Programme Implementation Manual

Acknowledgments
The PINS ER-3 Programme Implementation Manual (PIM) is a product of extensive consul-
tative meetings with our implementation partners – ACF, NRSP, SRSO and TRDP and the
AAP, Government of Sindh. It has also been developed with reference to similar manuals
developed by RSPN for SUCCESS and BRACE and has been extensively reviewed by the
PINS ER-3 team including key staff members of RSPN and implementing RSPs. The authors
would like to extend their utmost gratitude for the constructive feedback and support to
all those involved.
The authors would also like to especially thank Mr. Bashir Anjum, Social Sector Specialist/
Manager Special Projects, RSPN for his untiring commitment and invaluable guidance and
support.
www.rspn.org
www.facebook.com/RSPNPakistan
www.facebook.com/ProgrammeforImprovedNutritioninSindh
www.facebook.com/aapsindh
Developed By
PINS ER-3 – Rural Support Programmes Network
Reviewed By
Bashir Anjum – Specialist, Social Sector/Manager, Special Projects – Rural Support Programme Network
Ayesha Tariq- Programme Officer Special Projects- Rural Support Programmes Network
© 2018 Rural Support Programmes Network (RSPN). All Rights Reserved.
Every effort has been made to verify the accuracy of the information contained in this report. All infor-
mation was deemed to be correct as of May 2018. Nevertheless, the Rural Support Programmes Network
(RSPN) cannot accept responsibility of the consequences of its use for other purposes or in other contexts.
‘This publication was produced with the financial support of the European Union. Its con-
tents are the sole responsibility of Rural Support Programmes Network (RPSN) and do not
necessarily reflect the views of the European Union’
More information about European Union is available on:

Web: http://eeas.europa.eu/delegations/pakistan/
Twitter: @EUPakistan
Facebook: European-Union-in-Pakistan/269745043207452
Version 1.0
May 2018
ACRONYMS AND ABBREVIATIONS
EU European Union GB Gender Based / General Body

A4N Agriculture for Nutrition GoS Government of Sindh
Accelerated Action Plan for Information Education and
IEC
AAP Reduction of Stunting and Mal- Communication
nutrition International Food Policy Re-
IFPRI
Action Contre La Faim (Action search Institute
ACF IGG Income Generating Grant
against Hunger)
AFS Agriculture Food Security Improved Land Tenancy in
ILTS
Community Approach to Total Sindh
CATS Information on Food Security,
Sanitation
Community-based Disaster Risk INFORMED Nutrition and Resilience for
CBDRM Decision Making
Management
Community Driven Develop- Inter-Sectorial Nutrition Strat-
CDD ISNS
ment egy
Chartered Institute of Architec- KPIs Key Performance Indicators
CIAT LG Local Government
tural Technologies
CIF Community Investment Fund LSOs Local Support Organizations
Community Livestock Extension M&E Monitoring & Evaluation
CLEWs
Workers MDD Minimum Dietary Diversity
Community-Led Total Sanita- MICS Multi Cluster Indicator Survey
CLTS
tion Management Information
CMP-II Crop Maximization Project-II MIS
System
CNOs Community Nutrition Officers MoE Ministry of Environment
CoD Charter of Demand Married Women of Reproduc-
MWRA
Cos Community Organizations tive Age
CRPs Community Resource Persons National Agriculture Research
NARC
CU5 Children under Five Council
DRR Disaster Risk Reduction NNS National Nutrition Survey
EB Executive Body National Rural Support Pro-
NRSP
gramme
ER Expected Results
NSP Nutrition Support Programme
FAO Food Agriculture Organization
OD Open Defecation
FEs Field Engineers
ODF Open Defecation Free
FFS Farmer Field Schools
OTP Out Therapeutic Programme
Food and Nutrition Security Im-
FIRST pact, Resilience, Sustainability Pakistan Approach to Total
PATS
and Transformation Sanitation
FSL Food Security Livelihood Pakistan Council of Research in
PCRWR
Water Resources
Planning & Development De- SSS Saf Suthro Sindh
PDD
partment Sindh Union Council and Com-
Public Health Engineering De- SUCCESS munity Economic Strengthen-
PHED
partment ing Support Programme
Programme Implementation SUN Scaling Up Nutrition
PIM
Manual SWD Social Welfare Department
Programme for Improved Nu- TA Technical Assistance
PINS
trition in Sindh ToPs Terms of Partnership
Programme Implementation ToRs Terms of References
PIU
Unit
ToTs Training of Trainers
PLW Pregnant & Lactating Women
Thardeep Rural Support Pro-
Multi-Dimensional Poverty TRDP
PMI gramme
Index
Union Council Based Poverty
Prime Minister’s Special Initia- UCBPRP
PMSIL Reduction Programme
tives on Livestock
VAP Village Action Plan
People’s Primary Health-Care
PPHI VDP Village Development Plan
Initiatives
VOs Village Organizations
PRA Participatory Rural Appraisal
Water and Sanitation & Hy-
Rural Support Programme WASH
RSPN giene
Network
World Banks’s Water & Sanita-
RSPs Rural Support Programme WB-WSP
tion Programme
Social Behavioural Change
SBCC Women & Infants Nutrition
Communication WINS
Support
SoDIS Solar Disinfection
ZHP Zero Hunger Programme
Sindh Rural Support Organiza-
SRSO
tion
Contents
Structure of the Manual��7
Expected Result-1�� 12
Expected Result-2�� 30
Annex 1-CRP Written Test �� 51
Annex 2 Quality Assurance Tool for SBCC toolkit sessions�� 52
Annex 3 - Community Physical Infrastructure Schemes (CPIs) Guidelines�� 73
Annex 3-1: Sample Format of Community Institution Resolution for CPI Request to RSP�� 74
Annex:3-2: Checklist for Eligibility Assessment of Community Institution (CI) for CPI Grant�� 76
Annex 3-3: Guidelines for the preparation of Project Digest/Proposal�� 77
Annex 3-4 (1): Environmental Assessment Procedure�� 86
Form A: Specimen IER/SIA for Sanitation Schemes�� 90
Form B: Specimen for Completion Certificate�� 91
Annex 3-4 (2): Check List for Gender Assessment in Project�� 92
Annex 3-4 (3): Post Intervention Plan�� 93
Annex 3-4 (4): Implementation Guidelines /Terms of Reference�� 95
Annex 3-4 (5): Details of Cost Expenditure of Scheme�� 97
Annex 3-5: Sample of sub-grant agreement template�� 99
Annex 3-6: Books for Record�� 103
Annex 4- Farmers’ Grant Utilization Format�� 112
Annex 5- Social and Technical Appraisal for Livestock Beneficiaries�� 113
Annex 6- ToP between VO and Beneficiary�� 115
Annex 7: Progress Tracking Sheet�� 117
Annex 8: Acknowledgement Form for CLEW for receipt of Toolkit�� 118
Annex 9 General Acknowledgement Form �� 119
Annex 10- General Training Guidelines�� 120
Annex 11- Guidelines for construction of Community Fish Ponds�� 121
Programme Implementation Manual 7
Structure of the Manual

This manual is structured into eight chapters and several appendices that form an integral part of the Pro-
gramme Implementation Manual. The chapters are titled as follows:
1. Preliminary: Contains introduction to the PINS, vision of livestock and poultry support to the
objective, components and expected results of communities.
the programme; key principles for implementa-
tion of the programme; purpose of the manual; 6. Fisheries Related Interventions: Contains
the process followed for developing this man- guidelines on the implementation of trainings
ual; the implementation process; and the revi- for fish preservation, market access, estab-
sion track record and location of the project. lishment of community level fish ponds and
its availability at community level for the con-
2. Sanitation Related Interventions: Contains sumption of poor households. It also outlines
implementation procedures and guidelines to the details of LSOs’ engagement in the said ac-
achieve open defecation status at village level; tivities and implementation of the pilot initia-
engagement of different stakeholders at vari- tive of paddy-fish farming.
ous levels including community institutions and
formation of committees; behavioural change 7. Disaster Risk Reduction (DRR) related Activi-
communication sessions; and CRPs’ work plans ties: Contains guidelines to develop DRR plan
and deliverables of payment mechanism are at the village level, its consolidation into UC lev-
described. el plan and development of Charter of Demand
at UC level. Also, it highlights the role of LSOs to
3. Water Related Interventions: Contains guide- engage with various stakeholders for lobbying
lines to differentiate between safe and unsafe and advocacy on these issues.
water sources through water quality testing and
improving access to safe water through various 8. Sub-Granting: Contains guidelines related to
options at community level including pilot initi- sub-granting for payment of Honoria to CRPs
ative of chlorination. The section also provides and Agriculture Entrepreneurs and financing
details around role of various stakeholders in of the community’s physical Infrastructure
water safety and improving its access. schemes.
4. Agriculture Related Interventions: Contains 9. Cross Cutting Themes: Contains guidelines for
steps to increase availability of nutritious and mainstreaming of cross-cutting themes i.e.
diversified food at household level through Gender Integration in the proposed action;
kitchen gardening interventions. Farmer Field Rights based approach; and Climate Change,
Schools’ establishment and functions at village Environment and Disaster Risk Reduction. It
level. Male and female Agriculture Entrepre- also explains the mitigation measures to be
neurs’ selection, roles and establishment of adopted to offset negative impact on climate
demo plots along with small and progressive due to livestock.
farmers’ selection and engagement at village,
10. Communication Related Interventions: Con-
union council and district level.
tains guidelines related to celebration of inter-
5. Livestock Related Interventions: Contains national days, engagement of media persons
guidelines on selection of CLEWs, their training and their capacity building, and print media
and provision of extension services at commu- campaign. Moreover, it outlines the details of
nity level including introduction of improved National and international exposure visits, suc-
livestock breeds. It also includes the guidelines cess stories and case studies.
for implementation of activities related to pro-
Each Chapter is divided into Sections, Clauses and
8 Programme for Improved Nutrition in Sindh (PINS)
Sub-clauses. The following referencing scheme is the social mobilisation approach to community
used for these parts: driven development (CDD) of RSPN and RSPs under
the EU supported Sindh Union Council and Commu-
Chapter are labelled as 0, 2, 3 etc. nity Economic Strengthening Support Programme
(SUCCESS) and GOS supported Union Council Based
Sections are labelled by Chapter such as Poverty Reduction Programme (UCBPRP).
2.1, 3.5, 4.4, etc. Each section contains
procedures and implementation processes Target Districts: Ten districts of Sindh (Thatta, Sa-
that relate to a specific subject. jawal, Mitiari, Tando Allah Yar, Tando Muhammad
Khan, Jamshoro, Dadu, Larkana, Qamber Shahdad-
Sub-sections are labelled as 1.1.1, 2.1.1 etc. kot and Shikarpur)
Clauses are labelled as I, II, III, etc. The
numbering restarts at one within each Sec- 0.2. Objectives of PINS
tion and sub-section. This type of structur-
ing ensures that section numbers do not Following are the key objectives of the PINS pro-
change across the entire manual when a gramme:
section is added or deleted. Effect of the
change is limited to the relevant section in I. Overall Objective:
this manner. The overall objective of PINS is to sustainably im-
prove the nutritional status of children under five
Sub-clauses are labelled as i,ii,iii, etc. The and of Pregnant and Lactating Women (PLW) in
order in sub-clauses also restarts with- Sindh corresponding to the second target indicator
in each clause for the same reason as ex- of the Sustainable Development Goal (SDG) No 2.
plained above. Where steps of a process
are given, these are labelled in lower-case II. Specific Objective of PINS:
Roman numbers as i, ii, etc.
Specific objective of PINS is to capacitate the Gov-
Appendices are given in alphabetical order using ernment of Sindh so that it may efficiently imple-
the upper-case for main chapters such as A, B, …. ment its nutrition multi-sectoral policy while pro-
G starting from Chapter 1. Within each appendix, viding direct assistance to reduce malnutrition in
the sub-appendices are in alphabetical order using rural Sindh, significantly and rapidly.
lower case such as a, b, etc.
0.3. Components of PINS Programme
0. PRELIMINARY
PINS programme has the following three compo-
nents:
0.1. Introduction of PINS
Government of Sindh, through the Planning and I. Component 1 (Technical Assistance to
Development Department (PDD), has initiated a Government of Sindh):
six year (2016-2021) multi-sectoral Sindh Acceler- Improving capacity of GoS and other stakeholders
ated Action Plan for Reduction of Stunting & Mal- regarding nutrition-related policy/strategy devel-
nutrition (AAP), with the objective of reducing the opment, coordination, implementation, adaptive
stunting rate from the existing figure of 48% to 40% research, data collection/analysis and communica-
by 2021.The European Union (EU), under the EU tion.
Commission Action Plan on Nutrition (2014), is sup-
porting GoS in addressing the issue of malnutrition. Conseil Santé is the lead organization for imple-
In regards to this, EU Brussels office has approved mentation of this component.
the Action Document for a “Programme for Im- II. Component 2 (Nutrition Specific Interven-
provement of Nutrition in Sindh” (PINS) for ten dis- tions):
tricts of Sindh. The PINS programme will build upon
Treatment of malnutrition in health facilities sup- el nutrition sensitive food production systems
ported by an outreach programme to screen chil- adapted to climate change in rural areas of
dren, a referral system for their follow up and a Sindh
behaviour change communication programme for
improved child care, sanitation and feeding practic- 0.4. Key Principles for
es. Implementation of PINS
Action Against Hunger is the lead organization for programme
implementation of this component while People’s Following are key principles to be followed by im-
Primary Health Care Initiatives, Concern Worldwide plementing partners for implementation of this
and RSPN are co-applicants for this component. programme:
III. Component 3 (Nutrition Sensitive Inter- I. I. Multi-sectoral Approach: The PINS pro-
ventions) gramme is based on multi-sectoral ap-
Improved community-level WASH and nutrition proach and implementing partners have
sensitive food production systems adapted to cli- to focus on all sectors that are part of
mate change in rural areas. RSPN is the lead organ- PINS programme. For Nutrition sensitive
ization while ACF, NRSP, TRDP and SRSO are co-ap- component, RSPN and its co-applicants
plicants for implementation of this component. (NRSP, SRSO, TRDP and ACF) will focus Wa-
ter, Sanitation, Agriculture, Livestock and
This component has following two expected results: Fisheries related interventions. Gender
and climate change will be cross cutting
a. Expected Result-1: Improved community-level themes for all interventions.
climate resilient WASH infrastructures includ-
II. II. SUCCESS and PPRP (Previously named
ing behaviour change in rural areas of Sindh
as UCBPRP) community mobilisation as
b. Expected Result-2: Improved community-lev- entry point:
RSPN/RSPs have adopted a three tiered approach

to social mobilization. At the first tier, rural house-
holds are organized into Community Organisations
(COs)1[2] at the mohallah level. At the second tier, the
COs are federated into Village Organisations (VOs).
At the third tier, VOs federate at the Union Coun-
cil (UC) level to form a Local Support Organisation
(LSO). Under European Union’s supported “Sindh
Union Council Community Economic Strengthen-
ing Support (SUCCESS) programme, community
institutions arev being fostered in all 316 rural un-
ion councils of eight districts of Sindh i.e. Sajawal,
Mitiari, Tando Allah Yar, Tando Muhammad Khan,
Larkana, Kamber Shahdadkot, Dadu and Jamshoro.
In addition, under Government of Sindh Support-
ed “Peoples Poverty Reduction Programme-PPRP”
1 [2]
Community Organizations are grass-root level informal organizations of women and men (commonly in groups of 15-25
members) formed by the RSPs, through a process of social awareness. These COs undertake multi-sector development
activities at the village level, with technical, financial assistance from the RSPs and other partners. These are not registered
in Pakistan
(previously named as Union Council Based Poverty implementing partner RSPs staff, commu-
Reduction Programme-UCBPRP), community insti- nity resource persons and leaders of the
tutions have already been fostered in all 151 rural community institutions (COs/VOs/LSOs);
UCs in four districts of Sindh i.e. Tharparkar, Shikar- III. The PIM does not outline the financial
pur, Jacobabad and Kashmore. Under the extension management arrangements including the
phase of PPRP, community institutions are being flow of funds, financial management, pro-
fostered in 320 rural union councils of another six curement and audit and accounting as-
districts i.e. Badin, Thatta, Mirpurkhas, Umerkot, pects. It is, therefore, important to note
Sanghar and Khairpur. Government of Sindh has re- that the PIM should be read together
cently announced to scale up the PPRP programme with the EU guidelines on procurement
in remaining districts (Ghotki, Sukkur, Nushehro- with special emphasis on PRAG. These
feroz, Shaheed Benazirabad, Hyderabad and rural are available at http://ec.europa.eu\eu-
union councils of Karachi) of Sindh province. ropaid\prag\annexes.
PINS program will use community institutions cre- 0.6. Process of Development of PIM
ated by SUCCESS and PPRP as entry point and will
work with these intuitions for implementation of all RSPNs PINS ER3 team adopted a consultative ap-
interventions. proach to develop this manual with purpose to
ensure inputs from RSPNs senior management
III. Alignment with AAP (Accelerated Action and implementing partners. The process start-
Plan for Reduction of Stunting and Mal- ed with a desk review of the existing manuals
nutrition): PINS programme has been of RSPN and implementing partners. Write up of
designed in consultation with concerned approved action document of Nutrition Sensitive
implementing department of AAP. RSPN Component (ER-3) of PINS has been used to de-
will have regular interaction with AAP velop this manual. In addition, RSPN also consult-
Secretariat for sharing of project progress ed with the concerned implementing department
and will seek guidance from all concerned of AAP for preparation of this manual. RSPN also
stakeholders for further alignment (if conducted meetings with FAO and NARC to take
needed) of activities of PINS with AAP. their inputs for different sections of this manual.
IV. Complementarities/synergies: PINS pro- RSPN’s team worked on this manual and draft was
gramme will work closely with other EU shared with Implementing partners (ACF, NRSP,
funded programmes, AAP and other or- TRDP and SRSO) and their feedback was incorpo-
ganizations working on Nutrition in Sindh rated in the draft manual. Later, RSPN organized
to ensure synergies with all these pro- two consultation meetings in Karachi. Final ver-
grammes that will not only help in seeking sion of this manual was shared with implementing
their support in implementation but will partners and as per their suggestions, this manu-
also help to reduce the duplication of ef- al was given final shape. This final document is a
forts. product of these consultations held in months of
March to Sep 2018.
0.5. Purpose of Programme
Implementation Manual (PIM) 0.7. Extent and Commencement
I. To assist the PINS-ER-3 Programme, staff I. The policies and procedures covered by
of the implementing RSPs (NRSP, TRDP this manual apply only to the Nutrition
and SRSO) will follow a standardised pro- Sensitive Component (ER-3) of PINS pro-
gramme implementation approach and gramme supported by EU;
processes in order to guarantee quality
II. The PIM may also be used by the con-
and coherence in project implementation
cerned implementing departments (Local
II. To provide guidelines and formats for the Government, Agriculture, Livestock and
Fisheries) of AAP for implementation of II. The Programme Director PINS RSPN and
their programmes under AAP. The deci- Project Manager PINS of partner RSPs
sion of adoption of the manual as it is or shall be the custodian of this manual, who
with modification will be of AAP. shall ensure that the manual remains up-
III. If any of the provisions of this manual are to-date and that any revisions are duly
found to be inapplicable under contract communicated to all concerned parties in
agreement/conditions of EU, the remain- a timely manner.
der shall apply to the extent possible, III. Subsequent to the initial approval by the
and the inapplicable provision(s) shall be manual, revisions can be made to this
deemed modified to the limited extent re- manual. Revisions may be proposed by
quired to permit enforcement of the gov- any member of RSPN’s PINS staff, staff of
erning agreement as a whole; and co-applicants (NRSP, TRDP and SRSO) or
I. The policies covered by this manual shall EU preferably in writing to the Programme
come into force from the date of final ap- Director PINS RSPN. The Programme Di-
proval by RSPN Management. rector will review the implication of the
suggested revisions, make changes in the
0.8. Implementation and Revisions manual and communicate the decision
and amendments (if any) to all stakehold-
0.8.1. Implementation of the PIM ers including EU.
I. Responsibility of implementation of this 0.8.2. Revisions in the PIM
PIM rests with RSPN and co-applicants
(ACF, NRSP, TRDP and SRSO) of PINS pro- Revisions/improvement track record of the docu-
gramme; ment will be recorded in the following tabulation:
Date By Revised Remarks
0.9. Programme Location and SRSO) will implement the nutrition sensitive
interventions of PINS programme in 50% of the un-
As per notification issued by Planning and Develop- ion councils of target districts. Remaining 50% are-
ment Department, Government of Sindh, RSPN in as will be covered by GOS under AAP. Notification
partnership with its co-applicants (ACF, NRSP, TRDP issued by GoS is attached as annex-11.
Expected Result-1
Improved community-level climate resilient WASH infrastructures including behaviour change in rural
areas of Sindh
Activities for the expected result 1 will improve RSPN will organize five days training for Commu-
access of communities to safe drinking water, cli- nity Nutrition Officers (CNOs) on WASH who will
mate resilient water and sanitation structures, and further train the CRPs at field level. Three train-
achieve and sustain open defecation free status. ing events will be organized to train all CNOs. Two
training events will be organized in Hyderabad (one
1. SANITATION RELATED ACTIVITIES for CNOs of NRSP and one CNOs of TRDP) and one
event in Sukkur for training of CNOs of SRSO. This
1.1. Capacity building of RSPs’ staff, LSOs training will be facilitated by RSPN master trainers
and CRPs and will focus on the following:
1.1.1. Training of Community Nutrition I. Role of CRPs in PINS Project i.e. Triggering
Officers and Engineers on imple- & Sessions delivery using SBCC Toolkit
mentation of WASH activities II. Selection criteria for CRPs
RSPN will organize five days training of lead trainers III. CLTS Triggering Tools
as master trainers in Karachi. In this training, RSPs IV. Use of SBCC Toolkit and Sessions Delivery
District Project Officers and WASH officers will be V. Use of Module (CRP training)
trained as Lead Trainers on WASH (these master
VI. How to conduct the orientation of LSOs
trainers will further conduct trainings of CNOs at
field level). This training will focus on the following: The agenda of this training and Training material
including pre/post-test, PowerPoint presentations,
I. To improve technical knowledge of par- and formats will be provided separately, before the
ticipants about water, sanitation, hygiene training.
and nutrition.
II. It will also help them to understand how 1.1.3. Training of Engineers of RSPs
to select CRPs, masons, plumbers and
RSPN will organize three days training for engineers
sanitary entrepreneurs, their role and
in Hyderabad. Through this training, field engineers
linkages with VOs and LSOs.
of RSPs will be trained as master trainers for step
III. To build the training skills of the partici- down training of masons, plumbers and WASH en-
pants as master trainers and use of train- trepreneurs. This training will focus on the follow-
ing modules for step down trainings of ing:
CNOs.
IV. Use of Module (CNOs training). I. These trained engineers will also further
build the capacity of govt. officials on en-
The training will be facilitated by trainers from
vironment friendly and disaster resilient
RSPN’s PINS PMU and technical resource person
WASH structures.
from UNICEF. Agenda of this training and training
material including pre/post-test, PowerPoint pres- II. They will also learn about their role in link-
entations, and formats will be provided separately, ages development under the Project
before the training. III. Training will cover selection criteria (ma-
sons, plumbers and Entrepreneurs) and
1.1.2. Training of Community Nutrition their roles and responsibilities in project
Officers of RSPs activities.
Agenda of this training and training material


