Purchase order

Order : 005101738121 Vendor : 401160

PO Number : 4000057332 Name : KUWAIT FIRE
PO Version : 0 FIGHTING CO WLL
PO Date : 20.09.2021 Address : ARDIYA-BLK2-BLDG234
Supplier Ref : Kuwait

Buyer Name : Abdul Latheef Hassan Civil Id no : 26039

Email : abdulha@Alghanim.com Contact person :
Email : technical@kuwaitfirefighti
Tel No. :
ng.com
VAT Number :
Tel No. :
Fax No. : + 965 22257299

Special Information

Payment Terms : Due in 07 days

Freight Terms : DDP ALGHANIM WAREHOUSE
Transport Mode :
Deliver To : AEGTC Engg Plant
Safat
13003
Kuwait
QTN/BA/149-21
Dept : Maint
Ref : Jaison
Item Material Description Quantity Units Price/Unit Delivery Date Value
No in KWD in KWD
10 Repairing/repressurizing/transport 1.00 AU 65.000 16.12.2021 65.000
FM200

The item covers the following services:

SO Item Nr Service No's Service Description Quantity UOM Gr price Price
10 10 1000004 Testing and 100.000 % 65.000 65.000
Commissioning-Cont

_______________
Sub Total 65.000
_______________
VAT @ 5% 0.000
Total value incl. of VAT 65.000
Amount in Words: SIXTY-FIVE KUWAITI DINAR

This is an Electronically Generated Document. No Signatures are Required. Page 1 of 3

Annexure - B
Instructions

Suppliers should not deliver goods or perform services without a purchase order. If a supplier delivers goods or
performs a service without a purchase order; AEGTC will be under no obligation to pay for the delivered
goods and services.

Material Delivery

Goods should be delivered to respective Stores or Site, as mentioned in the Purchase Order, unless otherwise
instructed before.

The following documents should be strictly submitted at the time of delivery. (Note: Do not submit the original
Invoice at Stores or Site at the time of delivery).

· Original Delivery Note (D/N)

The D/N should clearly mention the description of the item, the unit of measure (UOM) and the exact quantity.
After inspection & checking, the Receiver (Stores/ Site) will acknowledge the receipt and return back theduly
signed copy of D/N.
· Copy of Purchase Order (PO)
Copy of PO should be submitted along with the D/N. If the PO copy is not available, the PO number has to be
provided without fail.

Note: The Store-keeper reserves the right to accept/ reject the material if the above are not complied.

Delivery Timing:
Deliveries should be made strictly between 10:00 AM - 3: 00PM (Applicable at all stores & sites). In case of
special deliveries ,the Stores or Site should be informed well in advance to make necessary arrangement or else
such deliveries may not be accepted.

Offloading at Stores:
Supplier should ensure that the goods are properly packed as per standard norms to facilitate faster offloading.
The labor(s) should accompany each delivery to offload the material at the stores staging area. If the packing is
poor or not as per the standard norms, then the suppliers' labor(s) should further assist our Stores personnel in
repacking and offloading.

Quality Issues:
In cases of receiving poor quality items, the Stores or Site may accept it on 'ad-hoc' basis subject to the condition
that the concerned user will subsequently inspect the goods and provide confirmation of acceptance / rejection.

Bills Payment

The following documents are to be strictly submitted at the address mentioned below to expedite prompt
payment and failure to submit these documents may delay processing of payment:
· Original Invoice (Inv)
The invoice should clearly indicate the PO reference. The Item/price details should match with the PO details.
· Copy of Delivery Note (D/N)
Copy of the D/N duly signed by the Receiver (Stores/ Site), should strictly accompany the Invoice.

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Invoice Submission

Invoices & Delivery Notes must be sent to email ID Vendorinv.eng@alghanim.com and must meet the following
requirements outlined below:

. Invoice must show the full company name as it appears on the Purchase Order.
. Commercial Registration Number (CR No) of your company should be written on each invoice.
. Alghanim Purchases Order Number (PO No) should be written on each invoice.
. Invoice and delivery note must be sent only in PDF format.
. Each Invoice and delivery note to be scanned together with file name "Invoice number followed by
Alghanim Purchase Order Number". Example If Invoice Number is "55001" and corresponding Alghanim
Purchase order Number is "4000052570", Then file name will be: 55001-4000052570.
. One invoice per PDF file and all backup like delivery note should be included in the same file.
. Multiple invoices per email as separate attachment is allowed.
. PDF file must not be larger than 10MB.
. No Zip files are allowed.
. PDF should not contain encryption features.
. No need to attach Alghanim Purchase Order Copy.
. Statements or other correspondence shall not be sent to the above email address and will be ignored.

Note: Invoices related to Services must be submitted to concerned Project Engineers directly.

If you are not able to follow the criteria above, please send your
Invoice to the following address:

Accounts Payable department

Alghanim Engineering for General Trading and Contracting Co. SPC.
Building 10, 2nd Floor, Waves Business Center.
Kuwait Free Trade Zone, Near Shuwaikh Port

Where to go for Help:

Get in touch with us in any of the following numbers for payment related queries / clarification.

Direct Tel No. 24964543

Direct Tel No. 24964119
Direct Tel No. 24964311

Changes to key information:

Update us immediately any changes to the information registered with us (Company Name, Address, Banking
Information, email id etc. Any change to banking information must be accompanied with bank confirmation letter.

Tax Clearance Certificate (TCC)

Valid TCC issued by Ministry of Finance must be submitted to Accounts Payable Department every year.

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