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LEARNING RESOURCES MANAGEMENT AND DEVELOPMENT SECTION
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FO P
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SELF-LEARNING KIT
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GO

INFORMATION INDUSTRIAL ARTS TECHNOLOGY

AND COMMUNICATIONS
COMPUTER SYSTEMS SERVICING NCII
ENGLISH
NETWORK AT METRIC
DOCUMENTATION
DALAWANG SISTEMA NG PANUKAT
PROCEDURES

GRADE9-12
4
WRITER/BOOK DESIGNER: ALDRINE Y. TELERON
EVALUATORS: MARY ANN S. VALDEZ
EMELITA G. PAGUIO
GRADE
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Write your name clearly under the column “Issued to.” Use the following letters
in recording the condition of the book:
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 Network Documentation Procedures

SELF-LEARNING KIT
INFORMATION AND COMMUNICATIONS TECHNOLOGY
COMPUTER SYSTEMS SERVICING NCII

NETWORK DOCUMENTATION
PROCEDURES

3
 This Self-Learning Kit was conceptualized and developed by the
LEARNING RESOURCES MANAGEMENT AND DEVELOPMENT SECTION (LRMDS)
SCHOOLS DIVISION OF BATAAN

ROMEO M. ALIP, PhD, CESO V

Schools Division Superintendent

ROLAND M. FRONDA, EdD, CESE

Assistant Schools Division Superintendent

MILAGROS M. PEÑAFLOR, PhD

Chief Education Supervisor, CID

EDGAR E. GARCIA
Education Program Supervisor, LRMDS
ROSITA P. SERRANO JOAN T. BRIZ RICHARD M. ALBORO
Librarian II Project Development Officer II Information Technology Officer II

MARLON Q. DIEGO OMAR S. MANALANSAN KENNETH G. DOCTOLERO JOVANNI B. BELMONTE

Lead Illustrator Lead Book Designer Lead Book Designer Lead Illustrator
Learning Resource Evaluators
EMELITA G. PAGUIO
ANNE MARIE R. SEÑORA-BONIFACIO, EdD
DONNA T. SANTOS-VILLANUEVA, MAEd
CATHREN DANICA E. RICAPLAZA
MARIO E. DOJILLO JR.
MARY ANN S. VALDEZ

COPYRIGHT NOTICE
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This Self-Learning Kit was conceptualized and developed by the Learning Resources Management and Development Section
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 Network Documentation Procedures

PREFACE

This Self-Learning Kit (SLK) gives a clear understanding regarding the effective
and applicable preparation of reports in network documentation procedure, its policy,
operation, topology, and list of hardware components. It focuses mainly on the groundwork
for operating a small office-home office (SOHO) network setup by producing a cost analysis
system. This kit is intended for grade 9 to 12 students who need a remediation program to
learn in a self-paced mode.

There is going to be a considerable knowledge and skills with the preparation of

reports of network documentation procedures right after these tasks have been attained:
develop a wide and deep understanding after reading all the necessary topics to be
learned; answer the guide questions and activities comprehensively; and conduct a self –
assessment using rubrics or charts. These tasks aim the learners to achieve least 80% level of
proficiency at the end of the session.

This material must be kept in good condition all the time and it is expected that there
are no unnecessary words or notes written on the pages of the book. Separate paper
must be used as answer sheet in every activity. Instructions must be read and followed
accordingly.

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Self-Learning Kit in Information and Communications Technology

OBJECTIVES

At the end of the lesson, with at least 80% level of proficiency, you should be able to:

1. define and identify network documentation and its components;

2. appreciate the importance of network documentation procedures by

applying it in real-life situations; and

3. prepare a network hardware inventory

LEARNING COMPETENCIES

Prepare reports according to company requirements.

TLE_IACSS9-12SUCN-IIf-j-36

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 Network Documentation Procedures

WHAT DO YOU KNOW?

Network administrators are well-known for sharing a common set of traits: they never
read the documentation for anything; they doesn’t like to plan out anything on paper; and
they resist documenting anything. However, when managing an entire network, you must
overcome these tendencies and do things the right way.

ARRANGE IT!

Analyze the given sets of pictures that deals with different network hardware
components. Then, arrange the jumbled letter to form the correct word. Write your answer
on separate sheet of paper.

1. STCHWI -

2. CAALXOI CLEAB -

3. TPU BCEAL -

4. WESIRLSE SAESPCNTCOI -

5. TWEONRK BHU –

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Self-Learning Kit in Information and Communications Technology

WHAT YOU NEED TO KNOW?

Being a technical wizard is only part of the skill set you’ll need to be a network
administrator. You also need to have excellent management skills. Specifically, you need to
be able to organize and document the physical and logical network in your organization.