I. Resident of catchment area of VO.
and formats will be provided separately, before the II. Able to read and write passing the written
training. test given by the field teams. Both CRPs
should be literate however, if there is a
1.1.4. Training of LSOs on their role and
responsibilities for WASH and AFS high illiteracy rate and finding both liter-
ate CRPs is difficult in that area, then make
The Community Nutrition Officers will organize sure that at least one in a pair is literate.
these two day orientations of the executive body. III. Have good communication skills.
This training will focus on the following: IV. Age between 18-45 years.
V. Willing to conduct meetings at the com-
I. Orient LSOs about their role and respon- munity level.
sibilities for implementing WASH & AFS
VI. Have a good reputation in the community.
activities.
VII. Have a valid CNIC.
II. Awareness about Accelerated Action Plan
(AAP) and discuss importance of LSOs’ VIII. Willingness to volunteer his/her time,
linkages with different departments of skills and knowledge.
GoS. IX. Willing to work on making the community
Agenda of this training and its material including ODF.
pre/post-test, PowerPoint presentations, and for- X. Preferably married.
mats will be provided separately, before the train-
Individuals that could not be selected as CRPs:
ing.
I. Office bearers of VOs / LSOs.
1.1.5. Training of the CRPs on CLTS and II. Close relatives of Office bearers of VOs /
Awareness on WASH and Nutrition LSOs.
III. Government Officials i.e. LHVs, LHWs,
Community Resource Persons (CRPs) are the lead
Teachers, CMWs and government employ-
force in creating awareness among communities
ees.
through CO level meetings and household visits. To
cover the catchment population of each VO, a pair Note: Both CRPs can be relatives.
of CRPs (1 male/1 female) will be selected in consul-
tation with VOs. CRPs can be close relatives of each 1.1.5.2. Role and Responsibilities of CRPs:
other. The CRPs will be selected as per the following
I. Household level data collection about
procedure:
availability of latrine and its usage and
1.1.5.1. Selection of CRPs: maintenance, availability of safe drinking
water, and hand washing with soap.
Female CRPs have already been taken on board at
II. Provide support to VO for development of
Village Organizations (VOs) level under the SUC-
Village Action Plan.
CESS Programme. The active female CRPs will be
given the responsibility to create awareness among III. Conduct Village level CLTS triggering for
women through CO meetings and household visits ODF status.
under PINS ER-3 Programme. If a village female CRP IV. Conduct awareness sessions using SBCC
has not been taken on board under the SUCCESS toolkit at CO level.
Programme, then a new female CRP will be identi- V. Conduct Household visits (65 per month
fied and selected in consultation with the VO. The by both CRPs).
CRPs (male/female) will be identified through com-
1.1.5.3. Selection Process for CRPs:
munity dialogue as per the following criteria:
CNO will conduct a dialogue with Village Organ-
ization for identification of potential CRPs. During II. CLTS triggering for ODF villages.
these dialogues, criteria for selection of CRPs and III. Through mock exercise, CRPs will also
their roles and responsibilities will be communicat- learn how to conduct CLTS triggering at
ed to VO. The VO will identify CRPs (male and fe- community level and offer low cost solu-
male) from their catchment population and provide tions for sanitation and water treatment.
names with CNO. CNOs will take test of nominated
IV. Through these events CRPs will also learn
CRPs (test format attached at Annex 1 and CRPs
how to use SBCC toolkit and how to con-
who will pass the test will be selected as WASH
duct awareness sessions on WASH, Agri-
CRPs. The final names of Male & Female CRPs will
culture and Food Security at the CO forum.
be forwarded by VO to LSO through resolution and
LSO will submit final list of WASH CRPs with CNOs. Agenda of this training and its material including
pre/post-test, PowerPoint presentations, and for-
1.1.5.4. Training of CRPs: mats will be provided separately, before the train-
ing.
Five days training of CRPs will be organized at the
Union Council level. CNOs will facilitate these train- 1.1.5.5. Payment of honorarium to WASH
ing events and these events will be monitored by CRPs through LSOs
WASH officers, RSPs and RSPN’s team members
from PMU. These training events will focus on the The implementing RSPs provide a sub-grant to LSOs
following: referred to in section Sub-granting activity. Pay-
ment of CRPs’ honorarium will be paid to only those
I. To develop understanding about WASH WASH CRPs who will achieve their set milestones
and its link with stunting. given in the table below:
For WASH CRP-Male

Nos Description Months Amount1 % Payment
1 Mapping, HH data collection 1 3000 4.17
2 VAP 1 3000 4.17
3 CLTS Triggering + H&H Sessions, 7 21000 29.17
4 ODF Declaration + verification 1 3000 4.17
5 ODF Certification 1 3000 4.17
6 Post ODF sustainability verification 4 12000 16.67
7 Sustaining Behaviour sessions 9 27000 37.50
Total 24 72000 100
For WASH CRP-Female

Nos Description Months Amount % Payment
1 Mapping, HH data collection 1 1500 3%
2 VAP 1 1500 3%
3 CLTS Triggering + H&H Sessions, 7 10500 19%
4 ODF Declaration + verification 1 1500 3%
5 ODF Certification 1 1500 3%
6 Post ODF sustainability verification 4 6000 11%
7 Sustaining Behavior sessions 21 31500 58%
Total 36 54000 100
1.2. Prepare VAP and support implementa- tification of communal water sources and
tion for access to safe drinking water causes/sources of contamination.
and achieve ODF
VII. By using findings of Transact Walk/sani-
The following steps will be followed to develop tary survey and HH level data collected by
VAP: WASH CRPs, the VOs will develop the Vil-
lage Action Plan (VAP2).
I. During the first meeting with VO, the im- VIII. VOs will display their VAP at the meeting
plementing RSPs’ project staff will orient venue and will review the progress on VAP
the representatives and members of VO during routine monthly meetings.
for development of VAP.
II. The implementing RSPs will review the 1.2.1. Consolidation of VAP into UC Wise
and District Wise Plan and seek
existing Village Development Plan (VDP)
approval from DCC and share with
prepared by VOs and identify needs of concerned stakeholders
safe water and sanitation.
III. VO will advise the CRP to collect HH level Each VO will submit VAP to its concerned LSOs. LSOs
data on WASH (HH with/without latrine will convene a special meeting to consolidate village
and HH level water treatment measures wise plans into UC wise plans. In these meetings,
and handling). representatives from VOs and concerned UC level
stakeholders (UC Chairman, Secretary and other
IV. CRP will use list of Households as given in
UC level representatives of Local Government and
PSC data of households located in catch-
AAP implementing Departments and UC level staff
ment population of VO. List of households
of other NGOs working on WASH) will be invited
will be provided to CRPs during their train-
to attend these meetings. During these meetings,
ings.
each VO will present its VAP to achieve the ODF
V. CRP Household data sheet will be updated status. This plan will also include other activities
on quarterly basis to track the progress. that VOs will undertake to promote hygiene and for
VI. The VO will then convene the meetings of protection of their water resources. Stakeholders
all COs to develop the VAP. CRPs will pro- will also give their inputs for these plans with con-
vide support to VO in preparation of VAP, sensus of all stakeholders; village wise plans will be
transact walk/sanitary survey of catch- consolidated to develop the Union Council level ac-
ment of VO to identify the places used by tion plans. The action plans will be approved by UC
the community for open defecation, iden- Chairman and president of LSOs. Once the UC wise
2 VAP is a comprehensive Plan at village level which includes components related to Water Safety, ODF, AFSL & DRR.
plans have been finalized, a special meeting will be

I. Preparatory steps:
convened in the office of District Local Government i. Review / update of VDP (in con-
Department. Representatives of LSOs, LGD, PHED, text of ODF & water safety plan-
AAP Departments, members of other NGOs work- ning)
ing on sanitation and social mobilization will be
ii. Review of HHs data from CRPs
invited to attend this meeting. In these meetings,
list
each LSO will represent its action plan and on the
basis of its feedback of participants, subsequent iii. Review / development of village
changes in plans will be made. Then, these plans map
will be consolidated to develop the district wise IV. CLTS Tools/steps:
ODF plan. At the conclusion of this meeting, the Lo- i. Transact Walk to Open Defeca-
cal Government Department will approve the Dis- tion places, dumping points and
trict ODF plan. Once the district wise plan has been water sources (Sanitary Survey)
approved from Local Government Department, it ii. Calculation of faeces
will be jointly presented by implementing RSPs and
LG Department in the District Coordination Com- iii. Flow Diagram
mittee meeting. This plan will highlight two types iv. Calculation of medical expenses
of activities: v. Possible solution/ available low
cost options
I. Activities to be undertaken by communi-
vi. Updating VAP
ties to achieve ODF status, and
In case of separate triggering activities with males
II. Activities where communities require
and females, the findings will be consolidated and
support of other sectors like PHED for wa-
endorsed by the community (majority). CNOs will
ter related issues.
observe the first triggering activity of each CRP
Once the District ODF plan has been approved, and will also attend randomly selected subsequent
the RSPs will start its implementation. triggering activities for monitoring and supportive
supervision. As a result of triggering activity, the
1.2.2. VO level Community-Led Total Sani- community will start constructing their own la-
tation (CLTS) Triggering facilitated by trines and take care of drinking water sources.
CRPs for ODF and Water Safety Plans
For CLTS triggering, the following process will be 1.3. Construction of low cost disaster re-
followed: silient demonstration latrines in each
target village
As per VAP, CRPs (Male/Female) will facilitate/de-
velop plan to conduct triggering in all basties/loca-
1.3.1. Designing of low cost disaster resil-
tions/settlements located in catchment area of VO.
ient latrine:
VO will communicate the date, venue and time of
triggering to concerned COs. COs will ensure par- Poverty scorecard data from the SUCCESS pro-
ticipation of members from maximum number of gramme shows that 54% households are poor (0-23
HHs in triggering activity. CO will also invite school score card) and out of which 47.5% have not con-
teachers, religious leaders, masons, plumbers, local structed any latrine and they defecate in the open.
entrepreneurs and community influencers. Male Poor households need options of low cost disaster
and Female CRPs will jointly conduct the triggering, resilient latrines. In this regard, the low cost latrine
however in the areas where male and female can- will be designed and promoted through the follow-
not participate in joint activities, separate triggering process:
ing activity with male and female members will be
conducted by using the following triggering tools: I. LSOs will organize special meetings for
designing of low cost latrine structures.
WASH Officer/Field Engineer will also at- WASH and nutritious food
tend these meetings.
CRPs will be responsible to create awareness at
II. During these meetings, in consultation the community level. In this regard, CRPs will
with the community, they will discuss and undertake the following activities for promo-
design low cost disaster resilient latrines. tion of positive practices:
CRPs/COs/VOs/LSOs/Masons and Entre-
preneurs will promote these designs. 1.4.1. CO level Awareness session on
1.3.2. Construction of low cost disaster WASH and nutritious food
resilient demo latrine:
A pair of CRPs (one male and one female) will
In catchment area of each Village Organization be responsible to conduct awareness sessions
(VO), one demo latrine will be constructed. in the catchment areas of their concerned Vil-
The following process will be used to construct lage Organization (VO). Each female CRP will
the demo latrines: be responsible to conduct awareness sessions
I. There are two options for installation of with all female COs. COs meet fortnightly and
the demos: LSOs may encourage support the female CRP will attend the meeting once a
from their VOs to raise funds for construc- month to deliver an awareness session by us-
tion of a demonstration latrine in the one ing SBCC Toolkit of PINS. Male CRP will orga-
of the poorest Household in the village. nize a meeting with men every month in each
Such a household will be identified by us- CO. He will seek support of CO members to
ing PSC data of SUCCESS and UCBPRP. The gather men for these meetings. In one meet-
latrine can be installed in any household ing, only one topic will be covered. CRPs will
which is/has: maintain record on provided Register. The reg-
ister includes montly workplan, daily diary,
i. a member of the CO; attendance sheet, household visit record and
ii. willing to construct a latrine; mpnthly progress report. CRPs will also attend
iii. personal funds for the construc- routine meetings of the VO to share progress
tion; and and issues. CNOs will randomly visit to observe
iv. willing to permit visit of com- community awareness sessions for monitor-
munity members to the demo ing and supportive supervision of CRPs. CNOs
latrine. will use Quality Assurance Tools for monitor-
ing these sessions. (Quality Assurance tool at-
The masons of the target villages trained al- tached at annex - 2).
ready under the project will be engaged for
the construction of the demo latrine/hand 1.4.2. Quarterly household visits by CRPs
pump. The beneficiary households will be mo- to promote positive practices in the
community around WASH and in-
tivated to contribute in the latrine construc- crease use of nutritious and diversi-
tion through the provision of unskilled labour. fied food and tracking progress
Project’s Field Engineer will supervise the la-
trine construction to ensure that constructed A pair of CRPs (male & female) will have ap-
latrines meet quality standards and are, as per proximately 200 households in their assigned
approved design, hygiene and simple to use for population (catchment area of VO). Both CRPs
all family members, including children, women will be responsible to conduct their home vis-
and men, and have a proper waste manage- its once in a quarter. It means, every month
ment system. The design should be environ- they will cover at least 65 households, thus
ment friendly and disaster resilient. by the end of the quarter, they will be able
1.4. Community level awareness session on to cover all 200 households for home visits.
CRPs will develop a plan for households vis- stall hand-pumps on subsidized rates for
its as per format provided in CRP register and poor households.
will submit it to concerned VOs/LSOs so that V. Willing to provide support CO/VO/LSO for
VO/LSO members can monitor their progress. construction of latrines or installation of
During these visits, CRPs will disseminate in- hand pumps in poor households on sub-
formation about WASH and use of nutritious sidized rates.
food by using SBCC Toolkit. CRPs will also mo-
tivate households without latrines to construct 1.5.1.1. Training of Masons and Plumbers:
the latrine, use the latrine, maintain it and in-
troduce hand washing with soap. For this pur- RSPs will organize two days training for masons
pose, they will also provide them information and plumbers at district level by WASH engineers.
about low cost latrine construction technology This training will focus on the following:
and create linkages with VO’s WASH entrepre- I. Role of masons and plumbers in the proj-
neurs and masons. During these visits, CRPs ect (construction of latrines and installa-
will also collect information and track prog- tion of hand pumps).
ress from households about water treatment
II. Low cost technical solutions for sanitation
practices and help households understand the
and water
importance and process of household level wa-
ter treatment through boiling, SODIS or use of III. Construction of demo latrines and instal-
aqua tablets. CRPs will present this progress lation of hand pumps
at VO level so that office bearers of VOs and Agenda of this training and its material including
COs can motivate the community members for pre/post-test, PowerPoint presentations, and for-
adoption and practice of positive behaviours. mats will be provided separately, before the train-
ing.
1.5. Develop community level technical
resource for construction of low cost 1.5.2. Establish VO level WASH entre-
latrine and installation of hand pumps preneurs to ensure WASH related
supplies at local level
CLTS triggering and community level aware-
ness will create demand of masons who can 1.5.2.1. Training of WASH Entrepreneurs
construct low cost climate resilient latrines
and plumbers who can install hand pumps as From each Union Council, five WASH entrepreneurs
per approved procedures. For this purpose, will be selected in consultation with the LSO. The
following community level technical resource LSO will use the following criteria for selection of
will be developed. WASH entrepreneurs:
1.5.1. Selection of Masons and Plumbers: I. The person should be a local shopkeeper.
II. Willing to get training.
From each Union Council, five masons and five
III. Ready to invest more in low cost WASH
plumbers will be selected in consultation with LSOs.
products.
The LSO will use the following criteria for selection
of Masons and Plumbers: IV. Willing to supply material (defined unit
rates) for construction of low cost. la-
I. Preferably resident of the target union trines, water supply schemes and installa-
council or providing services in the target tion of hand pumps.
UC. These two days’ trainings will be organized by
II. Currently working as mason or plumbers. Field Engineers duly trained as Master Train-
III. Willing to attend training. ers by RSPN. The Implementing RSPs’ WASH
officers will ensure the quality of these train-
IV. Willingness to construct latrines and in-
ings. Agenda of this training and training material celebrations by VOs/LSOs

and formats will be provided separately, before the ODF certification is the responsibility of the District
training. level ODF certification Committee.
1.5.2.2. Develop Supply Chain System for 1.6.1. Notification & training of District
WASH entrepreneurs level ODF Certification Committees:
The Implementing RSPs Project staff will prepare RSPs will coordinate with Local Government De-
the list of the local suppliers working in the nearest partment for notification of District ODF certifi-
market and share their contact numbers with the cation committee. This committee will be headed
LSOs and WASH entrepreneurs. Each LSO will nom- by Local Government Department and have rep-
inate one person (through resolution) from the en- resentation from Public Health and Engineering
trepreneurs’ list to act as UC level distributor for all Department, Department of Health, Education and
WASH entrepreneurs. These UC level distributors Social Welfare Department. In each district, two
will have regular contact with the district level local days training of District ODF certification Commit-
suppliers. The implementing RSPs will also organize tees will be organized. The training will focus on the
a joint meeting of local suppliers and UC level dis- following:
tributors for their introduction and networking to I. To orient the members about their role
strengthen supply chain. The WASH entrepreneurs and responsibilities of ODF certification
will provide the list and quantities of the required committees, process for initial and sus-
products/material and amount to UC level distrib- tainability certification and indicators to
utors, who would give orders to the district level be used for certification.
supplier. The district level supplier will send the
products to the shop of each WASH entrepreneur. II. These training will also focus on how to
After WASH entrepreneurs have received supplies, provide support to VOs for ODF certifica-
the UC level distributor will make the payment to tion of their village.
district level suppliers. During the monthly meet- These events will be facilitated by WASH of-
ing of LSO, the UC distributor will present his/her ficers of implementing RSPs and PMU team of
report about the procurement of products from lo- RSPN will also provide technical support for
cal suppliers for the WASH entrepreneurs. The en- these events. These events will be monitored
trepreneurs will also be invited to attend LSO meet- by Monitoring and Evaluation Officials from
ings so that they can share their concerns about PMU of PINS ER-3. Agenda of this training and
price issues and regular supply of the products. training material including pre/post-test, Power-
During visits to target villages for routine meetings, Point presentations, and formats will be provided
project CNOs will also meet the entrepreneurs. separately, before the training.
They will check their sales record, stock of prod-
ucts and guide them for proper marketing of the 1.6.2. ODF Certification Process by ODF
products in the community. Field Teams will closely Committees
document the supply chain process and conduct
1.6.2.1. ODF Criteria:
frequent discussions with entrepreneurs, masons,
VOs and LSOs on the supply chain system. Based on The
suggestion/feedback of all stakeholders, the supply following criteria will be used for Open Defeca-
chain system will be modified to make it the most tion Free (ODF) villages:
feasible and sustainable supply chain system.
I. No sign of open defecation found in the
1.6. Conduct Village level ODF certification village
through District ODF Certification com- II. Each household has its own latrine, they
mittees, sustainability certification and
use it, maintain it and practice hand wash- I. There are no faeces in bushes
ing with soap. or in the open in village
III. Each household practices safe water han-
dling methods. II. 80% households are using and
maintaining their latrine with
1.6.2.2. Process for ODF certification (first privacy
level):
Below steps will be taken to initiate the process of III. One household latrine is being
ODF certification. used by a maximum of 15 peo-
ple
I. At this (First) level, following the above
criteria, CRPs will declare his/her assigned IV. Over 80% households practice
village Open Defecation Free during the safe water handling
VO meeting.
V. All communal water sources are
II. The VO will validate the data by randomly
well protected from contami-
picking 10% of the households from the
nation by livestock and others,
CRP list and after validation, the VO will
with good drainage.
formally present the declaration to RSPs.
III. The RSPs, through its staff will validate This certification will be conducted through
at least 10% of the households from the the same process used for initial certification.
respective CRP list, and after satisfactory
validation, RSPs will present declaration to 1.6.2.4. ODF sustainability celebration by
the District ODF certification committee. VOs/LSOs:
IV. The implementing RSPs will facilitate the The LSOs will organize a celebration in their
ODF Certification committee’s visit to the villages that have successfully maintained their
recommended villages within 30 days af- ODF status. The LSOs will also invite neighbour-
ter submission of their declaration. ing LSOs and VOs who have not yet attained
sustainability so that they can get motivated
V. ODF Committee will verify the status
and learn from each other’s experiences to
through tools like: Transact walk, discus-
sustain ODF status. Furthermore, stakeholders
sions with community members, physical
from the public and private sector (including
validation of at least 10% selected house- District Administration, Local Government
holds and use of questionnaires/monitor- representatives and MNAs & MPAs etc.) may
ing sheets. be invited to participate in the event.
VI. After necessary verification, the cer-
tification committee will award the 1.6.2.5. Creating social norms for sustaining
ODF certificate to the VO. The latter ODF status:
will invite all member households to
attend the certification ceremony and In order to sustain the ODF status at the village
ask them for an oath to maintain ODF level, LSOs will take lead to develop their social
status. norms by following these steps:
1.6.2.3. Process for Secondary ODF certifica- I. LSO will convene a special meeting of of-
tion (second level): fice bearer of all VOs and COs. For this
meeting, local stakeholders including UC
At the secondary level, Post ODF sustainability
Chairperson/secretary, key religious lead-
certification will be conducted after a period
er, school teachers, LHWs, and CRPs will
of six months. The following indicators will be
be invited.
used for the second round of certification:
II. Community Nutrition Officers will also at- norms. They will also identify individuals/
tend this meeting and explain the impor- households violating these norms and
tance of social norms for WASH. will create social pressure for such indi-
III. LSO will encourage every participant to viduals/households so that they can start
share his/her opinion about behaviours practicing the agreed upon social norms.
that affect sustainability of WASH inter- 1.6.2.6. Social Accountability:
ventions and will suggest some principles
to be followed by all households in the The LSO will facilitate its VOs to develop their Vil-
union council. lage Action Plan (VAP) and Charter of Demand
IV. Keeping in view this discussion, CNOs will (CoD). The LSO will develop their Charter of De-
facilitate LSOs to create social norms for mand (CoD) at the union council level, keeping in
sustainability of positive behaviours for view the VAP of its VOs. The LSO will discuss its
WASH. Office bearer of community insti- CoD with concerned line departments and invite
tutions and other stakeholders will sign on them in VO/LSO meetings. The LSO reps will also
declaration of social norms to ensure its participate in Joint Development Committees (JDC)
ownership and responsibility for compli- to raise their voices for provision of safe drinking
ance by all. water and achieving ODF status. These community
institutions CO/VO/LSO will provide support at the
V. These norms will be the binding force for grass roots level to these public institutions. For ex-
every household and everyone has to play ample, if a water supply or drainage scheme is be-
his/her role in promotion of these norms. ing implemented by the government department’s
VI. These social norms will be displayed at these VOs/LSOs will join hands for participatory de-
meeting venues of all community insti- velopment. These social norms will be displayed at
tutions and during their routine meeting, meeting venues of all community institutions and
they will reinforce these norms. during their routine meeting, they will reinforce
VII. Community institutions will also serve as these norms. This can be further explained through
watchdogs for implementation of these the following diagram:
Joint Development Committee Headed by Deputy Commissioners

Discuss the district level development needs and include in the Annual Development Budget
ity demands
Accountability of all concemed department

LSOs representatives are JDC members
District Coordination Committee - Capacity Building Needs

