WIPRO LIMITED -WIVIDUS

Mandatory Document required for settlement of Forex Advance

Employee Name :
Employee Number - FTR /BTR/GTR Number To Date :

FTR - SHORT TERM - WITH BILLS

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FTR - SHORT TERM - WITH OUT BILLS

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FTR - SHORT TERM -USA Other than B1 Visa -WITH BILLS

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FTR - SHORT TERM -USA Other than B1 Visa -WITH OUT BILLS

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FTR - LONG TERM - USA and CANADA

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FTR /GTR- LONG TERM - OTHER THAN USA and CANADA

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BTR SETTLEMENT/ONSITE DTR

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 WIPRO LIMITED -WIVIDUS
Mandatory Document required for settlement of Forex Advance
From Date :
yee Number - FTR /BTR/GTR Number To Date :

SHORT TERM - WITH BILLS

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Lodging Bills to be attached as per Annexure
Commutation Bills to be pasted on A4 size paper in the order of dates.
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
HDFC/AXIS/ING Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
In case of Self booked tickets, Ticket copy and approval from Travel Team
Currency Conversion Slips

SHORT TERM - WITH OUT BILLS

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
HDFC/AXIS/ING Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
In case of Self booked tickets, Ticket copy and approval from Travel Team
Currency Conversion Slips

SHORT TERM -USA Other than B1 Visa -WITH BILLS

 Travel Expenses approved Settlement form printout. (Claim Sheet)
Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Lodging Bills to be attached as per Annexure
Commutation Bills to be pasted on A4 size paper in the order of dates.
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
HDFC/AXIS/ING Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
Onsite Payslips for the period of stay
In case of Self booked tickets, Ticket copy and approval from Travel Team
Currency Conversion Slips

SHORT TERM -USA Other than B1 Visa -WITH OUT BILLS

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
HDFC/AXIS/ING Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
In case of Self booked tickets ,Ticket copy and approval from Travel Team
Onsite Payslips for the period of stay

LONG TERM - USA and CANADA

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
 In case of Lease breakage - Orignal Agreement copy with termination clause and proof of payments.
In case of Self booked tickets Ticket copy and approval from Travel Team
Currency Conversion Slips
Last month stay Onsite Payslip

GTR- LONG TERM - OTHER THAN USA and CANADA

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Bills for Enroute Expenses like Cab Bills,Transit food expenses etc., to be pasted on A4 size paper in the order of dates
Bills for Other Expenses - like Telephone,Internet,Business meeting ,Visa etc., to be pasted on A1 size paper in the order of dates
In case of Lease breakage - Orignal Agreement copy with termination clause and proof of payments.
Last month stay Onsite Payslip
In case of Self booked tickets, Ticket copy and approval from Travel Team
Currency Conversion Slips
Employees coming for LT settlement(UK, Australia) have to submit the tax saving proof  in mywipro  before FTR settlements.

ETTLEMENT/ONSITE DTR

Travel Expenses approved Settlement form printout. (Claim Sheet)

Any one of the below proof of document is mandatory to calculate number of days
a)Passport copies of first and last page, Immigration stamping pages(Entry and Exit)
b)Boarding pass
Break up of expenses in Excel, if the consolidated amount has been mentioned in claim sheet
Bills for Local Conveyance to be pasted on A4 size paper in the order of dates
Bills for Inter City Travel to be pasted on A4 size paper in the order of dates
Bills for Lodging Expenses to be pasted on A4 size paper in the order of dates
Bills for Business Meeting Expensesto be pasted on A4 size paper in the order of dates
Currency Conversion Slips
Bills for Business Telephone Expenses to be pasted on A4 size paper in the order of dates
*Bills for Other Expenses - like Adoptor,Plug,Cable etc.,to be pasted on A4 size paper in the order of dates
HDFC/AXIS Bank forex card - Statements
a)For Cross currency conversion
b)For Surrendering the settlement amount.
If payments are made thru corporate Amex USD card then Amex card Statement to be furnished along with the bills
In case of Other Expenses Specific Approval from Manager is required.
All Travel Expneses ( including enroute INR exp) claim need to be submit along with FTR & BTR.
All bills to be submited in Original only.Hand written receipt on a plain paper is not entitled for reimbursement.
Short Term trip mentioned above includes USA B1 Visa Trips.
This check list to be enclosed along with BTR/FTR settlement
Pls. do not use your Personal Credit card for Foreign travel expenses.
Amex USD Corporate credit card to be used only for BTR travel and should not be used for INR expenses.
After FTR/BTR is closed, it cannot be reopened to reimburse the unclaimed expenses if any or making any changes
Refund will be accepted in Foreign currency which are tradeable and No coins will be accepted
Employees coming for LT settlement(UK, Australia) have to submit the tax saving proof  in mywipro  and this has to be completed before they close the settle
Once closed the FTR/BTR/GTR in the sytesm, there is no option to reopen the closed trip. Pls validte & submit all the travel exp before closing the travel request.
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ed before they close the settlement.
e closing the travel request.