A common mistake made by network administrators is thinking that they can keep
their network organized “in their heads.” When the network is small, this might be possible.

However, as the network grows, this organizational technique fails as the complexity
of the network quickly exceeds their ability to organize it all.

For example, you can implement an inventory management policy that dictates
how equipment will be purchased and how long it will stay in service. You should also use
baselining to track the performance of your key systems, and take initial baseline when your
systems are in pristine “out of the box” condition. Then, you take your subsequent baselines
as time passes and compare them to the original baseline. By doing this, you can identify
conditions that are impacting performance. Another task we have to do is to create and
update our network documentation. Whenever a new network is designed and created it
should be documented. The more challenging part is to keep it up-to-date in the future.

There are a number of items that you should find in any network documentation:

• Physical topology diagram: This should show all the network devices and
how they are physically connected to each other.

• Logical topology diagram: This should show how everything is connected to

each other, protocols that are used, VLAN information etc.

• Interconnections: It’s useful to have a diagram that shows which interfaces

of one network device are connected to the interface of another network
device.

8
 Network Documentation Procedures

WHAT YOU NEED TO KNOW?

• Inventory: You should have an inventory of all network equipment, vendor lists,
product numbers, software versions, software license information and each
network device should have an organization tag assess number.

• IP Addresses: You should have a diagram that covers all the IP addresses in use
on the network and on which interfaces they are configured.

• Configuration management: Before changing a configuration we should save the

current running-configuration so it’s easy to restore to a previous version. It’s even
better to keep an archive of older configurations for future use.

• Design documents: Documents that were created during the original design of
the network should be kept so you can always check why certain design decisions
were made.

Network Documentation Checklist

Documenting the network correctly ensures that the person who takes your place

someday will have the information he or she needs to manage the system effectively. In

addition to documenting the physical and logical network, you need to be able to etablish

policies for how your network will be managed. It provides service with a valuable insight in

documenting your organization’s network and can make the troubleshooting process more

efficient when problems arise. It spots network hardware that may need to be upgraded

and helps visualize your network topology both logically and physically.

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Self-Learning Kit in Information and Communications Technology

WHAT YOU NEED TO KNOW?

In making a network documentation checklist, here are the steps that you need to
follow:

a. Create a network documentation policy – it details the different aspect of network

that needs to be documented and communicates exactly what is expected regarding the
documentation process. Below is an example of network documentation policy.

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 Network Documentation Procedures

WHAT YOU NEED TO KNOW?

b. Create a network topology diagram – map the network’s topology to include

each network bridge connecting to various networking hardware (hub, switches, router,
access point, etc.) and cabling plan. Below is an example of network topology diagram.

c. Document hardware components – list all the hardware used in the network: switches,
routers, access point, etc. It is very useful to have a table of asset tracking information
that reflects manufacturer’s names, models, and serial numbers. You may want to include
support contact numbers for technical assistance. Below is an example of network hardware
components.

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Self-Learning Kit in Information and Communications Technology

WHAT YOU NEED TO KNOW?

d. Label everything – to avoid identical equipment, you may want to put a label (in
sticker form) to differentiate each network devices and segregate network cables. Below is
an example of label.

REMEMBER

Starting a good documentation procedure might bring a lot of work, time and effort
but definitely without proper documentation procedure could cause your organization a
hassle and costly problems. Make documentation a routine for your organization’s regular
operation.

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 Network Documentation Procedures

WHAT HAVE YOU LEARNED?

ACTIVITY 1

DEFINE IT! MATCH IT!

Directions: Identify what item in a network documentation component is being

describe by the sentences in column A. Choose your answer in column B and write it in your
answer sheet.

A B
1. It avoids identical equipment Network Documentation Checklist

2. A table of asset tracking information Network Topology Diagram

3. A network map that includes various Documentation Policy

networking hardware

4. It communicates exactly what is Label

expected regarding the documenta-
tion process.
5. It provides valuable insight in docu- Harware Component Document
menting your organization’s network

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Self-Learning Kit in Information and Communications Technology

WHAT HAVE YOU LEARNED?

ACTIVITY 2

A CHALLENGE FOR YOU!

Directions: You are hired as network administrator of a local school near your area.
As part of company’s policy procedure, one of your tasks is to produce an inventory of all
the network components connected to your network and the information relevant to the
document needed. Below is the network diagram of the school organization.

You can use the specifications at the right of each image to accomplish your inven-
tory form

Legend:

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 Network Documentation Procedures

WHAT HAVE YOU LEARNED?

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Self-Learning Kit in Information and Communications Technology

WHAT HAVE YOU LEARNED?

After all the activities you have done, you are now ready to do the documentation
independently. Copy the table below and complete your documentation by writing the
correct specifications. Write your answer on a separate sheet of paper. The first one is done
for you.