2. WATER RELATED ACTIVITIES and a total of 10 persons /LSO executive body will
attend this event. Training will cover the following
2.1. Capacity Building of PHED staff and topics:
LSOs on water testing and water quality
monitoring. I. Help LSOs to understand process of map-
ping of communal water sources,
Under this initiative, the following activities will be
implemented: II. Reasons of chemical and biological con-
tamination;
2.1.1. Training of RSPs project staff and III. Process of sanitary survey to identify
PHED staff on chemical and biologi- source of biological contamination and
cal testing take corrective measures to stop contam-
ination;
Two-days training event for RSPs project staff (En-
gineers and WASH Officers), PHED officials (Engi- IV. Process of chemical testing and provide
neers) will be organized on chemical and biological support to project team for chemical test-
testing at the district level. This training will focus ing,
on the following: V. Disseminate information among com-
munity about secure and insecure water
I. Improve technical knowledge of the par- sources (areas with high arsenic and ni-
ticipants about chemical and biological trates contamination);
contamination VI. Community level biological testing by us-
II. Highlight sources of contamination and ing H2S and periodic chlorination.
suggest solutions to address the issue of Project engineers and CNOs of implementing RSPs
contamination will facilitate these training events. These training
III. water quality monitoring through period- events will be monitored by M&E team of RSPN’s
ic testing and suggesting solutions to ad- PINS-ER-3 PMU and implementing RSPs. Agenda
dress the issue of contamination of this training and training material including pre/
IV. How to develop alternate water sources in post-test, PowerPoint presentations, and formats
areas of high arsenic and nitrate concen- will be provided separately, before the training.
tration.
These trainings will be conducted by RSPN with 2.2. Undertake chemical testing and period-
technical support from Pakistan Council of Research ic biological water quality monitoring of
improved water sources through LSOs
in Water Resources (PCRWR), Provincial PHED and
UNICEF. These training events will be moni- RSPN will procure water testing machines and re-
tored by M&E teams of RSPN’s PINS-ER-3 PMU agents to be used for chemical testing and H2S
and M&E officer of Implementing RSPs. Agenda stripes to be used for biological testing of water and
of this training and training material including pre/ will provide this material (water testing machine,
post-test, PowerPoint presentations, and formats reagents and H2S stripes) to implementing RSPs
will be provided separately, before the training. to be used at the district level. Through VAP, the
VOs will identify all communal water sources and
2.1.2. Training of LSOs on water quality provide the list of such sources to LSOs who will
monitoring further develop a plan for chemical and biological
LSOs will be responsible for securing the communal testing of all water sources and will repeat this after
water sources from all kinds of contamination and every six months. Before proceeding for chemical
for this purpose a one-day orientation of executive testing, available water quality reports from public
body of LSOs will be organized at the Union Coun- and private sector will be analysed and afterward,
cil level. For two LSOs, one event will be organized the field engineers with support from PHED staff
will conduct chemical test of all identified water
sources. Chemical testing will help classify areas other hand, water fit for drinking will be
into two categories: marked as “Fit for drinking (√)” in green.
In areas where water is fit for drinking, LSOs will
I. Areas having acceptable level of chemical
be responsible for periodically conducting biologi-
concentration and water is drinkable after
cal testing of all communal water sources. Initially,
removal of biological contamination.
LSOs will be provided support for biological testing
II. Areas where water sources have higher of water sources through provision of H2S strips
arsenic and nitrates concentration. The and later on, LSOs have to mobilise local resources
areas and water sources with unaccept- to procure for periodical testing. For biological test-
able level of chemical concentration will ing of water sources, two samples will be taken i.e.
be marked as NOT TO BE USED (X) in red
and LSOs through VOs will inform the I. 3
One from water source to determine the
communities to not use water from such contamination at source, and
sources for drinking. For such areas, proj- II. One from point of use that helps to iden-
ect teams will work with LSOs and VOs to tify reason of contamination during water
develop alternate water sources. On the handling practices.
1. Fill the water to be tested up to ‘FILL LINE’ and replace the cap.
room temperature (preferably 250 - 370C) for the specified time below
Temperature Range Average Incubation Period
300 - 35 0C 24 Hours
250 - 30 0C 24 - 36 Hours
200 - 25 0C 36 - 48 Hours
15 - 20 0C 48 - 60 Hours
3. Observe for the change in colour of the medium.
4. a) If the content turns black, water is not fit for drinking. Refer to adjacent picture.
b) If the content turns into any colour other than black, it indicates that water is free of bac-
teriological contamination.
5. Add few drops of some disinfectant (i.e. dettol, phenyl etc.) and discard.
If source sample shows contamination, then VOs the roll out plan for water will be followed.
will conduct the sanitary survey to identify the rea-
sons of contamination. It will help in taking correc-
tive measures to stop contamination. Moreover,
3 Under PINS only communal water sources for water quality testing will be considered.
2.2.1. H2S Strips - test methodology: ter sources (sources that have acceptable level of
chemical concentration). For subsequent chlorina-
RSPN, in consultation with sector partners and PCR- tion, LSOs will be responsible to raise funds from
WR, will present a mapping and sampling method- their members for chlorination of water sources.
ology for water testing which will be finalized and
implemented, accordingly. However, following the 2.3.1. Process of chlorination of water
standard method, WASH officers/engineers will be sources:
trained on water quality and testing and around
12,159 number of tests will be performed. It is estimated out of 10 water sources at each LSO
level (where the water quality testing will be done)
Test Tagging Instructions: only 6 water sources (per LSO) will be needing chlo-
rination. The chemical testing of selected parame-
The WASH officer after the collection of water sam- ters will be followed by bacteriological testing to
ple would bottle with communal water source code identify the need for chlorination. The chlorination
and date & time as per prior shared guidelines will be done on bi-annual basis. The microbiological
and chemical testing will also be done on biannual
2.2.2. Process of sanitary survey: and annual basis, accordingly. In this regard, water
The sanitary survey will be done as a part of “trans- quality testing roll-out plan would also be followed.
act walk”, following the steps below: I. WASH Officers will lead at the RSP level (as
I. Invite PHED and LG (duty bearers) to be they will be trained on water quality test-
part of sanitary survey. ing and use of chlorine by PCRWR/WASH
Expert).
II. Physical survey of all water sources identi-
fying their contamination points. II. The Chemical and biological water testing
will be carried out at 10 water sources in
III. Asking questions for clarification to de- each LSO.
termine the knowledge about local water
chain/system and expected contamina- III. Based on the water quality testing results,
tion. LSO with the help of RSPs staff will make
the list of contaminated (microbiological)
IV. Note taking and photographs for docu- sources.
mentation and writing up the findings to
be further used for water safety planning IV. The chlorine will be procured and provid-
as a part of Village Action Plan (VAP). ed by RSPN.
V. Encourage discussions on safety measures V. As per method (chlorine required), the
and actions needed to avoid contamina- chlorination will be done.
tion or protect water sources. For subsequent chlorination, LSOs will be responsi-
ble to raise funds from their members for chlorina-
VI. These findings will be further used to con-
tion of water sources.
sider for water safety planning.
2.3. Chlorination of communal water sourc- 2.4. Provision of safe drinking water
es to address biological contamination through construction / installation /
through LSOs rehabilitation of hand pumps / water
supply schemes in areas of extreme
Chlorine effectively kills a large variety of water- need
borne pathogens including those that can cause
typhoid fever, diarrhoea, dysentery, cholera and VOs have identified their need for water under SUC-
other water borne diseases. Chlorination is recom- CESS and UCBPRP through their VDPs. The SUCCESS
mended after every six months and for this pur- programme has allocated some funds for commu-
pose, LSOs will be provided initial support from nity critical infrastructure that includes schemes
project funds for chlorination of all communal wa- related to water supply. On the same pattern, un-
der PINS ER-3 a sum of PKR 250,000/union council hand-pump after installation.
has been allocated as sub-grant to LSOs that will VI. Field engineers will prepare a brief pro-
be used for provision of safe drinking water for in- posal for installation of hand pump/water
stallation/ rehabilitation of hand pumps and water supply scheme and submit it to the Proj-
supply schemes. District teams of PINS will work ect Implementation Unit (PIU) of imple-
closely with district teams of SUCCESS to avoid du- menting RSPs for approval.
plication and effective use of financial resources to
VII. Once the hand pump scheme for a partic-
meet community needs for water. Government has
ular marginalised village will be approved,
also allocated funds for community level small wa-
the implementing RSPs will sign a Terms
ter schemes/installation of hand pumps. List of vil-
of Partnership (ToP) with LSOs to oversee
lages where hand pumps will be installed through
the project, part of Community Physical
PINS ER-3 and SUCCESS will be shared with the
Infrastructure schemes (CPIs) guidelines
Local Government and PHED, so that they can use
attached as annex - 3. This ToP will de-
their funds for the villages that are not covered un-
scribe the role of beneficiary VOs, LSO
der PINS ER-3 and SUCCESS for small water supply
and co-applicant along with total number
schemes/hand pumps.
of instalments in which approved amount
The following process will be adopted to provide will be transferred into the LSO account.
support to LSOs/VOs for provision of safe drinking VIII. RSPs will transfer funds to LSOs as per
water through installation/rehabilitation of hand mechanism described in the ToP.
pumps/water supply schemes: IX. For each scheme, the LSOs will make the
following three committees:
LSOs, in consultation with VOs, will identify
the extremely marginalised villages for instal- a. An implementation committee responsible for
lation/rehabilitation of hand pumps and small procuring the material and services,
water supply schemes.
b. An audit committee responsible for ensuring
I. LSOs will sign Terms of Partnerships (ToPs) that resources are used only for the project
with VOs and submit signed ToPs to the and transparency at every step of the project,
and
project staff for assessment (Technical
feasibility), finalization and installation of c. A maintenance committee responsible to en-
hand-pump or water supply schemes in sure the maintenance of the scheme after
the selected villages. completion.
II. VOs, with consensus of all COs, will final-
I. To provide income generation opportuni-
ize the location for installation of hand
ties for the poor households, the LSOs will
pump or water supply scheme.
hire skilled labour from poor and vulnera-
III. The project field engineer will conduct the ble families.
technical feasibility and prepare the cost
II. During the implementation phase, project
estimates for the scheme.
Field Engineers will provide the techni-
IV. Before finalization of any scheme for hand cal support for installation of the hand-
pump, ground water test will be conduct- pumps and water supply schemes as per
ed to ensure that underground water of approved design.
respective village is fit for drinking.
III. After completion of schemes, LSOs
V. LSOs will be encouraged to contribute at through their concerned VOs, will ensure
least 5% of the total cost of the scheme, the proper use and maintenance of the
either in the form of cash or unskilled la- hand-pumps/water supply schemes.
bour to ensure the community’s owner-
IV. For this purpose, LSOs will raise funds
ship, proper use, and maintenance of the
from beneficiary households on annual cash or unskilled labour. Later, they will be respon-
basis and keep these funds in LSO’s ac- sible for maintenance and repair of their scheme
count to be used for operation and main- by raising funds from within the community. These
tenance of the schemes. schemes will be implemented through sub-grants
V. These schemes will be implemented to LSOs and by following the generic guidelines for
through sub-grants to LSOs and by follow- implementation of Community Physical Infrastruc-
ing the generic guidelines for implemen- ture schemes.
tation of Community Physical Infrastruc-
ture schemes (CPIs). 2.4.1.2. Community Water Filtration Plants:
2.4.1. Develop Alternate Water Sources/ In areas of arsenic concentration, a limited num-
Construct Community Water Filtra- ber of VOs will also be supported for installation of
tion Plants in areas of higher arsenic community filtration plants. Each plant will produce
concentration clean water up to 35 litres/minute and would have
According to recent reports, ground water in most the capacity to meet the needs of 150-200 house-
areas located along Indus River have higher con- holds. These units will be installed in close coordi-
centration of arsenic, i.e. above 200 micrograms nation with PHED and Local Government to avoid
per litre. Long-term exposure to arsenic in drinking duplication. Community Water Filtration Plants
water can cause cancer of the skin, lungs, bladder related schemes will be implemented through sub-
and kidneys. Under PINS ER-3 chemical testing of grants to LSOs by following the generic guidelines
communal water sources will help to identify the for implementation of Community Physical Infra-
areas with higher arsenic concentration. Through structure schemes.
community awareness and SBCC activities, com-
munities will be informed about the risk and the 2.4.2. Arsenic Removal Solutions through
Iron Oxide Filter Systems or Coagu-
health consequences of drinking such water as well lation- Filtration (CF) for small rural
as options for the treatment of arsenic contaminat- communities (5-7 HHs)
ed sources.
In order to explore possible solutions for arsenic re-
To improve access of such communities to safe movals in high arsenic concentrated areas, RSPN,
drinking water, the following solutions will be ex- with technical assistance from PHED, PCRWR and
plored: sector partners, will design and implement a pilot
initiative on the use of arsenic removal filters in one
2.4.1.1. Develop Alternate Water Sources: particular UC in any targeted district.
I. Linking community with nearby secure The following steps will be adopted for this pilot
water source: Programme teams of im- initiative:
plementing RSPs will identify secure
water sources from nearby villages I. On the basis of chemical water testing,
and share information with VOs to dis- one UC will be selected in consultation
seminate it to households. with PHED and PCRWR for implementa-
II. Water Supply Schemes to transport water tion of the pilot initiative.
from other secure water sources: II. Dialogue will be conducted by implement-
A limited number of far off villages will be supporting RSP with LSO for selection of 50 target
ed for the construction of water supply schemes households from different villages of the
to transport water from secure water sources. same UC.
This support will be done through a grant to LSOs. III. While selecting the households, Imple-
Whereas, they can be encouraged to contribute at menting RSP will ensure that five house-
least 5% of the total cost of scheme in the form of holds are selected for one filter and all
these five households should be located water for bathing, washing, use for kitchen garden-
very close to each other. ing and livestock. Keeping in view the feasibility
IV. RSPN will coordinate for procurement of of community level water harvesting, VOs will be
10 Arsenic removal filters. One filter will engaged in identification and storage of rain water
be given to a group of five households. at village level storage points. Water harvested at
community level will primarily be used for demon-
V. RSPN will train implementing RSP’s field
stration of kitchen gardening and community farm-
staff who will further train beneficiary
ing at Farmer Field Schools. In addition, community
households on the use of filters, including
members can also use this water for kitchen garden
operation and maintenance.
at their homes and for their livestock. For commu-
VI. RSPN will coordinate with NUST for SOPs/ nity level water harvesting, a total of 50 VOs will be
guideline of Sample collection for pre and provided an amount of Rs.50,000/VO for rehabilita-
post water testing. tion and reconstruction of their natural water stor-
VII. Pre and post water treatment samples age places in the community. Rain water harvest-
from target sites will be collected and sent ing related schemes will be implemented through
to NUST for verification according to rec- sub-grants to LSOs and by following the generic
ommended guidelines. guidelines for implementation of Community Phys-
VIII. RSPN will develop the format along with ical Infrastructure schemes.
guidelines for User acceptability, cost and
benefit and will share with RSPs to collect 2.5. Pilot testing on LSO level chlorine
the data after four weeks of the installa- production and household level chlori-
tion of filter. nation for water treatment and explore
possibility for scale up and commercial-
IX. RSPN M&E will analyse and compare the ization/ social marketing
cost and benefits of arsenic filter with oth-
er arsenic removal technologies. Keeping A pilot will be implemented on LSOs level chlorine
in view the acceptability and cost, decision production and social marketing in community for
will be taken to scale up this intervention. household level chlorination of water. This pilot will
X. RSPN will share the finding with respec- be designed and implemented in close coordina-
tive stakeholders including RSPs to further tion with PHED and PCRWR. For implementation
share with LSO. of pilot, WATA technology developed by Antenna
Foundation will be used. This technology uses the
2.4.3. Rain Water Harvesting at Household simple, manageable process of electrolysis to con-
and Community level to use for vert a quantity of salt and water into sodium hy-
drinking water, kitchen gardening pochlorite. The resulting solution can be used for
and livestock
drinking water chlorination.
Due to impact of climate change, a few parts of
the country, especially Sindh, receive heavy rains, The following process will be adopted for imple-
whereas, other parts face prolong drought seasons. mentation of this pilot:
In this scenario, rainwater harvesting is being rec- This pilot will be implemented in 5 out of 10 target
ognized as a sustainable source of water that has districts through LSOs. The implementing RSPs will
less impact on the environment. Under PINS-ER3, select the Union Council on the basis of the follow-
by using the platform of COs, trained CRPs will pro- ing criteria:
vide information and basic orientation to commu-
nity members for household level water harvesting. I. Union Council where chemical concentra-
They will be acquainted with low cost technology tion in underground water is acceptable
for capturing water from roofs, ground, and storage II. Have functional Community Institutions
in down pits, disinfection (filtration through use of
III. Willingness to provide social and financial
cloth and chlorination) for drinking purpose, use of
support to community entrepreneurs for use of chlorine for water purification. IEC ma-
IV. Willing to provide active community re- terial (handouts) on use of chlorine for household
source person to be engaged in social level water treatment will be provided to CRPs so
marketing of chlorine that they can use it during community mobilization
activities. On average, one CRP will cover about
V. Ready to provide suitable space in their
200 households on monthly basis. Thus, a total of
office or in a community for installation of
10 CRPs will be taken on board to cover all target
WATA-Antenna equipment.
households (2000). The CRPs will use platform of
LSOs will select a team of two entrepreneurs/mem- CO meetings and households’ visits to promote the
bers preferably from poorest households (0-23 PSC) positive behaviour and social marketing of chlorine
who will work as community entrepreneurs for LSO for water purification. During these visits, CRPs will
level chlorine generation. These entrepreneurs observe the household level practices for water pu-
(Pair) will be identified as per the following criteria: rification and motivate the household members to
use chlorine water purification. Payment of Hono-
I. Must be resident of the Union Council
ria (proposed PKR 1500 per month) will be given
II. Age between 18-45 years and both entre- to each CRP (for a period of 5 months) through
preneurs can be close relatives (brothers, sub-granting to LSOs. LSO, in consultation with VOs
Husband and wife, brother and sister, fa- and entrepreneurs, will fix the price of chlorine bot-
ther and son/daughter) tle and will promote the same price in the whole
III. Households of entrepreneurs must be Union Council. The CRPs will take chlorine from
members of CO entrepreneurs and will carry with them the chlo-
IV. Willing to learn and work as community rine during the household visits and sell the bottle
level entrepreneurs packed chlorine to household members interested
V. Must be literate (able to read and write) to buy and use it. During these visits, they will also
and maintain record provide information to household members about
the correct procedure for use of chlorine. Through-
VI. Should have good communication and
out implementation period, WASH officer of Imple-
marketing skills
menting RSPs will provide technical support to en-
VII. Should have own mobility trepreneurs for proper functioning of equipment,
RSPN will procure WATA- Antenna Equipment along compliance of protocols and seek support from
with reagents and will hand it over to Implement- LSOs for smooth implementation of pilot interven-
ing RSPs for onward provision to LSOs and the LSOs tion. RSPN will also conduct a baseline survey on
will provide this equipment to entrepreneurs dur- household level water treatment practices,
ing LSO meeting and will arrange suitable space knowledge, acceptance and use of chlorine for
in their office or in a community for installation of water purification. At the end of the interven-
WATA-Antenna equipment and will also provide tion period, end line survey will be conduct-
support to entrepreneurs to procure bottles from ed to assess the success of the pilot and ac-
market to be used for packing of chlorine. RSPN ceptability of chlorine among community and
will arrange for a trainer who will train communi- affordability of the community, especially poor
ty entrepreneurs on the use of the machine. The households, to buy the chlorine solution. If
trained WASH officer of concerned RSP will orient these pilots yield significant positive results,
LSO executive body for monitoring and supportive then opportunity will be explored for its scale
supervision of this activity in the union council. In up through LSOs.
the catchment area of each target Union Council,
there are about 10 VOs and female CRPs (10) se- 2.6. Celebration of programme related
lected under WASH components will be engaged in international days i.e. World Food Day,
this activity and they will undergo a one day orien- World Water Day, Global Hand Washing
tation on demand creation and behaviour change Day and World Toilet Day, at UC and
District and Provincial levels
Every year, four days will be celebrated, i.e. World level.

Food Day, World Water Day, Global Hand Washing
Day and World Nutrition Day in target districts. For 2.6.3. Provincial level events:
each event, RSPN’s PMU team will develop concept
notes as per the international theme of the event At provincial level RSPN will support AAP concerned
and share it with RSPs. This concept note will pro- Departments (Agriculture, Livestock, Fisheries and
vide guidance for implementing celebratory ele- PHED) for celebration of two of the four events per
ments of these events which will be organized at year. RSPN will also collaborate with other NGOs for
three levels: their participation in these events. Representatives
from LSO District Networks form target districts will
2.6.1. Union Council Level Events: be invited to attend these events and share the is-
sues being faced by communities in accessing good
Each LSO will celebrate at least two of the four food, water and sanitation services.
events per year. As LSOs will be responsible for
managing these celebration events at union council 2.7. Quarterly Coordination meetings with
level, implementing RSPs will provide small grants national WASH partners
to each LSO to arrange at least two celebration
RSPN will coordinate with Federal Ministry of Cli-
events per year. The focus of UC level celebrations
mate Change (MoCC) and UNICEF for re-activation
will be to mobilize the communities to play their of WASH sector partner group at National lev-
role in promotion of positive behaviours and social el. This group will have representations from key
norms for use of nutritious food, water and sani- NGOs i.e. Plan International, WATERAID, RSPN,
tation. LSOs will invite the local elected represent- Mercy Corps, PAIDER, Oxfam, Agahi and IRSP. This
atives and Government officials responsible for group will also have representation from the World
service delivery, to discuss issues related to avail- Bank-Water and Sanitation Programme (WSP), UN
ability of quality food on low price and availability agencies including UNICEF, UN-Habitat and World
of water and sanitation services. LSOs will ensure Health Organization (WHO). RSPN will organize
the participation of women, children, disable per- quarterly meetings of this group at RSPN office and
sons, minorities and adolescent and young people would also include Pakistan Council of Research in
so that they can also raise their voices for rights. Water Resources (PCRWR) and academia like Na-
tional University of Science and Technology (NUST)
2.6.2. District level events: and COMSATS University (as they are working on
water issues). During these meetings, progress on
At district level, partner RSPs will celebrate two of WASH interventions will be shared and their tech-
the four events per year. For such events, Imple- nical support will be taken to improve the interven-
menting RSPs will invite the District Administra- tions and effective implementation. These coor-
tion, local media, AAP implementing Departments, dination meetings will also help avoid duplication
PINS-ER2 partners, other NGOs working in district from these partners for water related interventions
and LSOs. They will provide opportunity to wom- in the same target districts.
en from minorities, children, disable people and
young people to participate in these events and At the provincial level, RSPN will coordinate with
raise their voice for services. During these events, UNICEF, LG, PHED, PCRWR and other NGOs working
LSOs will share their Charter of Demand (CoD) with on WASH to form a Provincial WASH group and will
all stakeholders to demand their rights for availabil- convene the meeting of this group on a quarterly
ity of nutritious food at low prices and availability basis. Purpose of these meetings will be to share
of water and sanitation services at the community progress and seek technical inputs to improve per-
formance and avoid duplication.
Expected Result-2
Improved community-level nutrition sensitive food production systems adapted to climate change in
rural areas of Sindh
Activities for the expected result 2 will improve ac- follow up by VOs,
cess of communities to nutritious and diversified
food and increased availability of food options in 3.2. Develop a cadre of Master Trainers
lean seasons with effect on behaviour practices. (Government and RSPs) and VO level
agriculture entrepreneurs in kitch-
en gardening (for drought, flood and
3. AGRICULTURE RELATED ACTIVITIES peri-urban settings) in landless house-
holds, homestead gardening and small
3.1. VO level preparation to improve avail- scale community farming
ability of nutritious crops at all times
3.2.1. Training of Trainers for RSPs and
For improving and diversifying the food produc- Government officials on kitchen gar-
tion and consumption with particular attention to dening and improved crop produc-
mothers and children, the following tasks will be tion technology
undertaken:
RSPN along with the support of FAO, Action Against
I. RSP’s project staff will conduct nutrition Hunger, Government officials and other RSP mem-
awareness orientation sessions with VOs bers will take lead role for conducting an eight days
and LSOs. Trainings of Trainers (ToT) at NARC Islamabad. A to-
II. CRPs will conduct community awareness tal of 40 officials (4 from each target district) will
sessions on healthy and balanced diets, be trained as Lead Trainers. Nomination from RSPs
using participatory approaches including will include one agriculture officer and two CNOs
face to face and group discussions, SBCC having a background in agriculture. Nominations
toolkit and pictorial materials. from Agriculture department will be taken through
AAP’s secretariat and nominations will include of-
III. Field teams will facilitate the VOs to con-
ficials from District Agriculture departments hav-
duct CO sessions and undertake village
ing background in Horticulture and Agronomy. The
based planning, identify opportunities
training will be facilitated by resource persons from
and resources.
NARC, Broader training contents will include:
IV. Based on identified needs and resources,
VOs together with villagers will prepare an I. Farmer field school approach
action plan for production and availability II. Climate smart kitchen gardening, especial-
of nutritious food fruits, crops and vegeta- ly vertical kitchen gardening techniques
bles (Mangoes, Bananas, Dates, Ber, Chicu for landless households, small scale com-
and melons are important fruit crops, Rice munity farming and value chain by using
& Wheat are important food crops and the farmer field school approach
Tomatoes, Onions, Peas, Carrot, Radish,
III. Community level poultry and livestock
Ladyfinger, Tinda are important vegetable
management
crops of target districts)
Final agenda and training material of this training
V. Implement the intervention package as
will be prepared in consultation with NARC and ACF.
per plan laid out:
a. Display of plans at meeting venue and regular 3.2.2. Training of VO level entrepreneurs in
follow up by VOs, kitchen gardening (for drought, flood
and peri-urban settings) in landless
b. Display of plans at meeting venue and regular households, homestead gardening
and small scale community farming

