Í keyy combination n:

• nd, Go to & Reeplace (Right top of screen

WORKIING WITH TABLES

WORKIING WITH COLUMNS

Follow thee given below

1. Move the insertion point att the end of word/

10. Sttatus Bar:

While thee presentatio

In font formatting, pow

TABLE,, CHART, SMART

Power pooint 2007 has built in set of Action butto

• Insert TabÆ Text groupÆ

5. Exxplain the Animation, diffeerentiate the Animation an

7. Why ows & how we can create the custom show?

2. Apply any five

3. Eaach slide has unique font size,

7. Apply unique animation

8. Add sound effe

9. Apply at least three

10. Repeat last slid