Congratulations for finishing all your tasks! Remember to check your performance in
the Self-Assessment page. Good luck on your next inventories to prepare.

16
17
WHAT DO YOU KNOW p.7
1. SWITCH
2. COAXIAL CABLE
3. UTP CABLE
4. WIRELESS ACCESSPOINT
5. NETWORK HUB
ACTIVITY 1
1. LABEL
2. HARDWARE COMPONENT DOCUMENT
3. NETWORK TOPOLOGY DIAGRAM
4. NETWORK DOCUMENTATION POLICY
5. NETWORK DOCUMENTATION CHECKLIST
ACTIVITY 2


ANSWER KEY
Network Documentation Procedures
Self-Learning Kit in Information and Communications Technology

SELF-ASSESSMENT

RUBRICS OF LEARNING
SCORE SCORE DESCRIPTORS
1-5 1 - 10

4-5 9 -10 Excellent!

3 6-8 Good

2 4-5 Fair

1 1 -3 Start Again

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 Network Documentation Procedures

ACKNOWLEDGEMENT

It is an honor and privilege to work with the LRMDS Bataan team through the leadership
of Sir Edgar E. Garcia, Education Program Supervisor for LRMDS - Division of Bataan, for
making this Self-Learning Kit (SLK) possible.

The writer would like to express his gratitude to the following persons:

to Sir Richard “Chad” Alboro for his valuable expertise by giving light in this material;

to the ICT JHS/SHS group for their relevant insights;

to my wife, Yen, for the unconditional love and everlasting patience;

and lastly, to God Almighty, that provides our strength and courage for this endeavor.

REFERENCES

Billy Ramirez, CCNA: Basic and Fundamentals, 2017, www.ccnaphilippines.com

Channel Checklist 10 Steps for Network Documentation, https://searchitchannel.techtar-

get.com/feature/Channel-Checklist-10-steps-for-network-documentation

Create a Network Documentation, https://www.wikihow.com/Create-a-Network-Docu-

mentation

How to Create Network Documentation Best Practices Checklist, https://dorksdelivered.

com.au/blog/251-how-to-create-network-documentation-best-practices-checklist

System Network Documentation, https://cyber-defense.sans.org/resources/papers/gsec/

system-network-documentation-103414

Foscoshopify, “UTP-Cable,” https://s3-us-west-1.amazonaws.com/foscoshopify/graphics/

uploads/2011/01/UTP-Cable-Picture.jpg

http://www.t1rex.com/explainer.html

https://images-na.ssl-images-amazon.com/images/I/71cMxWHngNL._SL1500_.jpg

Understanding Common Networking Devices and their functions, https://www.ccnaphilip-

pines.com/understanding-common-networking-devices-and-their-functions

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 NETWORK DOCUMENTATION PROCEDURES

This material helps you understand that the task of a network administrator
doesn’t start at sitting on his/her office chair and staring on the computer’s monitor.
Your role requires persistence in documenting your network operations, and
dedication for preparing the inventories of all the hardware connected on the
network as part of your organization’s policy procedures.

C O N T E NT DE VE LO P E RS
WRITER: ALDRINE Y. TELERON is an ICT teacher at Orani National High School – Main.
He graduated with the degree of Bachelor in Elementary Education major in General
Education at Bataan Peninsula State University – Orani Campus. Holder of Google
Certified Educator Level I and currently completing his Level II course under the Google
Suite for Education program. While continuing his passion in teaching, he is managing
a business in computer sales and repair servicing. He wrote this material to help high
school students continue their study on self-paced mode.

EVALUATOR: MARY ANN S. VALDEZ She is a graduate of Bachelor of Secondary

Education major in Mathematics at Bataan Polytechnic State College, year 2002. She
earned her units in Master of Arts in Education major in Mathematics at Bataan Peninsula
State University - Main Campus and is currently taking up Master of Arts in Education
major in Educational Management at Gordon College – Institute of Graduate Studies
in Olongapo City. She is presently a teacher at Nagbalayong National High School
and is a Learning Resource Evaluator for LRMDS-Bataan.

EVALUATOR: EMELITA G. PAGUIO Graduated with the degree Bachelor of Secondary

Education, major in English at Tomas del Rosario College. She has 33 units in MAEd-
Educational Management and complete academic requirements in MAEd-Language
Education. She taught for three years in private schools in Balanga City and 13 years
in Nagbalayong NHS in Morong. Presently, she serves as Assistant School Principal II of
Senior High School in E.C. Bernabe NHS, Bagac, Bataan.

SCHOOLS DIVISION OF BATAAN

LEARNING RESOURCES MANAGEMENT AND DEVELOPMENT SECTION (LRMDS)
Bataan Provincial Capitol Compound, Balanga City 2100