III. Register households for different FFS
groups (Kitchen Gardening, Livestock,
3.2.2.1. Selection of Village Level Agricultur- Poultry and Crop Production).
al Entrepreneurs
IV. Develop work plan of session and or-
From catchment area of each VO, two agriculture ganize weekly/fortnightly sessions with
entrepreneurs (1 male and 1 female) will be iden- these groups
tified through a process of community dialogues V. Conduct periodic visits to locations of par-
with VOs. These agriculture entrepreneurs will be ticipants of kitchen gardening group to
identified by using the following criteria: provide them on spot technical advice.
VI. Coordinate with CLEWs and Implement-
I. Resident of catchment area of VO
ing RSPs agriculture staff for FFS session
II. Both entrepreneurs (male and female) on livestock, poultry and crop production.
can be close relatives
VII. Establish demonstration plot for FFS
III. Family of entrepreneurs must be the learning. The demonstration plot will be
member of one CO of the VO comprised of three parts i.e. nursery area,
IV. At least one out of two entrepreneurs vegetable home gardening and compost/
must be able to read and write organic farming
V. Should have background in agriculture VIII. Raise nursery for moringa, non-timber
and must be interested to learn new tech- and fruit plants at FFS to sale out seedling
nologies to FFS and other members of the village.
VI. Have at least half acre of land or the con- IX. Perform as village level entrepreneurs for
cerned VO would arrange the required agriculture, livestock and poultry
land for practical demonstration and a X. To ensure compliance of agreement with
source of irrigation water VO
VII. Must be willing to participate in training XI. Participate in VO meetings to share prog-
programme and transfer new technolo- ress. Also attend meeting at LSO office to
gies to participants of the training events share the progress report
to be organized for FFS
VOs will submit the nomination of identified entre- 3.2.2.3. Training of VO level agricultural
entrepreneurs:
preneurs to LSOs and LSOs will submit the list to
Implementing RSPs who will conduct the validation Five days training of VO level agriculture entre-
to ensure that entrepreneurs have been selected preneurs will be organized at Union Council level,
as per approved criteria. The final list of entrepre- preferable at one farmer field school of the UC.
neurs meeting the selection criteria will be shared This training will be facilitated by master trainer of
with LSOs to take them on board. LSOs will sign Implementing RSPs and they will also invite gov-
agreement with VO level agriculture entrepreneurs ernment officials to facilitate these training events.
to take them on-board. Training topics will include:
3.2.2.2. Responsibilities of Village Level Agri- I. Farmer field school approach

cultural Entrepreneurs II. Climate smart kitchen gardening, especial-
ly vertical kitchen gardening techniques
I. Participate in training events organized by
for landless households, small scale com-
implementing RSPs or by government de-
munity farming and value chain by using
partments.
the farmer field school approach
II. Act as focal point for all activities to be
III. Community level poultry and livestock
organized at FFS and ensure proper usage
management
and maintenance of agriculture toolkit.
Detailed agenda for these training events will be V. Implementing RSPs will organize five days
finalized after training of master trainers. Agenda training of VO level agriculture entrepre-
and training material will be shared with district neurs (already described above)
teams by RSPN before initiation of training events. VI. RSPN will procure agriculture toolkit that
will have the necessary material and sup-
3.3. VO level Farmer Field Schools (FFS) to plies like vegetable seed kits, tools and
promote kitchen gardening and identi- fertilizer, for FFS and seed kits and other
fy indigenous solutions to agricultural
inputs to be given to participants of kitch-
challenges and replicate at a larger
scale. en gardening training programme. RSPN
will provide all these toolkits to imple-
Farmer Field School (FFS) is a tried and tested in- menting RSPs for onward provision to VOs
tervention recommended by Food and Agriculture to be used at FFS
Organization (FAO). FFS is a non-formal educational The Agriculture Entrepreneurs (AEs) will be provid-
process and it provides opportunity for rural com- ed a FFS register. The register includes Agriculture
munities for learning by doing and helps them to Entrepreneurs monthly session plan and progress
improve their basic agriculture management prac- format, FFS proceedings format, FFS structure and
tices that lead to enhanced food diversity at house- AE’s ToRs.
hold and community level. A FFS consists of 20 to
25 members where farmers act as experts, they 3.3.1. FFS will work as per the following
have regular group meetings to share/discuss dif- mechanism:
ferent ideas. FFS have a proven record of creating
awareness and building capacity of communities in Trained VO level agriculture entrepreneurs by using
improving production of crops by building on indig- their learning from training programme will grow
enous knowledge and practices. vegetables as demonstration at their plot of land.
This demonstration will be used to impart knowl-
Under PINS ER-3, Farmer Field schools will be es- edge and skills to participants of kitchen garden-
tablished at VO level. These FFS will be established ing training programme. The entrepreneurs will
by using the following process: also grow vegetable seedlings at FFS and commu-
nity members will purchase these seedlings from
I. During initial dialogue with VOs and LSOs, these entrepreneurs for kitchen gardening at their
CNOs will provide them information about homes. In catchment area of each FFS, there will
benefits of Farmer Field Schools in context be about 150-250 households and as per interest
of food security of community members, a group of 20-25 house-
II. VOs will submit their consent to estab- holds will be enrolled as a class of FFS on a specific
lish FFS through written resolution and subject. These groups can be related to kitchen gar-
this will also mention that VO will arrange dening, livestock, poultry and crop production. VO
a piece of half acre of land for practical level entrepreneurs will organize weekly/fortnight-
demonstration at FFS level. VOs will also ly awareness sessions/ discussion with groups of
share copy of resolution with their con- kitchen gardening, livestock and poultry. For kitch-
cerned LSO. en gardening, discussion will be facilitated by VO
III. Implementing RSPs will sign an agreement level entrepreneurs on weekly basis and discussion
with concerned LSO that will describe the will cover the topics related to kitchen gardening,
role and responsibilities of LSO and Imple- selection of good quality seed, seed preparation,
menting RSP for Farmer Field School land preparation to grow seedling and nursery,
use of fertilizers, water management, soil nutri-
IV. VO will identify a pair of VO level agricul-
ent management, tunnel farming, integrated pest
ture entrepreneurs to manage the Farmer
management, harvesting, storage and processing.
Field School and will also sign agreement
The duration of one batch will be maximum three
with these entrepreneurs
months and in one year, VO level entrepreneurs to improve their access to nutritious food through
will work with two batches. kitchen gardening related interventions. For this
purpose, all 108 households (0-23 PSC) in each VO
I. For livestock and poultry groups, discus- will be supported for two seasons (Khareef and
sion will be facilitated by VO level entre- Rabbi). In Year-I, a batch of 54 Households will be
preneurs on fortnightly basis. Community enrolled in kitchen gardening sessions, while the
Livestock Extension Worker (CLEW) of the remaining 54 households will be enrolled next year.
UC will also attend these sessions and will These households will be selected through follow-
facilitate the discussion for learning. Du- ing the criteria below:
ration of one batch will be six months and
in one year, the VO level entrepreneur will I. Households must fall within poverty score
work with two batches. card 0-23
II. Crop production group will be invited for II. Households must have at least one MWRA
learning/discussion as per stages of crops and U5 child
and these sessions will be facilitated by III. Must be resident of catchment population
master trainers of Implementing RSPs of VO
(Agriculture officer and CNOs) and gov- NARC provided manual/material will be used by
ernment agriculture extension. Duration the agriculture entrepreneurs to train men and
of one batch will be six months and in one women from these households in groups of 20-25
year, the VO level entrepreneur will work members on kitchen gardening in the landless cul-
with two batches. ture. The following topics will be covered during
Implementing RSPs project staff and trainers from weekly sessions with kitchen gardening group:
the Agriculture Department will conduct joint vis-
its to FFS to provide technical assistance for these I. Concepts of Vertical gardening,
sessions. These visits will help VOs to foster their II. Use of pots and baskets for KG cultivation,
linkages with Agriculture department. Every year III. Agro-climatic conditions favourable for
during celebration of events at UC level, the LSOs KG,
will be awarded a certificate of participation to
IV. Organic farming methods,
graduate out of FFS.
V. Irrigation requirement and Water harvest-
3.3.2. Payment to VO level entrepreneurs: ing technique,
VI. Pre and post-harvest improved vegetables
On monthly basis, VO level entrepreneurs (1M/1F) cultivation,
will submit monthly report of FFS to LSOs. On satis-
VII. Vegetable seasonal calendar.
factory performance the LSOs will pay an amount of
Rs.4000/month to a pair of entrepreneurs (1M/1F). I. Through practical demonstration in their
For this purpose, Implementing RSPs will provide FFS, they will learn new technologies that
sub-grants to LSOs. will enable them to grow vegetables at
their homes. Participants will be mobi-
3.3.3. Orientation of poorest households lized to ensure that food that is produced
(0-23 Poverty Scorecard category) on in the community should be first available
kitchen gardening for consumption of the local community.
The surplus food, if any, can be marketed.
In the catchment population of targeted FFS, there Project staff will frequently visit FFS to at-
will be approximately 200 households. As per PSC tend these sessions to provide technical
data of SUCCESS and UCBPRP, about 54% house- assistance, i.e. dissemination of knowl-
holds (108) are poor (0-23 PSC) and 84% of these edge, skills and innovative technologies.
households do not own any piece of land. Under
PINS ER-3, these poor households will be targeted 3.3.4. Promote and facilitate the imple-
mentation of kitchen garden demon- II. VO entrepreneurs will introduce tech-

stration at household level niques like drying, pickling and freezing of
tomatoes, chillies, fruits, etc., to be used
From the support given for FFS, each VO will pro-
for household level consumption during
vide support for both seasons (Rabi and khareef)
the lean season.
in shape of vegetables seed to all FFS members
participated in FFS sessions for demonstration of III. In coordination with FAO, ACF, and Agri-
kitchen gardening at their households. As most of culture Department, pictorial leaflets on
the households have to grow vegetables on very different preservation techniques will be
small pieces of land or by using vertical gardening developed. Printed copy of these leaflets
technology, they will need proper hand holding and will be provided to each VO entrepreneurs
technical support so that they are able to demon- so that they can disseminate information
strate kitchen garden at home. This technical sup- on food processing during sessions at FFS.
port will be extended by VO entrepreneurs through: 3.4. Undertake female agriculture entre-
preneurship activities through Female
I. Monthly feedback sessions with partici- Farmer Schools to promote markets to
pants of kitchen gardening orientation improve access to balanced and afford-
II. Periodic visits to locations of participants able food
to provide them on-spot technical advice. Female entrepreneurs who will manage the FFS
Project staff during their visits to target villages, will will also be engaged in agriculture entrepreneur-
also visit randomly selected households to provide ship activities to meet the demand of community
them any further technical advice required for bet- for agriculture related inputs. Each entrepreneur
ter management of their kitchen gardens. will cover catchment areas of two FFS, thus, a total
of 969 female VO entrepreneurs will be engaged
3.3.5. Orientation of community members in this activity. Their concerned VOs will facilitate
on food processing and preservation them to access the Community Investment Fund
to be used during the lean season/ (CIF) from LSOs to make investment in their busi-
food scarcity
nesses. They will be provided on-job training by
Community farming and kitchen gardening will im- project staff on agriculture entrepreneurship and
prove seasonal availability of fresh food especially would be facilitated for linkages with private firms
vegetables and fruits. High post-harvest loss can for supply of products to be marketed or sold out
contribute to food insecurity especially during the at FFS. These entrepreneurs will keep products like
lean season. Introducing improved food processing manures, seeds of different crops and vegetables,
and conservation techniques and improving food feed for poultry and livestock. They will also be
storage systems will reduce post-harvest losses and engaged in selling of the vegetable seedlings and
increase food availability during the lean season. inputs to community members for kitchen gar-
For this purpose, the following steps will be taken: dening at their homes. In addition, at FFS they will
also grow vegetables that will be available for the
I. During harvesting seasons of vegetables, poor on low prices. FFS will also serve as a pro-poor
fruits and crops, special sessions will be or- market to enhance access of the poor to affordable
ganised with community members where food. Project staff will also provide them with on-
they will be engaged in discussions about job technical assistance for proper record keeping
their prevailing practices for harvesting, and marketing of their products.
processing and preservation. During these
sessions, VO entrepreneurs will provide 3.5. Pilot initiatives to introduce bio-for-
information and practical demonstration tified seeds, i.e. wheat, potatoes and
for processing and preservation of exces- rice, through demonstration plots and
sive food. field level trial basis
The prevalence of malnutrition is a result of de- RSPN will coordinate with Harvest Plus for bio-for-
ficiency of essential micronutrients. Pakistan is tified seeds and seeds for one acre of land will be
ranked high among countries around the world for provided to progressive farmers through imple-
deficiencies in zinc, iron and vitamin A. Bio-fortifi- menting RSPs. These farmers will also be provided
cation technology is being increasingly employed a leaflet containing information about crop produc-
around the world to improve nutritional quality of tion technology to use bio-fortified seeds. Agricul-
food crops and fighting chronic under-nutrition. In ture officers of Implementing RSPs will frequently
Pakistan, Harvest Plus in partnership with National visit these farmers and will provide technical assis-
Agriculture Research Center, International Center tance to these farmers for use of bio-fortified seeds
for Tropical Agriculture (CIAT) and International and management of their demonstration plot. After
Food Policy Research Institute (IFPRI) is working to harvest of crop, these farmers will be encouraged
introduce bio-fortified (zinc fortified) wheat varie- to keep certain percentage of produce as seed and
ties in Pakistan. In other countries, Harvest Plus is also provide this seed to other community mem-
also working in bio-fortified potatoes, rice and mil- bers for cultivation for the next growing season.
lets. Under PINS ER-3, RSPN, with technical support Remaining produce will be sold to households in
from ACF, will implement pilot initiative to intro- the same community for consumption purposes. A
duce bio-fortified seeds (wheat). This will initially quantitative and qualitative assessment study will
be done through demonstration plots (for farmers) be carried out for the bio-fortified crops. Results
and later by field trials with volunteer farmers. will also be shared with local farmers and dissemi-
Harvest Plus will provide technical assistance and nated at wider/regional level for knowledge sharing
seeds for introduction of bio-fortified seeds in rural and learning purposes. It will help ensure scaling up
farming communities. Initially, zinc fortified wheat of this activity on larger level in target communities
varieties will be introduced through demonstration and promote sustainability of this activity after pro-
plots and progressive farmers. This pilot will be ject completion. On successful results, bio-fortified
implemented as from each target district, one pro- varieties of potatoes, rice and other crops and veg-
gressive farmer from one district will be identified etables will also be introduced.
for this pilot. These farmers will be identified as per
the following criteria: 3.6. Promote Moringa tree production and
other nutritious plants, their processing
I. Should be interested to adopt new tech- and consumption as a supplement for
nologies and use new varieties of crops maternal and early child nutrition
II. Must be willing to allocate one acre of
land for trail
III. Should be willing to invest agriculture in-
puts (fertilizers, water and pesticides etc.)
from his own resources for this trial
IV. Willingness to follow the technical advice
from agriculture officer for this trail
V. Willingness to provide seeds from harvest
to other farmers to be used as seed for
next crop
VI. Must be a resident of the Union Council
and should be willing to share his experi-
ence with other farmers so that they can Moringa oleifera, a leguminous plant is a source
also start using the bio-fortified seeds, of high valued nutrition and a cure for many dis-
VII. Willing to respond survey assessment af- eases. The leaves, which are easy to grow and rich
ter the crop harvesting, in protein, vitamins and minerals, are becoming
widely used to address micro-nutrient deficiencies. less as compared to other neighbouring countries
Producing Moringa leaves is also a means of gen- and the main reason for that is the use of outdat-
erating agricultural income, developing the food ed crop production technology. In addition, due to
processing industry and founding new businesses. climate change, different geographic areas are re-
The tree is already part of the natural flora in South ceiving heavy rains and others are facing drought
Punjab. situation. There are many areas where soils are sa-
line, sodic and water logged. All such land requires
Under PINS programme, plantation of Moringa will different crop production technologies to produce
be promoted to complement the daily diet and also a good harvest. Under PINS-ER3, project teams will
to be used as a supplement for maternal and ear- work with small farmers to introduce climate resil-
ly child nutrition. For this purpose, the following ient crop and vegetable production technologies
steps will be taken: to ensure food safety. They will also provide agri-
cultural inputs to limited numbers of poor farmers
I. RSPN, with technical support from ACF,
so that they can adopt new technologies and crop
will develop Information Education and
management practices and can produce more food
Communication (IEC) material on crop
that will improve food availability at the household
production technology of Moringa and
and community level. The following activities will
benefits of its use.
be undertaken in this regard:
II. Through COs meeting forums, CRPs will
disseminate information about benefits of 3.7.1. Development of Pictorial Flip Charts
Moringa. During these meetings, commu- on climate resilient crop production
nity members will also be provided infor- technology and food safety
mation about how to use Moringa leaves
as supplement for maternal and child nu- Information, Education and Communication (IEC)
trition and communities will be mobilized material for agriculture extension services plays
to plant it at home or in communities. a vital role in dissemination of knowledge and in-
formation at the desired level. IEC material in the
III. VO entrepreneurs will be engaged to pro-
form of pictorial flip charts on climate smart crop
duce saplings of Moringa at FFS and its
production technology will be developed for the
sale out to community members on very
use of agriculture extension services. The following
low price.
process will be adopted to develop this material:
IV. With technical support from ACF and De-
partment of Agriculture, the RSPN will I. Different organizations, including Agri-
also identify other plants that have nutri- culture Department, FAO, Action Against
tive value and are suitable to agro-climatic Hunger and NARC, have developed effec-
conditions of target districts. Community tive IEC material on climate resilient crop
members will be given awareness about production. PINS- ER3 team will consult
utility of these plants, their nutritious val- these organizations to collect relevant
ue, processing products from these plants material
and their effective consumption as sup- II. A consultative meeting will be organized
plement to available food. with FAO, NARC and Agriculture depart-
3.7. Capacitate small landholder farmers ment to review the existing material and
(up to 5 acres) in climate resilient crop make changes as per requirements
production technologies including food III. As per recommendations from FAO, NARC
safety through demonstration plots, and Agriculture department, material on
training/extension services and provi- crop production technology for food crops
sion of inputs
(wheat and rice) will be developed and
In Pakistan, per acre yield of crops and vegetables is printed in Sindhi language.
IV. Printed copies will be given to project staff these plot for learning purposes
to be used to facilitate the awareness ses-
sions for farmers. Small farmers will be invited to observe these plots
where agriculture officer and progressive farmer
3.7.2. Demonstration plots in flood and will provide information to farmers about technol-
drought to increase crop produc- ogies to be adopted to practice climate smart and
tion and diversification, with intro-
duction of drought/flood resilient nutrition sensitive agriculture. Progressive farmers
varieties of crops will also be invited to attend the meeting of LSO
so that they can share their experience with other
Demonstration plot is an important agriculture ex- farmers. These farmers will also be invited to partic-
tension technique that helps to transfer knowledge ipate in crop production group sessions organized
and techniques to farmers and is also helpful in in- at the FFS so that they can share their experience
troducing new varieties. RSPN, with technical assis- with small farmers and encourage them to use new
tance from ACF and Department of Agriculture, will varieties and technologies.
plan to lay out demonstration plots in each target
union council to ensure improved crop production 3.7.3. Orientation / extension services for
and diversification of technology and improved soil small farmers on improved crop pro-
fertility. As part of the process from each Union duction and food safety practices
Council, one progressive farmer will be identified.
As per SUCCESS and UCBPRP programmes’ PSC data
This farmer will be identified as per the following
there are about 70,000 households that own 1 to 5
criteria:
acres of land in target union councils (194) of pro-
I. Should be interested to adopt new tech- posed action. Most of these farmers use their lands
nologies and use new varieties of crops. to grow two crops in a year. They use conventional
crop management practices due to which the per
II. Must be willing to allocate one acre of
acre yield of these farmers is very low as compared
land for demonstration plot.
to progressive farmers of their areas. Under PINS
III. Should be willing to invest agriculture in- ER-3, small farmers will be provided training/exten-
puts (fertilizers, water and pesticides etc.) sion services to adopt improved crop production
from his own resources for the demon- and food safety practices. For this purpose, from
stration plot. catchment area of each VO, a group of 10-20 small
IV. Willingness to follow the technical advice farmers (1-5 acre of land) will be identified and en-
from agriculture officer for demonstration rolled in orientation programme for improved crop
plot. production and diversification. They will be invited
V. Must be a resident of Union Council and to attend sessions at Farmer Field School for ma-
have the willingness to share his experi- jor food crops (wheat and rice). These sessions will
ence with other farmers so that they can be organized keeping in view the different stages
adopt climate smart agriculture technolo- of like selection of seed varieties, land prepara-
gies. tion and sowing technology, water requirements
Implementing RSPs will provide some support of crops and on farm water saving methods, use
for these progressive farmers for inputs. These of organic and chemical fertilizers, integrated pest
farmers will also be provided a leaflet containing management and food safety, harvesting practic-
information about crop production technology. es, post harvesting and storage. These orientation
Agriculture officers of Implementing RSPs will fre- sessions will be facilitated by Agriculture Officers
quently visit these farmers and will provide techni- of PINS and Agriculture extension workers of the
cal assistance to these farmers for management of Agriculture department. As part of the training,
their demonstration plot. Information about these exposure visits of the participants to demonstra-
demonstration plots will be disseminated through tion plots and farms of local progressive farmers
LSOs so that maximum people can go to observe will be organized. A total of 40,000 (20-21 farmers
/VO on an average) small farmers will attend these households would use this grant for purchasing
orientation sessions on improved crop production livestock assets. In order to improve food diversity
and food safety practices. To help small farmers to of the poor, under PINS ER-3, Implementing RSPs
use new varieties and practices, about 16,500 (8-9 will provide goats (2 goats per household) to 6,206
farmers/VO on an average) small farmers with PSC poorest households (0-12 PSC). During initial meet-
0-23 will also be provided financial support of up to ings of VOs and LSOs, the project staff will orient the
Rs.5000/farmer for procurement of seed and oth- community members about availability of grants to
er inputs (format attached as annex 4). In case of purchase livestock (goats) for the households that
non-availability of target number of farmers own- will meet the eligibility criteria. By using the pov-
ing required land, the implementing RSPs can select erty scorecard data of the SUCCESS and UCBPRP,
farmers who produce approval/agreement from potential beneficiary families will be identified in
land owner to use the provided support as per set consultation with VO as per the following criteria:
criteria. Agriculture officers of Implementing RSPs
and Agriculture extension workers of agriculture I. Household should have PSC 0-12
department will frequently visit these farmers to II. Household should have pregnant women
provide them extension/advisory services with re- and under 5 children
spect to crop production stage. All these activities III. Must be member of CO
will help small farmers reduce cost of production
IV. Must have some prior experience to man-
and have higher yield that will help them have ac-
age livestock
cess to diversified food at the household and local
level. V. Households have not already received the
IGGs under SUCCESS and UCBPRP
4. LIVESTOCK RELATED ACTIVITIES VI. There is possibility that more than one
household from a particular village will
4.1. Provision of goats to poorest house- meet the criteria. If more households
holds (0-12 PSC) with PLW and children have same PSC and meet the above men-
under 5 for food diversification tioned criteria, then the household with
more number of under 5 children will be
Livestock keeping is critical for the poor in the de-
considered eligible for the grant.
veloping world. It often contributes to multiple
livelihood objectives and offers ways out of pov- VOs will finalize the list of potential beneficiaries
erty by being a lucrative asset. Livestock keeping and submit through resolution to LSOs. The LSOs
also contributes to their own nutrition and health. will submit the final list through LSO resolution to
Household level livestock increases availability and District Project Officer of PINS. Agriculture officer
consumption of animal sourced foods (meat, milk and CNOs will conduct the social and technical
and other dairy products) and improves dietary in- appraisal of potential beneficiary to manage the
take and nutritional status of women and children. livestock and will send a recommended list of ben-
In addition, livestock and dairy products sales help eficiaries to District Project Manager (Format for
to increase the household income level that can be social and technical appraisal is attached as an-
used to purchase other animal source foods and nex-5). M&E Officer will validate the list to ensure
other food items for better nutrition and health of that proposed beneficiaries have been selected as
family members. per criteria. After validation, a terms of partnership
(TOP) will be signed between VO and Beneficiaries
Under the SUCCESS and UCBRPR, total of 63,866 for provision of grant for livestock (Sample TOP is
households with PSC 0-12 (60,959 under SUCCESS attached as annex 6). After signing of TOP, bearer
in 8 districts and 2,907 under UCBPRP programme cheques will be given to beneficiaries during VO lev-
in Thatta will be provided income generating grants el meetings. A total of 6,250 women (3 women per
(IGGs). As per previous trend on use of IGGs, it can VO) meeting the criteria will be provided a grant of
be estimated that approximately 60% beneficiary Rs. 29,960 per woman to procure two goats. LSO
will ensure that beneficiaries procure recommend- proper livestock extension services to protect them
ed breeds from the local market and will report from diseases and mortality as this would ensure
to partner RSP about utilization of funds by ben- household food security and public health. In this
eficiary for purchase of goats. After submission of regard, the following activities will be undertaken:
report by LSOs, the Community Nutrition Officer
will visit each beneficiary to validate it. During val- 4.2.1. Training of community Livestock
idation activity, they will also provide information Extension Workers (one CLEW per
to beneficiaries about basics of livestock manage- Union council) for extension services
ment and use of milk for pregnant women and chil- in rural areas
dren under 5. On a quarterly basis, CNOs will track GoS Livestock Department, through its extension
these beneficiaries to assess their progress (Track- workers, is responsible for delivery of livestock
ing sheet is attached at annex-7). GoS, under AAP extension services in rural areas. Implementing
will provide goats to about 11,069 poorest house- RSPs will take district wise list of extension work-
holds in ten target districts of PINS. Implementing ers already employed by Livestock Department and
RSPs will closely coordinate with District Livestock identify the union councils without any extension
Department of GoS to share district wise poverty worker. To fill the gaps in required number of exten-
scorecard data and will link them with VOs and sion workers, Implementing RSPs will train Commu-
LSOs for selection of the targets households as per nity Livestock Extension Workers (CLEWs).
their own criteria. In addition, Implementing RSPs
will also share the district wise list of households 4.2.1.1. Selection of Community Livestock
that will be provided grants for livestock under Extension Workers (CLEWs)
PINS, SUCCESS and UCBPRP with Livestock Depart-
ment so that they can provide goats to poor house- During meeting of LSOs, project staff will discuss
holds that are not covered under any programme. with members about need of CLEW and will inform
This will help avoid duplication and provide benefit them about the following criteria that will be used
to a maximum number of poor households for di- to for the selection of CLEWs:
versified food.
I. Household of selected person should be
member of Community Organisation.
4.2. Improve livestock management prac-
tices through training of CLEWs and II. Have qualification up to matriculation,
delivery of livestock extension services however higher qualification will be pre-
including introduction of improved ferred.
livestock breeds
III. Family background and experience in live-
There are approximately 1,299,046 households stock management.
in target rural Union Councils of PINS programme IV. Willingness to take community livestock
area. Poverty scorecard data of SUCCESS and UCB- extension work as enterprise.
PRP shows that about 57.13 percent households V. Family approval to work under LSOs for
own animals. Total animals owned by these house- extension of livestock services.
holds are 1,860,142 and this includes buffaloes/
VI. Must have own motorcycle to travel from
bullocks, cows/bulls, goats, sheep, donkeys and
village to village for delivery of services.
mules. Poultry birds are in addition to this number.
These livestock are important assets for the poor LSOs will submit the nomination through resolu-
and are also a source of animal food. There is a tion to District Project Officer. The M&E officer of
need to improve livestock management practices implementing RSPs will conduct the validation to
including introduction of improved livestock breeds ensure that nominated person has been selected as
so that productivity of livestock can be increased per approved criteria. LSO will sign a term of part-
and more animal source food can be made availa- nership with CLEW and will submit a copy of same
ble at the community level. There is also need for to Implementing RSP. A similar TOP will be signed
between LSO and Implementing RSP for training of es by helping them to access each household with
CLEW. livestock. In catchment area of each CLEW, there
will be 10 Farmer Field Schools (FFS) and they will
RSPN, in consultation with Livestock department, be responsible to organise monthly sessions at
will identify a livestock training institute in Sindh. each FFS with group of 15-20 participants (mem-
A two-month residential training of CLEWs will be bers from households with livestock). This will help
organized at this institute. Training course will be to create demand for livestock services that would
developed in consultation with Livestock depart- lead to sustained income for CLEWs. The following
ment and training institute. After training, CLEWs topics will be covered during sessions:
will be provided with kits and artificial insemination
cylinder to start extension services in their target I. Information about livestock management
communities. RSPN will procure these kits from II. Need for vaccination and drenching
local market through competitive bidding process
III. Proper management of animal dung for
and will provide kits to Implementing RSPs. Imple-
preparation of manure
menting RSPs will provide kit and CLEWs Register
to CLEWs during meeting of LSO and acknowledge- IV. Breed improvements through artificial in-
ment will be taken on format attached as annex-8. semination
The Clew register includes monthly activity plan V. Measures to be adopted to mitigate nega-
and progress report template. tive impact on climate caused by animals.
Under AAP, Livestock Department will establish
4.2.2. Provision of livestock extension ser- cold chain and storage at District and Taluka level
vices through Community & Govern- veterinary hospitals to maintain the potency of vac-
ment Livestock Extension Workers cines and medicines. The CLEWs will be attached
(CLEWs)
with Talukas and District Veterinary hospitals so
Trained CLEWs and Government Livestock Exten- that they can regularly procure vaccines and oth-
sion workers will be made members of LSOs. LSOs, er medicines. Private veterinary firms working on
in consultation with Livestock department and ex- supply of vaccines and veterinary medicines will be
tension workers, will decide the fee for all types of identified and their information will be shared with
services and disseminate information through VOs CLEWs so that they can procure vaccines and med-
and COs among community members about fee icines for these firms if there is shortage of vaccine
to be charged. SUCCESS and UCBPRP PSC data on and medicines from the Livestock Department.
livestock will be shared with each extension worker
for their concerned union council. Extension work- CLEWs will regularly attend monthly meetings of
ers will submit their outreach schedule during LSO LSOs. During these meetings, they will share their
meeting that will include their visit to all locations/ progress report and discuss any challenges they
settlements of the union council. These plans will face, especially regarding supply of vaccines and
be shared by LSOs with all VOs and COs so that medicines from the Livestock department. LSOs
community members are well informed about the will facilitate CLEWs in addressing community level
outreach visit schedule. The extension workers will issues and will also approach the Livestock Depart-
conduct outreach visits as per their plan and pro- ment for regular supply of vaccines and medicines
vide drenching, vaccination and other basic live- for CLEWs. District Livestock department will be en-
stock management services, through organizing couraged to invite CLEWs to attend their monthly
“Livestock Vaccination Camps” at each village. Dur- planning meeting. During these meetings, CLEWS
ing the visit to villages, CLEWs will also identify the will submit their progress report and also share in-
livestock suffering from severe diseases and advise formation regarding any outbreak of livestock dis-
owners to take them to the Government Veterinary eases so that the Livestock Department can plan
Hospital for treatment. COs will provide support to and implement prevention and treatment plans to
extension workers for delivery of extension servic- tackle these outbreaks.
4.3. Improve food diversification through IV. Poultry faeces management,

community level poultry entrepreneur- V. Marketing of poultry products (chicken
ship
and eggs) in community
Homestead and small-scale poultry production VI. Mitigation measures to be adopted to off-
contribute to meeting the essential nutritional set negative impact of poultry on environ-
needs of families, especially for children, nursing ment and climate.
mothers, and people who are ill. Chicken and eggs
To encourage these entrepreneurs to adopt best
provide a readily available, high-quality and inex-
cage management practices, one of the poorest
pensive source of proteins, vitamins and micro-
entrepreneurs will be provided partial support to
nutrients. Homestead poultry also increases food
security for vulnerable families. Homestead poultry construct poultry cage as per recommended guide-
can provide a ready source of cash. Chickens and lines. This will serve as the demo cage and other
eggs can be sold or bartered to meet needs such entrepreneurs will be encouraged to replicate the
as staple foods, school fees and supplies, medicine, same at their respective homes. In order to help
clothing, as well as emergencies. Simple changes in these entrepreneurs for breed improvement, they
poultry management can increase production con- will be provided one full grown and fully vaccinated
siderably and improve the living standard of many cockerel. In addition, for better feeding practices,
families. In order to improve food diversity of poor- necessary utensils (one drinker and one feeder) will
est and promote backyard poultry, the following also be given to each community poultry entrepre-
activities will be undertaken: neur. The general acknowledgement format is an-
nexed as 9.
4.4. Identification and training of commu-
nity poultry entrepreneurs on better 4.5. Regular technical and social support for
management practices community poultry entrepreneurs
As per discussion and feedback from SUCCESS As one-time training will not be enough, these
field teams and community institutions, most rural women will be provided regular update and techni-
households have 1-2 hens and in catchment pop- cal support for poultry management. These wom-
ulation of VOs about 5-8 rural women have more en poultry entrepreneurs will be invited to attend
than 10 hens and they sell eggs to other commu- monthly experience sharing and learning meet-
nity members. As they are already engaged in this ings at FFS. VO level agricultural entrepreneurs
activity, they will be trained as community level en- and trained CLEWs will facilitate discussion during
trepreneurs. In this regard from catchment popula- these meetings. Project staff will also participate in
tion of each VO, a maximum of 5 women (9,690 in these meetings and will share updates related to
total) will be identified as per the following criteria: new breeds and best poultry management prac-
tices, and marketing skills. During these meetings,
iThese women will be oriented as community information about poultry hatcheries and feed pro-
poultry entrepreneurs and for this purpose, they ducing firms will be shared so that they can make
will initially undergo a two days orientation at
plans for joint procurement of birds and feed from
community level. These training events will be fa-
those firms. The CLEWs will also visit each entre-
cilitated by Agriculture officers and CLEWs. These
preneur and provide them vaccination services for
training will cover the following topics:
poultry birds on subsidized rates. Through CO level
I. Basics of poultry management. meetings, these women will be promoted as com-
II. Instruction of improved poultry breeds, munity poultry entrepreneurs. Through community
cage, ventilation and feed management awareness sessions and routine meeting CO level
for layers and broiler birds. meetings, community members will be encouraged
to give eggs to pregnant women and children for
III. Common poultry diseases, preventive better nourishment and will be referred to these
measures including vaccination, entrepreneurs to buy eggs and chicken birds.
5. FISHERIES RELATED ACTIVITIES is to build their capacity for improved fish produc-
tion practices so that more fish is produced and is
5.1. Improve community level fish produc- available at the local level. In this regard, with sup-
tion and consumption through training port from LSOs, a total of 400 local fish farmers (40
of individuals of fish farmers, support Per district) will be identified as per the following
LSOs for community fish ponds and fish criteria:
distribution among poor households.
This activity will be conducted only in those areas I. Must have at least one fish farm
where underground water is fit for drinking so that II. Must be willing to participate in training
people do not consume fish that is produced in ar- program
senic concentrated areas. For this purpose, chemi- III. Must be willing to sale out a certain per-
cal testing reports will be used to identify the areas centage of produce at local level
for implementation of this activity. Main focus of Fish farmers will attend 2 days training on improved
this activity will be to improve fish production and management for fish production. These training
consumption at local level. In this regard, the fol- events will be organised in collaboration with dis-
lowing sub-activities will be undertaken: trict Fisheries Department and will be facilitated by
master trainers from Fisheries department and Im-
5.1.1. Training of Trainers on community plementing RSPs. These training events will focus
fish farming, fish preservation and on introduction of new fish breeds, feeding prac-
market access
tices, overall management of fish ponds and supply
From each target district, four master trainers (3 of fish in local market. These fish farmers will also
project staff from implementing partner RSPs and 1 be linked with Government Fish Hatcheries to reg-
from department of Fisheries) will be selected. Two ularly procure improved fish seed and feed. Master
days training will be organized for training of mas- trainers from Implementing RSPs and Fisheries De-
ter trainers in Karachi/Hyderabad. Agenda of this partment will also conduct jointly visit to these fish
training will be finalized in consultation with fish- farmers to provide them regular technical support.
eries department. This training will improve knowl- During these visits, these fish farmers will also be
edge of participants about different breeds of fish, encouraged to identify fish sellers in neighbouring
preparation of fish ponds, fish seed, feed manage- villages so that fish is available to the local com-
ment of community fish pond, fish preservation munity at a low price. Through CO level meeting,
techniques and linkages with market for sale of members will also be informed about location of
surplus fish. A comprehensive training Fish Manual these fish ponds and local fish sellers so that they
in Sindhi language will be developed with technical can buy fish from them.
support of Fisheries department. This manual will
cover the topics of “Community Fish pond manage- 5.1.3. Support LSOs for setting up one
ment, Fish preservations, Fish marketing and Rice community fish farming pond, in
cum Fish culture approach”. A soft and hard copy of areas that are agro climatically suit-
able for fish farming and have maxi-
this manual will be given to all these master train-
mum poor households (0-23 PSC)
ers to further roll out community trainings.
In order to improve food diversity and security in ru-
5.1.2. Build capacity of individual fish ral areas, 20 (2/district) community level fish ponds
farmers on improved fish production will be established in areas with maximum poor
practices households. Number of community fish ponds can
There are a number of individual small fish farm- vary from district to district depending upon avail-
ers in target districts and many of them are also ability of the land, water and willingness of com-
members of community institutions fostered under munities to participate in this activity. In order to
SUCCESS and UCBPRP. The purpose of this activity establish community fish ponds, the following pro-
cess will be adopted: Poverty scorecard data of the
SUCCESS and UCBPRP Programmes will be used for for land preparation, installation of water supply
identification of areas with poor households. LSOs system for fish pond, purchase of fish seed and
for this activity will be selected on the basis of: feed, etc. PINS-ER3 PMU will work with Fisheries
department to finalize the design of community
I. Have maximum number of poor house- fish pond and it will be provided to Implementing
holds (0-23 PSC). RSPs before initiation of this activity. Implementing
II. Availability of perennial water or natural RSPs will ensure that community Fish ponds are
water ponds in the area. constructed as per the approved design. LSOs will
III. At least one-acre land is owned by mem- follow the generic guidelines for construction of
ber/members of LSOs and they are ready community fish ponds given as annex-11. Under
to use this piece of land for development AAP, the Fisheries Department will establish fish
of community fish farm hatcheries at district level. Linkages of LSOs will be
fostered with these hatcheries for regular supply of
From each target LSO, 10 community activists (5
fish seed and fish feed. As LSOs will be undertaking
males and 5 females) will be selected to work as
this type of activity for the first time ever in Sindh,
LSO Fish Farmers. These Fish Farmers will be select-
hence there will be a need for technical backstop-
ed from five households (one male and one female
ping. In this regard, project staff of implementing
from each household). The following criteria will be
partner RSPs and staff from Fisheries Department
used for selection:
will conduct joint visits once a month to beneficiary
I. Households are members of a CO which, LSOs and provide them on-farm technical support
in turn, is a member of VO/LSO for proper management and maintenance of fish
farms. During these visits, they will also provide
II. Must have some prior knowledge about
them information and technical assistance for stor-
fish farming
age and sale of the surplus fish to nearby markets.
III. Have good social and coordination skills
IV. Willingness to adopt fish farming as an en- Community fish farms will be promoted to ensure
terprise the availability and consumption of fish at the lo-
To build their technical skills for successful man- cal level. In this regard, project team will provide
agement and operation of fish pond, they will un- support to LSOs to develop and implement a plan
dergo six days training (general training guidelines that will help them provide fish once a month to
attached as annex 10). District level master trainers poorest households (0-23 PSC) at highly subsidized
from Implementing RSPs and Fisheries Department rates. During follow up meetings, implementation
will conduct this training. Training contents will in- on this plan will be regularly discussed and refined
clude: on the basis of feedback from the poor households.
Project teams will also facilitate LSOs for linkages
I. Process of water pond preparation. with nearby market for sale of surplus fish. Income
II. How to culture fish in confined conditions earned from sale of fish will be used for mainte-
and how to feed fish and manage village nance of community fish pond, replenishment of
fish pond. fish seed and feed etc. In addition, this income can
also be used to pay honorarium to LSO Fish Farmers
III. Distribution of fish among poor house-
for their time spent on the management of com-
holds
munity fish farm. Honorarium to be paid to Fish
IV. Linkages with market for sale of surplus Farmers will be decided by the LSOs. The Fisheries
fish in nearby market. Department under AAP has planned to establish
Once training of LSOs’ fish farmers has been com- number of community fish ponds in PINS target dis-
pleted, LSOs will be provided a grant amount of tricts. RSPN will implement community fish ponds
PRK 657,000 for the construction of community in close coordination with the Fisheries Depart-
demonstration fish pond. This amount will be used ment to take full advantage of their technical ex-
pertise and to avoid duplication. For this purpose, promotion of resilient communities
through provincial and district level coordination,
RSPN will also share SUCCESS and UCBPRP poverty During recent years, the world has seen great dev-
scorecard data with the Fisheries Department so astations by natural disasters for which climate
that they can also select areas of extreme poverty change has been considered the major contribut-
for this activity. They will also be linked with LSOs ing factor. The aftermath and adverse effects of dis-
for community support for this activity. asters have eventually drawn the world’s attention
towards the adoption and development of mecha-
5.2. Pilot testing on promotion of paddy nisms that emphasize more on early preparedness
fish farming cultures in rice cultivation and mitigation.
areas
To create resilient communities, RSPN will use its
RSPN, with technical assistance from ACF, will pro- learnings and experience gained through imple-
mote integrated aquaculture with rice/fish/poultry mentation of USAID/OFDA funded Community
(rizi-pisci-culture) farming in the riverine paddy Based Disaster Risk Management (CBDRM) project
production area of Sindh. This integrated aquacul- implemented in four districts of Sindh. For promo-
ture with agriculture including crops and livestock tion of community level resilience, by using plat-
component will be piloted and promoted to con- form of routine meetings, VOs and LSOs will be giv-
tribute to enhanced food production and improve en orientation on DRR. These orientation sessions
availability of nutrients to rice crops. In addition, will focus on enhancing knowledge of communities
integrated rice aquaculture will benefit from bio- about possible disasters that can occur in the areas
logically recycled nutrients in an innovative organ- and types of remedial measures for preparedness
ic farming system. Consumers will accrue health and response. Each VO, through participation of its
benefits from the use of organically produced COs, will undertake village disaster risk assessment
agro-products. There will be environmental bene- and will decide about DRR related activities to be
fits resulting from reduced use of inorganic fertiliz- undertaken by VO to create resilient communities.
ers in the production systems. Pilot on paddy fish Each VO will prepare the DDR Plans on VAP format
farming culture will be implemented in four dis- and will incorporate these DRR related activities in
tricts. From each district with support of LSO, five their Village Action Plan. The VOs level DRR related
farmers having land size up to 5 acres and engaged activities will also be included by LSOs in their UC
in rice cultivation will be identified. They will be level Development Plans as part of DRR mitigation.
provided on farm orientation and other support for Once DRR related activities have been included in
land preparation and procurement of fish seed and VDPs, the VOs and LSOs will be facilitated for im-
feed. Project team and staff from the Fisheries De- plementation of these activities. Some self-help
partment will conduct monthly visits to these farm- initiatives like early warning system, cleaning of vil-
ers to provide technical support for management of lage, minor repair of village paths, development of
these farms. Other small farmers from LSOs will be raised bed, plantations, etc., will be undertaken by
invited to see these paddy fish farms so that they VOs and LSOs. Implementation of certain activities
can replicate this intervention in their fields. They will require financial resources. For this purpose,
will also be encouraged to consume fish at home linkages of LSOs with District Disaster Management
and sell surplus fish in village so that poor house- Authority (DDMA) and other NGOs working on DRR
holds can buy fish on low prices. will be fostered so that LSOs can seek their support
for implementation of such activities.
6. DISASTER RISK REDUCTIONS (DRR)
6.2. Promote horticulture and non-timber
6.1. Development and implementation of forest products for household food
VO and LSO level Disaster Risk Re- consumption and mitigate the negative
duction plans to reduce the impact of impacts of climate change
floods and drought on community/
Fruits and forest tree planation are helpful for Each LSO will submit a request along with a plan
not only mitigating the negative impact of climate for its utilization to District Project Officer PINS of
change but to also improve food diversity at the Co-Applicant (NRSP, SRSO and TRDP). S/he will sub-
local level. Local communities have a pivotal role mit the request to Project Manager of PINS based
in tree plantation and protection of natural grazing at Co-Applicant’s Project Implementation Unit. The
lands. Under proposed action, LSOs will be facili- Project Manager, in consultation with PINS Finance
tated for tree plantation twice a year. Community Officer and RSPN’s Manager Compliance after en-
members will be mobilized for tree plantation at suring the compliance to EC’s procurement proce-
routine meetings of COs. LSOs through VOs and dure, will finally approve the sub-grants to LSOs.
COs will take demand and gather money from Once the grant has been approved, a term of part-
all members for procurement of fruits and forest nership (ToP) will be signed between concerned
plants. Project staff will foster linkages of LSOs with VO/LSO and co-applicant and amount will be trans-
the Forest Department for purchase of forest and ferred into account of LSOs in instalments as agreed
fruit trees in bulk. Each LSO will ensure plantation in ToP. RSPN will provide all document/formats to
of 3,000 forest and fruits plants on annual basis in be used by implementing RSPs for sub-granting
community and at the household level. Through
COs, members will be provided information about 8. CROSS CUTTING THEMES
benefits of plants on environment and human life
so that members not only participate in more pla- 8.1. Gender Integration in the proposed
nation but also take care of these plants and avoid Action:
unnecessary cutting of these plants.
The proposed Action will work with the women-on-
ly community institutions being fostered under
7. UB-GRANTING the SUCCESS and UCBPRP programmes. RSPN and
Under the proposed action, co-applicants (NRSP, its co-applicants will ensure gender integration at
SRSO and TRDP) being implementing partners of every stage of project implementation. RSPN’s Pro-
RSPN for this project, will provide the sub-grants to gramme Officer Gender will review documents and
LSOs by following the European Commission’s (EC) strategies to be used for proposed Action. S/he will
procurement procedures. Sub-grants to LSOs will also conduct gender analysis of proposed action
be made for the following activities: and will suggest recommendations for gender in-
tegration in all interventions. RSPN and all co-appli-
I. Payment of honorarium to CRPs for com- cants will ensure fair representation of female staff
munity awareness on nutrition, including at the field level, equal number of male and female
the promotion of healthy diets and WASH staff will be employed so that both men and wom-
II. Payment of VO level Agricultural Entre- en can be engaged in project activities. Gender in-
preneurs for establishment of field farmer tegration will be included part of all types of train-
school, village level nurseries/demonstra- ing events and orientation that will enable staff and
tion of village level kitchen gardens and communities to understand concept of gender and
orientation of poor households gender integration. Under proposed Action com-
munities will be engaged in village level planning
III. Construction/installation/rehabilitation of
for improving WASH situation and improving food
hand pumps/water supply schemes in ar-
diversity and security for poor. For this planning,
eas of extreme need and development of
project staff will ensure that needs of women are
alternate water resources in areas of high
endorsed by men and all such needs are given pri-
arsenic and support for community water
ority during implementation of proposed Action.
harvesting
IV. Construction of community fish ponds, Although the end beneficiaries of proposed action
fish seed and feed for community fish are mothers, pregnant and lactating women, ado-
ponds. lescent girls and children, it is essential that both
men and women are engaged for effectively ad- 8.2. Rights based approach
dressing nutrition related issues at the household
and community level. In this regard, with support Proposed action will be implemented keeping in
from women-only community institutions, men will view the rights based approach to WASH and AFS.
be identified to attend different programme relat- In this regard, guidelines to work on rights based
ed training and orientation events. Equal number approach will be included in PIM and staff will be
of male and female CRPs will be engaged for sani- acquainted with this approach during orientation
tation triggering and water related interventions so workshops. Access to safe drinking water and safe
that men can be mobilized to generate resources sanitation systems has been accepted as a basic
for construction of latrine at homes that will not right and provincial Government is responsible for
only ensure the dignity of women but will also pro- providing safe drinking water and sanitation servic-
tect them from sexual harassment faced by them es to all citizens. Under the proposed Action, access
while going for open defecation. Engagement of to WASH services will be promoted as a basic right
men in water related activities will focus to mobi- of communities. On basis of village level planning,
lize men to play their active role for water fetching VOs and LSOs will be facilitated to develop their
and safe handling at home so that pregnant and lac- charter of demands (CODs). Through various activ-
tating women can get good rest and pay attention ities, communities will be facilitated for their inter-
to child health and food. To manage Farmer Field action with elected representatives and concerned
Schools, equal number of men and women agricul- Departments (Local Government and PHED) so that
ture entrepreneurs will be trained so that both men they can demand their rights and hold them ac-
and women can be engaged in trainings and other countable for water and sanitation related results.
activities related to kitchen gardening, family farm- Government is also responsible to ensure availabil-
ing, livestock, backyard poultry rearing, etc. For all ity of affordable food for poor. Under the proposed
community level trainings, labour and time saving Action, through different events and activities,
technologies will be introduced and men will be communities will be facilitated to demand from
encouraged to given more time to these activities provincial and district governments for produc-
so that burden of work for women can be reduced tion of more food, availability of food at low prices
and they can pay more attention on feeding of their and social protection schemes for poor families so
young children. that poor can afford nutritious food for their fami-
ly members, especially women and children. RSPN
Since women and children are victims of malnutri- and RSPs will also provide key contact number to
tion, for behaviour change related activities equal community institutions for their feedback about
number of men and women will be reached out services and inputs being provided under proposed
through awareness and nutrition triggering ses- program so that community institution can share
sions. Through these activities men will be mobi- their feedback or grievance with RSPs. Feedback
lized to ensure the availability of recommended or grievances from community will be analysed and
food items at home and give more food to women, responded to at the community level during meet-
especially pregnant and lactating women and chil- ings of community institutions.
dren that will lead to improved nutritional status of
women and children. To track progress of project As per SUCCESS poverty scorecard data, more than
for each intervention, KPIs will be developed during 84% of rural households in target districts do not
inception phase of project. It will be ensured that have any land. Most of them are associated with
gender sensitive KPIs are developed. Project staff agriculture and farming as tenants, share croppers
especially monitoring staff will be given an orienta- and farm workers. Conditions imposed by land
tion on data collection as per approved KPIs and re- owners on tenants for use of land for different
porting to highlight achievement made to integrate crops deprives them to use their rights as tenants
gender and address gender related issues under and it contributes to malnutrition in their families.
the proposed Action. The proposed Action will with collaborate closely
with the Food and Agriculture Organisation (FAO)
as this organisation is implementing the EU sup- information for low cost DRR resilient latrine con-
ported ILTS project in the SUCCESS districts to ex- struction and water solutions. VOs’ capacity will be
plore what can be done to improve tenant rights. strengthened to prepare and implement their DRR
By using the platform of LSOs and District LSO Net- plans that will help create more resilient commu-
work meetings, tenant rights will be promoted and nities.
landlords will be encouraged to respect the ten-
ant’s rights. In partnership with FAO and Labour Under the agriculture component, climate smart
Department, RSPN will explore the possibility of or- agriculture and climate resilient crop varieties will
ganising union council and district level dialogues be promoted and community members will be
between tenants and landlords to familiarise them trained on judicious use of agricultural inputs for
about tenant rights. Recommendation from these kitchen gardening, community farming and crop
dialogues will be shared with TA (ER-1) and FAO to production. Improved agricultural practices, espe-
be considered for formulation of agriculture policy. cially regarding use of water, fertilizers and inte-
grated pest management will be helpful in attaining
food safety and mitigating the negative impact of
climate change.
8.3. Climate Change, Environment and
Disaster Risk Reduction To improve food diversity for poor households, in-
terventions related to livestock (providing goats to
Under the SUCCESS programme, through aware- poor households), community level poultry entre-
ness sessions communities are being provided preneurship and community level fish production
some basic information about climate change, have been proposed. Livestock and poultry related
environment and disaster risk reduction. The pro- interventions will have negative impact on climate
posed Action will work with the SUCCESS and UCB- by contributing to greenhouse gas emissions and
PRP teams to pay particular attention to promote destruction of natural flora and plants due to free
community role for climate change adaptation. grazing practices. Following mitigation measures
will be adopted that will reduce the net amount of
Under proposed action, all interventions will be
heat-trapping gases (greenhouse gases)
implemented by applying all principles to build re-
silience. Under the WASH activities, communities
8.4. Mitigation measures to be adopted to
will be strengthened to achieve and sustain open offset negative impact on climate due
defecation free status that will substantially con- to livestock
tribute towards improving the local environment.
Community action on water, especially sanitary Greenhouse gases (GHG) associated with animal
surveys, will help identify and address the causes of waste production are Methane (CH4), Nitrous ox-
biological contamination. Community participation ide (N2O) and Carbon dioxide (CO2). The following
and ownership will be ensured for all water and mitigation measures will be promoted to reduce
sanitation related schemes that will lead to prop- GHG emission:
er operation and maintenance of these schemes
and thus will have a positive impact on the local I. Livestock owners will be educated to
environment. Under the proposed Action, com- adopt recommended production efficien-
munities will be engaged in plantation campaigns cy principles. It includes improving fertil-
twice a year and this will play a very positive role ity, pregnancy rates and successful deliv-
in not only improving the environment but also in eries through good breeding practices. It
addressing the negative impact of climate change. will minimize feed and pasture resources
DRR will be an integral part of planning at all levels. spent on unhealthy livestock as well as re-
All infrastructure related to water and sanitation ducing overall greenhouse gas emissions.
will be constructed by following the recommend- II. Methane emissions from grain fed live-
ed DRR guidelines. Communities will be provided stock are lower than livestock fed on pas-
ture hence community members will be handling of poultry manure for compost purposes
encouraged to provide grain/ legumes and timing and landing application of manure for
source feed for their livestock kitchen gardening and crop production.
III. Livestock feed production processes can
lead to deforestation or destroying of 9. COMMUNICATION ACTIVITIES
grasslands. Overgrazing can also lead to
land degradation and emission of more 9.1. Celebration of International Days
greenhouse gases. In order to protect nat- As part of visibility and to bring about community
ural flora, beneficiary households will be gathering and awareness, four days of international
encouraged not to practice free grazing for observance will be celebrated at union council and
their livestock. They will be encouraged district level. These would also serve as an event to
to decide about areas that can be used commemorate interventions and reinforce impor-
for rotational grazing. Rotational graz- tant messages. Two of these international obser-
ing is an exercise that divides rangeland/ vances will be related to WASH while the other two
grasslands/pastures into rotation zones to agricultural and food security (AFS).
based on abundance of vegetation, to
restrict overuse of one particular range- DPOs will be provided a concept note that will in-
land/grassland/pasture. Overused zone clude an introduction of the observance and what
is closed for grazing for a given season to we aim to achieve by celebrating it. To commem-
help regeneration, and the livestock graz- orate the day, a community event will be planned
es in another zone. for which an agenda will be provided. Similarly, a
IV. Livestock produce large quantity of ma- write-up describing any activity mentioned will also
nure that also contributes to greenhouse be given to aid DPOs in organizing and arranging for
gases emission in environment. Through supplies.
community awareness sessions and ac-
tivities at Farmer Field Schools, commu- DPOs will be expected to carry out the observance
nity members will be educated for prop- as described. They will also ensure that the event
er management of manure. They will be is photographed (and recorded, if needed). Jour-
provided information on how to keep the nalists from local press clubs may also be invited
liquid and solid manure separate and how to create wider media coverage. They should be
to use manure for anaerobic composting briefed prior to the event to ensure that the event
that reduces greenhouse gases emission. is covered as intended.
Community members will also be educat-
Once the event has been carried out, DPOs are
ed about timing and proper use of com-
to submit a report detailing the event along with
post for kitchen gardening and crop pro-
pictures and an attendance record if possible. This
duction. They will be encouraged to avoid
report is to be submitted to the Communications
applying manure to saturated soils since it
Officer within one week of the event.
encourages anaerobic conditions condu-
cive to formation of nitrous oxide. The table below contains details of the observanc-
poultry Proposed action will focus only on commu- es to be celebrated:
nity level poultry entrepreneurship and there is a
possibility of methane and nitrous oxide emission
during manure handling, storage and land applica-
tion. As a mitigation measure, community people
will be educated for maintenance of proper ventila-
tion in poultry cage to avoid foul smell. In addition,
community members will be educated for proper
Day Intervention Date Details

World Food Day AFS 16 October
th
http://www.fao.org/world-food-day
Global Handwash- WASH 15th October https://globalhandwashing.org/global-hand-
ing Day washing-day/
World Toilet Day WASH 19th November http://www.worldtoiletday.info/
World Soil Day AFS 5th December http://www.fao.org/world-soil-day/about-
world-soil-day/en/
9.2. District-Wide Print Campaign IV. Experience with Reporting on Health and
Issues related to PINS
The media is an important tool in highlighting nu-
trition-related issues and generating debate to I. Links with Other Media Organisa-
address them. Keeping this in mind, press clubs in tions
each of the targeted districts will be engaged reg-
9.3. Local and International Experiential
ularly by the LSOs. As a result, district-wide print
Visits
campaigns will be launched across the 10 districts
under PINS. 10 journalists from each of these dis- As part of both media coverage and learning expe-
tricts will be selected and invited to a one-day ori- riences, key staff under PINS will participate and
entation on the Programme for Improved Nutrition organise local and international experiential visits.
in Sindh including the current situation, the Pro-
gramme’s key intervention and how the EU is sup- Staff may even participate in external trainings and
porting efforts to remedy the situation. They will conferences related to interventions under PINS.
also be briefed about their role to ensure regular Relevant staff from implementing RSPs are to sup-
coverage of project activities. For this print cam- port the PINS ER-3 PMU in organizing visits within
paign, district teams under each of the implement- the field when called for, identifying whatever may-
ing RSPs will identify and select 10 journalists from be outlined as part of the visit. This would also in-
each district (selection criteria given below). They clude press trips where staff from RSPs will support
will also organise exposure visits for selected jour the Communications Officer and the Knowledge
Management and Reporting Officer in arranging
and conducting them. Staff is also encouraged to
record learnings that may be presented as part of
nalists in areas under interventions to document the visits mentioned above.
the impact of interventions undertaken to address
the local issues and to meet the beneficiaries also. Any visit undertaken for the purpose of PINS ER-3 is
Regular follow-ups will also be carried out to assist to be documented with as much detail as possible.
these journalists and ensure regular publication. Including a report that summarizes the event/vis-
it, those conducting visits should also ensure that
These published articles will also aim at gaining there are photographs (and video recordings if pos-
attention of the parliamentarians and other con- sible) to be archived and be shared across various
cerned departments to address the issues high- visibility platforms.
lighted within. DPOs will be responsible for identi-
fying the 10 journalists and will be providing below 9.4. Case Studies and Success Stories
data for appropriate selection:
In order to highlight achievements in PINS and set
I. Affiliation with a Press Club examples for those working in the nutrition sphere,
II. Training from Press Club RSPN will document at least 3 case studies/success
III. Total Experience stories every quarter.
The first step will be to identify relevant subjects. Along with the written word, 5 short visual stories
RSPs project staff will identify the case studies, will also be produced annually. It is imperative that
seeking permission and organizing visits to the cho- a significant subject is identified by the DPOs well in
sen locations. Once this step has been executed, advance to aid production. Similarly, they will also
relevant team members will travel to the field to facilitate the crew through the course of the pro-
document and finalize them. duction.
ANNEX 1-CRP WRITTEN TEST

Community Resource Person-CRP Selection Format
Name Age
Education Marital status
UC Address
Community Nutrition Officer [CNO] would ask CRP to read the following statement:
Exclusive breast feeding is recommended for the child up to six months

Read Correctly Yes No
CNO would ask CRP to write the above statement in the box below:
Wrote correctly Yes No
CNO would give CRP simple arithmetic questions in the boxes below to solve:
Subtraction Division Multiplication
Answered Correctly Yes No Answered Correctly Yes No Answered Correctly Yes No
Selected as community resource person (CRP) Yes No
Selected CRPs Signature and Date

Signature by CNO Signature by DPO
ANNEX 2 QUALITY ASSURANCE TOOL FOR SBCC TOOLKIT SESSIONS

Programme for Improved Nutrition in Sindh (PINS)
b Checklist for Quality Assurance
On
Identification of Malnutrition its Causes and Solutions
(This tool is to be filled by CNO or any official going for monitoring)
Guidelines:
 Please fill this form while observing the session/group meeting
 Please tick (P ) for ‘Yes’ and (O ) for ‘No’ in the blank space.
 Do not leave any space blank/unfilled.
 Please fill in the ‘Actions taken’ and ‘Suggestions’ column.

Share feedback and suggest remedial measures at the end of each session with the Facilitator.
Name of Monitoring Designation

Personnel
Location of Session UC Name
(Name of Village/Basti)
Tehsil Name District Name
Date of Session Total Participants of the
Session
Name of Facilitator who Name of CO/VO
conducted the Session
Section 1: General
Criteria for Monitor- Yes No If no, give reasons
ing and actions taken
Time/Attendance
1. Presence of Facilita-
tor at session venue
before arrival of the
participants
2. No of participants are
according to criteria
and as per registra-
tion list
3. Arrival of all partici-
pants on time
4. Session started on
time
5. SBCC Toolkit available
and Attendance Sheet
available for session
6. Technique used for
facilitation (lecturing,
dialogue, interactive
etc.)
Attendance:
1. Presence of all partic-
ipants throughout the
session
Section 2: Session Delivery

S. No Contents Covered Yes No. Suggestion for Facil-
itator
1. Proper introduction
of the participants
2 Objective of the ses-
sion discussed and
described
3 Described the symp-
toms of malnutrition
(Wasting, Stunting
and Under-weight)
through comparing
3 sets of pictures (of
same age children)
4. Explained the under-
lying causes of mal-
nutrition at house-
hold and family level
(from nutrition con-
ceptual framework)
with a focus on Poor
water, sanitation and
hygiene, inadequate
maternal and child
care practices & insuf-
ficient access to food
5 Solutions for im-
proved nutrition
explained to partici-
pants to prevent the
malnutrition
6 Reinforcement of key
messages
7 Overall participants
seemed satisfied with
the session
8 Role of community in-
stitutions highlighted
9 Overall session con-
ducted as per recom-
mended protocols
Section 3: Facilitation Skills

Skills of Facilitator Good Average Below Average Suggestions
for improve-
ment
1 Knowledge of Facilitator
on how to conduct the
session effectively
2 Verbal communication
skills
3 Non verbal communica-
tion skills
4 Participatory approach to
make the session more
interactive
5 Simple use of language
6 Appropriate use of SBCC
toolkit
7 Probing skills
8 Opening & wrapping up
of the session
9 Friendly/Supportive atti-
tude
10 Responded questions /
answers satisfactorily.
Section 4: Overall rating of Session and Recommendations

Overall Quality of the Session
How do you grade the overall Session? (1 to 5 – poor to excellent)
Recommendations for Facilitator

What is your recommendation/ suggestion for the Facilitator to make the session more effective?
Signature of Monitoring Personnel:
Note: Please provide a copy of this filled format to the Facilitator for her/his record
Checklist for Quality Assurance
On
Existing Situation of Health & Hygiene, Spread of diseases and Control measures
Guidelines:

Name of Monitoring Designation

Personnel
Date of Session Total Participants of the
Session
Section 1: General
Criteria for Monitor- Yes No If no, give reasons
ing and actions taken
Time/Attendance
1. Presence of Facilita-
tor at session venue
before arrival of the
participants
2. No of participants are
according to criteria
and as per registra-
tion list
3. Arrival of all partici-
pants on time
4. Session started on
time
5. SBCC Toolkit available
and Attendance Sheet
available for session
6. Technique used for
facilitation (lecturing,
dialogue, interactive
etc.)
Attendance:
1. Presence of all partic-
ipants throughout the
session

S. No Contents Covered Yes No. Suggestion for Facil-
itator
1. Proper introduction
of the participants
2 Objective of the ses-
sion discussed and
described
3 Described the symp-
toms of malnutrition
(Wasting, Stunting
and Under-weight)
through comparing
3 sets of pictures (of
same age children)
4. Explained the under-
lying causes of mal-
nutrition at house-
hold and family level
(from nutrition con-
ceptual framework)
with a focus on Poor
water, sanitation and
hygiene, inadequate
maternal and child
care practices & insuf-
ficient access to food
5 Solutions for im-
proved nutrition
explained to partici-
pants to prevent the
malnutrition
6 Reinforcement of key
messages
7 Overall participants
seemed satisfied with
the session
8 Role of community in-
stitutions highlighted
9 Overall session con-
ducted as per recom-
mended protocols

Skills of Facilitator Good Average Below Average Suggestions
for improve-
ment
1 Knowledge of Facilitator
on how to conduct the
session effectively
2 Verbal communication
skills
3 Non verbal communica-
tion skills
4 Participatory approach to
make the session more
interactive
6 Appropriate use of SBCC
toolkit
7 Probing skills
8 Opening & wrapping up
of the session
9 Friendly/Supportive atti-
tude
10 Responded questions /
answers satisfactorily.


What is your recommendation/ suggestion for the Facilitator to make the session more effective?
Signature of Monitoring Official:
Note: Please provide a copy of this filled format to Facilitator for her/his record
On
Identification of Safe drinking water sources, protection and maintenance
Guidelines:

Name of Monitoring official Designation

Date of Session Total Participants

of the Session

Section 1: General
Criteria for Monitoring Yes No If no, give reasons and actions
taken
Time/Attendance
1. Presence of Facilitator at session venue
before arrival of the participants
2. No of participants are according to criteria
and as per registration list
3. Arrival of all participants on time
4. Session started on time
5. SBCC Toolkit and attendance sheet avail-
able
Attendance:
1. Presence of all participants throughout
the session
Note: In case of any one leaves, pl. state

the number of leavers

S. No Contents Covered Yes No. Suggestion for Facilitator
Proper introduction of the partic-
1
ipants
Objective of the session discussed
2
and described
Explained the identification and
3 marking of safe drinking water
sources
Explained safe transportation of
4 drinking water, repair and mainte-
nance
Shared household level water
5 treatment methods (boiling, chlo-
rination and SODIS)
Explained rain water harvesting
6 methods at HH and Village level
and its use
Session conducted as per recom-
7
mended design/protocols
Reinforced the take home mes-
8
sages
Participants seemed satisfied with
9
the session
Role of community institutions
10
highlighted

Below Suggestions for improve-
Skills of Facilitator Good Average
Average ment
1 Knowledge of Facilitator on how to
conduct the session effectively
2 Verbal communication skills
3 Non verbal communication skills
4 Participatory approach to make the
session more interactive

6 Appropriate use of SBCC Toolkit
7 Probing skills
8 Opening & concluding of the ses-
sion
9 Friendly/Supportive attitude
10 Responded questions /answers
satisfactorily.

What are your recommendation/ suggestions for the Facilitator to make the session more effective and
as per recommended design/protocols.

On
Minimum Dietary Diversity for Women (MDDW) its Importance and Care
Guidelines:



of the Session

Section 1: General
taken
Time/Attendance

able
Attendance:
the session


1 Proper introduction of the participants
2 Objective of the session discussed and de-
scribed
3 Balanced Diet Pyramid/Chart explained
4 Importance of different food groups for differ-
ent parts of human body explained
5 Sources of different food groups explained
6 Food preparation, care and use explained
7 Reinforced the take home messages
8 Participants seemed satisfied with the session
9 Role of community institutions highlighted

Average ment
7 Probing skills
sion
satisfactorily.

On
Infant and Young Child Feeding Practices, Importance and Healthcare
Guidelines:



of the Session

Section 1: General
taken
Time/Attendance

able
Attendance:
the session


1 Proper introduction of the participants
Objective of the session discussed and de-
2
scribed
Healthcare practices for pregnant women
3
explained
New born care and feeding practices for 0-6
4
month child explained
Young child feeding practices for 6-9 months
5
explained
Young child feeding practices for 9-12
6
months explained
Young child feeding practices for 12-24
7
months explained
Other child healthcare practices for better
growth explained (micronutrient powder,
8
vaccination, family planning and deworm-
ing)
9 Reinforced the take home messages
Participants seemed satisfied with the
10
session
11 Role of community institutions highlighted

Average ment
7 Probing skills
sion
satisfactorily.

On
Monthly Household Budget and % Expenditure on Food
Guidelines:



of the Session

Section 1: General
taken
Time/Attendance
able
Attendance:
1. Presence of all participants throughout the
session
Note: In case anyone leaves, please state

the number of people who left

Proper introduction of the
1
participants
Objective of the session dis-
2
cussed and described
3 Explained survey results
Explained better use of month-
4 ly income (expense on food
diversity and hygiene)
Reinforced the take home
5
messages
Participants seemed satisfied
6
with the session
Role of community institutions
7
highlighted

Average ment
3 Non-verbal communication skills
7 Probing skills
sion
satisfactorily.

ANNEX 3 - COMMUNITY PHYSICAL INFRASTRUCTURE SCHEMES (CPIS)

GUIDELINES
Resolution
Checklist of Assessment
Guideline of Proposal
Sample of sub-grant agreement template
CPI Book for Record

Annex 3-1: Sample Format of Community Institution Resolution for

CPI Request to RSP
Name of VO: Village: LSO
Total VO Date of
Union Council: Members: Meeting:
No. of Venue:
Members
Tehsil/Taluka: Participated:
District:
Resolution
The members of the VO in its meeting held on ________ unanimously resolved that:
Explain how many CPI request resolutions received from member COs
Write down the decision of selection of the CPI and the reasons for its selection
No. of Beneficiary COs involved in execution
And we request RSP to approve the CPI
Date of Meeting:
Venue:
Signature of VO President: _____________ Signature of VO Manager: ______________
Signature of LSO President: _____________ Signature of LSO Manager: ______________
Recommendation by CNO: _______________________________________________________________
Signature of CNO____________________________
Signature of members
S.# Name Name of Father/Spouse Signature/Thumb Impression

Annex:3-2: Checklist for Eligibility Assessment of Community Institu-

tion (CI) for CPI Grant
S. # CI Grant Eligibility Criteria Status
1 Is membership based, inclusive (with membership of women and the YES NO
poor), and have participated in a social mobilisation programme based
on the concept of the PINS Programme;
2 Has a track-record of continuous operations reflected from the regular YES NO
meetings documented through minutes of the meetings etc. at least for
the last 3 months;
3 Has been notified or registered with any government authority; YES NO
4 Has a bank account and has received training in project/project account YES NO
management;
5 Is willing to form the required project committees (Project Implementa- YES NO
tion Committee, Audit Committee, Procurement Committee and Opera-
tion and Maintenance Committee)
6 Is willing to maintain all the required records and minutes of the meetings YES NO
of these committees;
7 Commits that all CPI projects will also be overseen by the management YES NO
and technical staff of the supporting RSP and EU;
8 Total amount of sub-grants (including the CPI) from the PINS Programme YES NO
is not exceeding EUR 60,000
9 Agrees to all audit requirements of RSP/EU;
10 Approved YES NO
Signature of CI President/Chairperson_____________ Date:____________________
Signature of CI Manager/Secretary ______________ Date:____________________
Remarks (If Any):

Annex 3-3: Guidelines for the preparation of Project Digest/Proposal

a. Prefeasibility Assessment
A Pre-feasibility includes the social survey and reconnaissance technical survey in collaboration with the
local community. The Community Nutrition Officer (CNO) and the Field Engineer will together visit the
Community Institution to have a formal meeting with the members. The CNO will conduct the social fea-
sibility assessment to ascertain the ability of the Community Institution to resolve conflicts, if any, before
the initiation of the scheme and the field engineer will visit the proposed project site to ascertain the
technical viability. The community institution will record the proceedings of the meeting in their register.
The CNO and Field Engineer will submit a report to the RSP management on the viability of the project.
The main features of the pre-feasibility report shall include;
i. Assessment of priority need of the community.

ii. Consensus of the members on the proposed scheme.
iii. Assessment of existing Social Organisations in the community.
I. Socio-Economic set up of the community.
II. Record of the meetings and savings of the community.
III. Willingness of the community to contribute to the capital cost of the project.
IV. Willingness of the community to accept responsibility of Operation and Maintenance of the proj-
ect.
V. Capacity of the community to implement and maintain the project.
VI. Technical viability of the project.
VII. Expected benefits of the project.
VIII. Environmental assessment of the projects and impacts on environment if any.
IX. Affidavit on a notarized stamp paper to be given by land owner (if land is required) as donation.
Typical contents of a Pre-feasibility for a project proposal digest is as under:
Scheme Estimate Profile (Pre-feasibility)
Name of CO: Village: Union Council:
Tehsil/Taluka: District:
Description of Scheme:( Length, Breadth, Volume etc.) :
----------------------------------------------------------------------------------------------------------------------------------------
Brief History / Objective:
----------------------------------------------------------------------------------------------------------------------------------------
Note: The history should indicate whether it is a new scheme, old scheme or extension. Why this scheme
is needed and how it will benefit the community.
Type of Scheme Man-Days

New Rehabilitation Extension Skilled Unskilled
Date of Estimated Cost Maintenance Material Cost No. of Benefi- Labour Cost
Estimate Cost ciary HH
Prepared
b. Preparation of the Project Digest/Proposal

On the basis of the pre-feasibility report submitted by the social organiser and field engineer, the RSP man-
agement will give formal approval for carrying out the project digest & proposal preparation including;
technical survey, design, quantities and cost estimates, and feasibility proposal.
i. Technical Survey: The field engineer will conduct detailed technical survey of the project
under the guidance of an Engineer based at district level. The community institution will
nominate the required number of members to assist field engineer during the survey.
The community institution members will select the proposed site and alignment of the
project unanimously, as they will be responsible for providing the required land free of
cost. The recommendations of technical survey will not be changed unless otherwise
required for technical reasons, but not without consent of the community institution
members.
ii. Environmental Assessment: Prior to implementation, the engineers and CNO of RSPs
will carry out environmental assessment of the project in line with the updated Envi-
ronmental and Social Management Framework developed by PPAF and adopted by the
RSPs or the prevailing environmental protection act of the Pak EPA for environmental &
social clearance to the proposed CPI so as to:
 Prevent significant negative environmental impacts
 Decrease potential negative impacts through adaptations in project design or execution
 Enhance the positive impacts of projects
 Protect environmentally sensitive areas
 Anticipated negative impacts if any and mitigation measures will be documented and shall form
part of the proposal.
Under the existing RSP’s adopted Environmental & Social Management Frame work the Environmental/
Social Assessment Procedure for CPIs [Annex: F3 (1)] consists of two steps.
The first (Form A) is to conduct CPI type specific Environmental Social Review pledging the fulfilment of
the environmental /social criteria at Proposal stage along with mitigation plan at design & implementation
stages.
The second step (Form B) of the environmental assessment involves documentary confirmation and certi-
fication of necessary environmental compliance & safeguards put in place at the completion of CPI.
The copy of ESMF manual must be present at the PIU, districts and field offices. The subsequent PIU man-
agement must ensure the enforcement and implementation.
i. Design and Estimates: After completing the survey RSP field and district field engineers
will design the project, prepare survey report, necessary drawings, and quantities &
cost estimates under the guidance of the Engineer based at PMU. A project file will be
prepared and submitted to the Engineer at PMU. The design should be simple following
the standard specifications. Quantities and cost estimates should be based on the stan-
dard specifications and prevailing market rates or item rates in the Composite Sched-
ule of Rates (CSR) (notified by provincial governments on quarterly basis) depending
on the project funding source (private or public). Cost estimates for the schemes are
prepared jointly by community members and RSP field engineers according to the pre-
vailing market rates of labour and material needed. Each construction item will be sep-
arately estimated and monetised. Man-days of the skilled and unskilled labour will also
be worked-out by adopting standard specifications and labour cost will be estimated on
the basis of prevailing market rates. The design and estimates should be discussed with
the community institution members in their general body meeting.
ii. Project Digest Proposal: The Engineer at PMU will go through the pre-feasibility report
of the CNO and field engineer. He/ she will recheck the survey report, drawings, design
and estimates, and make necessary adjustments/amendments if so required. He/ She
will prepare a project proposal including social, technical, environmental and financial/
economic viability of the project. The gender assessment checklist [Annex – F3(2)] will
also be a part of project proposal. Project proposal will also include the detailed cost of
the project. Item -wise cost of the materials and labour will be given in a tabular form.
Total project cost, community contribution (if any), and RSP contribution will be given
in separate columns. Annual Operation and Maintenance Cost of the project will also
be estimated. A project Post Intervention Plan annex at F3 (3) will also be a part of the
proposal. The proposal should include signed minutes of meeting with the community
institution where design and estimates and proposed operation and maintenance plans
were discussed. Field Engineer at district in consultation with PMU engineer will then
submit the feasibility proposal along with recommendations to the Project Manager
PINS PIU for approval. The proposal document of the CPI project will expected to be
accurate and detailed enough to serve as a baseline for subsequent impact assessment.
The Project Digest/Proposal will also include an Implementation Guidelines /Terms of reference agreed
the community institution. The terms of reference will be signed in general body meeting of the commu-
nity institution, where responsibilities of the community institution and RSP should be clearly spelled out.
Sample Terms of Reference is annexed at 16-3 (4).
Typical contents of a project proposal digest are tabulated as under:
Project Digest Contents
 Title Page
 Project Summary (one page)

 Project Location and Description
 Description of the area
 Cost Estimates (Total cost, CO and RSP contributions)
 Project Justification (Benefits, NPV, B/C Ratio, IRR)
 Introduction
 Project Location and Description
 Project Identification
 Objective of the Project
 Social Organisation
 Socio-Economic Setup
 Design and Cost Estimates
 Design
 Quantities & Cost Estimates
 O & M Plan
Minutes of meeting with CO
Environmental Assessment
Project Implementation/Management
Project Construction/Purchase/Implementation, O&M, Audit Committees
Cost-Benefit Analysis
 Project Costs
 Project Benefits Measures of Project Worth
 List of Tables
 Table-1: Capital Cost

Table-2: Summary of Costs
Table-3: Net Present Value
Typical Format of a project proposal digest has to be as under:
Project Summary (One Page):

Project Location & Description:
--------------------------------------------------------------------------------------------------------------------------------------
Description of the Area:-------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------
Estimated Cost:------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------
Total Cost:
--------------------------------------------------------------------------------------------------------------------------------------
CI Contribution:-----------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------
Contribution of RSP:
--------------------------------------------------------------------------------------------------------------------------------------
Project Justification:
--------------------------------------------------------------------------------------------------------------------------------------
Benefits:
--------------------------------------------------------------------------------------------------------------------------------------
Net Present Value (NPV):
--------------------------------------------------------------------------------------------------------------------------------------
Benefit - Cost Ratio:
--------------------------------------------------------------------------------------------------------------------------------------
Internal Rate of Return (IRR):
--------------------------------------------------------------------------------------------------------------------------------------
Introduction:
Project Location & Description:
--------------------------------------------------------------------------------------------------------------------------------------
Project Identification:
--------------------------------------------------------------------------------------------------------------------------------------
Objective of The Project:
--------------------------------------------------------------------------------------------------------------------------------------
Social Organisation:
Name Date of No. of No. of Total Saving Type of Total Name of Name of
of CI Formation Beneficiary Members (Rs.) Scheme Cost President Manager
HH (Rs.)
Socio - Economic Setup
Name Of CI Date Of Formation

Name of Location
Village
Union Council
Taluka
Distance from
Total House Holds
Population
Beneficiary Households
Total Beneficiary Population ( Gender Disaggre- Male ---- Female ---- Boys ---- Girls ---- Disable per-
gated data) sons----
Major Occupation: Business • Agriculture • Labour •
Area fall in Irrigated • Rain Fed • Hilly area •
Major Crops
Farmer Below 12.5 acre ---- Land less---- Farmer
Land Holding Above ----
Approximate no of Livestock:
Presence of School ( Boys and Schools)
Priority of Community needs:
Design & Cost Estimates:
Design:
------------------------------------------------------------------
Quantities & Cost Estimates:
------------------------------------------------------------------
O & M Plan:
------------------------------------------------------------------
Environmental Assessment:
------------------------------------------------------------------
Project Implementation:
------------------------------------------------------------------
Project Management:
------------------------------------------------------------------
Project/Works Committee & Maintenance Committee:
Audit Committee
------------------------------------------------------------------
Economic Analysis:
Project Costs
Total Cost:
------------------------------------------------------------------
Annual Maintenance Cost:
------------------------------------------------------------------
Summary of Cost
Name of Region: Field Unit:

Union Council/Revenue Village: Tehsil/Taluka:
District: Name of CI:
Type of Scheme:
Particulars Estimated Cost (Rs.) CI Contribution Rs Contribution Of RSP ( Rs.)

A) Labour :
Skilled
Unskilled
Sub Total
B) Material
i)
ii)
iii)
vi)
Sub Total
Total A+B
Cost Of Sign Board
Grand Total
Percentage 100% % %
Annex 3-4 (1): Environmental Assessment Procedure

Table - Environmental/Social Screening by Type of Interventions
S. # Sector of Specific Intervention Environmental Screening Protocol
Interven-
tion
ER/SR IER IEE EIA SIA Page No.
Water Resources Development
Tube wells – drinking water* √ IER-87
Tube wells – irrigation in canal irrigat-
ed areas* √ √ E/SR-12
Tube wells – irrigation in dry areas* √ √ IER-89
Hand pumps √ √ E/SR-14
Open well √ E/SR-16
Rain water harvesting ponds √ E/SR-18
Check dams √ E/SR-20
Delay action dams √ √ IER-91
Water tanks (O.H,O.G,U.G) √ E/SR-22
Water channels - Mountain Areas (< 2’
x 3’) √ E/SR-24
Watercourse (new, rehabilitation, lin-
ing) √ E/SR-26
Karezes √ E/SR-28
Land leveling (irrigation) √ E/SR-30
Technological Innovation
Wind mills (i.e. coastal areas of Bal-
uchistan and Sindh) √ √ IER-96
Micro-hydel – Less than 1 MW √ IER-99
Micro-hydel – 1 to 5 MW √ √ IEE-117
Micro-hydel- More than 5 MW √ √ EIA-120
Desalination plant (for ≤100 House-
holds) √ √ E/SR-33
Biogas Plant (for ≤100 Households) √ √ E/SR-35
Solar energy (for ≤100 Households) √ E/SR-37
Energy efficient innovations (stoves) √ E/SR-39
Access/Circulation
A. Internal
Culverts √ E/SR-42
Street surfacing/lining (brick soiling,
concrete or local √ √ E/SR-44
material)
B. External
Bridges √ √ IER-101
Cause ways √ √ E/SR-47
Retaining walls √ √ E/SR-49
Link roads – plain areas √ √ E/SR-51
Link roads- mountain areas √ √ IER-103
4 Wastewater Management
Sanitation schemes (latrines, T-Cham-
bers, drains, and √ √ IER-107
oxidation pond)
5 Other Projects
Solid waste management (for ≤100
Households) √ √ E/SR-54
NRM project (Natural Resource Man-
agement) √ √ E/SR-56
Security lights √ E/SR-58
Jetty √ √ E/SR-60
6 Integrated Projects
Area up-grading √ √ IER-111
Drought mitigation & preparedness √ √ EIA-120
7 Social Sector Development
School √ √ E/SR-63
Basic health unit/dispensary √ E/SR-65
8 MF Interventions
Agriculture/cropping* √ E/SR-68
Livestock/poultry/ fish farming* √ E/SR-70
Commerce/ retailing/ petty trading √ E/SR-72
Handicrafts/ cottage √ E/SR-74
Food / agricultural processing* √ E/SR-76
Commodity/agricultural trading √ E/SR-78
Manufacturing / light engineering/
workshop* √ E/SR-80
Micro-enterprise √ E/SR-82
reversing such situations or maintaining the status quo, the project should not be approved. The cumula-
tive effects if various interventions will be assessed as a part of the annual environmental reviews and area
specific guide lines formulated for future reference.
Environmental Guidelines for Conducting IER/SIA for Sanitation Schemes (SAMPLE)
i. General: There are two sets of arrangements for the safe disposal of municipal waste-
water (i) Latrines + T-hodies + Covered Drains/Sewerage System + Safe Disposal, and (ii)
Latrines + Covered Drains/Sewerage System + Oxidation Pond + Safe Disposal. Both ar-
rangements if properly constructed do the desired level of treatment. After this level of
treatment, the wastewater can be discharged to any natural water body, municipal and
irrigation system. In case, if the water is discharged to an irrigation system then make it
sure that water is not applied to vegetable crops.
ii. Latrines: Conventional or flush latrines should be linked with P-traps; this will substan-
tially reduce the possibilities of spread and contact of pathogens and other pollutants
with the humans at the household level. Health improvement impact of effective la-
trines is only realized if the community is also trained on better hygienic and sanitation
practices e.g. washing hands with soap after defecation, no open defecation in and out-
side house, and daily or twice a day cleaning of latrine.
iii. Septic Tank: There are two alternatives for the treatment of wastewater (i) Wastewater
can be treated at the household level by installing septic tanks. In the presence of septic
tanks, there is no need to construct oxidation ponds. It is important that septic tank
should be lined with concrete, unlined septic tanks cause groundwater contamination.
The community needs to be trained for the proper cleaning and maintenance of the
septic tank.
iv. Drains: Open drains do not serve the purpose of safe sanitation. In open drains the pos-
sibility of human-pollution contact remains high, these drains only serve the purpose
of conveyance, and throughout conveyance human-pollution interaction remain active.
This interaction causes serious negative impacts on the community health. Whenever
drains will be improved or lined then these must be converted into covered drains.
During construction of drains, alternative drainage system is provided to reduce the
inconvenience to the community and reducing the possibility of human-pollution inter-
action.
Water is sprinkled periodically throughout the construction period for controlling dust emission. At the
completion of the construction work, the debris of construction material should be properly disposed.
v. Oxidation Ponds: Depth of the pond determines about the type of treatment process
happening in the pond. Normally facultative ponds are 3-4 ft. deep, and treatment hap-
pens through anaerobic conditions at the bottom and aerobic conditions at the sur-
face. Anaerobic ponds are 10-15 ft. deep, and treatment happens through anaerobic
conditions. Anaerobic ponds more or less function as septic tank. Lining of both types
of ponds is essential to eliminate the possibilities of groundwater contamination due
to seepage. Brick or concrete lining is very expensive, 6 inches lining by puddle clay is
equally effective by function and it is also very cost effective. In case facultative or an-
aerobic pond has been constructed then there is no need to construct septic tanks at
the household level.
Environmental Guidelines for Conducting ESR for Hand pump /water supply Schemes (SAMPLE)
i. Individual and cumulative impacts of ground water draw down for hand pumps are not
significant in irrigated areas however in desert or dry areas (therefore discourage un-
necessary installation of hand pumps in such water scarcity areas) .
ii. High prevalence of arsenic contamination has been reported in certain program districts
(like Dadu, Sukkur etc) of Sindh: These districts are on the negative list for deep drinking
water extractions. For extracting drinking water in these districts under local level ur-
gencies and demands produce following test reports:

 Arsenic ground water test report for the nearest water source under NEQS guidelines
 Arsenic ground water test report from the bore hole dug for the water schemes under NEQS
guidelines
iii. Shallow water table is commonly contaminated with coliforms, fecal coliforms, flu-
orides, arsenic, nitrate etc. These contaminants cause moderate to high significance
health impacts on the communities. Test reports are needed for these parameters for
the nearby hand pump at the proposal stage, and at borehole stage for the proposed
hand pump.
iv. No conflict over the source of water or its route if passing through another communi-
ties/villages.
v. Construction on or near a site that has historic, or cultural importance may offend the
local population, damage local social fabric, and generate conflict with the local com-
munity.
vi. Similarly, habitats for plants/animals of ecological, cultural, and/or economic impor-
tance may be harmed/destroyed if construction is on or near a Protected Area. In such
cases an alternative site shall be located, or proper measures shall be taken to minimize
the disturbance to the local community/habitat.
Form A: Specimen IER/SIA for Sanitation Schemes

Project Title
Location of the Project
Environmental Criteria at the Proposal Stage Confirmation
Write Yes or No
One of the complete alternative stated in the guidelines for
safe
disposal is planned
Or
In case one of the component of the alternatives is planned
then other components either exist or are planned in the fu-
ture
Proposed oxidation pond is located 100 meter away from the
residential areas
Land available at appropriate location
If answer to any of the above stated environmental criterion is ‘NO’ then the proponent should amend
the proposal to achieve compliance or develop new alternative, or drop the project.
If the answer is ‘Yes’ then incorporate this information in the project proposal.
Mitigation Plan: Design and Implementation Stages
Latrines
Install P-traps to both conventional and flush latrines
Train community on better hygienic and sanitation practices
T-Hodies or Septic Tank
Line the T-hodies or septic tank with brick or concrete lining
Inform community about the frequency of cleaning
Drains
Construct only covered drains
Keep water supply pipelines away from drains
Sprinkle water periodically during construction
Provide alternate drains during construction
Oxidation Pond
Line the pond with 6 inches’ puddle clay Inform community
about the pond cleaning method and frequency Inform com-
munity and ensure that the treated wastewater will not be ap-
plied to the vegetable crops Septic tank should be kept 15 m
away from ground water well (EPA
NWFP Guidelines)
Conduct SIA for all components and implement land agree-
ment forms.
Form B: Specimen for Completion Certificate

Mitigation Measures Confirmation In case of non-compli-
Write Yes or No ance state reasons
Primary and secondary information has been

generated and incorporated in the proposal to
confirm that intervention qualifies the minimum
criteria
Design and implementation stage mitigation
measures have been implemented.
Environmental/Social Name: Date:
Assessment Prepared By Designation:

Environmental/Social Assessment Name: Date:
Implemented By Designation:
Implementation Verified By Name: Date:
CO Representative Designation:
Environmental/Social Assessment Name: Date:
Implementation Report Checked By Designation:

Annex 3-4 (2): Check List for Gender Assessment in Project

The Field Engineer will collect and complete the following information in consultation and assistance of
the CNO/WASH officer from the community:
Project Stages Gender Consideration Tick, if Proposed Compliance Tick, if proposed

relevant
Are women sensitized to † Ensure that CPI Pro- †
meet their specific need gramme discussed
through identification of in women activists
CPIs ,before the formation conferences and co
of COs meetings
Has specific and relevant in- † Ensure that project †
Situation Anal- formation been collected on feasibility contains
ysis- Project issues for men and women collection and
identification in relation to the problem/ description of all
and design project ,are projects are gender issues as-
women friendly sociated with the
project background,
and before project
execution assure that
project and its loca-
tion is comfortable
for women.
Project Strategy,Do the project implementa- † Propose appropriate- †
Implementation tion activities have signifi- ways to encourage
and Manage- cant representation of both and enable women
ment men and women from the to participate in the
community as equally as project’s execution
possible, in project execu- effectively.
tion? And ensure maximum
involvement during project
implementation from as-
sessment to completion.
Project Opera- Are women included in the † Ensure in these †
tion and Mainte- women specific projects like projects that at least
nance as hand pumps, and drink- one member of the O
ing water reservoir Project & M committee is a
Operation & maintenance woman.
mechanism?
Annex 3-4 (3): Post Intervention Plan

General Considerations:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
Main features of O&M committee:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
Capacity Building of O&M Committee:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
Responsibilities of RSP stffing:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
O&M status reporting:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
CPI scheme Bank Account:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
Implementation Strategy:
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
SUSTAINABILITY
Conduct Meetings with Community/Beneficiary
Households for the purpose of sustainability
Beneficiary households and CO members
Annual and quarterly fees
separate account
Detail of annual O&M cost and other expenses
Maintenance Cost of the Project Rs. XXXX
Annex 3-4 (4): Implementation Guidelines /Terms of Reference

This agreement is made between (Name of RSP) and Community Institution (Name of CI) of Revenue
Village/Union Council (Name of RV/UC) on this date of (DD/MM/YY) for implementation and post project
management and maintenance of (Name of CPI) located at (Name of the place of CPI). The RSP and the CI
agreed that:
1. The CI will meet all kinds of skilled/unskilled labour (especially women) cost for completion of the
scheme. In addition to that, the CI will also contribute Rs. ------- for implementation of the scheme.
2. The financial support received by the CI from RSP or through RSP is a one-time contribution for im-
plementation of the CI physical infrastructure scheme. CI will complete the work within the estimated
financial support and will not demand for additional amounts.
3. After completion of scheme, CI will manage all kind of repairs and maintenance and also collect Rs.
------- annually from the beneficiaries for its repair and maintenance.
4. No compensation will be paid by RSP or any other financing agency against the land, utilized for
scheme construction.
5. During construction, the instructions of the RSP engineers will be followed.
6. It is the responsibility of every member of the CI to monitor the expenditure of the scheme.
7. The cost expenditure of the scheme will be released in ___ instalments. The CI will pass a resolution
(signed by at least 75% of the members) for release of each instalment, duly signed by the respective
Field Engineer and CNO/WASH officer. The last instalment will be paid after satisfactory completion of
the scheme.
8. The CI will be responsible for proper storage of the construction materials and observe necessary pre-
cautions during movement/ transportation of these materials.
9. The CI will nominate two members to deal bank transactions for purchase of construction materials.
10. On the request of RSP, the CI will provide details of expenditure of previous instalments. These details
should be recorded in a register.
11. The CI will not sublet the construction work to contractors within or outside the village.
12. In case of sub-standard work, the Field Engineer / WASH officer/CNO may stop the payments and can
deduct the amounts from the estimated cost which has not been utilized by the CI.
13. If the items included in the estimate are not available in market, the CI may request RSP staff for as-
sistance.
14. RSP has the right to amend its terms of partnership when required.
15. The CI will submit the resolution for the release of final instalment from the RSP only upon 100 %
physical completion of works.
16. The CI will complete the CPI project within the agreed time period.
17. In case of any social conflict, the CI will itself resolve the same and may seek the support from RSP staff
as and when required.
18. If due to some reason the CPI project remains incomplete, then either the CI members or the mem-
bers of construction committee will be responsible for the same and RSP will be authorised to recover
the entire project scheme cost from CI, as agreed and approved.
19. RSP doesn’t take responsibility of any accident that may occur on the project site during implemen-
tation.
20. The Operation and maintenance of the completed CPI project will be the responsibility of the CI.
Signature Manager:
---------------------------------------------------------------------------------------------------------------------------------------
Signature President:
---------------------------------------------------------------------------------------------------------------------------------------
For and on behalf of RSP
---------------------------------------------------------------------------------------------------------------------------------------
Name:
---------------------------------------------------------------------------------------------------------------------------------------
Designation:
---------------------------------------------------------------------------------------------------------------------------------------
Signature:
---------------------------------------------------------------------------------------------------------------------------------------
Annex 3-4 (5): Details of Cost Expenditure of Scheme

Name of CI: Name of CI Scheme: Total Cost in Rs:
Share of CI in (Rs.): Approved Cost: Cost for Sign

Boards:
Share of RSP in (Rs.): Date of ToP Venue:

Starting date of scheme Expected Completion Date:
Name of RSP staff for discussion:
Name Designation Signature CNIC number
Name and signatures of Project Implementa-

tion committee
Name and signatures of Project Procurement

committee
Name and signature of Audit committee

Name and Signature of O&M committee

Annex 3-5: Sample of sub-grant agreement template

GRANT CONTRACT
EXTERNAL ACTIONS OF THE [Name of RSP]
[contract agreement number]
(The ‘Contract’)
The [Name of Rural Support Programme] registered as non-profit organisation under Section 42 of The
Companies Ordinance 1984 vide registration [No.], located at [Address] represents (The “Contracting Au-
thority”) as First party
And
Community Institution (CI) Name:
------------------------------------------------------------------
------------------------------------------------------------------
(The ‘Beneficiary”) as Second party
The parties have agreed as follows:
Special conditions
Special Condition Article-1 - Purpose
1.1 The purpose of this Contract is the award of a sub-grant by the Contracting Authority to finance the
implementation of the action
entitled:
------------------------------------------------------------------
(The `Action’) described in Project Digest as Annex I.
1.2 The Beneficiary shall be awarded the sub-grant on the terms and conditions set out in this Contract,
which consists of these special conditions (The `Special Conditions’) and the Annexes, which the Benefi-
ciary hereby declares it has noted and accepted.
1.3 The Beneficiary accepts the grant and undertakes to be responsible for carrying out the Action.
Special Condition Article-2 - Implementation period of the Action
2.1 This Contract shall enter into force on the date:
------------------------------------------------------------------
agreed and signed by both parties.

2.2 The implementation tentative period of the Action is from _______________ to ______________
2.3 The execution period of this Contract shall end when the payment of the balance is made by the Con-
tracting Authority and, in any event, at the latest 3 months after the end of the implementation period as
stipulated in Special Condition Article 2.3.
Special Condition Article-3 - Financing the Action
3.1 The total eligible costs are estimated in

PKR: ______________________100% as set out in Project Digest as Annex I.
3.2 The Contracting Authority undertakes to finance a maximum amount of
PKR. _____________________ as
EU
share.
The Beneficiary will contribute PKR. ____________________ as Community Institution share in cash or in
kind. (Refer to Project Digest as Annex I.)
Special Note:
The final amount of the Contracting Authority’s contribution shall be determined in accordance with An-
nex II -General conditions applicable to EU-Financed grant contracts for External Actions Articles # [] and [].
Special Condition Article-4 - Reporting and payment arrangements
4.1 Payments shall be made in accordance with below Schedule
Initial pre-financing payment (as 1st Instalment): PKR.
------------------------------------------------------------------
Balance of the final amount of the grant (as last Instalment) PKR.
------------------------------------------------------------------
Special Condition Article-5 - Contact addresses
5.1 For the Contracting Authority (as 1st Party)
[Name and Address of RSP]
For Beneficiary (as 2nd Party)
Name of CI:
------------------------------------------------------------------
Name & Designations & CNIC No of CI office bearers.
1.
------------------------------------------------------------------
2.
------------------------------------------------------------------
3.
------------------------------------------------------------------
Village:
------------------------------------------------------------------
UC:
------------------------------------------------------------------
Tehsil:
------------------------------------------------------------------
District:
------------------------------------------------------------------
Special Condition Article-6 - Annexes
1.1 The following documents are annexed to these Special Conditions and form an integral part of the
Contract:
Annex I: Description of the Action (Project Digest/proposal, BOQ’s & Design)
Annex II: General Conditions applicable to European Union-financed grant contracts for External
Actions
Annex III: Payment Case (Engineers Performa, Cheques receiving Acknowledgement Performa, Instalments
request Resolution from the community, work done sheet/Variance sheet, Bank Book, completion report/
certificate & Action handing over Resolution from the community)
Annex IV: General Conditions applicable to European Union-financed grant contracts
Annex V: Implementation Guidelines /Terms of reference
6.2 In the event of a conflict between the provisions of the present Special Conditions and any Annex
thereto, the Special Conditions shall take precedence. In the event of a conflict between the provisions of
Annex II and those of the other annexes, those of Annex II shall take precedence.
Done in English in two originals, one originals being for the Contracting Authority and one original being
for the Beneficiary
1st Party 2nd Party

(The “Contracting Authority”) (The “Beneficiary”)
Name: _______________________________ Name: _________________________
Title: _______________________________ Title: __________________________
CNIC: _______________________________ CNIC: _________________________
Address: _______________________________ Address: ___________________________
Date: _______________________________ Date: _________________________
Witness
Name: ------------------------------------------------------------------------------------------------------------------------------
Title----------------------------------------------------------------------------------------------------------------------------------
CNIC:--------------------------------------------------------------------------------------------------------------------------------
Address:----------------------------------------------------------------------------------------------------------------------------
Date:--------------------------------------------------------------------------------------------------------------------------------
Annex 3-6: Books for Record

i. Details of Receipt and Payment (Cash Book) Cash Book
S.# Date Descrip- Details of Receipt Detail of Expenses Balance
tions
Received Expense on ma- Expense on Total
terial Labour cost
Cheque Rs. Receipt Rs. Receipt Rs.
No. No. No.
ii. Quotation
CPI-MIS Scheme Code: Quotation Reference #: Union Council:

Name of Shopkeeper: Date Tehsil:
Address (Shop): District:
Phone/mobile number:
Name of Buyer, Name of Organization, Designation, which
S.# Names of Goods (material) Required numbers/Quan- Unit Total cost

tity cost
Total
cost
iii. Comparative Statements

CPI-MIS Scheme Code: Name of CI:
Name of Scheme/Project: Tehsil:
UC/RV: District:
Date:
S.# Name of Supplier Name of Supplier Name of Supplier

Goods Name Required Unit Total Goods Name Re- Unit Total Goods Re- Unit Total
(Goods/ Quantity Cost Cost (Goods/ quired Cost Cost Name quired Cost Cost
material) material) Quan- (Goods/ Quantity
tity materi-
al)
Total Cost Total Cost Total Cost
Purchase Committee Recommendation: __________________________________________________

Thumb Impression/Purchase Thumb Impression/ Signatures Thumb Impression/ Signatures
committee members (President, Manger organisation) (President, Manger organisation)
Name Signature Name Signature Name Signature
Name Signature Name Signature Name Signature
iv. Purchase Order

CPI-MIS Scheme Code:
Order Issuance Date:
Name of Scheme/Project:
UC/RV:
Date:
Order No.
Name of CI:
Tehsil:
District:
Suppliers Detail Receiver Detail

Name
Phone No.
Permanent Address
Expected delivery date: __________ Means of delivery:____________ Venue for delivery:__________
Detail of Order
S.# Details Numbers Quantity Unit cost Total Cost
Total cost of order
Rules and Regulations:
1. Purchase committee will review delivered goods and they have the authority to reject any substand-
ard thing without any compensation
2. The supplier will be responsible for any damage during delivery
3. The supplier will be responsible to change any substandard things on its own expenses after review of
purchase committee
4. Payment will be made during 2 weeks through cash, cross cheque or pay order.
Rules and Regulations:
-----------------------------------------------------------------------------------------------------------------------------------------
-----------------------------------------------------------------------------------------------------------------------------------------
Purchase order committee detail:
President Name----------------------------- - Signature:------------------------------
Manager Name: ----------------------------- Signature: ------- ---------------------

v. Material Received Note (MRN)
Name of CI: Name of Project/Scheme:
Material Receiver’s Name: Address:
Material Receiving (Please tick the relevant box):
Completely Received Incomplete Receiving
S.# Supplier Details Unit (No. Required Received Rejected Accepted Unit Total
of Goods / KG/Ton) number/ number/ number/ number/ cost cost
(Material) Quantity Quantity Quantity Quantity
Total Cost (in words): Total Cost (In Numbers):
Receiver Signature: Signature of Inspector: Signature of Entry Person:
Date: Date: Date:

vi. Stock Register

Name of material
Date Details Bill No Received Issue Balance Remarks

(DD/MM/YY) Quantity/
Quantity/
number
number
vii. Weekly Labour Attendance Sheet

Name of Scheme/Project: Name of CI:
CPI-MIS Scheme Code: Tehsil:
UC/RV: District:
Date: Muster Roll No.
S # Name Father/ Date/ Kind Mon Tue Web Thu Fri Sat Sun Present Rate Total Signa-
Spouse Of Labour Day Labour ture
Trade/ Days
Specialty
Signature of Project Committee Members: 1 ____________ 2____________
Signature of Social Organiser __________ Signature of Field Engineer ____________________

viii. Muster Roll
Monthly Labour Attendance Sheet
Pres- Sig-
S Total
Name Kind 1 2 3 4 5 6 30 ent Rate na-
No Wages
Days ture
1
2
3
4
5
6
7
8
10
Programme Implementation Manual
109
ix. Individual Labour Payment Form

Bill Name: _____________________ Fathers name: ___________________,
Kind of Skilled labour: ______________ No. of Days: _____________________
Rate: ___________________________ Payment: _______________________
Date: ___________________________
Telephone Number: _________________ CNIC: ___________________________
Signatures: __________________
Procurement Committee: 1____________ 2______________ 3__________________
Audit Committee: 1____________ 2______________ 3__________________
x. Detail of Beneficiary HHs

S.# Name of Household Head Members/Non-members
Total
xi. Visitors’ Remarks Sheet

S.# Name, Designation, Organisation of Visitors Date of visit Remarks
ANNEX 4- FARMERS’ GRANT UTILIZATION FORMAT

Name Father Land PSC HH ID Amount Vendors name and contact number Amount used for Agriculture input Signa-
Name Size received for procurement of different inputs ture
(acres) from
Seed Rented Ferti- Other Seed Drilling Ferti- Other Total
RSP
sowing lizer sowing lizer (Spec-
drill ify)
ANNEX 5- SOCIAL AND TECHNICAL APPRAISAL FOR LIVESTOCK BENEFI-

CIARIES
District: Tehsil:
Union Council: Village:
Beneficiary Name: HH-ID:
1. Social Appraisal
Questions Response
Is family Deserving for the Livestock support as
per criteria mentioned in PIM
Does the Household have financial credibility
Does the beneficiary show willingness towards
improving nutritional status of PLWs & children <5
Since how long, the HH is resident of village (
Years)
2. Technical Appraisal
Questions Response
Does the beneficiary have any prior experience in

livestock management /trainings?
Type of the livestock already in the household and

who takes care of it?
What would be procurement process/plan for live-
stock purchase and how HH will ensure transpar-
ency?
Who will look after the livestock in the family?
Will the livestock management involve any child

labour?
Types of benefits the livestock support will bring

in for the household (nutritional, economical etc)
How will household address negative effects of

livestock on the environment?
Is family ready to sign ToP to use it as per PIM
conditions
Appraisers comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
________________________________
Name:............................................
Signature:........................................
VO Assurance:
All the information given above by VO member is correct and VO carries full responsibility of the benefi-
ciary and ensures the livestock support will be used to improve nutritional status of the family especially
PLW and Children < 5.
For and on behalf of VO
Name: Name:
Designation: ______________ Designation: _______________
Signature: ________________ Signature: _________________

ANNEX 6- TOP BETWEEN VO AND BENEFICIARY

Whereas the VO_________________ of village_______________ UC_________________ is a represen-
tative body of the following Community Organization
I) ……………………………………
II) ……………………………………
III) …………………………………….
IV) …………………………………….
V) …………………………………….
VI) ……………………………………..
Whereas Ms……………………………….. has been selected as per approved criteria for the provision of
PKR……………………… in form of order cheque and handed over to beneficiary in today’s meeting held
at………………………………….for the purchase of goats.
This agreement is signed between the two parties on this date of ___________to work towards their
common objectives. The roles and responsibilities of the two parties shall be as follows:
A: Roles and responsibilities of the beneficiary
1. The beneficiary will use amount to purchase the goats as per recommendation by the VO from the
local market.
2. The beneficiary will ensure transparency of the procurement by updating the VO about the procure-
ment process.
3. The beneficiary will ensure vaccination of the purchased goats from the nominated CLEW.
4. The beneficiary will also participate in the sessions on livestock at FFS/trainings.
5. The beneficiary will also participate in all the meetings held by VO and update the VO on goat’s sta-
tus and milk utilization.
6. The beneficiary wills not sale goats and its kids for at least 5 years.
7. The beneficiary will ensure milk is used only for drinking of children under 5 or only by beneficiary
herself in case of pregnancy.
8. The beneficiary will arrange water, feed and necessary shed and vaccination for goats as per require-
ment.
9. The beneficiary will cooperate with the RSP officials and VO members to collect any data or conduct
monitoring visits.
10. The beneficiary will ensure the livestock fodder for livestock is preferably legume base and livestock
doesn’t harm newly planted trees.
B: Roles and responsibilities of the VO
1. VO will ensure beneficiary receives timely vaccination support from CLEW.
2. VO will allow participation of beneficiary in VO meetings.
3. VO will communicate all guidelines related to goats and livestock management to the beneficiary.
4. In case of any violation of the agreed terms by beneficiary the VO reserves right to take appropri-
ate action against the beneficiary.
Name of VO President:______________________ Signature:_________________
Name of VO Manager:______________________ Signature:_________________
Name of Beneficiary: ______________________ Signature:_________________
ANNEX 7: PROGRESS TRACKING SHEET
Before livestock sup-
Grant Utilization Utilization of milk LS retention and growth
port-LS(Status)
Rele- Milk
Was it Was vant Is it
Quan- Is the Season-
suffi- the Live- Ses- suffi-
Quna- Total Quan- tity Re- milk al Vac-
Name of Union cient milk stock sion cient Status
HH- tity of Amount tity & ceived being ciantion Re-
S# Benefi- VO Coun- to being Cheque Total Pur- Status At- to of LS ( Growth
ID Milk con- Type from used Ser- marks
ciary cil meet used Recie- Amount chasing of tended meet alive, in Terms
Avail- sumed of Live- Sup- for vices
nutri- for ieving Re- Date Live- at FFS nutri- dead- of Goat
able to stock ported drink- Re-
tional drink- Date ceived with stock (Yes/ tional ,sold Kids
(littres) Purchase Pur- LS ing ceived
need of ing breed No) need of out)
to feed LS chased (littre) pur- from
CH and pur- type CH and
per pose? CLEW
P/LW? pose? P/LW?
day

Programme Implementation Manual
117
ANNEX 8: ACKNOWLEDGEMENT FORM FOR CLEW FOR RECEIPT OF

TOOLKIT
Ate: _____________________________
Venue: ____________________________
I___________________________ W/O or S/O or D/O resident of village _____________________Union

Council__________________ of district____________________ hereby confirm that I have completed
3 months long course of community livestock extension worker and ready to extend livestock extension
services as per agreement with local support organization……………………….
To support the extension services in UC………………………………….I have received below mentioned items
from …………………………………………….(RSP name) in today’s meeting:
S# Kit Items Quantity
1
2
3
4
5
6
CLEW Name________________________________Signature_________________________
For and on behalf of VO______________
Name____________________Designation_______________Signature____________________
For and on behalf of LSO____________
Name ___________________Designation________________Signature__________________
For and on behalf of RSP__________________
Name____________________Designation_________________Signature____________________
ANNEX 9 GENERAL ACKNOWLEDGEMENT FORM

Date: _____________________________
Venue: ____________________________
I undersigned resident of village _____________________ of VO ……………………………………………Union

Council ____________________ of LSO…………………………………………… of district__________________
hereby confirm that I have received (cash/inputs) support (PKR/quantity) …………, ……………………,
……………,………………………, ………………………….., ………………………………………, ………………………….., ……………. fro
m……………………………………………………………………………………… (RSP name).
S# Beneficiary Name S/O D/O W/O CO name Signature/Thumb Impression
1
2
3
4
5
6
10
For and on behalf of VO______________

Name____________________Designation_______________Signature____________________
For and on behalf of LSO____________
Name ___________________Designation________________Signature__________________
For and on behalf of RSP__________________
Name____________________Designation_________________Signature____________________
ANNEX 10- GENERAL TRAINING GUIDELINES
i. Identification and selection of relevant potential trainees. Develop nomination/se-

lection criteria. Keep the trail of all communication (mail/email) for nomination and
selection of trainees.
ii. Prepare a proper session plan outlining the session topic, time, date and venue (See
Annex A-1a: Training Session Plan).
iii. Invite only sufficient number of participants (not more than 35 participants in each
event)
iv. Engage relevant and competent training facilitators on subject/session.
v. Share the session plan well in advance with the training participants.
vi. Inform the training participants about logistic arrangements [travel and accommo-
dation (in case of residential)] in advance.
vii. Prepare and arrange set of training materials (notepad, pen/pencil, marker, flip
chart, cards, name tags, white board, multimedia, presentations, hand-outs etc.)
according to the need of the participants and training.
viii. Arrange proper training place with sufficient space, lighting and logistic facilities
according to the need of men and women participants. The purpose is to provide a
good learning environment without disturbance.
ix. Ensure interactive training sessions.
x. Maintain proper record of registration and attendance of the participants (See An-
nex A-1b: Training Registration and Attendance Sheet).
xi. Invite relevant government officials and other stakeholder in opening and/or clos-
ing session.
xii. Keep record of Digital photographs of the training events.
xiii. Proper display event banner with title of the event according to the EU visibility
guidelines (if budgeted).
xiv. Evaluation of the training by M&E professionals and/or through participants’ feed-
back.
xv. Prepare training report at the end of each training event and share with relevant
stake holders.
xvi. Maintain an overall summary record of training participants (See Annex A-1c:– Sum-
mary of Training Participants).
ANNEX 11- GUIDELINES FOR CONSTRUCTION OF COMMUNITY FISH

PONDS
1) Site Selection:
• Maximum elevation
• Distant from floods
• Adequate water supply
• Access to market road

2) Soil sampling: Clay soil is most desirable for water retention so it needs to be taken care of.
3) Water Depth: It’s important that the water depth is not shallow as sunlight is important.
4) Water Quality: Water should be sourced from tube-well; good robust green color water is important.
5)Farm Designing: Rectangular shape, pond should have an independent inflow as well as outflow wa-
ter structures.
6) Manuring / Fertilization: Organic manure, cow dung or poultry waste can be used.
7) Stocking Densities: For a Nursery Pond: 0.2 to 0.5 gm, & Main Fish Pond: 50 to 75 gram fingerlings,
8) Ideal aquaculture specie: Tilapia is most suitable as it’s a freshwater fish inhabiting shallow streams,
ponds, rivers and lakes.
9) Optimum Temperature for Fish Growth (OTG): It needs to be 25 to 30 0C,
10) Supplementary Feeding: Rice bran + Rice Polishing + Oil seed Cake, or Fishmeal can be used.
11) Fish Harvesting: Its recommended to be done through nets.
12) Market
ing: Packing of the fish in the polypropylene bags, polystyrene boxes.
Annex 12- GoS Notificatio


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Acknowledgments

© 2018 Rural Support Programmes Network (RSPN). All Rights Reserved.

More information about European Union is available on:

EU European Union GB Gender Based / General Body

Structure of the Manual

RSPN/RSPs have adopted a three tiered approach

Date By Revised Remarks

Agenda of this training and training material

including pre/post-test, PowerPoint presentations,

For WASH CRP-Male

For WASH CRP-Female

plans have been finalized, a special meeting will be

ings. Agenda of this training and training material celebrations by VOs/LSOs

Joint Development Committee Headed by Deputy Commissioners

Accountability of all concemed department

District Coordination Committee - Capacity Building Needs

Every year, four days will be celebrated, i.e. World level.

and small scale community farming

3.2.2.2. Responsibilities of Village Level Agri- I. Farmer field school approach

mentation of kitchen garden demon- II. VO entrepreneurs will introduce tech-

4.3. Improve food diversification through IV. Poultry faeces management,

Day Intervention Date Details

ANNEX 1-CRP WRITTEN TEST

Exclusive breast feeding is recommended for the child up to six months

Wrote correctly Yes No

Subtraction Division Multiplication

Answered Correctly Yes No Answered Correctly Yes No Answered Correctly Yes No

Selected as community resource person (CRP) Yes No

Selected CRPs Signature and Date

ANNEX 2 QUALITY ASSURANCE TOOL FOR SBCC TOOLKIT SESSIONS

b Checklist for Quality Assurance

Identification of Malnutrition its Causes and Solutions

(This tool is to be filled by CNO or any official going for monitoring)

 Do not leave any space blank/unfilled.

 Please fill in the ‘Actions taken’ and ‘Suggestions’ column.

Name of Monitoring Designation

Section 2: Session Delivery

Section 3: Facilitation Skills

Section 4: Overall rating of Session and Recommendations

Recommendations for Facilitator

Signature of Monitoring Personnel:

Programme for Improved Nutrition in Sindh (PINS)

Checklist for Quality Assurance

(This tool is to be filled by CNO or any official going for monitoring)

 Do not leave any space blank/unfilled.

 Please fill in the ‘Actions taken’ and ‘Suggestions’ column.

Name of Monitoring Designation

Section 2: Session Delivery

Section 3: Facilitation Skills

Section 4: Overall rating of Session and Recommendations

Recommendations for Facilitator

Signature of Monitoring Official:

Section 4: Overall rating of Session and Recommendations

Signature of Monitoring Official:

Programme for Improved Nutrition in Sindh (PINS)

Checklist for Quality Assurance

Identification of Safe drinking water sources, protection and maintenance

(This tool is to be filled by CNO or any official going for monitoring)

 Do not leave any space blank/unfilled.

 Please fill in the ‘Actions taken’ and ‘Suggestions’ column.

Name of Monitoring official Designation

Date of Session Total Participants

Name of Facilitator who Name of CO/VO

Note: In case of any one leaves, pl. state

Signature of VO President: _ Signature of VO Manager: __

Signature of LSO President: _ Signature of LSO Manager: __

Signature of CI President/Chairperson_ Date:________

Signature of CI Manager/Secretary Date:______